Bursary Application Package

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2 Bursary Application Package State Library of Queensland and Museum & Gallery Services Queensland (M&GSQ) are offering travel bursaries of up to $2500 to individuals and organisations from across Queensland to participate in the Heritage Leaders Workshop: First World War and Anzac Centenary Commemorations at State Library of Queensland located at South Bank, Brisbane, from 1 to 4 April The workshop will provide an unprecedented opportunity for Queensland heritage workers and volunteers to participate, learn, and network with some of the Australia s leading historians, creative thinkers, and heritage professionals. Each day will feature dynamic keynote speakers and an intensive workshop program covering topics including: Uncovering and connecting Queensland s Anzac stories Conserving and digitising World War One collections, monuments, and memorials Linking heritage content and curriculum Creatively engaging new generations Partnering locally, regionally and across Queensland Funding opportunities for World War One centenary commemorations To apply, read the bursary guidelines and submit a completed application form (Part A), responses to selection criteria (Part B), expenditure breakdown (Part C), and a brief curriculum vitae for any or all individuals attending. Applications close 5pm, Friday 28 February More information about the bursaries is available from M&GSQ s website, or contact M&GSQ on phone (freecall within Queensland) or , or information@magsq.com.au. The Heritage Leaders Workshop is part of State Library of Queensland s Q ANZAC 100: Memories for a New Generation, proudly supported by the Queensland Government. Page 2 of 14

3 Bursary Guidelines Travel bursaries of up to $2500 are available to individuals and organisations to attend and participate in the Heritage Leaders Workshop: World War One and Anzac Centenary Commemorations at State Library of Queensland located at South Bank, Brisbane, from 1 to 4 April Funding types - Individual Bursaries for Volunteers - Individual Bursaries for Paid Staff - Organisational Bursaries Eligibility Criteria Individual Bursaries Individuals applying for travel bursaries can be either volunteers or paid staff in a regional library, museum, gallery, historical society, university, or undertake work in a heritage/history related field in regional Queensland. Individuals are required to attend all sessions on each day of the Heritage Leaders Workshop. Attendance at evening functions is not mandatory but encouraged. Applications for Individual Bursaries must respond to the following selection criteria (all of equal weighting): Selection Criteria 1: How will participation in the workshop improve your skills, experience, and professional development as a heritage leader in Queensland? Selection Criteria 2: How do you or your organisation encourage engagement with and use of heritage collections and local stories in your community? Selection Criteria 3: How do you intend to apply knowledge gained through participation in the Heritage Leaders Workshop to upcoming World War One and Anzac Centenary Commemorations in your local community and throughout Queensland? Selection Criteria 4: As a heritage leader in Queensland, would you be willing to be part of a state-wide initiative of sharing and linking World War One and Anzac stories and collections over the next four years? Letters of support are also encouraged for Individual Bursary applications. Eligibility Criteria Organisational Bursaries Organisations applying for travel bursaries for volunteers or paid staff to attend the Heritage Leaders Workshop can be a regional library, museum, gallery, historical society, university, or other regionally-based organisation with the primary purpose of researching Queensland s history and heritage. Organisations must be incorporated or be a statutory body. Bursaries will be offered to organisations as a contribution to travel expenses for volunteers and/or paid staff. Organisations are eligible to send more than one representative to the Heritage Leaders Workshop. However, only ONE application for a travel bursary will be considered to a maximum of $2500. Applications for more than one individual must include a curriculum vitae for each individual. Applications for Organisational Bursaries must respond to the following selection criteria (all of equal weighting): Page 3 of 14

4 Selection Criteria 1: How will participation in the workshop improve your organisation s role as a leading heritage organisation in Queensland? Selection Criteria 2: How does your organisation encourage engagement with and use of heritage collections and local history in the local community and/or region? Selection Criteria 3: How will your organisation contribute to upcoming World War One and Anzac Centenary Commemorations in your region and in other parts of Queensland? Selection Criteria 4: What type of partnerships, if any, currently exist between your organisation and others to support and promote Queensland heritage or local history? Selection Criteria 5: As a leading memory organisation in Queensland, would your organisation be willing to collaborate and partner with others as part of a statewide initiative of sharing and linking World War One and Anzac stories and collections over the next four years? Assessment Process All applications will be assessed by an expert panel of representatives from State Library and M&GSQ. The panel will consider relevant experience, skills, activities, and responses to selection criteria. The panel s decision is final. Send completed applications by the closing date either by to information@magsq.com.au or post to: Museum & Gallery Services Queensland Level 3, 381 Brunswick Street Fortitude Valley Qld 4006 Key Dates Applications close: 28 February 2014 Applications assessed: 10 March 2014 (week beginning) Applicants notified: 17 March 2014 Payment of Bursary Individual and organisational bursary applicants registered for GST will receive an additional 10% funding to cover the GST component. Organisations will be asked to provide a tax invoice for the funding amount, to be returned with your signed agreement. Organisations registered for GST must provide an itemised list of costs detailing the GST component. Individuals can receive bursaries in two ways: 1. The bursary can be paid to your associated organisation (as per the procedure for organisations outlined above) OR 2. The bursary can be paid to individual applicants. Applicant will need to provide an ABN. If the applicant does not have an ABN the bursary funds will be subject to 46.5% withholding tax. If individual applicants are registered for GST, they must Page 4 of 14

5 provide a compliant tax invoice with an itemised list of costs detailing the GST component. NOTE: Applications for Individual Bursaries must show on their application form which payment option they prefer if their application is successful. Costs Expenditure eligible for the travel bursaries include costs of travel (flights, bus, train, taxi, and fuel reimbursement) and accommodation up to $2500 in total. Travel Arrangements Successful applicants are required to make their own travel arrangements. Grant Acquittal Successful individual and organisational applicants will be required to submit a brief report within six weeks of attending the Heritage Leaders Workshop: World War One and Anzac Centenary Commemorations. This acquittal report should include a financial report detailing the expenses covered by the grant, and a report (1 2 pages) written by the applicant that outlines the professional development opportunity and describes the learning for the applicant and benefits to their organisation. Photographs and media clippings should be included in the acquittal report where available. Recipients of Organisational Bursaries are required to contribute at least one blog story as a guest blogger to State Library s WWI blog, Recipients of Individual Bursaries are also encouraged to contribute blog posts. Page 5 of 14

6 Application Form Individual Bursary PART A I am applying for (tick one only): Volunteer Individual Bursary Paid Staff Individual Bursary AMOUNT REQUESTED: $ (For applicants registered for GST, this amount should be GST exclusive) APPLICANT S NAME: Your organisation s name: Your position / role: Your contact number/s: (w) (h) (m) Your contact address: Your postal address: Postcode If successful, the bursary will be paid to (tick one only): Your organisation Australian Business Number (ABN): Is the organisation registered for GST? YES NO (please choose one) You Australian Business Number (ABN): Are you registered for GST? YES NO (please choose one) Page 6 of 14

7 Application Form Organisational Bursary PART A I am applying for an: Organisational Bursary AMOUNT REQUESTED: $ (For applicants registered for GST, this amount should be GST exclusive) ORGANISATION S NAME: Primary Contact: Position / role: Contact number/s: (w) (h) (m) Contact address: Postal address: Postcode Travel bursary to cover costs of the following organisation s representatives: Representative 1: Position / role: Mobile: address: Representative 2: Position / role: Mobile: address: NOTE: If more than two representatives are included in the travel bursary application, please provide additional information. If successful, the bursary will be paid to: Your organisation Australian Business Number (ABN): Is the organisation registered for GST? YES NO (please choose one) Page 7 of 14

8 Application Form Individual Bursary PART B Selection Criteria 1: How will participation in the workshop improve your skills, experience, and professional development as a heritage leader in Queensland? (max. 150 words) Selection Criteria 2: How do you or your organisation encourage engagement with and use of heritage collections and local stories in your community? (max. 150 words) Page 8 of 14

9 Selection Criteria 3: How do you intend to apply knowledge gained through participation in the Heritage Leaders Workshop to upcoming World War One and Anzac Centenary Commemorations in your local community and throughout Queensland? (max. 150 words) Selection Criteria 4: As a heritage leader in Queensland, would you be willing to be part of a statewide initiative of sharing and linking World War One and Anzac stories and collections over the next four years? Yes No (please explain): Page 9 of 14

10 Application Form Organisational Bursary PART B Selection Criteria 1: How will participation in the workshop improve your organisation s role as a leading heritage organisation in Queensland? (max. 150 words) Selection Criteria 2: How does your organisation encourage engagement with and use of heritage collections and local history in the local community and/or region? (max. 150 words) Page 10 of 14

11 Selection Criteria 3: How will your organisation contribute to upcoming World War One and Anzac Centenary Commemorations in your region and in other parts of Queensland? (max. 150 words) Selection Criteria 4: What type of partnerships, if any, currently exist between your organisation and others to support and promote Queensland heritage or local history? (max. 150 words) Page 11 of 14

12 Selection Criteria 5: As a leading memory organisation in Queensland, would your organisation be willing to collaborate and partner with others as part of a statewide initiative of sharing and linking World War One and Anzac stories and collections over the next four years? Yes No (please explain) : Page 12 of 14

13 Costs Breakdown PART C If you are registered for GST, amounts should exclude GST. If you are not registered for GST, amounts should include GST. Source of Income Bursary amount requested: Amount Grants or subsidies (please detail): Other income (please detail): Individual contribution / organisational contribution (please detail): Cash: In-kind: TOTAL: Expenditure Amount TOTAL: Page 13 of 14

14 Checklist For Individual Bursaries Completed Application Form (Part A) Responses to four (4) Selection Criteria for Individual Bursaries (Part B) Completed Cost Breakdown (Part C) Curriculum Vitae (2-pages max.) or summary of experience Letter of Support (optional) For Organisational Bursaries Completed Application Form (Part A) Responses to five (5) Selection Criteria for Organisational Bursaries (Part B) Completed Cost Breakdown (Part C) 2-page Curriculum Vitae (for each individual attending if more than one) Page 14 of 14