Present Julie Goldklang, Mia Prazen, Rodayne Esmay, Bret Davis, Shawn Perkins, Scott Jones, Jenny Williams Approve minutes from last week Julie 1 st

Transcription

1 Present Julie Goldklang, Mia Prazen, Rodayne Esmay, Bret Davis, Shawn Perkins, Scott Jones, Jenny Williams Approve minutes from last week Julie 1 st / Rodayne 2 nd all in favor Closed session Bret 1 st / Mia 2 nd o Recruiting Review needs and approve offers as needed Amanda Rogers $30,850 with 8/15 start and stipend Rodayne 1 st / Shawn 2 nd all in favor Director's Report (enrollment, future events, teacher meeting, other assignments) Marketing o Update and next steps doorhangers being delivered, enrollment incentive, new video pushing in next week (focus on teachers), next hits will be billboard and UTA Red line, yard signs by Friday, banners going up on gym o Events planning Financial o Review revised budget and approve decisions related to meeting revised budget o Business Management Vendor Vote approve Charter Solutions $56k + $10/student for software contingent on 280 enrollment; negotiate $55k Rodayne 1 st / Bret 2 nd all in favor Board/Scott can approach Lincoln to discuss options Curriculum Update o Review list of recommended electives & class schedule o Curriculum next steps and approvals if necessary Building Site Visit Update RFP/bids update computers, projectors, furniture transition update google - Rodayne going to Bryan s tonight with a thumb drive Policy Update vote as appropriate on remaining policies to approve o Fee schedule approved as presented Bret 1 st Mia 2nd Committees Updates o Parent Teacher Meeting August 16 th o Grants update Meeting with Anna & Liz Close session Mia 1 st Julie 2 nd

2 PUBLIC NOTICE MEETING MINUTES Pursuant of Utah State Law American Academy of Innovation Board of Directors Board Meeting Calendar TIME: 7:00 PM DATE: August 10th 2016 LOCATION: Herriman Library Present Scott Jones, Jenny Williams, Mia Prazen, Julie Goldklang, Rodayne Esmay, Shawn Perkins, Zakia Richardson AGENDA Approve minutes from last week Julie motion to approve, Shawn 2 nd all in favor Director's Report (enrollment, future events, teacher meeting, other assignments) 8/11 Added a couple new students today from the lottery. Slow but steady. We are ready to move into the building and get this party started. We had a good walk through today. Student chairs will be arriving tomorrow and will begin front office hours on Monday officially and staff development. 8/10 Lost (3) that were brand new enrolled on Monday. They were accepted into another charter or decided to stay at current school and (1) that had fully enrolled and an 11th grader who want to stay with friends.

3 8/9 We gained (1) new enrollment in lottery today. Better news is the completed packets jumped up to (192) 8/8 1. (12) New student registrations received on 8/1 lottery then we lost (10) students during that week due to moves and students wanting to stay at current school. 2. (11) new enrollments on 8/8 lottery. (registrar keeps track of this in a spreadsheet) 3. The gap between 184/220 are majority 7-8 grade families that haven t fully completed sending in student records but Jenny H. (registrar) has communicated will all of them and gathering documents daily. 95% have responded that they are firm on attending just busy or not comfortable sending the documents electronically/ . Jenny has been driving to family s homes when this is a concern to finalize enrollment. 4. The consistent efforts that the front office staff has given to making direct communication with the families who have not completed enrollment process has also purged the list of fence sitters. I believe we are at a solid 220 right now. We should see a steady increase in enrollment over the next two weeks without equal amount in drop outs. Now that summer is wrapping up, families are coming back from vacations and making school decisions and the trend should swing up and not stay flat.

4 5. One thing we will change this week is not waiting to do a lottery once a week. I will have them accept all new enrollments daily and get acceptance communication to them so they know they have a secured spot. Also call them to make personal contact and address any questions. Marketing Financial Recruiting o Update and next steps o Events planning o Review revised budget and approve decisions related to meeting revised budget Review needs and approve offers as needed Curriculum Update o Review list of recommended electives & class schedule o Curriculum next steps and approvals if necessary Building Site Visit Update August 11 th walk through punch list visit with Sahara from 8-11am RFP/bids update computers, projectors, furniture o VOTE: IT Service Provider o Shawn motion to approve, Bret 2 nd all in favor Business Management Services Update transition update google Policy Update vote as appropriate on remaining policies to approve Committees Updates o Parent Teacher Meeting August 16 th o Grants update o Land Trust Committee A copy of the meeting minutes will be available for public inspection at the Academy within 5 business days for proposed minutes and 8 business days for approved minutes. The Academy shall comply with subtitle A of Title II of the Americans with Disabilities Act of Should you require specific accommodation(s) please contact Jenny Faith Williams at prior to the meeting.

5 American Academy of Innovation Board of Directors Meeting Minutes August 17, 2016 Present: AAI Business Manager, Jenny Williams, Board Chair, Julie Goldklang, Bret Davis, Rodayne Esmay, Mia Prazen, Zakia Richardson, Shawn Perkins and Director Scott Jones The meeting was called to order at 7:15 pm with a quorum of board members present. The meeting was held on campus at the American Academy of Innovation. Board Meeting Minutes: No outstanding board minutes to approve. Fundraising: Julie Goldklang proposed all board members contact at least three businesses to solicit monetary donations, equipment and supplies for the school and gave an update of donations received thus far including gift cards and punch card agreement from Swirly Girls. Upcoming Events: August 18: Back to School Night, all board members attend and help, Giving Tree will be used with list of needed items, electronic displays of upcoming events and class supply lists will be distributed. August 22: Parent Volunteer Committee Meeting led by Julie Goldklang, establish priority list for goals this year. Delayed deliveries: student tables and teacher desks on back order, they will not arrive in time for opening day on August 29, First week of school will be orientation days with team building and leadership skills. Director s Report: Enrollment packets received equals 199, total enrollments 237, and 2 lottery candidates. Sixth grade is full with additional students put on the wait list. Scott Jones will verify with Utah State Board that we can enroll additional sixth graders. Need to establish teaching plan to accommodate additional sixth graders. Marketing Update: Shawn released additional postcard campaign on Monday, August 15, The school has received new enrollments each day this week. AAI Facebook site has received significant traction. Julie worked to boost instagram posts. Additional open houses scheduled for the next two weeks. Board Votes: Charter Solutions: Scott proposed the board accept a Charter Solutions contract from September 1, 2016 through June 30, 2016 at $30,000. Bret Davis motioned that we

6 accept the Charter Solutions contract, Rodayne Esmaye concurred with the motion, all board members unanimously carried the motion. Laura Sage: Scott proposed the board accept a contract from Laura Sage of Speedco at $20,000 for IEP work and compliance. Bret Davis motioned the board to accept the Laura Sage contract, Zakia Richardson concurred with the motion, all board members unanimously carried the motion. HWire: Scott proposed the board accept HWIRE bid for IP service at the school consisting of an average of one half day of onsite service. An independent IT firm is needed to verify integrity of school computers prior to mandatory state testing such as SAGE. Based on enrollment, the pricing would range from $1,000 per month for 200 students and increase to $1800 per month for 280 students. Bret Davis motioned to accept the HWIRE bid, Rodayne Esmaye concurred with the motion, all board members unanimously approved the motion. AAI Director, staff, and teachers updated the schools vision and mission statement. Bret Davis motioned we accepted the proposed changes to the AAI Vision and AAI Mission Statement, Zakia Richardson concurred, all board members approved. Julie suggested board meetings change to twice a month starting October 1, 2016 and transition to once a month starting November 1, Julie Goldklang motioned to adjourn the meeting at 8:50 pm and Mia Prazen concurred.

7 MEETING MINUTES Pursuant of Utah State Law American Academy of Innovation Board of Directors Board Meeting Calendar TIME: 7:00 PM DATE: August 24 th 2016 LOCATION: AAI: 5410 W. South Jordan Parkway, South Jordan, UT AGENDA Present Julie Goldklang, Jenny Williams, Bret Davis, Rodayne Esmay, Scott Jones, Mia Prazen Approve minutes from last week Director's Report (enrollment, future events, teacher meeting, other assignments) o 214 in packets, 226 total interest Building Update Marketing o Update and next steps use #aaiutah going forward o Events planning Financial o Review revised budget and approve decisions related to meeting revised budget Recruiting Review needs and approve offers as needed Curriculum Update Policy Update vote as appropriate on remaining policies to approve Committees Updates

8 o Parent Teacher Committee Update o Grants update propose participating in grant with state that needs to be submitted in October o Land Trust Committee Motion to go into closed session Brett 1 st Julie 2 nd A copy of the meeting minutes will be available for public inspection at the Academy within 5 business days for proposed minutes and 8 business days for approved minutes. The Academy shall comply with subtitle A of Title II of the Americans with Disabilities Act of Should you require specific accommodation(s) please contact Jenny Faith Williams at prior to the meeting.

9 PUBLIC NOTICE MEETING MINUTES Pursuant of Utah State Law American Academy of Innovation Board of Directors Board Meeting Calendar Present Julie Goldklang, Mia Prazen, Scott Jones, Zakia Richardson, Rodayne Esmay, Shawn Perkins TIME: 7:00 PM DATE: August 31st 2016 Approve minutes from last week LOCATION: AAI: 5410 W. South Jordan Parkway, South Jordan, UT AGENDA Director's Report (enrollment, future events, teacher meeting, other assignments) Possible CLOSED Session - Staffing Discussion APPROVE Student & Employee Handbook motion to approve draft presented by Mia, 2 nd by Shawn all in favor Marketing Financial Recruiting o Update and next steps o Events planning o Review revised budget and approve decisions related to meeting revised budget o SCHOOL LAND TRUST Review needs and approve offers as needed Curriculum Update

10 o Review list of recommended electives & class schedule o Curriculum next steps and approvals if necessary Building Site Visit Update RFP/bids update computers, projectors, furniture o Need new bid on extra computers for Computer Programming and Minecraft Math classes. Chromebooks are web-based and will not work for these classes. Awaiting a quote on 25 Dell laptops from H-wire. Business Management Services Update transition update google everyone should be on gmail now with account Policy Update vote as appropriate on remaining policies to approve Review and approve revised fee policy motion to approve Julie, 2 nd Shawn all in favor Committees Updates o Parent Teacher Ignite meeting monthly; president is Summer Jones elected during first session o Grants update Liz Jarrad supporting grant efforts on pro bono basis o Land Trust Committee A copy of the meeting minutes will be available for public inspection at the Academy within 5 business days for proposed minutes and 8 business days for approved minutes. The Academy shall comply with subtitle A of Title II of the Americans with Disabilities Act of Should you require specific accommodation(s) please contact Jenny Faith Williams at prior to the meeting.