23 ILLINOIS ADMINISTRATIVE CODE CH. I. S. 245

Size: px

Start display at page:

Download "23 ILLINOIS ADMINISTRATIVE CODE CH. I. S. 245"

Eleanore Garrett
5 years ago
Views:

1 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S. 245 TITLE 23: EDUCATION AND CULTURAL RESOURCES : EDUCATION CHAPTER I: STATE BOARD OF EDUCATION : INSTRUCTION FOR SPECIFIC STUDENT POPULATIONS PART 245 URBAN EDUCATION PARTNERSHIP PROGRAM Section Purpose Nature of the Program Eligible Applicants Application Procedure and Content Application Review Criteria Grant Awards Terms of the Grant AUTHORITY: Implementing and authorized by Section of the School Code [105 ILCS 5/ ]. SOURCE: Adopted at 18 Ill. Reg. 237, effective December 23, 1993; amended at 26 Ill. Reg. 909, effective January 15, NOTE: Capitalization denotes statutory language.

2 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Purpose This Part establishes the procedure and criteria for approval of applications submitted by eligible applicants to the State Board of Education for grants under the Urban Education Partnership Program as authorized in Section of the School Code (Ill. Rev. Stat. 1991, ch. 122, par ) [105 ILCS 5/ ] and pursuant to Chapter 2 of the federal Elementary and Secondary Education Act (ESEA).

3 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Nature of the Program a) Because urban communities house a disproportionate number of low-income, at-risk individuals who require community involvement to address the educational and social needs of students, Urban Education Partnership Programs include: 1) the planning, development, operation, expansion, or dissemination of programs, projects and activities that improve student achievement in large and small urban communities; and 2) the development and maintenance of collaborative efforts or partnerships involving an attendance center and at least one parent or community group, social service agency, business entity, or institution of higher education. b) URBAN EDUCATION PARTNERSHIP PROGRAMS SHALL INCLUDE BUT NOT BE LIMITED TO COMPONENTS DESIGNED TO IMPROVE STUDENT ATTENDANCE AT SCHOOL AND IN CLASS, INCREASE STUDENT HOMEWORK OUTPUT AND QUALITY, INCREASE STUDENT TIME ON THE TASK OF ACQUIRING BASIC AND HIGHER ORDER SKILLS, IMPROVE TEACHER-GIVEN CLASSROOM GRADES, IMPROVE STATE AND NATIONAL STANDARDIZED TEST SCORES AND ASSESSMENT RESULTS, IMPROVE COMMUNITY INVOLVEMENT IN THE DEVELOPMENT AND IMPLEMENTATION OF EFFECTIVE SCHOOL PROGRAMS, AND IMPROVE PARENT INVOLVEMENT TO FOSTER A POSITIVE HOME ENVIRONMENT, MEANINGFUL PARENT-CHILD COMMUNICATION IN MATTERS OF EDUCATIONAL PERFORMANCE AND PROGRESS, AND INCREASED PARENT PARTICIPATION IN HOME LEARNING ACTIVITIES, SCHOOL VOLUNTEER ACTIVITIES AND SCHOOL GOVERNANCE. (Section of the School Code.)

4 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Eligible Applicants a) An Illinois school district, charter school, public university laboratory school approved by the State Board of Education pursuant to Section (K) of the School Code [105 ILCS 5/ (K)], or area vocational center is eligible to apply for an Urban Education Partnership grant if: 1) THE NUMBER OF STUDENTS ENROLLED IN THE PUBLIC SCHOOLS OF THE DISTRICT, charter or laboratory school, or area vocational center IS 1,500 OR MORE, AND NOT LESS THAN 10% OF THOSE STUDENTS ARE LOW INCOME STUDENTS AS DETERMINED WITH REFERENCE TO THE ANNUAL PUBLIC SCHOOLS FALL ENROLLMENT- HOUSING REPORT THAT THE SCHOOL DISTRICT IS REQUIRED TO FILE WITH THE STATE BOARD OF EDUCATION; OR 2) THE SCHOOL DISTRICT, charter or laboratory school, or area vocational center RECEIVES NOT LESS THAN $100,000 IN A FISCAL YEAR FROM FUNDS ALLOCATED AND DISTRIBUTED UNDER CHAPTER 1 OF TITLE I OF THE FEDERAL ELEMENTARY AND SECONDARY EDUCATION ACT OF 1965, AND NOT LESS THAN 10% OF THE STUDENTS ENROLLED IN THE PUBLIC SCHOOLS OF THE SCHOOL DISTRICT ARE "MINORITY STUDENTS", DEFINED FOR PURPOSES OF THIS SECTION TO MEAN A PUPIL WHO IS BLACK (HAVING ORIGINS IN ANY OF THE BLACK RACIAL GROUPS IN AFRICA), HISPANIC (OF SPANISH OR PORTUGUESE CULTURE WITH ORIGINS IN MEXICO, SOUTH OR CENTRAL AMERICA, OR THE CARIBBEAN ISLANDS, REGARDLESS OF RACE), ASIAN AMERICAN (HAVING ORIGINS IN ANY OF THE ORIGINAL PEOPLES OF THE FAR EAST, SOUTHEAST ASIA, THE INDIAN SUBCONTINENT, OR THE PACIFIC ISLANDS), OR AMERICAN INDIAN OR ALASKAN NATIVE (HAVING ORIGINS IN ANY OF THE ORIGINAL PEOPLES OF NORTH AMERICA). [ Section of the School Code.] b) The State Board of Education shall identify in its annual Request for Proposals the types of projects (planning, initial implementation, continuation, and/or dissemination) which will be funded for the fiscal year in question.

5 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S c) No grantee will be eligible to receive State funding under this program for more than three consecutive school years for the same attendance center. (Source: Amended at 26 Ill. Reg. 909, effective January 15, 2002)

6 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Application Procedure and Content a) The State Board of Education will issue a Request for Proposals (RFP) specifying the information that must be included in each proposal and requiring that proposals be submitted to the agency no later than the date specified in the RFP. The submission deadline shall provide at least forty-five (45) calendar days in which to submit proposals. b) Each proposal for an Urban Education Partnership grant must consist of the components listed below. 1) A completed application cover page bearing the signature of the official authorized to submit the proposal and bind the applicant to its contents. 2) An abstract of the proposal (not to exceed one page). 3) A narrative description of the proposed project, containing the elements identified in subsection (c), (d), (e), or (f) below, as applicable to the type of project being proposed. 4) Budget information, supplied on forms provided by the State Board of Education as part of the RFP. 5) A budget narrative correlating the budget line items to descriptions of anticipated expenditures, submitted on the form provided by the State Board as part of the RFP. 6) An evaluation design describing the methods to be used to assess the effectiveness of the project. Implementation and continuation proposals must include a description of how formative evaluation will be used in the development and improvement of the program. 7) A completed Nonpublic School Verification and Involvement Form, provided by the State Board as part of the RFP.

7 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S ) Such certifications and assurances as the State Board may require, submitted on forms supplied by the Board as part of the RFP. 9) Letters of intent from all partners external to the school district, describing each entity's commitment to and role in the project (implementation and continuation proposals only). c) The proposal narrative for each planning proposal shall include the following. 1) Background information on the district and attendance center. 2) A statement of need and a description of the process by which the need was identified. 3) A description of the proposed planning project, indicating whether activities will be conducted for the purpose of A) identifying a program whose implementation would address the needs identified, or B) planning for an identified program, in which case the program shall be described and its target population identified. 4) The plan of work for the project, delineating objectives, specific activities, timelines, and responsible parties. d) The proposal narrative for each implementation proposal shall include the following. 1) Background information on the district and attendance center, which may be either A) a statement that the information previously provided as part of the planning proposal for the program remains accurate, or B) a description of any changes affecting the overview previously provided.

8 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S ) A statement of need and a description of the process by which the need was identified. 3) A description of the proposed program, including identification of the external entity(ies) involved and the roles and responsibilities of each. 4) A description of the features which make the program applicable to other attendance centers and amenable to replication for their use. 5) The plan of work for the project, delineating objectives, specific activities, timelines, and responsible parties. e) The proposal narrative for each continuation proposal shall include the following. 1) Background information on the district and the attendance center, which may be either A) a statement that the information previously provided remains accurate, or B) a description of any changes affecting the overview previously provided. 2) A statement of need, which may be either A) a statement that no changes have occurred in the information previously provided, or B) a description of any relevant changes. 3) Updated program information, including any changes in the external entity(ies) involved or in their roles and responsibilities, or in the relationship of the program to other special projects in operation at the attendance center. This description must discuss the activities proposed for the continuation period in light of the evaluation of the preceding year's project, including especially the identification of each unmet objective and the rationale for its

9 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S continued inclusion or its deletion from the project. 4) The plan of work for the project, delineating objectives, specific activities, timelines, and responsible parties. f) The proposal narrative for each dissemination proposal shall include the following. 1) Background information, including: A) An overview of the district, the attendance center where the program has been in operation, and the student population served; B) A description of the specific program to be disseminated; C) A discussion of the features of the program which warrant its replication; and D) A description of the target audience for whom this information would be relevant. 2) The plan of work for the project, delineating objectives, specific activities, timelines, and responsible parties.

10 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Application Review Criteria Proposals will be evaluated by State Board staff in accordance with the applicable criteria set forth below. a) Review Criteria for Planning Proposals 1) The proposed activities respond to the need identified and are directed at the improvement of student outcomes. (60 points) 2) There is a demonstrated need for the program and/or activities identified within the proposal. (30 points) 3) The activities proposed will be cost-effective, as evidenced by the scope of the planning work to be conducted and the number of entities to be involved. (10 points) b) Review Criteria for Implementation Proposals 1) The proposed program responds to the need identified and the proposed work plan is reasonable in light of the project's goal. (30 points) 2) The proposed program is directed at the improvement of student outcomes. (30 points) 3) There is a demonstrated need for the program and/or activities identified within the proposal. (20 points) 4) The applicant demonstrates the replicability and adaptability of the program to other attendance centers and LEA's. (10 points) 5) The program or activities proposed will be costeffective, as evidenced by the cost in relation to the numbers to be served, the services to be provided, or the scope of activities to be conducted. (10 points)

11 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S c) Review Criteria for Continuation Proposals 1) The program proposal is justified in light of the evaluation of prior project activities. (30 points) 2) The services and/or activities proposed are designed to improve student outcomes. (30 points) 3) There is a demonstrated need for the program and/or activities identified within the proposal. (20 points) 4) The program described can be replicated and adapted for use by other attendance centers and LEA's. (10 points) 5) The program or activities proposed will be costeffective, as evidenced by the cost in relation to the numbers to be served, the services to be provided, or the scope of activities to be conducted. (10 points) d) Review Criteria for Dissemination Proposals 1) The applicant has identified a target audience for the program information in question and has demonstrated that the program is relevant to that audience. (60 points) 2) Dissemination of the program involved is warranted, as evidenced by the evaluation of program activities. (30 points) 3) The dissemination plan is cost-effective, based on the scope of the program, the nature and quantity of the materials to be developed, and the size and location of the target audience. (10 points)

12 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Grant Awards Final approval of grants under this program will be determined by the State Superintendent of Education and will be based upon recommendations resulting from the evaluation/review process. a) The State Superintendent of Education shall determine the amount of individual grant awards on the basis of: 1) Recommendations based on the criteria set forth in Section of this Part; 2) The total amount of funds appropriated for the Urban Education Partnership Program; and 3) The approvable amounts requested in the top-ranked proposals identified pursuant to Section of this Part. b) Notification of grant awards for approved proposals will be made not later than 45 calendar days after the deadline for proposal submission or the date when the amount of the appropriation for this program is determined, whichever is later.

13 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S Section Terms of the Grant a) Applicants may be asked to meet with State Board staff to clarify aspects of their proposals. State Board staff will negotiate a final contract with each successful applicant. Grant payments will be made by the State Board according to a negotiated payment schedule. Payments may be reduced from scheduled amounts if periodic reports show excessive cash on hand. b) Allocations in an approved budget may be amended by completing an amendment to the approved budget, using forms supplied by the State Board of Education, to show the new amounts required and attaching an explanation for the changes. A budget amendment must be submitted for State Board approval whenever any individual line item changes by more than $1,000 or 20 percent, whichever is larger. A budget amendment must also be submitted for approval when a grantee proposes to use funds for allowable expenditures not identified in the approved budget. Amendments will be approved if the proposed distribution of funds would have been allowable within the original application. c) All grants issued under this Part shall be governed by the Illinois Grant Funds Recovery Act [30 ILCS 705]. d) No subcontracting is allowed under this program. e) Each grant recipient must submit a year-end report to the State Board of Education no later than October 15 of the calendar year in which the grant period ends. That report must include the following information: 1) Objectives and activities completed. 2) Resources utilized during the grant period. 3) Planned strategies for the continued development and implementation of the program, including resources to be utilized. f) Each grant recipient shall submit a complete final expenditure report, on a form supplied by the State Board of Education, no later than 30 calendar days after the end of the grant period.

14 23 ILLINOIS ADMINISTRATIVE CODE CH. I. S g) In addition, a final report is required of recipients completing two years of program implementation, i.e., at the end of the continuation phase. This final report must be submitted to the State Board no later than October 15 of the calendar year in which the continuation grant period ends and must include: 1) A final evaluation of the program, including the extent to which the program proved to be a successful strategy for improving the academic achievement of the target population, and its replicability by other school districts. 2) A final summary of methods, data, and conclusions (as a journal-style article, 2-5 pages). (Source: Amended at 26 Ill. Reg. 909, effective January 15, 2002)

PART 245 EDUCATION OF HOMELESS CHILDREN AND YOUTH STATE GRANT PROGRAM

PART 245 EDUCATION OF HOMELESS CHILDREN AND YOUTH STATE GRANT PROGRAM ISBE 23 ILLINOIS ADMINISTRATIVE CODE 245 TITLE 23: EDUCATION AND CULTURAL RESOURCES : EDUCATION CHAPTER I: STATE BOARD OF EDUCATION : INSTRUCTION FOR SPECIFIC STUDENT POPULATIONS PART 245 EDUCATION OF