TRIPURA ELECTRICITY REGULATORY COMMISSON. Vidyut Bhavan, Bhutoria, Banamalipur, Agartala Tripura (W), Pin

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1 TRIPURA ELECTRICITY REGULATORY COMMISSON Vidyut Bhaavan, Bhutoria, Banamalipur, Agartala Tripura (W), Pin N.I.T. No.F.47/TERC/09/04 Dated, 19 th December 2013 INVITATION OF BIDS FOR CONSULTANCY SERVICES Tripura Electricity Regulatory Commission (TERC) invites Bids to engage Consultant, having requisite experiences in Technical and Commercial aspects in Power sector to assist the Commission in examination and analysis of Annual Revenue Requirement (ARR) and determination of Tariff against the petition from the distribution Licensee i.e. Tripura State Electricity Corporation Ltd. (TSECL, Agartala for the year A set of Bid documents and terms and conditions of Bid may be obtained either by post or in person, by any interested eligible consultant on payment of Rs from the Commission s Office from hrs. to hrs. on any working day till 22 nd January, 2014 or may also be down loaded from Commission s website Interested parties may submit their Technical and Financial proposals in two separate sealed envelopes by 24 th January, 2014 up to hrs. The Commission reserves the right to accept or reject any or all the Bids without assigning any reason thereof and not bound to accept the lowest bidder. Secretary Tripura Electricity Regulatory Commission, Vidyut Bhavan, Bhutoria, Banamalipur, Agartala Tripura (W), Pin hkdas1965@rediffmail.com :

2 TRIPURA ELECTRICITY REGULATORY COMMISSION Engagement of Consultant for Assistance of the Commission in Finalization of ARR and Tariff Proposal of TSECL for the FY Vidyut Bhavan, Bhutoria, Banamalipur, Agartala, Tripura (W), Pin )381) (O)/(F), Website: e mail: hkdas1965@rediffmail.com

3 Terms of Reference: The Tripura electricity Regulatory Commission (TERC) is vested with the responsibility vide Section 62 of EA 2003 for the determination of Tariff against the Petition of the Licensee i.e. Tripura State Electricity Corporation limited (TSECL). The (TSECL) is expected to file its Tariff and true up Petition for the financial year and aggregate revenue requirement (ARR) for the financial year The description of the assignment is detailed below: 1.1 Preparation of concept papers in respect of the Petitions filed by the TSECL to facilitated TERC during process of Tariff preparation. 1.2 Prudence check and analysis of : Tariff Petitions for the financial year vis avis the Annual Accounts of TSECL and its Tariff adjustment in respect of uncontrollable parameters Aggregate revenue requirement for the financial year and consequent Tariff adjustment. Validation of Data provided by the Licensee including obtaining data analysis of expenses, analysis of fixed cost and variable cost parameters, Power purchase and sale plans. 1.3 To calculate the cost of Supply to different categories of Consumers and adjustment of subsidies and cross subsidies. To suggest alternative for reduction of cross subsidies. Cost allocation issues and Tariff design. 1.4 Examine the measures to meet the additional revenue requirement through increase in Tariffs and other measures including subsidies from Government. Computation of generation cost, of Power purchase cost Transmission and Distribution costs and costs to serve. 1.5 Formulate financial model for category wise Tariff with provision to carry out sensitivity analysis of the Electricity cost to change in different components of Tariff. Values of fixed assets, depreciation, consumers contribution, interest charges on working capital and other related expenses. 1.6 Provide a comparative study of the Tariff rate and structure of other State as with the one proposed now for distribution Licensee. 1.7 Drafting of Tariff Order and revenue proceedings, if any and rendering assistant till completion of Tariff Order including preparation of Final approved Tariff Order. Page 1 of 15

4 1.8 Tariff Order will be drafted more or less in the same pattern as of the last tariff Orders of prepared by the TERC. 1.9 To make a demand estimation for each category of Consumers with regard to the demand for previous years. Analysis of increase in demand, demand and sells forecasts and analysis of the Transmission, Distribution and AT & C losses To attend Public hearings and to assist the Commission in preparation of replies to the objections / suggestions receipt on the proposal of ARR and Tariff Petition Examine various measures for efficiency gain; calculate additional revenue and / or reduction in expenditure by such measure Any other work incidental to the filing and approval of the ARR and Tariff proposal relating to the financial year The Consultant also to assist the Commission in the activities related to the assignment, which could not be expressly indicated in the terms and reference. 2 Review Petition /Appealed in respect of Tariff Order Assistance in analysis of Review Petitions, if any, that may be filed before the Commission /Appeals before the Hon ble ATE i/c discussion with the Commission /Commission s legal advisors, support during the hearing before the Commission /Hon ble APTEL, preparation of review Order /response to be filed with the Hon ble APTEL for the Order under review/appealed, giving effect to the review /appeal order. 3 Qualification/ Eligibility of Consultant: 3.1 The Consultant must have a sound understanding of. (i). Technical aspect of Power sector Generation, Transmission and Distribution. (ii). The Economics of Power sector Generation, Transmission and Distribution. (iii). Linkages of the assignment with the financial analysis and accounting and Tariff determination of Public Utilities and analysis of Regulatory policies. 3.2 Legal framework governs in the Power sector. 3.3 Consultants who can commit full time man power deployment exclusively for the assignment of the Commission, as on when required, will be eligible for consideration. 3.4 Bidders can either be a consultant or a consortium with more than one Consultant may constitute with another /others for submitting their proposal. Where the Bid is submitted by a consortium, the written consent of each member of the consortium to participate in the Bid on the basis of joint and several liabilities to the Commission for the performance of the services shall be provided along with Bid. 3.5 Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients or that may place them in a position of not Page 2 of 15

5 being able to carry out the assignments objectively and impartially. The Consultant shall have to give an undertaking to this effect. 3.6 The majority of the key professional staff proposed must be regular employees of the firm(s). No alternative to key professional staff be proposed. 4 Procedure for Bidding: 4.1 Collection and submission of Bid documents A set of Bid documents and terms and condition of the Bid may be purchased by any interested eligible consultant on payment of the non refundable fee Rs through cash or demand draft in favour of Secretary, TERC payable at Agartala. The set will be available at the Commission s Office from hrs. to hrs. on all working days specified in the schedule and may also be downloaded from the Commission s website in which case the fee of Rs in form of DD drawn on any Nationalized Bank should be submitted along with the proposal Contract Person The address for collecting Bid documents, submission of the proposal is given below: The Secretary, Tripura Electricity Regulatory Commission, Vidyut Bhawan, Bhutoria, North Banamalipur, Agartala, Ph (O)/ (O)/(F) e mail: hkdas1965@rediffmail.com website Submission of Bids: Proposal must be submitted on or before than 16.00hrs. on Separate sealed cover shall be submitted for the financial (three copies) and technical Bids (three copies).the envelop should be mentioned the name of the assignment and nature of the Bids (Technical/Financial) at the top and the name of the submitting Bidder at left hand corner of the envelops.the Bid shall enclosed formats (Form 1 to 9) duly filled up The technical Bids shall not indicate any particulars of the financial Bids otherwise the Bids shall be liable to be rejected The proposal shall clearly indicate the names and designations of the persons who will be available to the Commission on full time basis along with the time schedule Page 3 of 15

6 of availability of the other team members showing the exact times of their availability for each assignment Each page of the Bid should be numbered and signed by the authorized signatory with the seal of the firm and the forwarding letter must indicate the details of the enclosures attached Proposals and all connected documents and subsequent reports (in case of selection of consultant) should be submitted in English only Consultants are required to state local cost in the Indian currency only Proposals must remain valid 180 days after the last dater of submission. 4.4 The Bid schedule: i). The Bid schedule shall be as under 1. Sale of Bid documents Up to hrs. on Last date of receipt of Bid Proposals Up to hrs. on Opening of the technical Bids On at 4.30 Hrs. 4. Opening of the Price Bids To be intimated later ii). The technical Bids shall be opened at hrs on 24/01/2014 (if possible)in the office of Secretary, TERC by the Evaluation Committee in the presence of the Bidders or authorized representative if any who wish to participate 5.Method of Selection of Bidder: 5.1 The method of selection is QCBS (Quality Based System). 5.2 The evaluation of Bids shall be done by an Evaluation Committee as may be constituted by the Commission. 5.3 Technical Evaluation The technical evaluation will be done on the basis of the following criteria with Max m marks of 100 for each criterion.the weight for each factor of the criteria shall be as follows: A. The Consultant relevant experience 40 B. The quality of methodology 20 C. Qualifications and competence of the key staff for the assignment 35 D. Methodology of transfer of knowledge to Commission staff 5 Page 4 of 15

7 5.3.2 The minimum qualifying total score, for the technical bid shall be 65. The financial bids of only those bidders shall be opened whose score is 65 or above in technical bids. After technical evaluation is completed the Commission shall inform those consultants whose proposals did not meet the minimum qualifying mark or were considered non responsive to the terms of reference and the Financial proposals will be returned unopened after completing the selection process. Selected Bidders, whose have scored more than qualifying score shall be informed about the date of opening of financial Bids and they may attend the opening of financial Bids at the office of the Secretary, TERC. 6 Financial Evaluation: 6.1 The financial proposals of the technically qualified Consultants will be opened by the Evaluation Committee in presence of those consultants or their representatives whose Bids are shortlisted for financial evaluation. 6.2 The proposals with lowest evaluated cost will be given a financial score of 100 and other proposals will be given financial scores that are inversely proportional to their prices. 6.3 Finalization of Bids will lead to selection of consultant after adding of scores in technical and financial proposals with respective weightages, which shall be 50% for Technical bid & 50% for Financial bid. 7 Engagement of Consultant: 7.1 After evaluation of Bid the Commission will discuss the detailed work plan with the Bidder with highest score. Any suggestions that the Bidders has made to improve the TORs, staffing details, activities to be undertaken by the consultants, reporting etc., as also the inputs required from the Commission to ensure satisfactory implementation of the assignment will then be discussed with the Bidder and finalized. These discussions will be on the strict understanding that the amount quoted in the Bid document will not be increased for any reason whatsoever. 7.2 Having selected Consultants, amongst other things, on the basis of an evaluation of the proposed key professional staff, the Commission shall award a contract on the basis of the staff named in the proposal and, prior to the award of contract, will require assurances that these staff will be actually available. The Commission will not consider substitutions during the contract period except in cases of genuine hardship subject to the satisfaction of the Commission. 7.3 The successful Bidder shall enter into a contract Agreement (in Non Judicial Stamp Paper of Rs ) with the Commission in the prescribed format writing 15 days after issuing of LoA and shall commence the assignment as per schedule assigned by the Commission. 7.4 The successful Bidder shall furnish a Performance Bank Guarantee equal to 10% of the value of contract writing 15 days after issuing of LoA which shall be valid for 180days after the completion of the assignment. Page 5 of 15

8 7.5 If the Consultant, finally selected for award of contract on basis of above procedure, fails to enter into a contract within the time limit as prescribed by the Commission, the Commission will invite the consultant who has scored the second highest score on consideration of Financial and Technical Bids for award of the contract. 8 Other Conditions: 8.1 The Commission may hold weekly review meeting fortnightly, or more frequently if so needed, with the Consultant during which senior/key personnel of Consultant shall be present. 8.2 The Consultant shall not utilize or publish or disclose or part with any statistics, data/proceeding or information collected for the purpose of Commission, without the express written consent of the Commission. The Consultant shall be duly bound to hand over the entire record of assignment to the Commission before the expiry of the contract. 8.3 The Commission reserves the right to award the assignments to one or more Bidders on the basis of the selection criterion or reject any Bid or to cancel the assignment(s) without assigning any reasons for the same. Failure to provide all information or conceal any information material to award of contract shall be at Bidders own risk and may result into rejection of the proposal. 8.4 Past experience certificate for carrying out in similar job need to submit. 9 Completion Period: The assignment should be completed in all respect within 45 days which shall be reckoned from the 15 day of placement of letter of Award (LOA). Secretary TERC Page 6 of 15

9 Form - 1 TECHNICAL PROPOSAL SUBMISSION FORM (To be placed along with Form 2-7 in the sealed cover containing technical bid) To The Secretary, Tripura Electricity Regulatory Commission, Vidyut Bhavan, Bhutoria, Banamalipur, Agartala, Tripura (W), Pin Sir, We, the undersigned, offer to provide the consulting services for the following assignment in accordance with your advertisement/letter dated We are hereby submitting our proposal for the assignment, which includes the Technical Proposal and the Financial Proposal sealed under separate envelopes. Each page of the proposal has been signed by the Authorized Signatory. If negotiations are proposed by the Commission at any stage wwe undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from contract negations. We understand that you are not bound to accept any Proposal you receive. Enclo: As above. Yours Sincerely, Authorized Signatory: Name and Title of Signatory: Name of the Firm: Address: Page 7 of 15

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11 Form - 2 Technical Proposal FIRM S REFERENCES Relevant services carried out in the last five years that best illustrate qualifications. (Using the format below, provide information on each reference/assignment for which your firm/entity, either individually as a corporate entity or as one of the major companies within as association, was legally contracted.) 1. Assignment Name: 2. Name & Address of the Client : 3. (i). Professional Staff including Senior Staff (Project Director/Coordinator, Team Leader) Provided by your Firm/Entity (attach profiles. (ii). No. of Staff-weeks; duration of assignment 4. Start Date and Completion date (Month/Year): 5. Details of Associated Consultants, if any: 6. No. of Months of Professional Staff Provided by Associated Consultants 7. Approx. value of Services (In Current Indian Rs.): Page 8 of 15

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13 Bid For Engagement Of Consultants Form-3 Technical Proposal Format of Curriculum Vitae (CV) for proposed Professional Staff 1.Proposed Position 2. Name of Firm 3. Name of Staff and Nationality 4. Profession 5. Date of Birth 6. Years with Firm/Entity 7. Membership in Professional Societies. 8. Details of Task Assigned 9. Key Qualification & Experience. (a). Degree/Diploma (with specialization if any) (b). Years of Passing (c). Institute /College (d) Area of expertise Details of Relevant experience Page 9 of 15

14 Form 4 Technical Proposal Description of the Methodology and Work plan for performing the assignment (Also mention any specific support required from the Commission) Page 10 of 15

15 Form - 5 Technical Proposal Activity (work) Schedule (May include flow-diagram and /or PERT Chart for details) Assumed Zero Point TASK Completion Date with reference to assumed zero point Page 11 of 15

16 Form - 6 Technical Proposal TEAM COMPOSITION AND TASK ASSIGNMENTS Technical/Managerial Staff. Name Position Task Availability Schedule (in weeks of the assignment) Page 12 of 15

17 Form -7 Technical Proposal Description of extent of transfer of knowledge and Documents/working to Commission staff Page 13 of 15

18 Form 8 FINANCIAL PROPOSAL SUBMISSION FORM (To be placed along with Form 9 in the sealed cover containing financial Bid) To The Secretary, Tripura Electricity Regulatory Commission, Vidyut Bhavan, Bhutoria, Banamalipur, Agartala, Tripura (W), Pin Sir, We, the undersigned, offer to provide the consulting services for the following assignment in accordance with your advertisement/letter dated..: We are hereby submitting our Financial Proposals (Form 9) sealed under separate envelope for the above assignment. Our attached Financial Proposal is for the sum of [Amount in words and figures] for this assignment. This amount is inclusive of our professional fee, profits and all taxes & levies which we have estimated at [ Amount in words and figures] for this assignment. Our Financial Proposal shall be binding upon us subject to the modification resulting from contract negotiations, made by the Commission at its discretion. Each page of the proposal has been signed by the Authorized Signatory: We understand that you are not bound to accept any Proposal you receive. Enclo: Form 7 Your Sincerely, Authorized Signatory: Name and Title of Signatory: Name of the Firm: Address: Page 14 of 15

19 Financial Proposal Summary of Cost Form- 9 Costs Total (A+B) (in figures and words) Taxes Payable Total amount of the Proposal (in figures and words) Amounts(s) Rs. Break up of manpower costs Person s Name No. of Weeks Equivalent Months Rate/Person/month Total Total (A) Break up of other Costs Expense Type Total Establishment Expenses* Travel Expenses* Communication Expenses* Other Overheads* Total (B) *Please provide full details. Page 15 of 15