Request for Proposal for Subcontracted Computer Literacy Services

Transcription

1 To: From: Re: Interested Parties 1736 Family Crisis Center 2116 Arlington Avenue, Suite 200 Los Angeles, California Request for Proposal for Subcontracted Computer Literacy Services Issue Date: June 5, 2013 Due Date: 12:00 pm PST June 20, 2013 Proposals received after this time will not be opened and will not be reviewed. Bidder s Conference: Technical Assistance: There will not be a bidder s conference. To be submitted via only: rcitron@1736fcc.org Format subject line: FSC Computer Literacy Services RFP; include the name, entity, and address of the person asking the question. All questions and answers available at BACKGROUND 1736 Family Crisis Center (1736 FCC) is a lead agency funded by the City of Los Angeles Community Development Department for the Los Angeles FamilySource Center in the Southwest I Central/West Region. This program addresses the wide-ranging needs of low-income families in Los Angeles as they work toward goals of stability and self-sufficiency. SERVICES SOLICITED This RFP is to secure a non-profit agency to provide the following services: Provide basic computer instruction in both English and Spanish for approximately 5 hours a week (including preparation time and record-keeping) to enhance the client s marketable skills and ability to access resources and information on-site at 1736 Family Crisis Center, FamilySource Center, 2116 Arlington Ave., Suite 220, Los Angeles, CA Instructor must have a degree in related field and/or experience teaching this course to similar population, follow a curriculum and include a pre- and post-test measure to track progress. Serve a minimum of 40 low-income residents of the City of Los Angeles. A minimum of 24 clients will obtain a training program certificate. Additional responsibilities of subcontractor include: Subcontractor will attend monthly FSC Collaborative meetings and any additional training sessions, collaborative meetings, events, etc., as appropriate. Subcontractor will assist with outreach to the community to identify participants eligible to receive services at 1736 Family Crisis Center FamilySource Center 1736 Family Crisis Center Computer Literacy Services RFP Page 1

2 Program Reports and Documentation: Subcontractor will maintain appropriate documentation on file for the purposes of reporting data and information on performance for the funded program and related project activities. Subcontractor shall collect, document and maintain on file and report to City (via 1736 FCC) as required, information and data on residence, family size, income, and race/ethnicity; Subcontractor shall also submit monthly service reports to 1736 FCC PROGRAM AND CONTRACT TERMS Upon notification of funding by the City of Los Angeles, 1736 FCC will negotiate subcontracts with successful bidders. The anticipated term of the contract is April 1, 2013 through March 31, 2014, with services beginning July 1, The contract may be extended or renewed based on the performance and availability of funds at the sole option of 1736 FCC. The maximum amount of funding for this contract is $10,000. PROPOSAL CONTENTS AND EVALUATION Cover Letter A one-page cover letter must be submitted briefly describing the services to be provided. The letter must indicate the title, address, telephone and of the person authorized to represent the organization for this application and must be signed and dated by the person authorized to bind the entity to all commitments made in the proposal. Each proposal must be signed on behalf of the proposer by an officer authorized to bind the proposer, and must include the following declaration: This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham bid, or any other person, firm or corporation to refrain from submitting a proposal; and the proposer has not in any manner sought by collusion to secure for himself an advantage over any other proposer. All proposers will be evaluated for the following: Narrative The narrative must be limited to a maximum of 5 pages, single-spaced, one-sided, Times New Roman 12- point font. Additional pages will not be read and will not be considered in scoring. The narrative should include the following information: All proposers will be evaluated Demonstrated Ability (30 points) Type of organization (e.g. private for profit, private nonprofit, etc.). Size, scope, and funding source of similar services during the past year. Description of experience providing similar services during the past year, including number of persons receiving these services, and experience working with any specific demographic groups/special populations. Description of program success, outcomes measured and performance to goal. Include customer satisfaction results, if any Family Crisis Center Computer Literacy Services RFP Page 2

3 Proposed Services (40 points) Description of the service(s) to be provided. Please include any written materials or curriculum to be used (these attachments will not count towards the page limit). Description of existing partnerships and relationships with community entities applicable to the proposed services. Hours during which you are available to provide such services, including evenings and weekends. Names of staff that will be involved in this project, their roles, qualifications, experience working with low-income clientele, and language abilities other than English. Budget (does not count against page limit) (30 points) Provide a one-page budget, a one-page narrative and complete Exhibit 1 Summary of Proposed Services. What is the cost per participant by services/ group of services? How did you arrive at this amount? Budgets will be evaluated for cost reasonableness against the service combination and program design proposed. References Please provide at least two funder references including funder organization name, type of funding, amount of funding, project period, contact name, phone number, , and a brief description of the work performed for them. Proposal Review Process The proposal review process shall include the following major activities to ensure that the procurement meets audit standards: 1. All proposals that meet the minimum eligibility requirements shall be reviewed, scored, and ranked. 2. At 1736 FCC s sole discretion, oral interviews may be held with top scoring proposers. The results of the oral review may be considered determining final funding recommendations. 3. Eligible proposers shall be notified in writing of the selection outcome FCC reserves the right to withdraw the RFP, to reject any proposal for noncompliance with RFP provisions, or not to award a contract at any time because of unforeseen circumstances or if it is determined to be in the best interest of the 1736 FCC. 5. The lowest cost proposer may not be deemed to be the best proposer when all the evaluation factors have been considered. Special Conditions for this RFP Successful bidder/s may be required to complete or adhere to any or all of the following provisions of the City of Los Angeles: Affirmative Action; Certification Regarding Drug-Free Workplace; Certification Regarding Debarment, Suspension, Ineligibility; Certification of Compliance with Equal Benefits Ordinance, City s Child Care Policy, City s MBE/WBE policy; Indemnity and Insurance conditions; and any other forms or requirements by the City of Los Angeles deems necessary. All proposals submitted in response to the RFP shall become the property of the Contractor/City and a matter of public record Family Crisis Center Computer Literacy Services RFP Page 3

4 SUBMISSION REQUIREMENTS The proposal must be ed to Rachel Citron at by 12:00 p.m. PST on June 20, Timely proposal submission is the sole responsibility of the proposer FCC reserves the right to determine the timeliness of all submissions. Late proposals will not be reviewed. All proposals submitted after the deadline will not be opened and will not be scored. Proposal Checklist 1. Cover letter with Declaration 2. Demonstrated Ability 30 points 3. Proposed Services 40 points 4. Cost Reasonableness Budget, Narrative, Exhibit 1 30 points 1736 Family Crisis Center Computer Literacy Services RFP Page 4

5 EXHIBIT 1 SUMMARY OF PROPOSED SERVICES Provide the proposed cost per unit (e.g., $ per session, $ per client, $ per outcome, $ for supplies, etc.). Add any explanation needed for full understanding at the bottom of this page. Cost: $ per What is the minimum number of clients you need to serve at this proposed cost? What is the maximum number of clients you can serve at this proposed cost? 1736 Family Crisis Center Computer Literacy Services RFP Page 5