2019 INNOVATION GRANT INFORMATION AND TIPS

Transcription

1 2019 INNOVATION GRANT INFORMATION AND TIPS A strength of the not for profit community is its ability to develop creative and innovate solutions to problems and needs it sees in the community. The Give Where You Live Foundation provides Innovation Grants to: test, demonstrate, trial or pilot a new concept; support the expansion or scaling up an innovative, proven pilot program as it relates to our Live and Learn, Live and Earn and Survive and Thrive grant program areas. The maximum request in this grant round is $175, 000 over 3 years. All grants are for 36 months (July 1, 2019 through June 30, 2022). In 2019 the Give Where You Live Foundation expects to fund 1-2 Innovation grants (subject to applications received). Applications which support systems change, include partnerships and have evidence of matched funding will be well regarded. Only one application will be accepted from each organisation in this funding round. Who Can Apply To be eligible to apply for an Innovation Grant from the Give Where You Live Foundation you must be able to demonstrate that your application: will impact and benefit the G21 region (The G21 region is defined as the five local government areas of the City of Greater Geelong, Surf Coast Shire, Borough of Queenscliffe, Golden Plains Shire and Colac Otway Shire) and; aligns with one of our Program Areas/Focus Area (Live and Learn, Live and Earn or Survive and Thrive.) Program/focus areas are how the Foundation defines disadvantage and the community issues, which the Foundation regards as a priority. In addition, your organisation must be endorsed as a Deductible Gift Recipient (DGR1) as covered by Item 1 of the table in section of the Income Tax Assessment Act 1997 and be endorsed as a Tax Concession Charity (TCC). Your organisation must also be registered (and up to date) on the Australian Charities and Not-for-Profits Commission (ACNC) register. You can visit to check your organisation s endorsements. You can visit to check your charitable organisation registration status. Application Process 1 P a g e

2 The Innovation Grant process is a four-stage process, which includes a telephone consultation with the Give Where You Live Foundation, an Expression of Interest Application, a Full Application and an in-person presentation to the Innovation Grant Advisory Panel. Telephone Consultation Eligible organisations with a possible project should contact Cynthia Scherer, Community Impact and Grants Manager, Give Where You Live Foundation via telephone ( ) to discuss their project idea to ensure suitability. If endorsed as suitable, organisations will be encouraged to submit an Expression of Interest Application. Expression of Interest Application After receiving Give Where You Live Foundation staff endorsement organisations should complete an Expression of Interest (EOI) application by 3:00pm Monday, 21 November All EOI applications and support documentation MUST be submitted via the online application which can be found on the Give Where You Live Foundation website. Please contact the Give Where You Live Foundation before the due date if you need assistance in submitting the online application form, face difficulties uploading files, etc... We regret late or paper applications cannot be accepted. Successful submission of your Innovation Grant EOI application will be acknowledged by and will include a copy of the application you submitted. Full Application EOI applications will be assessed on the merit of their submitted application (including requested attachments) by the Give Where You Live Foundation staff. A short list of organisations will be invited to complete a full application (the Full Application form will be provided if invited) by Monday, 17 December All EOI applicants will be notified about the status of their application by this date. Those invited to submit a Full application must complete their Full application by 3:00pm Wednesday, 6 February All Full applications and support documentation MUST be submitted via an online application (link to be provided). Successful submission of your Full application will be acknowledged by return . In Person Presentation Full applications will be assessed on the merit of their submitted application (including requested attachments) and an in-person presentation on their project on Thursday, 21 February 2019 to the Innovation Grant Advisory Group which is made up of experts, Give Where You Live Foundation Staff and Board. The following criteria will be used to rate all Innovation Grant applications: Community Need (ability to clearly define a community need and present an innovative project that will meet that need) - 25% 2 P a g e

3 Organisational Capacity (ability to demonstrate organisational competency to deliver the proposed project) - 20% Budget and Financial Management (ability to demonstrate financial and budgetary accountability, transparency and effective management) - 20% Evaluation and Impact (ability to demonstrate impact aligned with the Foundation s Theory of Change and impact beyond applicant organisation (systems change)) - 35% These assessments are used to prioritize and make recommendations to the Give Where You Live Board. The Give Where You Live Board retains final and discretionary approval of all funding applications. Successful applicants will be notified by 28 February 2019, with year 1 funds being distributed by early August 2019 (on receipt of a returned signed funding agreement and requested documentation). Year 2 funds are contingent on a successful year 1 acquittal and progress report and Year 3 funds are contingent on a successful year 2 acquittal and progress report. If your Innovation Grant application is funded and your organization is not eligible to apply for a Community Grant (Service Delivery, Capital Works and Equipment or Capacity Building) or an Innovation Grant during the years you hold an Innovation Grant. Resources to Assist You The following resources can assist you with your application: Give Where You Live Foundation s Theory of Change Give Where You Live Foundation Grant Guidelines Give Where You Live Foundation Grant Program/Focus areas (Live and Learn, Live and Earn and Survive and Thrive) Word version of the Innovation Expression of Interest Application Innovation Grant Information and Tips sheet (General and Specific) Feedback on your 2018 Grant Application Check and download your organisation s eligibility at the ATO website ( You must have TCC and DGR 1 status to apply. Your organisation must also be registered (and up to date) on the Australian Charities and Not-for- Profits Commission (ACNC) register. Terms and Conditions Please be aware that the following terms and conditions will apply to all successful grantees: This funding round is for 36 months (1 July 2019 through June ). Any unspent funds are required to be returned to the Give Where You Live Foundation for reallocation. Any significant delay or changed circumstances for your project or organisation must be advised. Any requested variations need to be submitted in writing for prior approval by the Give Where You Live Foundation. 3 P a g e

4 The return of a signed Funding Agreement and organisational logo (JPEG) prior to receipt of funding (due Friday, 29 March 2019). CEO (or equivalent) participation in a Grant Announcement event (July 2019) Grant Project Manager attendance at a Grantee Meeting (August 2019). Submission of Progress Reports (narrative) to document progress (due Tuesday, 3 December 2019; Tuesday 1 December 2020; Tuesday, 7 December 2021). Submission of an Acquittal Statement at the end of year 1 and 2 (due Tuesday 21 July 2020 and and Tuesday 20 July 2021). Submission of a Final Report and Acquittal Statement to document expenditure and the impact and outcomes achieved by the end of the project (due Friday, 29 July 2022 or a mutually agreed upon date). Host at least three site visits (one site visit each year) and/or engagement of the Give Where You Live Foundation staff on a project reference group if appropriate. Acknowledgement of funding and use of Give Where You Live Foundation logo. Marketing and media support e.g. submission of media collateral for use within Give Where You Live Foundation marketing materials, guest speakers, special event invites. Contact We are happy to help you put the best application forward. For more information and all materials related to this grant application please visit If you have any questions about eligibility, suitable grant requests, the application process or difficulty in completing and submitting the online application please contact: Cynthia Scherer Community Impact and Grants Manager T E cynthia@givewhereyoulive.com.au 4 P a g e

5 TIPS FOR COMPLETING YOUR 2019 INNOVATION EXPRESSION OF INTEREST GRANT APPLICATION General Tips for Completing Your Application Read the Application Information and Tips for Completing Your Application before submitting your application. Ask questions if information and/or instructions are not clear. If you have received a grant from Give Where You Live in the last 12 months please request your Organisation name ID. This will ensure that your report is attached to the appropriate organisation in our data base. You can request this by ing grants@givewhereyoulive.com.au or contacting Cynthia Scherer at You may save and return to your online application form. On each page of the application form there is a Save Answers and Resume Later button. Simply click on this button when you would like to save what you have input into the form. Clicking this button will save all information input into the form EXCEPT attachments. Do not add attachments until you are ready to submit the form. Clicking on the Save Answers and Resume Later button will take you to the following screen: Click Save and Get Link and the following screen will appear: 5 P a g e

6 The screen will provide you with a link to your saved form. Copy and paste this link somewhere safe so you can use it to return to your saved form at a later time/date. You may also request that a copy of the link to your saved form be ed to your address this is also recommended. If you request and of the link you will get this screen: 6 P a g e

7 Before closing check your to see if you received an like the pictured below. Please note, each time you save your form you will be given a NEW link to your saved form. The link will only be valid for 30 days. If you do not return to your form within 30 days to either submit it or save your form again all information you have input will be lost. Do not lose your link as there is NO way to retrieve it from the system. Despite being able to save information you have input, we strongly encourage you to compose your application in a word document to ensure you don t lose any information inputted. You cannot print your completed application form. A PDF version of your application will be provided to you for your records when we send you your final confirmation regarding your submission. If you do not receive this , please check your junk mail. If you still do not receive this contact Cynthia Scherer via grants@givewhereyoulive.com.au to request a copy of your submitted application. A number of the questions have word/character limits; be sure when crafting your answers to take these word limits into account. Please note the online application form however, will not count your words for you or cut you off when you have reached your limit. As the application forms will be reviewed by individuals with a diverse set of back grounds and understandings of the issue/needs you work with, have someone not from your organization 7 P a g e

8 review your narrative application answers and provide you with feedback prior to submitting your application. The most common errors made when submitting an online application form are: ABN number - When entering your ABN number DO NOT leave any spaces or place any dashes between the numbers. If you do you will receive an error. There is only space for 11 characters (no spaces or hyphens). Not completing required fields - If any required fields are left blank or unanswered your application will not submit. Instead those fields that still need to be completed will be highlighted as required fields. Size of files you are attaching Documents uploaded to your application form CANNOT exceed 5MB in TOTAL. Please contact Cynthia Scherer if you need assistance with the size of your uploads. Additional attachments/large attachments can also be sent separately via to grants@givewhereyoulive.com.au. After submitting your application do not close your browser until you have received a Submission Successful! window and message. Take care when writing, using spell check and clear, concise language. You should also make sure if you are cutting and pasting text into the online, that you make sure appropriate formatting has been maintained. 8 P a g e

9 Specific Tips for Completing the Innovation Grant Expression of Interest Application Application Form Question ELIGIBILITY Are you endorsed as a Deductible Gift Recipient 1 (DGR1)? Are you endorsed as a Tax Concession Charity (TCC)? Please provide your ABN Please upload a copy of your ABN, DGR and TCC status if you HAVE not applied for a grant from Give Where You Live in the Last 12 months. Tips for Answering DGR1 refers to your organisation s status as covered by Item 1 of the table in section of the Income Tax Assessment Act DGR1 status means that donations to your organisation can be tax deductible. TCC refers to your organisations status as being exempt from income tax, and having concessions related to Goods and Services Tax and Fringe Benefit Tax. You must be both DGR1 AND TCC to be eligible to apply for a grant from Give Where You Live. If you are unsure of your organisation s status go to to check. If you cannot answer yes to both questions, then you are ineligible to submit an Innovation EOI application. Please provide your ABN. Your ABN is an 11-digit number. Please do not put any spaces or dashes between the numbers. You must upload documents which attest to your DGR1 and TCC status. These may be uploaded as individual documents or as one document. If uploading one document be sure to upload in the DGR1 browser box. If you have provided copies of these documents to Give Where You Live in the last 12 months you DO NOT need to provide copies again. ORGANISATIONAL DETAILS Organisation Name Number and Street Suburb State Post Code Website Phone This refers to the contact details of the applicant organisation. If you have applied for a grant from Give Where You Live in the last 12 months, please request your organization name ID by ing grants@givewhereyoulive.com.au or contacting Cynthia 9 P a g e

10 Scherer at CEO DETAILS CEO First Name CEO Last Name CEO title Phone Mobile APPLICATION CONTACT DETAILS First Name Last Name Position Held Phone Mobile REQUEST SUMMARY Grant Impact Statement This refers to the contact details of the applicant organisation s CEO. This refers to the contact details of the person submitting the application for the applicant organisation and is the person who will be contacted if there are any questions Provide a short description (maximum of 50 words) of the impact your grant request will have. This description will be used for communicating to others the purpose of your grant application and if awarded your grant award. Your summary should start with the difference your grant will make if funded and included how you will use the grant funds requested. For example, "To strengthen educational and social participation of disadvantaged young people ages through the support of the Brothers Big Sisters Youth Mentoring Program." Grant Amount Requested Indicate the total amount of money you are requesting from the Give Where You Live Foundation only over the 3-year grant period. For the Innovation Grant category, you may request up to $175,000 over the three period. Please indicate the total amount you will be requesting over the three years. You do not need to provide a budget or year to year breakdown of your budget for the EOI application. Grant Focus: Test, demonstrate, trial or pilot a new concept; Support the expansion or scaling up an Indicate which grant focus best describes your Innovation Expression of Interest grant request. You may only pick one. 10 P a g e

11 innovative, proven pilot program; or Start Date and End Date Indicate when the project will start and when the project will end for the purposes of the use of requested funds from Give Where You Live. Give Where You Live Foundation funds can only be expended between July 1, 2019 and June 30, Indicate which Give Where You Live Program area your grant request will address: Live and Learn: 1. Parent Engagement recognising the importance and supporting the role parents play in their child s learning 2. Early Years Learning supporting and enhancing children s learning age 0-5 and ensuring they are ready to enter school 3. Transitions ensuring that children and young people experience successful transitions that support their learning 4. Disengaged Young People supporting young people to re-engage in learning to support their life aspirations Indicate which Give Where You Live Foundation program area your grant request best addresses. You may only pick one. Based on which program area you select you will also be asked to select a focus area within that program area. Again, you may only pick one. In determining which program area and subsequent focus area to select, think about what will be different as a result of your grant request, not the activities you will undertake. Live and Earn: 1. Employment Pathways and Transitions ensuring EVERYONE has an employment pathway (e.g. those from low socio-economic status backgrounds, with a disability, Refugee and asylum seekers, youth) 2. Supporting Job Retention - recognising the importance of support and problem solving of barriers to ensure ongoing employment Survive and Thrive: 1. Supporting Basic Needs supporting men, women and children who are experiencing homelessness or food insecurity. 2. Building Resilience supporting 11 P a g e

12 prevention and early intervention efforts related to family violence and sexual assault, addiction, mental health, and family breakdown. Geographic areas your grant request will impact in the G21 region (mark all that apply) and list postcodes. City of Greater Geelong Post Codes: Surf Coast Shire Post Codes: Borough of Queenscliff Post Codes: Golden Plains Shire Post Codes: Colac Otway Shire Post Codes Please indicate the number of unique people you expect to be directly impacted by your grant over the 3 years of the grant: Indicate which local government areas in the G21 region your grant request will impact and list all the post codes within each LGA which apply. Post codes should be separated by a comma. A list of postcodes by LGA is available from the Give Where You Live Foundation, please contact grants@givewhereyoulive.com.au if you would like a copy of the list. Indicate the total number of people that you estimate will be directly impacted by the grant funds you have requested over three years. Generally, those directly impacted are your clients or the participants in your funded request. This should be the number of unique people impacted as a result of the funding requested. This number should not be client contacts. This number should not be for all people your organization impacts this should only be the number of people impacted as a result of the funds requested. You will be able to explain who these people are and the impact you will have on them in another question in the application. Please indicate the number of unique people you expect to be indirectly impacted by your grant over 3 years of the grant: Indicate the total number of people that you estimate will be indirectly impacted by the grant funds you have requested over three years. Generally, those indirectly impacted are those close to your clients/participants e.g. if the participants are school children, then those indirectly impacted may be their families. This should be the number of unique people indirectly impacted as a result of the funding requested. This number should not be client contacts. This number should not be for all people your organization impacts this should only be the number of people impacted as a 12 P a g e

13 ABOUT YOUR REQUEST (WHAT DO YOU WANT TO DO AND WHY?) 1. What community need are you trying to meet in the Geelong region through your grant request? result of the funds requested. You will be able to explain who these people are and the indirect impact you will have on them in another question in the application. Please describe the problem you are trying to fix, you can use a mix of qualitative and quantitative evidence to help us understand the need (maximum 400 words). 2. What are you requesting funds to do? Please provide a detailed description of the proposed project, program, service or activity you would like to implement and how it will meet/solve the need you have identified.) (maximum 500 words) 3. What impact will your request have? What are the expected outcomes of what you propose? Provide a description (maximum 500 words) of the expected outcomes and impacts of what you propose. Outcomes measure the change that has occurred as a result of a program. For example, an outcome evaluation would tell you how many of people who completed your training program demonstrated increased confidence, changed behaviors, found jobs because of the new skills, etc. This is your opportunity to share what will be different if your request is funded. Be sure to relate your expected outcomes/benefits to the need you identified. 4. What is the scope of your impact? Who and how many will benefit (directly and indirectly) from what you propose? Please describe the specific target population that will participate or benefit from your proposal including number of people, age, gender, region and other demographics. This is your chance to explain how you calculated the number of people directly and indirectly impacted (these numbers are asked for in the Request Summary Section) and to help us understand who these people are. (maximum 300 words). 5. Describe why and/or how your request is innovative. This is your opportunity to make the case for why and how your request is innovative. Explain how what you are proposing to do is different than what already exists in the region/sector to meet the need or takes a different approach to solving the need identified. If based on a pilot project or existing model elsewhere be sure to relate how the success of the pilot or model 13 P a g e

14 elsewhere can work here. (maximum 500 words) 6. Describe the system that the need (Question 1) and the outcome (Question 3) you have identified are related to (this should include what are the elements, who are the key actors, what are the strengths and weaknesses) and how what you propose will change that system or catalyse change in that system. ABOUT YOUR ORGANISATION 7. Briefly describe your organisation including history, mission, goals and services and programs provided. 8. Please upload a copy of your annual report Or Alternatively provide a link to a copy on your website. Systems change recognises that problems are not just a function of individuals, but are also functions of how institutions behave, of policy decisions, of the way markets operate, and even of public attitudes and cultural norms. Help us understand the context you are operating in and how you are seeking to impact not just symptoms but root causes. This is your opportunity to share how what you propose isn t just about service delivery, but about seeking to change or catalyse change in the system you are a part of. For example, the need and impact you have identified may be related to the youth justice system. Help us understand the need you have identified in the context of that system and how the impact you have identified will change that system or catalyse change in that system. (maximum 500 words) Provide a brief narrative description (maximum 500 words) about your organisation. This should include history (when started), your mission, goals and services/programs provided. Think elevator speech, how do you describe what your organisation is and what it does to those who don t know you? Please upload or provide a web link to your most recent annual report. If available, a web link is preferred. If you do not have an annual report then please provide a list of board members or committee of management, a list of senior staff and a summary of your activities and accomplishments in the last year. If you do not publish an annual report please provide the following in a document: a list of board members or committee of management, a list of senior staff and a summary of your activities and accomplishments in the last year. 14 P a g e

15 DECLARATIONS I declare that the information in this application and any attachments is true and correct and I am authorized to submit the application on behalf of the organisation. If successful we will meet the conditions of the funding agreement. These declarations must be checked in order to submit your online application. I understand that Give Where You Live may on occasion forward and/or discuss my application with external reviewers for the purpose of assessment and/or other trusts and foundations for the purpose of consideration. 15 P a g e