Interoffice Memorandum FROM THE OFFICE OF THE CITY MANAGER

Transcription

1 Interoffice Memorandum FROM THE OFFICE OF THE CITY MANAGER TO: The Honorable Mayor and Members of the City Commission FROM: Robert J. Bradshaw, City Manager RE: Department Activity Report DATE: April 11, 2013 The information that follows is intended to keep the Commission abreast of the on going activities, issues, programs and services within the City. City Manager s Office City Manager The Deputy City Manager and City Attorney met with the Mayor to discuss a legal matter. The City Manager and Deputy City Manager met with the Mayor for weekly updates of current City Issues. The Deputy City Manager met with Don West, Larry Pelton, Ken Roberts and John Armbrewster to discuss North 2 nd Street reconstruction. The City Manager and Deputy City Manager met with the Finance Director to discuss CDBG funding issues. The City Manager met with Commissioner Perona to discuss the agenda for the April 5, 2013 City Commission meeting. The Deputy City Manager attended the monthly IUPA meeting at the Police Department. The City Manager attended the Economic Development Council s Board of Directors meeting. The Deputy City Manager met with the manager of Walgreens to discuss an entrance sign to the City. The City Manager and Deputy City Manager participated in the Walk A Mile on 4/2/13. The Deputy City Manager participated on 4/9/13. The City Manager and Commissioner Perona met with Ben and Mary Ann Bryan to discuss a Sunrise Theatre issue. The City Manager and Deputy City Manager participated in a conference call with Faye Outlaw and Larry Pelton to discuss port related issues. The City Manager attended a lunch meeting with Commissioner Perona and Bill Thiess regarding FPUA issues. The Deputy City Manager attended a meeting regarding GIS sharing initiative with representatives from several departments. The City Manager and Deputy City Manager met with Jack Hopkins, Tom Kindred (Innovative Incubator), Bob O'Brien (CCTI), and Cedrick Gibson, Assistant Dean of the School of Business regarding small business programs at IRSC. City of Fort Pierce, 100 North US 1, Fort Pierce, FL

2 April 15, 2013 City Commission Meeting Page 2 City Manager s Office contd. City Manager contd. The City Manager, Deputy City Manager and Planning Manager met with Glenda Macon to discuss development and zoning issues. The City Manager, Deputy City Manager, Mayor Hudson and Historical Preservation Officer met with School Superintendent Michael Lannon regarding the Fort Pierce Magnet School of the Arts. The Deputy City Manager met with Public Works staff to discuss the design of a dog park at Maravilla Park. The City Manager attended a lunch meeting with Shailesh Patel, President of Dredging & Marine Consultants regarding port related projects. The City Manager held a Conference Agenda meeting on April 8, The Deputy City Manager attended the Fort Pierce Area Council meeting. The City Manager and Deputy City Manager met with the Finance Director and Urban Redevelopment Director regarding a General Fund transfer to CDBG. The City Manager and City Attorney met with Commissioner Perona regarding FPUA issues. The Deputy City Manager attended a meeting with the Marketing Specialist and Grants Administrator regarding a community garden. The Deputy City Manager met with the Police Chief and Paul Pearson regarding the Police Athletic League. The City Manager met with the Planning Manager regarding an update on rail initiatives. The City Manager and Deputy City Manager met with the City Attorney regarding continuing discussions with IUPA. The City Manager attended Citizens Academy Session V at the Public Works compound on April 11, The City Manager and Deputy City Manager attended an introductory meeting with County Administrator Faye Outlaw. Communications & Marketing Manager Weekly ongoing preparation for Citizens Academy 4th Session April 4 and prepared Communications presentation. Attended the Fort Pierce Police Dept. Breakfast. Updated Fort Pierce Authentic Tours website/new member information. Coordinated with departments on a variety of Public Record requests from the public. Working on graphics for new Zora Neale Hurston Kiosk 809 N. 9th Street. Attended April 1, 2013 City Commission Meeting/provided action minutes to the Mayor and Commission. Reviewed and updated ads for FPAT & City of Fort Pierce. Reviewed Map project/sent back to printer. Finalized Channel 12 Road Trippin Segment to air on Thursday, April 11. Website information and video will be on Channel 12 for 6 months.

3 April 15, 2013 City Commission Meeting Page 3 City Clerk s Office Gave assistance and answered questions to the walk in public on various aspects of Business Tax Receipts which included but not limited to: New Applications: 32 Renewals: 4 Transfers: 1 Gave assistance and answered questions to the walk in contractors on various aspects of Contractor s Licensing which included but not limited to: New Applications: 4 Renewals: 7 Gave assistance and answered questions from the public who have contacted office by telephone. Gave assistance and answered questions received by the public via e mail through the City s webpage. Assisted the public by researching and providing copies of various requested public records. Assisted the public, various departments, newspaper and other government entities by providing DVD copies of various commission meetings. Assisted the public by processing payments for animal registrations. On going updating of contractors records for current liability insurance, workers compensation insurance, and state license information. Check for form and correctness all necessary paperwork submitted by contractors to go before the Board of Examiners of Contractors on April 9, Prepared contractor s packets to be placed on the Board of Examiners of Contractors agenda for the meeting on April 9, Preparation of legal advertisements, letters, resolutions, & ordinances for various departments for upcoming City Commission agenda items. Preparation of several Proclamations. Attended, recorded and transcribed minutes of the City Commission Meeting held on April 01, Revenue Recovery working with Code Enforcement personnel on existing businesses that have not renewed Business Tax Receipt to the 2013 year. Revenue Recovery working with Code Enforcement personnel on new businesses within the city limits that have not applied for a Business Tax Receipt. Licensing/Permit Clerk working with Building Department Permit Specialist to contact business tax applicants to set up appointments for building inspections and other issues associated with a business tax application.

4 April 15, 2013 City Commission Meeting Page 4 City Clerk s Office contd. Daily balancing process of cash receipts and submittal to Finance Department for bank deposit. On going implementation of computerization of annexation records. On going implementation of scanning City Commission agenda packets onto DVD s. On going implementation of scanning City Commission Meeting minutes, ordinances, resolutions, and the Fort Pierce Redevelopment Meeting minutes into the Optiview system. Assisting MIS Department in correcting and adding unit numbers to existing address database. Preparation and delivery to St. Lucie County Courthouse recording division various paperwork to be recorded. Assisting Finance Department by signing and affixing the City seal to necessary paperwork associated with the release of liens. Assisting Finance Department personnel with invoices received from Scripps Newspaper for advertisements and invoices received from St. Lucie County Clerk of Court for recordings, to determine which departments are to be billed. Assisting Planning Department personnel answering questions pertaining to business tax applications. Assisted Planning Department personnel by researching and providing copies of various ordinances, rezoning, conditional uses and annexations. Assisted Planning Department personnel by researching and providing the cost for legal advertising of various projects they are processing. Assisted City Attorney Office by researching and providing copies pertaining to various city issues. Deputy Clerk assisted Administrative Services Department by administering the oath of office to two (2) new members of the Civil Service Appeals Board. Deputy City Clerk, Building Official, Senior Permit Specialist and Attorney for Board of Examiners of Contractors had a meeting to discuss the Florida Statutes and City Code pertaining to an upcoming item on the Board of Examiners of Contractors agenda on April 9, 2013.

5 April 15, 2013 City Commission Meeting Page 5 Administrative Services Department Procurement 1. Opened Bid No ~ CDBG Housing Rehabilitation Project 305 North 31st Street. 2. On going implementation process for the E Payable program; vendors have enrolled in the new payment program. 3. Processed purchase orders. 4. Processing and/or completion of awards to vendors/contractors approved by Commission. 5. Meetings: a) Director of Administrative Services met with Assistant City Manager and Chief of Police on IUPA union issues. b) Weekly Department Boot Camp meetings that include revisions being made to the Rules and Regulations Manual. Human Resources 1. Coordinated pre employment physicals and background checks. 2. Completed several Public Records requests. 3. Created several Personnel Action forms for employees. 4. Distributed monthly Reports to each department such as Accrual Register, Time Sheets and payroll register to Police Department. 5. Processed Purchase Orders and requisitions. 6. Verified payroll: a) Processed April, 2013 employee monthly evaluations. b) Completed Verification of Employment/Loss of Income forms. Risk Management 1. Collaborating with FPUA and the County regarding the upcoming Employee Health & Safety Fair. 2. Reviewed and advised Purchasing on insurance requirements for bids. 3. Wellness Initiative Weekly Weight Watchers Session. 4. Audited and closed WC claims. 5. Filed subrogation against several insurance companies. 6. Processed new WC claims. 7. Processed day to day Risk management duties. Finance Department Met with City Manager, & Deputy City Manager Prepared & presented at Citizen s Academy Preparing 2nd Quarter Financial Report Completing FY 2012 CAFR

6 April 15, 2013 City Commission Meeting Page 6 MIS Department Completed presentation for Citizen s Academy and presented it to its members. Working with Police department staff on State of Florida monthly VOIP billing issues. Completed monthly back ups for City Hall and all remote sites. Completed work with Diebold for Lobby doors security. Met with Deputy City Manager and staff regarding the GIS enterprise initiatives. Receiving quotes for computer equipment for Commission approval. Exploring moving system to the Cloud for enhanced archiving, anti spam and anti malware filtration, and archived reporting. Installed all City Hall Network printers to the new Print server located on the new Blade Server (on going). Disconnecting the trunk lines (additional savings). Working on Rights issue with NAS (on going). Working on Sprint issues with cell phones epayable testing with Purchasing, Finance, and Bank of America Installation of the AppAssure Backup and Replication software to be loaded on the City s application server. Completed the computer equipment installations for Finance Department, City Clerk, Human Resources, MIS Training Room and Purchasing and actively working on Public Works and Building. Working on issues with telephone operator systems. Processing VOIP spread sheets for remaining remote sites (Marina and Sunrise Theatre) and gathering all information required including old numbers to be ported. Marina data room is currently being upgraded to handle a new data rack, servers and UPS also replaced a drive in the server. Transferring data to the new NAS device (on going). OptiWorkFlow application training with the Finance Staff ongoing, working with SunGard on file transfer to bank. Upgrading to BES 10 on BES server. Shelter Pro software roll out for Animal Control Officers to be loaded on City s application server. Major problems with due to virus attacks to our system (on going). Installation of computer equipment for Marina department and restoring server for Sunrise Theatre. Testing ipads for use in current environment (NovusAgenda, Lotus Notes , and Click2Gov Building permits) and the GPS system. Working with Marina on camera installation and Wi Fi access (ongoing). Working on Blade Center servers and continuing dialog with IBM and Midrange Support technical staff to complete setup of the Blade Center and ongoing connection issues. Completed transfer with two Netfinity servers from the old system (on going). Software integrations citywide (on going). Working with AT&T and State of Florida on the fiber optic installation preparation for Public Works/Solid Waste (ongoing). Lotus Notes IQsuite e mail spam, and archiving (ongoing). Updating MIS documentation and procedural policies (on going). Received sixty five (65) new work orders and completed ninety one (91) work orders.

7 April 15, 2013 City Commission Meeting Page 7 Planning Department Development Review 1. Building Permit Review 2. Sign Permit Review 3. Home Occupation Application review 4. Planning Counter Coverage 5. Public Phone Inquiries regarding Zoning and Code Requirements 6. Pre Application Meeting Coordination 7. Payroll Management 8. Business Tax Application review 9. Completed the City Commission Agenda Item for Sandhill Shores Combined Mobile Home & RV Park Conditional Use at 3200 South US Highway Completed the City Commission Agenda Item for Weatherbee Villas ACLF Conditional Use at E Weatherbee Road 11. Conducted three (3) pre application meetings on various projects 12. Attended a meeting to discuss and resolve remaining issues for the building permit at 7131 Okeechobee Road (former Shell Station) 13. Prepared and presented Board of Adjustment Agenda Item for the Bonfer Residence Special Exception at 1771 Binney Drive Historic Preservation 1. COA Application Preparation 2. COA Approval/Order Mailings 3. Wellspring Properties Request to Permit Ground Sign in Right Of Way (R/W) South US Highway 1 Request to Permit Ground Sign in Right Of Way (R/W) Comprehensive Planning 1. Capital Improvements Element update to include fiscal year 2015/16 (Comprehensive Plan Amendment): scheduling requested for Transmittal Hearing at next available City Commission meeting (on hold per Planning Manager). 2. Coordinating with the U.S. Census Bureau regarding the City boundary delineation submitted by St. Lucie County related to annexations. 3. Identification of Comprehensive Plan policies directing amendments to the Land Development Regulations. 4. Preparing recommendation regarding the development of a phased annexation program, as identified in the Comprehensive Plan. 5. Pre application meetings: Rezone/FLUMA of Pine Creek Village, Treasure Coast Hotel at 7025 Okeechobee Road, Cemetery at 3306 South 7th Street. 6. Identifying how/if the Comprehensive Plan GOPs concerning the protection of the Indian River Lagoon are being implemented, specifically relating to stormwater management and shoreline development/incorporate into LDR Re write. 7. Professional Development: Participated in APA approved webinar (free) 1) "How Do We Measure Bike Share Success".

8 April 15, 2013 City Commission Meeting Page 8 Planning Department contd. GIS/Mapping 1. Review of archived development 2. Published FPRA web data 3. Updated CWC web page items 4. Posted FPRA quarterly report notice, report 5. Uploaded City Clerk web page items, _minutes, _agenda 6. Revised City Commission web data re: agenda items 7. Revised City Manager web data re: activity report 8. Updated City golf course external page item 9. Correction to Public Works, streets & drainage page item 10. Removed Home Page items Community Garden survey 11. Posted Special Magistrate item 12. Added Board of Adjustment web data 13. Finalized Annexation Agreement batch 12/2012; 03/ Captured/relayed Annexation Agreement anomalies 12/2012, 03/ Meeting regarding Annexation Agreement anomalies 16. Uploaded City Manager Conference agenda items, with revisions 17. Site review for Vision Care proposed improvement 18. GIS analysis, re: Serenity Circle subdivision 19. Continue migration of Planning server data into NaviLine system (ongoing) 20. Backup of City of Fort Pierce web data 21. Backup of FPAT data (external) 22. Backup of Indian Hills Golf Course web data (external) 23. Backup of Planning department server data (ongoing) 24. Formulated Act. Report (previous) Administrative 1. All Staff Members conducted Planner of the Day Duties on a Rotating Basis 2. Preparation of Resolution Preparation of Resolution Preparation of Solid Waste Impact Fee City Commission Item 5. Preparation of Passenger Rail City Commission Item 6. Payroll Management 7. Project Manager Workflow 8. Scheduling Requests 9. Budget Administration 10. Hiring of New Planning Specialist (Ongoing) 11. Presentation of Planning Department Responsibilities to Fort Pierce Citizen s Academy 12. Presentation to Ft. Pierce Area Council Transit Update 13. PowerPoint Presentation Live Polling 14. Meeting with Planning Board Chairman Weaver 15. Meeting with City Attorney and Deputy City Manager Bus Shelter JPA Agreement 16. Meeting with Deputy City Manager, City Engineer and Building Official on 7131 Okeechobee Road (Building Permit) 17. LDR rewrite research Code Provisions 18. Meeting with City Manager on C 5 Zoning District Provisions 19. Memo to City Attorney on Bed & Breakfasts and Overnight Accommodations 20. Prepare review and analysis on the FDEP Statewide Comprehensive Outdoor Recreation Plan 21. Analysis of GIS Discrepancies

9 April 15, 2013 City Commission Meeting Page 9 Building Division 1106 N 31st Street (Williams Community Center) On March 3, 2013, a stop work order was issued at the above mentioned address for commencing work before obtaining a building permit. The contractor was notified on March 15, 2013 that this permit was ready for issuance; however, to date the contractor still has not picked up the permit Okeechobee Rd (West Star) Representatives of the owner of the above mentioned property recently met with staff to resolve the outstanding issues that have hindered the progression of this project. Both sides are working diligently and feel that a resolution may be in sight in the near future. We will keep you informed of all future developments Virginia Ave (Windsor Imaging) This permit has been issued, and work is under way Avenue D (Demolition) The demolition of this building has been completed, and the final inspection of the site was approved. Code Enforcement Division Hearings 1. Special Magistrate Blandino April 3, 2013 a) 6 regular violation hearings 5 found in violation 1 special order to have City secure a pool due to life, health, safety violation 1 continued to a later date 2. County Court Judge Nelson a) March 28, 2013 Running at Large Guilty paid prior to hearing. Rabies Vaccination Required Guilty paid prior to hearing. Doing Business w/o Tax Guilty Fined $100 plus all court costs. Prohibited Signs Guilty Fined $100 plus all court costs. Prohibited Signs (2nd offense) Guilty of 114 Counts Fined $200 per count = $22,800 plus all court costs. Prohibited Signs (1st offense) Guilty of 167 Counts Fined $100 per count = $16,700 plus all court costs. Code Enforcement 1. Received 22 complaints 2. Issued 3 written warnings 3. Issued 1 citation 4. Initiated 60 new cases a) 13 general violations b) 47 lot clearing violations 5. Conducted 269 follow up inspections 6. Closed 67 cases Animal Control (Month of February) 1. Responded to 126 dispatched calls 2. Conducted 185 self initiated calls 3. Conducted 71 follow up investigations 4. Issued 1 citation and 3 written warnings 5. Completed 3 bite reports

10 April 15, 2013 City Commission Meeting Page 10 Code Enforcement Division contd. Income & Expenses 1. Processed 31 lien / title search requests. 2. All lien & fine case folders are being manually reviewed and updated to address past due accounts (on going). Miscellaneous 1. Worked with Assistant Attorney Karen Emerson to prepare for Animal Custody Hearing before Judge Walsh. 2. Attended hearing before Judge Walsh. He granted the City custody of two abused pitbull dogs. Dogs are currently being housed at the Humane Society and will be placed for adoption. 3. Met with Dr. O Conner and staff at Holy Family Veterinary, the City s newest veterinary clinic. They have agreed to accept our sterilization vouchers and will be issuing city tags. 4. Compiled and submitted information on vendors to be presented at the next conference agenda. 5. Preparing curriculum for the citizen s academy. 6. Updating Naviline System to close inactive / old case files (on going). 7. Updating Naviline System to correct errors that occurred when cases transferred from the old system to the new system (on going). Engineering Department A1A Phase I 1. Paving operations are scheduled for the eastbound lane of Seaway between Fernandina and the roundabout. 2. The northbound/eastbound lane of Seaway Drive is under construction between Binney and Eldorado. 3. The irrigation system has been completed and the royal palm trees have been planted along Seaway between the fire station and Bayshore. There are approximately 7 trees remaining to be planted in this area, but due to conflicts with the overhead lines they are on hold. 4. FPUA Electric is wrecking out the old power poles and overhead lines along Seaway Drive. 5. Street lights are being installed on the north side of Seaway between the fire station and Desota. Activation of theses lights are scheduled for the week of April 15, Underground utility work is complete. Development Reviews Intake of two (2) Building Permit, Site Plan, or Certificate of Occupancy reviews. 10th Street Reconstruction A preliminary walk thru was conducted on March 11, 2013 and a punch list was generated. Contractor is currently finishing up outstanding items. Stormwater Division Working with FEMA for the reimbursement of damages caused by Tropical Storm Isaac. Park Trail Acres project has been completed and submitted to FEMA. Preparing information for public records request. Traffic Control We are currently coordinating with FDOT on the State roads system for potential upgrades to intersections utilizing FDOT safety funds. FDOT consultant at 65% completion of re timing study involving US 1, Virginia Avenue, Orange Avenue and 25th Street corridors within the city limits. We are currently working with Comcast to establish a server link, remote terminal access for the CENTRAC s Traffic system to enable remote trouble shooting and automated system alert messaging to the City s maintenance contractor.

11 April 15, 2013 City Commission Meeting Page 11 Engineering Department contd. Jetty Park Reconstruction Contractor has completed the north end of the parking lot complete with the pervious paver parking areas and is currently finalizing the landscaping and street lighting and hardscape items in order to achieve construction approval. Our intent is to get this section constructed, approved and finalized and open it to park patrons prior to commencing the work within the limits of the overflow parking area. The completion for the north section is estimated in two weeks. Final project completion is scheduled for June City Marina Reconstruction Phase I Islands Lucas Marine Construction continues internal sand filling operations for Tern Island. Staff continues working with local stake holders with concerns related to the Marina reconstruction project. City Marina Reconstruction Phase II Docks RFP package scheduled for completion and delivery to Purchasing for advertisement by April 12, S. 21 st Street / Havana Ave. Sidewalk Project Project currently under design. Funding has been approved by FDOT for FY % plans have been submitted to the City for review and comments were forwarded to the consultant. Garden Avenue Sidewalk and Pedestrian Bridge 60% review plans were submitted to the City and FDOT on April 2. This project is being funded by a Transportation Enhancement grant through the St. Lucie County TPO. Funding has been approved by FDOT for FY st Street Sidewalks from Okeechobee Road to Tennessee Avenue 80% review plans have been submitted to FDOT for review and comment. This project is being funded by a Safe Routes to School grant through the St. Lucie County TPO. The project entails the installation of approximately 1.1 miles of sidewalks along 31 st Street from Okeechobee Road to Tennessee Avenue. Funding has been approved by FDOT for FY th Street Reconstruction from Orange Avenue to Boston Avenue Bid opening was conducted on March 7, Six contractors submitted bids with the low bid totaling $167, as submitted by J.H. McGregan & Sons. Prepared City Commission Agenda package for April 15, 2013 meeting. Letter sent to FPUA requesting their concurrence with funding amount that is their responsibility. Heathcote Stormwater Improvements Engineering currently preparing bid documents and specifications for the lake expansion and canal/outfall structure relocation. We have requested Kimley Horn and Associates for a proposal for the final design plans for the alum treatment plant. This contract will be on the May 6, 2013 City Commission Agenda. These are all construction items that are part of the stormwater treatment train that FDEP has granted us funding in the amount of $1.5 million. We have joined together with the County to have the design plans released from AECOM, the original design firm, to enable bidding of the stormwater elements. St. Lucie County has submitted two letters to the consultant that they have requested prior to release of the plans. We are anticipating electronic files of the plans within the next two weeks.

12 April 15, 2013 City Commission Meeting Page 12 Public Works Department Wallace Sample Memorial Construction is continuing on the Wallace Sample Memorial with the memorial rock, brick pavers and landscaping placed at this time. The plaque has arrived and been installed. A dedication ceremony is being planned by the City Manager s Office staff and a date will be included in an activity report in the near future. Great American Cleanup Staff has created a committee and selected May 18, 2013 as the date of our annual Keep Fort Pierce Beautiful/Great American Cleanup. We hope for this year to be a record breaking year for participation. An open house of the PWD is also scheduled for this day with fun activities planned for the children such as a K 9 demo, SWAT Team demo, McGruff the crime dog, bounce house and Cotton Candy! Energy Efficiency & Conservation ConEdison has completed the Investment Grade Energy Audit and is currently working with the Energy Efficiency & Conservation Team (EECT) to determine feasible energy conservation measures for inclusion in the much anticipated energy savings performance contract. A presentation to the commission is expected in the very near future. City Hall Window Retrofit The window project is drawing to a close with all glass installed and all testing completed. Staff conducted a walk through with our consultant and EnWall representatives and found a handful of minor issues that need to be addressed. It is anticipated that all items will be corrected by 4/12/13. Police Department Staffing Jacquelyn Esposito started with the police department on April 1, 2013, as our grant writer. Felix Hernandez, Nicole Patsalides, and James Ippolito have been hired as officers, and will start on April 14. Currently, the department has two opening for police officers. Madison Cay Chief Baldwin, Commissioner Sessions, and several members of the police department met with Madison Cays' management and staff on Thursday, April 4, 2013, to discuss solutions to violence in the complex. The meeting was well attending with about 25 residents turning out. A crime watch organization meeting has been scheduled for Monday, April 8, at 6:00 PM. Additionally, officers are conducting frequent foot patrol and enhancing investigation activities in the area. A more comprehensive report will be provided by Chief Baldwin over the next week. PAL Ball The Annual PAL Ball will be held on April 27, 2013, 6:00PM at the Pelican Yacht Club. Commissioners and City Staff that would like to attend, should contact Chief Baldwin or Officer Pearson. Florida Police Chief's Association During the week of April 15, 2013, Chief Baldwin will be in Tallahassee, working with the Florida Police Chief's Association and legislators on legislation pertaining to "boom boxes", Internet Cafes, and texting while driving.

13 April 15, 2013 City Commission Meeting Page 13 Urban Redevelopment Department Administrative 1. Staff memo on the addition of eco art to marina island project. Review positive response and communicate with Eco Art South Florida re: potential involvement. 2. Meet with SLC Cultural and Arts Alliance re: Art in Public Places assets, ordinance and maintenance. 3. Tour/presentation for Citizen s Academy 3/ Meet with County, ORCA research staff re: local impacts of ocean acidification, potential for cleanup assistance/tour development with FPAT. Review executive summary of Washington State report on ocean acidification/effects/projections. 5. Assist Police Department in reactivating access to Federal System for Award Management (SAM) for grants. 6. Reviewed Code of Federal Regulations for assistance in re classing CDBG administrative charge backs for City General Fund reimbursement. Conferences with staff result in $130k in potential allowable charge backs. FPRA 1. Write and edit FPRA Annual Report, post online and submit April Revolving Loan Fund discussions re: King cleanup with Thiess, Koblegard (FPUA). Memo to TCRPC. FPUA agrees to term sheet and Regional Planning Council agrees to collateral for loan. 3. Sign contract for sale of NSP home on Paseo ($70k) 4. Counter contract offer for sale of NSP Atlantic home ($110k offer, $125k counter). 5. Review and edit proofs for Jetty Park Amphibious Base trail graphics. 6. Review and recommend FPRA property available for community garden with staff. 7. On site meeting with Property Appraiser s office re: NSP Orange Avenue Apartments. 8. Pre bid meeting with trucking contractors for ISR work at King Plant with Cardno, bids submitted, low bidder selected. Permit discussion with Engineering. 9. EPA loan close out call for King cleanup. FEMA 1. Review City Hall building envelope reports with consultant architect Ammon and staff. 2. Hurricane Isaac: 6 project worksheets obligated, totaling $75,206. (75% Fed, 12.5% State and 12.5% City funding) 3. Holding final payment request from contractor for City Hall wind mitigation work, pending punch list work and receipt of warranties and subcontractor releases. 4. Ongoing Marina project funding reimbursement administration. CDBG/SHIP/Housing Issues 1. Final walkthrough and inspection with owners at Anderson new SHIP home on N. 23rd. CO issued. 2. Draft Communitywide Council agenda. 3. Rehab bids opened for 1113 Soltman and 305 N. 31st St., verifying contractor references 4. Consultant contractor preparing scope of work for 3205 Indiana Court and 709 Easter Ave. 5. File closed on Daughtry foreclosure assistance ($4,052). 6. CDBG PSA contracts approved by Legal, submitted for 4/15 Commission agenda for approval. Grants 1. Staff meeting regarding development progress on Highwaymen Trail 2. Submit interim report for Sunrise Theater FL DCA grant. 3. Created FPAT grant materials for 2013 round, close out 2012 open grant issues. 4. Conf. call re: grant opportunities for use of electric motors for water tour operators. 5. Submit grant application to Children s Services Council for marina youth fishing clinic.

14 April 15, 2013 City Commission Meeting Page 14 Marina Oversee daily operations for City Marina and Fisherman s Wharf Marina. Working with seasonal dockage and events (see weekly Marina Happenings newsletter for updates). Consulting on Marina rebuild project. Working on specifications for floating docks, accessories, and utilities. Estimated completion of island work is May Discontinued bid for the fish cleaning station pavilion. Will solicit bids again in the future. Received permits for dredging of marina main channel. Survey of channel Dec 26, Dredging commenced. Dredging continuing with depth 6.3 ft. to 9 ft. at MLW. Objective goal is 8.5 ft. MLW. Golf Course Hosted 8th Annual Edward G. Enns City Championship 86 competitors. It was the best participation we have had so far. Preparations underway to host Challenge Cup on April 10th Met with Superintendent to discuss starting summer projects earlier this year River Walk Center Programming Park Permits Garden Center Maravilla River Walk 1, Special Events Total $3,217.76

15 April 15, 2013 City Commission Meeting Page 15 Sunrise Theatre Over the past two weeks, the following performances and activities were presented in the Sunrise and Black Box Theatres: Performances and events in the Black Box included: Fort Pierce Jazz and Blues Society and the Sunrise Theatre co presented Jazz Jam on March 26 & April 2; Comedy Corner on March 23; Fort Pierce Jazz & Blues Society presented Doc Grober and the Mud cats on March 29; Performances on the Sunrise Theatre main stage included; A Chorus Line on March 19; Richard Nader s Rock n Roll & Doo Wop on March 22; Pat Benatar on March 24; One Night of Queen on March 29. Assistance with future rental events and co presentations continue with various community groups including, but not limited to; Family Meals Inc., McCartney Mania on April 12; John Carroll High School Prom on April 20; John Carroll High School Graduation on May 26; Black Triad Entertainment s Heart of a Champion Unplugged on June 15. On a daily basis offers and contracts are still being negotiated with artists and their representatives to add to the 2012/13 Season. Booking for the 2013/14 Season has begun. Planning and preparation for Missoula Children s Theatre and Sunrise Theatre Foundation s weeklong Summer Camp Workshops are continuing. Budget projections and adjustments for this and next year s fiscal year continue to be reviewed and implemented.