C. Neuman, Assistant Director S. Secrist, Graduate Administrative Professional

Transcription

1 September 11, 2013 Division of Student Affairs and Services Department of Student Life Student Services Building 556 E. Circle Drive, Room 101 East Lansing, MI Fax: studentlife.msu.edu Dear : It is that time of year again: the 2013 Fall Housing Fair is here! The Fall Housing Fair will take place on Thursday, October 17, 2013 from 12:00 noon to 5:00 PM on the second floor of the MSU Union. The Housing Fair is a program which educates MSU students about their on and off-campus housing options, as well as their rights and responsibilities as members of the community. We are seeking area property representatives, service, and education providers to join us in making this another successful event for our students. Property representatives and service and education providers are available to answer any questions from students. While no lease signing is allowed at this event, many valuable connections are made that benefit the students and the property representatives. Our goal in organizing this fair is to provide students with important educational information they need to make informed housing decisions. We hope students will use this opportunity to learn about the community and all of their living options. The Big Screen Project is returning this year! It is a compilation video of PowerPoint slides submitted by property representatives and education/service providers to further educate students. You may submit up to three PowerPoint slides. If you have previously participated in the Big Screen Project, we can re-use your past slides. Please review the attachment or visit studentlife.msu.edu for further details. The deadline for submission is October 4, 2013 by 5:00 PM. To register for the Fall Housing Fair complete the attached registration form and return it to Student Life, by faxing ( ), drop it off at the Student Life Department, or mail it to the provided mailing address. The deadline for registering for the Housing Fair is October 4, 2013 at 5:00 PM. We look forward to seeing you at the 2013 Fall Housing Fair on Thursday, October 17, In the meantime, if you have any questions, please feel free to contact me - iottcrys@msu.edu. Thank you for your support of this great event! Sincerely, Crystal Iott Crystal Iott Event Coordinator Intern Cc: C. Neuman, Assistant Director S. Secrist, Graduate Administrative Professional Attachments: Registration Form Rules and Procedures Big Screen Project Information/Instructions MSU is an affirmative action, equal opportunity employer.

2 2013 FALL HOUSING FAIR PROPERTY REPRESENTATIVE REGISTRATION FORM Thursday, October 17, 2013, 12:00 to 5:00 PM Registration Deadline for the Early Bird Special is Friday, October 4 th at 5:00 PM PROPERTY/COMPANY NAME: ***Will be included in Housing Fair Program Booklet*** LIST ALL PROPERTIES INCLUDED UNDER THIS REGISTRATION: (you may use a separate sheet of paper) LIST NAME(S) OF ANY PUBLICATION(S) TO BE DISTRIBUTED AT YOUR TABLE: CONTACT PERSON: (print name) CONTACT PERSON: (signature) Date: *** Signature indicates you are the authorized representative and you have read and will abide by the Procedures and rules document. *** TITLE OF CONTACT PERSON: PROPERTY ADDRESS: PHONE NUMBER(S): FAX NUMBER: WEBSITE ADDRESS: *** Web address will be placed in the Housing Fair Program. Please make sure it is legible.*** NEED ELECTRICITY? (circle one) YES NO NEED STORAGE SPACE DURING EVENT? (circle one) YES NO PARTICIPATING IN BIG SCREEN PROJECT (up to three PowerPoint slides may be submitted)? YES NO The deadline for submission is Oct. 4, Submissions after this date will not be accepted. Refer to the attachment Fall HOUSING FAIR OCTOBER 17, :00 PM 5:00 PM Second Floor Ballroom and Concourse, MSU Union Page 1 of 2

3 !!!NEW EARLY BIRD SPECIAL!!! Property Representative/Company Fees Prices listed below are when you register by October 4 th After October 4 th, the original price per table will increase by 20% If your property is on the MSU Off-Campus Housing Listing Service, you are eligible for a 20% decrease off of the original price per table. These prices are per table and based on the total number of tenants possible. MAXIMUM NUMBER OF TENANTS POSSIBLE: the appropriate category below. Two table limit. *Please note: If you have a large display (e.g., large poster backdrop, TV or monitor, game) that does not fit on or behind your table, you will need to purchase two tables. Early Bird Late Early Bird Late 1 to 49 tenants: $ 50 $ to 1400 tenants: $1000 $ to 500 tenants: $300 $ to 2000 tenants: $1500 $ to 800 tenants: $600 $ tenants or more: $2000 $ to 1100 tenants: $800 $ 960 NUMBER OF TABLES REQUESTED: AMOUNT OF REGISTRATION FEE ENCLOSED: $ * Make checks payable to MSU and mail to: Fall 2013 Housing Fair Department of Student Life 556 E. Circle Drive, Room 101 Student Services Building Michigan State University East Lansing, MI *Space is limited and available on a first come first serve basis. The registration form and payment must be received by October 4, 2013 or the table requested may be given to a property representative on the waiting list. Please direct any questions to Crystal Iott either via (iottcrys@msu.edu) or call OR Scotty Secrist or Cathy Neuman: stulife@msu.edu For Office Use Only: Check # Money Order Number of Tables Late = 20% increase On MSU Off-Campus Housing Listing Service = 20% decrease 2013 Fall HOUSING FAIR OCTOBER 17, :00 PM 5:00 PM Second Floor Ballroom and Concourse, MSU Union Page 2 of 2

4 MSU Department of Student Life 2013 Fall Housing Fair Procedures and Rules Procedures for the Event The fair will be held on Thursday, October 17, 2013 from 12:00 to 5:00pm. You may arrive at 10:00 am to begin setting up your table(s). No early arrivals will be accommodated. All tables must be claimed no later than 11:00 am. Vehicle unloading will take place in the Union circle drive, located on the west side of the building on Abbot Road. This is an unloading zone only. Student volunteers with carts will be present to assist you in getting your materials onto a cart. Once your materials have been unloaded from your vehicle, you must remove your car from the circle. Volunteers watch the cart with your materials until you return from parking your vehicle. Once you return, the volunteer will then help you move your materials into the building. Do not leave unattended vehicles in the circle drive. They will be towed at owner s expense. One parking pass good for 24 hours will be provided for each registrant. It can be used for parking in the lots on campus and in the parking ramp on the third and fourth levels. Do not park at meters (without paying) or spaces marked reserved or for University Vehicles. The Department of Student Life will not take responsibility for any Housing Fair participant who receives a parking ticket. Students can be ticketed even if they have the visitor permit. Some storage space will be available in the building indicate your need on the registration form. Rules of Participation You will be provided an eight foot table, two chairs and a cream colored tablecloth. You are permitted to decorate your table in any way you choose. During your planning, keep in mind that nothing may be taped to the walls in the MSU Union. If you intend to put up a large display that cannot fit on or behind a table, you must register for an additional table to accommodate the space and inform Student Life how you will be using that space. Do not bring boom boxes or other music producing equipment to the Fair. Conversing and learning can be inhibited with too much noise. Laptop computers are acceptable. Let us know if you need electricity on the registration form. Guest WIFI access will be available. Instructions will be available at the check in table. There is no lease signing at this event. The primary purpose is for students to educate themselves about their housing options and other housing related information. Please limit the number of people at your table to no more than three (per table) to assist with keeping the traffic moving throughout the room. All participants are expected to be present at the Fair until 5:00 pm. Please do not break down your table or pack up your materials until 5:00 pm. No petitioning is allowed at the 2013 Fall Housing Fair or in the MSU Union Building. Candy and other snacks are permitted at the Fair this year due to the location on the 2 nd floor of the MSU Union Building. Please try to bring items that are individually wrapped.

5 You are permitted to conduct your own drawings at your tables. Please do not call them raffles. The drawing must be conducted and the winners selected the day of the event. Please submit to the Housing Fair Coordinators the name and phone number of the student winner of your prize(s) at the end of the fair on the form provided. All advertising before and during the Housing Fair must follow the truth in advertising expectations (i.e. advertising a prize of 12 months of free rent is not appropriate if you are giving away 12 individual months of free rent). If required, the Housing Fair participant is responsible to acquire a permit for their drawing according to the lottery rules of the State of Michigan. This permit may be found at: Give-aways are permitted. Do not distribute materials anywhere else in the Union building including in the stairways or outside the building. There are University ordinances and MSU Union Building policies that prohibit these locations being utilized for distribution and solicitation. Any organization staff that wants to only distribute their catalog of rentals at the Fair must register for a table. They may not place their display at other tables at the event or in the building. They may not distribute them at any location in or around the MSU Union. The MSU Room, on the third floor, will have simple refreshments throughout the event beginning at 11:30 am for the Housing Fair registered participants and volunteers. The room will be furnished with several large tables with eight chairs each. Food may not be consumed at your Housing Fair table. Please keep in mind that the food eateries are now open on the first floor in the MSU Union and will be available during the Fair. No food may be brought into the MSU Union from an outside source. All messages, text or graphic, on give-a-ways, videos, DVDs, handouts and t-shirts must have acceptable messages. No alcohol, illegal drugs, violence or sexual/assault, racist or homophobic related messages are permitted. The Fair coordinators reserve the right to disapprove specific items and request them to be removed from the premises. Symbolic items with a connection to the aforementioned categories are not allowed. For example: ping pong balls at MSU (and most colleges and universities) have a clear alcohol connection and may not be displayed or given away at the Housing Fair. Property Representatives and Education/Service Providers may contact Crystal Iott, iottcrys@msu.edu, for message and graphic approval prior to the event. The Housing Fair Coordinators reserve the right to cancel the registration of any individual (or organization) that does not adhere to the 2013 Housing Fair Procedures and Rules document. No refunds will be given. With your cooperation the 2013 Fall Housing Fair will be successful for you and the MSU students. - Go Green - - Go White - -Thank you -

6 Be sure to submit slides for the Big Screen Project! The Big Screen Project is a convenient way for the participants of the 2013 Housing Fair to advertise their information. At the housing fair, images and information you submit will be projected for all of the participants to view. Here s how to get your information on the Big Screen: Create 1 3 PowerPoint slides with whatever appropriate information you want to have projected. Slides will be evaluated before they are included, so please do make sure to keep them professional. Housing Fair Coordinators will not create slides. You are responsible for creating slides and including any relevant information. If you want to use slides you have submitted in previous years, you must notify Jamie Talbert of this, otherwise they will not be included. Once you have completed your slides, attach them to an and send them to Jamie Talbert at talbert7@msu.edu. The deadline for submission is October 4 th at 5:00 PM. No submissions will be accepted after this date and time. We look forward to seeing you at the 2013 Fall Housing Fair and we greatly appreciate your participation! 2013 FALL HOUSING FAIR OCTOBER 17, :00 PM 5:00 PM Second Floor Ballroom and Concourse, MSU Union