Proposal Transmittal Form Instructions (PTF)

Transcription

1 Special Notes: 1. Please fill out the information under all major headings (e.g. Project Type, Project Description, etc.) 2. If information is not applicable, please write N/A. ORC will contact you for this information if it is needed. 3. Set your document print margins to one half inch on top, bottom, left and right margins. Instructions: Proposal Transmittal Form Instructions (PTF) The PTF is designed to be compatible with ARGIS (On-line proposal tracking system). This form should be submitted (1) if a Principal Investigator intends to obtain original signatures; (2) if someone other than the PI or Co-PI is filling out the ARGIS entry on-line. This completed form will help the Proposal Manager (PM) in Office of Research & Commercialization (ORC) or a unit representative complete ARGIS accurately. Please fill out the PTF completely. If you have questions, please feel free to contact your PM in the Office of Research and Commercialization. Section A: Section B: Section C: Section D: Section E: Section F: Type of Application - Self-explanatory Agency Deadline Type - Self-explanatory Actual Agency Deadline - Self-explanatory Submission Type - Self-explanatory Number of Copies Required to be sent with the proposal - Self-explanatory Select one project function type below: PROJECT FUNCTION TYPES (Select only the one type that most closely describes your project) Q Equipment: Proposal is requesting funds for equipment purchasing only. F I P D R Fellowship: An award made on behalf of an individual to support specific training that will enhance that individual's level of competence in a particular area of concern. Under certain programs, fellowship recipients may be subject to service and payback requirements. Instruction: Includes those actions, endeavors, services, and aids which permit knowledge, experience, expertise, skill, and training to be acquired and accumulated by departmental research and transmitted by instruction. Instruction includes regular terms, summer terms, extension and informal education. Public Services: Includes services which are not exclusively instructional or research provided primarily, but not necessarily, for persons external to the institution. Example: Community Services, (includes community counseling and consulting, advisory and reference services, and community projects). Directed Donation: A contribution for use as directed by the donor for which no commitment of University resources or services is required. The contribution requires no formal work product, purchase of services, or exchange of exclusive information. Applied Research: Within the Federal, university, and nonprofit sectors, applied research is defined as research directed toward gaining "knowledge or understanding necessary for determining the means by which a recognized and specific need may be met." The applied research definition for the industry sector is modified to include "research projects which represent investigations directed to discovery of new scientific knowledge and which may have commercial objectives with respect to either products or processes." Previous versions are not acceptable 1 PTF (Revised 08/05/2010)

2 B G Section G: Section H: Section I: Section J: Section K: Section L: Section M: Section N: Section O: Section P: Section Q: Section R: Section S: Basic Research: Within the Federal, university, and nonprofit sectors, basic research is defined as research directed toward increases in knowledge or understanding of the fundamental aspects of phenomena and of observable facts without specific application toward processes or products in mind. For the industry sector, basic research projects are defined as "original investigations for the advancement of scientific knowledge which do not have specific commercial objectives, although they may be in fields of present or potential interest to the reporting company." Training: Includes support costs to provide training activities to students, personnel, or prospective employees in research or in the techniques or practices pertinent to the delivery of services in a particular area of concern. Please enmter the project strat and end dates. Project Title - The project title should be the same title as indicated on the proposal. Project Description - Please provide a one or two sentence description of your project. Proposal Solicitation/Announcement Number - Please provide the exact solicitation number. Sponsoring Agency - Please provide the complete name, address, point of contact (if any), and phone number. Special Considerations - This information is required to be completed. Please do not skip over this without checking "yes" or "no" on each item. Some of these items address compliance issues that may require additional paperwork, notifications, and/or reminders. Self-explanatory Self-explanatory Conflict of Interest - Self-explanatory Investigators, Project Credit Split, Facilties and Administrative (F&A) Split (formerly indirect costs) and full time equivalent (FTE) percentage of effort. This section is very important as some investigators have more than one department. The credit split refers to how much of the project credit (out of 100%) is attributed to the PI and each Co-PI. F&A split refers to how much of the collectible indirect costs will go to each College, Institute, Center, etc., if awarded. This is usually for multi-discliplinary proposals. The FTE percent of effort refers to the annual time spent on a project. ORC is required to track faculty and staff time commitmnets whether devoted to research, teaching, and/or administrative responsibilities. This time commitment cannot exceed 1.0 FTE per annum. UCF Cost Share/Matching Commitment - Cost sharing must be signed off prior to proposal submission. Please indicate the amount of the cost share and account number(s) from which these funds will be drawn. It is also important to provide budget details for the cost share on the same budget page or in a similar format. Approvals - Please read the language in front of the signatures before signing. If this project has more than 5 Co-PIs, please print a second PTF page 2 and obtain the additional signatures. UCF Research Foundation - Any proposal marked "yes" must meet the foundation guidelines for acceptance. Please inquire with your Proposal Manager. Previous versions are not acceptable 2 PTF (Revised 08/05/2010)

3 PI Name: PI #: A. Application Request: Preliminary Proposal Full Proposal on Existing Preliminary New - Formal Proposal Resubmission - Formal Proposal Continuation to Account Proposal Transmittal Form Office of Research & Commercialization University of Central Florida Place account number here B. Agency Deadline Type: Postmarked FastLane No specific deadline Actual receipt C. Agency Deadline: D. Submission Type: Hard Copy Electronic E. Number of Copies Required: F. Project Type: (Please see page 1 of instructions) G. Project Start Project End H. Project Title: I. Project Description: J. Proposal Solicitation/Announcement Number: K. Sponsoring Agency: Agency Name Street City, State, Zip Attention Number Fax Website L. Special Considerations: PI's, Co-PI's, Dept. Chairs and Deans/Dir.(s) acknowledge and approve the following special consideration(s): YES NO YES NO 1. Will Additional space or facilities be needed? If yes, give details 11. Are there any Continuting Education activities Building, room number, etc: associated with this project? 2. Will this project require Release Time? 12. If the answer to Continuing Education is yes, will participants (If necessary, append percentages for Co-PIs.) be charged for these activities? 3. Will Human Subjects be used or will data about living people or 13. Will materials be transferred from UCF to an outside entity their biological specimens be used or collected? or from an outside entity to UCF?** If yes, please specify: 4. Will Vertebrate Animals be used?** If yes, 14. Use of Special Hazards** provide IACUC Number: If yes, please complete the special hazards form and return the Renewal protocol attached; Pending submission to IACUC signed form to the ORC Proposal Administrator. This form 5. Is there a probability that this project will result in a patent or copyright? 6. Will proprietary information be exchanged prior to award?** 7. Will subcontracting to another organization occur? Include the will be forwarded to Environmental Health & Safety for final approval. 15. Is the project classified? Briefly describe... statement of work and budget (with signature of Institutional Official of the organization(s).) If yes, how many? 16. Is the project sensitive, but unclassified? 8. Will there be individuals on campus who are not UCF employees?** 9. Is there potential for classified work on this proposal? 17. Is the project under export control restrictions? 10. Have you been awarded any contracts or sub-contracts for the same or similar projects in the past three (3) years? 18. Will this project require CAS exemption? (for the If yes, please identify account numbers: direct charge of administrative salaries, general **Contact ORC, additional documentation required supplies, and duplicating expenses). M. Can information about this submission be disclosed? N. Is this project conducted on campus? Yes Yes No No O. Conflict of Interest: Do you or any participating faculty, staff or students have any association (consulting, financial interest, board membership, etc.) with a private company which would be financially affected by the outcome of this research? If Yes, in accordance with policies of the Board of Trustees, the University of Central Florida and provisions of the Collective Bargaining Agreement, pertinent information must be disclosed in Form AA-21 (Report of Potential Conflict of Interest, Outside Activity/Employment). In addition, you may have to complete the Exemption/Disclosure under F.S. Section (12)(h) and Monitoring Plan. Please ensure a copy of this type of paperwork is forwarded to ORC (Proposal Manager/Contract Manager) Previous versions are not acceptable Page 1 PTF (Revised 08/05/2010)

4 P. Investigators and Credit Percentage: "Please print this page again to add more Co-Investigators" Principal Investigator: Credit % F&A % FTE % *Total credit split and F&A split must equal 100% TOTAL 0% 0% Does not equal 100% However, annual percent of effort may not. Q. UCF Cost Share/Matching Commitment: Will there be cost sharing/matching on this project? If yes, please check one: Required Voluntary Please note that cost share must be signed off by the Chair and Dean of the College or equivalent within Institutes and Centers prior to proposal submission. Please complete page 3 (cost share budget detail) of the PTF and have signed and forward to the Proposal Manager responsible for your area. If this is a multidisciplinary project, each separate department must have their own cost share budget detail completed and signed by their Chair and Dean of the College or equivalent within Institutes and Centers also prior to submission. Please fill out separate MFFA budget detail. R. Approvals: Each of the signatures in Section Q below indicates review and approval of the attached proposal and the items specified in this Proposal Approval Form, inclusive, and the establishment of a Research Foundation project #, if applicable. Further, it is hereby certified that the P.I. and Co-P.I(s) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from current transactions by any federal department or agency, and that the P.I., Co-P.I. (s), Chair (s) or Dean/Director (s) are responsible for adhering to University (or Research Foundation, if applicable) policies and procedures; accepting responsibility for overexpenditures and disallowed costs; ensuring all costs incurred are project related, and in accordance with contractual terms, conditions and time frames, ensuring the technical and reporting requirements of the project are satisfied. In addition, any match commitment, whether required or voluntary, has been approved by all parties. PI Signature: Co-PI Signature: Co-PI Signature: Co-PI Signature: Co-PI Signature: Co-PI Signature: Dept. Chair: Dean/Director: Dept. Chair: Dean/Director: Dept. Chair: Dean/Director: S. Is this application being processed through the UCF Research Foundation? Previous versions are not acceptable Page 2 PTF (Revised 08/05/2010)

5 UCF General Cost Sharing Memo PI Name:, College, Center, Institute: Project Title: Amount: Account Number: Is the faculty member using salary as cost share? If so, please indicate which type and the percent level: If yes, please provide the salary type (academic, calendar, summer) and % of effort. Academic Summer Calendar PI Signature: Chair Signature: Dean or Director Signature: Note 1: Please ensure that the cost share amount matches the internal budget detail. Note 2: For a multi-interdisciplinary proposal, please have each Co-PI from a different department complete an indvidual cost share sign-off. Note 3: All cost share whether required or voluntary must be signed off prior to proposal submission. PTF (Revised 08/05/2010)