FALLING WALLS LAB GUIDELINES. Falling Walls Foundation For internal use only.

Transcription

1 FALLING WALLS LAB GUIDELINES Falling Walls Foundation For internal use only.

2 GREAT MINDS 3 MINUTES 1 DAY

3 FALLING WALLS LAB CONTENT 1 Mission 05 2 About the Falling Walls Foundation 06 3 Concept Falling Walls Lab 07 4 Participants 08 5 The Idea Falling Walls Labs worldwide 09 6 International Falling Walls Labs Why go global? 10 7 How to plan a Falling Walls Lab Event organisation Application process and preselection Call for Applications and press relations 14 8 How to prepare the Falling Walls Lab Model timeline Schedule Scholars Jury 18 9 The Finale The Falling Walls Lab in Berlin 19/20 10 Impressions & Contact 21 3 Falling Walls Foundation The Falling Walls Lab

4 FALLING WALLS LABS ACROSS THE GLOBE IMPRESSIONS

5 1. MISSION: BREAKTHROUGH THINKING THE NEXT GENERATION OF OUTSTANDING ACADEMICS ARE GIVEN THE OPPORTUNITY TO SHARE THEIR IDEAS & INNOVATIONS The Falling Walls Foundation founded the Falling Walls Lab in 2011 in order to connect emerging talents and senior innovators discover and develop outstanding researchers support interdisciplinary dialogue and international cooperation develop new ways of scientific communication build up strong and sustainable networks 5 Falling Walls Foundation The Falling Walls Lab

6 2. ABOUT THE FALLING WALLS FOUNDATION The Falling Walls Foundation is a non-profit organisation in Berlin, dedicated to the support of science and the humanities It organises the Falling Walls Conference, an annual international conference where 20 world-class scientists from a broad range of disciplines present their current breakthrough research in 15 minutes The Conference takes place on 9 November each year on the day of the fall of the Berlin Wall More than 600 guests from over 75 nations attend the Conference, among them decision makers from science, industry, business, politics and society The Falling Walls Foundation is supported by the German Ministry for Education and Research, Helmholtz Association, the Robert Bosch Foundation, the Berlin Senate Department for Economics, Technology and Research as well as a wide variety of leading research institutions, foundations and companies For more information, a highlights video and online lectures, please visit our website 6 Falling Walls Foundation The Falling Walls Lab

7 3. CONCEPT FALLING WALLS LAB GREAT MINDS 3 MINUTES 1 DAY A number of highly qualified participants from various academic fields The selected participants present their own innovative ideas, their visions, business models and social initiatives relevant to the world today Each scholar has 3 minutes time to present A jury awards the best presentation(s): The winners of the international Labs are qualified for the Lab Finale in Berlin and will also be invited to the Falling Walls Conference The jury consists of experts from academia, research institutions, business and politics The event ends with an informal Farewell Reception 7 Falling Walls Foundation The Falling Walls Lab

8 4. PARTICIPANTS OUR TARGET GROUP: BREAKTHROUGH THINKERS A SELECTION OF INNOVATORS AND CHANGEMAKERS Outstanding talents, innovators, high potentials with groundbreaking ideas All disciplines are welcome: from engineering, social sciences, natural sciences and economics to the liberal arts SELECTION CRITERIA/ELIGIBILITY If an applicant has a Bachelor s degree, the degree should not date back more than 10 years If an applicant has a Master s degree, the degree should not date back more than 7 years If an applicant has a PhD, the degree should not date back more than 5 years Postdocs and students which are currently enrolled in university are also eligible to apply The Falling Walls Foundation will review all incoming applications and provide the hosting institution a final list of applications which will only include eligible applicants If an applicant has participated in any Falling Walls Lab before, he or she is not allowed to apply again! 8 Falling Walls Foundation The Falling Walls Lab

9 5. THE IDEA FALLING WALLS LABS WORLDWIDE FALLING WALLS CONFERENCE BERLIN, 9 NOVEMBER All participants attend the Conference, the three winners of the Falling Walls Lab Finale in Berlin give their 3 minutes talks again. FINALE BERLIN, 8 NOVEMBER 100 PARTICIPANTS The winners of the international Falling Walls Labs qualify directly for the Falling Walls Lab Finale in Berlin. Travel costs are covered by the hosting institution. INTERNATIONAL LABS LAB PARIS LAB HONG KONG LAB CANBERRA LAB CAIRO LAB TOKYO LAB NEW YORK LAB

10 6. INTERNATIONAL FALLING WALLS LABS WHY GO GLOBAL? Recruiting: Your possibility to get in contact with high-potentials from diverse academic backgrounds and to see outstanding academics present Networking: Your possibility to strengthen the link to the regional and international scientific network Marketing: Your possibility to enlarge the visibility and brand awareness of your institution and your partners Feedback: Overwhelming feedback from participants, jury members, partners and the audience 10 Falling Walls Foundation The Falling Walls Lab

11 AT A GLANCE THE COMPONENTS OF A FALLING WALLS LAB On the following pages, we present some basic guidelines and suggestions on how to successfully conduct a Falling Walls Lab. How to prepare the event and how to brief the jury and scholars How to plan your preparation timeline How to set up the event schedule and programme

12 7.1 HOW TO EVENT ORGANISATION Rent or reserve an event venue for ½ up to 1 day Identify jury members from various disciplines and invite them (see 8.4) If needed, organise 1 3 hosts/helpers (wardrobe, welcome desk) Organise a professional photographer who takes pictures of each participant and jury member, and documents the atmosphere Decide on a Master of Ceremony whose task is to lead through the event programme, announce the participants and their presentations. The MC explains the rules and keeps an eye on the time and schedule Check the technical equipment Prepare the speaker s clock system (see the Download-section for organisers: falling-walls.com/lab/host2018). The clock has to be connected to sound (sounds built in)! Produce name badges, voting sheets, certificates of participation and a programme Prepare further marketing material, e. g. roll-ups (see the Download-section for organisers: falling-walls.com/lab/host2018) To make it a memorable event and to improve networking opportunities: Think about organising a Farewell Reception in the evening The winner is qualified for the Falling Walls Lab in Berlin on 8 November. The travel expenses and additional nights of accommodation would be covered by you as the local organiser. 12 Falling Walls Foundation The Falling Walls Lab

13 7.2 HOW TO APPLICATION PROCESS AND PRESELECTION All applications are made centrally on the Falling Walls Website: Falling Walls collects the applications and forwards them to you after the application deadline to select the best candidates for the Lab. Please make sure to approve or decline the applicants in a timely manner! The online application form consists of 5 steps: 1 Personal data/contact details 2 Higher education, publications, awards/scholarships, languages 3 Motivation 4 CV upload and breakthrough idea 5 Where did you hear about us/ terms and conditions Falling Walls provides you a list with all applications, incl. all CV once the deadline of your call for applications has passed. The preselection of candidates should be based on 8 criteria: Category I: Qualification 1 Grade 2 Practical work/ experience 3 International experience 4 Additional education (PhD, PostDoc or the like) Category II: Diversity 5 Gender mix 6 Nationality Category III: Application 7 Motivation 8 Abstract 13 Falling Walls Foundation The Falling Walls Lab

14 7.3 HOW TO CALL FOR APPLICATIONS AND PRESS RELATIONS GOAL: to find a minimum of 15 participants A Call-for Applications template is available at falling-walls.com/lab/host2018. Identify key distribution channels: Partner institutions Scientific networks Target universities Career centers at universities Career newsletters Startup networks Business Angels Internal channels Identify key press contacts: Try to find a media partner Send out a press release to announce the Lab in your city (Press release template available at falling-walls.com/lab/host2018) Send out the press invitation one week prior to the event Think about a follow-up by mail or phone approx. two days before the event Send out a press release with information to present the winners after the event 14 Falling Walls Foundation The Falling Walls Lab

15 8.1 PREPARING THE LAB MODEL TIMELINE PHASE 1: Planning the event / Acquisition of Partners PHASE 2: Spreading the Call for Applications PHASE 3: Execution of the event PHASE 4: Wrap-up BEFORE MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 Venue has been determined (inform Falling Walls) & Application Form open / Start Call for Applications Jury has been selected (inform Falling Walls) Application form closed (Falling Walls sends final list of applications) Send report information and list of presenters (w/ ) Selection of participants has been completed Arrange travel and accommodation for your winner FOR ALL EVENT-RELATED TOOLS AND TEMPLATES PLEASE VISIT THE DOWNLOAD-SECTION: FALLING-WALLS.COM/LAB/HOST2018 Prepare event-related material & Final briefing of scholars / jury Falling Walls Lab takes place Send press and media clippings to Falling Walls 15 Falling Walls Foundation The Falling Walls Lab

16 8.2 PREPARING THE LAB EXEMPLARY PROGRAMME We recommend the following exemplary programme for a number of 20 participants: from 10 am Prepare venue for the event and make a technical check: Sound, video projector, presentations pm Brief jury members pm Arrival and registration for participants pm Welcome and introductory remarks pm Presentations (scholar presentations 1-10) pm Networking break pm Presentations (scholar presentations 11-20) pm Networking break (scholars and audience) / Evaluation session (jury) pm Award ceremony / Group picture 6.15 pm Farewell Reception 16 Falling Walls Foundation The Falling Walls Lab

17 8.3 PREPARING THE LAB HOW YOUR EVENT BECOMES A SUCCESS: SCHOLARS The Falling Walls Foundation provides you with all incoming applications, incl. the CVs. You select the most promising candidates by applying the criteria as mentioned above (7.2). Please ensure a good balance between male and female participants and a good mixture of disciplines! You brief the scholars on their presentation: Every scholar has exactly 3 minutes to present that is the unique selling point of the Lab concept Ask the scholars to compose their titles according to this format: Breaking the wall of (problem which your work tackles or solves) Example: Breaking the Wall of Poverty The scholars presentations should include the question/issue of interest the problem the solution/breakthrough a proof of concept/implementation Every scholar shall prepare 3 ppt-slides: 1 introductory slide with name, institution and title of presentation & a max. of 2 content slides. Falling Walls provides the PPT template Ask the scholars to make their presentations understandable for everyone: interdisciplinary audience and jury You collect the PPT presentation from each scholar in advance: Give them a deadline to submit it and forward the presentations to your technical staff to guarantee a trouble-free event proceedings You brief the scholars on organisational questions (schedule, venue, how to get there, contact person etc.) 17 Falling Walls Foundation The Falling Walls Lab

18 8.4 PREPARING THE LAB HOW YOUR EVENT BECOMES A SUCCESS: JURY The jury should not have less than 6 members You brief the jury on their role Jury invitation template and scoring system available etc. at falling-walls.com/lab/host2018 Prepare the voting sheet (Jury voting sheet template available at falling-walls.com/lab/host2018) which the jury will use to evaluate the presentations. The voting sheet contains 3 criteria: Breakthrough factor, Relevance/Scope of impact, Performance. Directly after the scholar presentations, ask a team member to evaluate the voting sheets During the final break, the jury gathers again to discuss the winning presentation: evaluation session The three scholars with the highest score are the winners. If no special agreement has been made, only the 1st winner qualifies for the Falling Walls Lab Finale in Berlin. 18 Falling Walls Foundation The Falling Walls Lab

19 8 NOVEMBER THE FALLING WALLS LAB FINALE IN BERLIN

20 9. THE FINALE AN OUTLOOK ON THE FALLING WALLS LAB FINALE IN BERLIN ON 8 NOVEMBER 100 participants from all over the world, 3 minutes to present, 1 day all the winners of the international Labs All finalists receive a free ticket for the»falling Walls Conference, the International Conference on Future Breakthrough in Science and Society«on 9 November The 3 winners of the Falling Walls Lab Berlin will speak at the Falling Walls Conference The accommodation is covered for all participants from 8 to 9 November. Additional nights of accommodation have to be covered by the local organiser The winners have to be in Berlin for Falling Walls-related programme from 7-9 November. The travel expenses of the winner also have to be covered by the local organiser 20 Falling Walls Foundation The Falling Walls Lab

21 10. FALLING WALLS LAB IMPRESSIONS & CONTACT CONTACT Falling Walls Foundation ggmbh Kochstr. 6-7 D Berlin