AWRA Annual Conference November 4-8, 2018 Baltimore, MD Marriott Inner Harbor at Camden Yards

Transcription

1 AWRA Annual Conference November 4-8, 2018 Baltimore, MD Marriott Inner Harbor at Camden Yards

2 Why Participate in AWRA s Annual Conference? Reach the 500+ attendees Strengthen your prominence as a leader in water resources management. Be Seen - Reinforce your visibility among water resources professionals. We fit your Budget - Select the level of sponsorship that capitalizes on the kind of visibility you are looking for among our diverse audience of government, private, academic and nonprofit sectors. What Disciplines Attend? 7% 11% 28% Engineering Hydrology Management 11% Public Policy 18% 25% Regulation GIS Other 45% of attendees say AWRA Annual is the only conference they attend. 95% of attendees recommend AWRA s Annual Conference to their colleagues. 33% 22% What Sectors Attend? 45% Federal/ State/ Local/ Regional/ Tribal Government Educational/ Research/ Nonprofit Institutions Consulting firms/ Water Use Industry

3 What are Your Options? Additional exposure for top sponsor levels! Contact: Christine McCrehin Silver, Bronze, and Copper Sponsors: Extend Your Onsite Reach by adding an insert to the attendee packet for $500! Platinum Sponsor ($8,000+) NEW! Sponsorship and 4-minute speaking time for either the Conference Luncheon or Opening Reception NEW! Recognition and Signage at your chosen event Two Meeting Registrations One Complimentary 8x10 Exhibit Booth First-come, first-served One-time post conference to conference attendees copy provided to AWRA and sent by AWRA One full-page B&W ad in Final Program One Insert in the attendee packet Insert provided by sponsor Collateral material displayed on Literature Table Logo in Final Program, on conference website Gold Sponsor ($5,000+) NEW! Sponsorship of either the Refreshment Breaks or Device Charging Stations NEW! Recognition and Signage at your chosen event One Meeting Registration 50% off one 8x10 Exhibit Booth First-come, first-served One insert in the attendee packet Insert provided by sponsor One half-page B&W ad in Final Program Logo in Final Program, on conference website Collateral material displayed on Literature Table Silver Sponsor ($3,000+) NEW! Sponsorship of the Conference App, Attendee Tote bags or Student Career Night NEW! Recognition and Signage at your chosen event or on your chosen product Logo in Final Program, on conference website Collateral material displayed on Literature Table Bronze Sponsor ($1,000+) Logo in Final Program, on conference website Collateral material displayed on Literature Table Copper Sponsor ($500+) Listing in Final Program, on conference website

4 Want to Exhibit Only? Exhibit Hall Dates: November 5-6, 2018 Space Rental: AWRA Partner Member: $1, (Must be an AWRA National Partner Member.) Nonmember: $1, Rental Includes: One 8 by 8 square space with a 6 table and 2 chairs Booth ID sign One full meeting registration One additional representative may attend during the two days of the exhibit for an additional $300 Discount on Final Program Advertising Refreshment breaks in exhibit area Final participant registration list Top 5 Things Attendees Want in the Exhibit Hall: Software Hardware University Programs Consulting Services Continuing Education & Certificate Programs Exhibit Schedule: Exhibit Set-Up Sunday, November 4 Exhibit Show Hours Monday, November 5 Networking Reception Tuesday, November 6 Exhibit Breakdown Tuesday, November 6 2:30pm 5:00pm 8:30am 3:30pm 5:00pm 6:30pm 8:30am 3:30pm 3:30pm 6:00pm Contact: Christine McCrehin Christine@awra.org

5 Extend Your Reach Before, During and After the Conference We offer several options for you to extend your reach with attendees and our database of 12,300 active addresses. Conference Program Book advertising Advertising Deadline: October 2, 2018 Discounts for Exhibitors & Sponsors 6 Month Shelf-life: Attendees pass the program on to colleagues and refer to its contents for up to 6 months post-conference. IMPACT Magazine advertising November Conference Issue distributed at conference. Advertising Deadline: September 17, 2018 Discounts for Exhibitors & Sponsors Newly Redesigned Eblast to conference attendees prior to or after conference ( people) 1x-$300; 2x or more-$200ea. Eblast to AWRA database (13,500 people) 1x rate: $1500 Contact: Christine McCrehin Christine@awra.org In-App Advertising Post Flat Fee: $500 Displayed for entire conference App goes live one month prior to conference; your ad can too! AWRA offers 6 different types of ads delivering immediate engagement for advertisers. Banner App Download Document Download ecommerce Gallery Sponsored Session

6 Sponsorship Form Complete and return this form with your payment. Organization Name: Sponsorship Selection(s): Platinum-$8,000 Gold-$5,000 Silver-$3,000 Total Sponsor Amount: $ Address: City/State/Zip: Contact Name: Is there someone else we should thank? Telephone: Select payment method: Check enclosed (payable to AWRA in US Funds) AWRA s FEIN # is Visa Master Card Diners Club Amex Discover Card Number Expiration Date Billing address of card: City: (If different from above.) Card Holder Name (Print) Signature Contact: Christine McCrehin Christine@awra.org AWRA 4 West Federal Street P.O. Box 1626 Middleburg, VA Phone: (540) Fax: (540)

7 Type or Print: 2018 AWRA Annual Conference Marriott Inner Camden Yards November 4-8, 2018 Company Name ONE COMPANY ONLY PER EXHIBIT SPACE Exhibit Space Reservation Form Contact Person Title Address City State Zip+ 4 Phone: Fax: Exhibit Space To qualify for Member Rate, your organization must be a National Gold/Silver Partner Member of AWRA. Professional or AWRA State Section memberships do not qualify for the discount. Check the rate that applies to you: AWRA National Gold/Silver Partner Member (Member ID: ) ($1,500.00) Nonmember ($1,800.00) Name of Individuals Staffing Exhibit Space 1 st Rep (included): 2 nd Rep (add $300 to exhibit fee): Number of Spaces Needed Booth Number Preference: 1) 2) 3) (NOTE: Booth assignments will not be made until payment is received.) Payment FULL PAYMENT is due with this application. (AWRA FEIN # ) Select payment method: Check enclosed (payable to AWRA in US Funds) Visa Master Card Diners Club Amex Discover Card Number Expiration Date CSV# Billing address of card: City: State: Zip: (If different from above.) Card Holder Name (Print) Signature Exhibit Fee: + Additional Rep (@$300): Total Enclosed $ Please keep a copy for your files. A confirmation letter will be mailed to you upon receipt of payment. I have read, understood, and agree to comply with the Exhibit Agreement (next page), including the Liability Clause. Signature Title Date Please sign and return this contract with payment to: American Water Resources Association Attn: Michael J. Kowalski, CAE 4 W Federal St, PO Box 1626 Middleburg, VA (540) Fax (540) mike@awra.org Cancellation Policy: A cancellation penalty of 50% if cancelled prior to October 5, 2018 No refunds after October 5, 2018 Cancellation requests must be made in writing.

8 Exhibit Agreement 2018 AWRA Annual Conference Marriott Inner Harbor at Camden Yards, Baltimore, MD November 4-8, 2018 By signing the Exhibit Space Reservation Form, you agree to the following terms and conditions: 1. The following practices are prohibited: Noisy electrical or mechanical apparatus that interferes with other exhibits. Volatile or flammable oils, greases, or other explosives or inflammable materials, or any substances prohibited by the city laws or insurance carriers, are not permitted on the premises. Operation of x-ray equipment. Subleasing of exhibit space. Canvassing or distributing any material outside of the exhibitor s own space. The use of billboard advertising or displays of signs outside the exhibit area. Solicitation of business, or conferences in the interest of business, except by exhibiting firms, is prohibited. Publicizing and/or monitoring any extracurricular activities, inducements, demonstrations, or displays away from the exhibit area during exhibit hours. 2. AWRA reserves the right to refuse the application of any company not meeting the required standards, as well as the right to curtail exhibits or parts of exhibits that detract from the character of the meeting. This also applies to displays, literature, advertising novelties, souvenirs, and personal conduct. 3. There can be a maximum of two exhibitor representatives in each space. The first representative receives a complimentary full registration to the entire conference (November 4-8, 2018) with the purchase of the exhibit space. One additional representative may attend at an additional cost of $300, which includes a full registration to the conference as well. 4. AWRA reserves the sole and exclusive right to amend, modify, or change, from time to time, the rules and regulations herein contained so as to effect the terms and conditions of the agreement, and upon reasonable notice to the exhibitor, the exhibitor agrees to comply with such amendments, modifications, or changes as if fully and originally written herein. 5. Liability: Exhibitors assume all responsibility for damages to the exhibit area and they shall indemnify and hold harmless the American Water Resources Association, the Marriott Inner Harbor at Camden Yards and any service contractor acting as agents of AWRA from all liability which may ensue from any cause whatsoever. 6. Additional Services: The contact person for ordering electricity, etc. is: Haley Poling, Senior Event Manager Baltimore Marriott Inner Harbor at Camden Yards 110 S. Eutaw St. Baltimore, MD Haley.Poling@Marriott.com