The Things They Carried Home: Preservation Workshops Special Veterans Initiative

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1 s Special Veterans Initiative Nonprofit organizations are invited to apply for grants of up to $500 to support public workshops aimed at helping veterans and their families preserve material related to military service, with a special focus on service in the Korean, Vietnam, Afghanistan, and Iraq Wars. Funds will be used to bring a preservation consultant to your community to lead a public hands-on workshop about preserving uniforms, medals, letters, photographs, correspondence, or other important items - in other words, the things soldiers carried home. Goals Preserve and document items that tell stories of American service members Promote a deeper understanding of war and its aftermath Engage veterans and their families in a dialogue about their service experience There are over 223,000 veterans in Kansas, many only recently returning from abroad. How will we preserve their stories for the future? Preservation consultants will provide a 30-minute presentation with 30 minutes of discussion and demonstration. Community members veterans and nonveterans - are encouraged to bring items related to military service. Who Can Apply? In-state nonprofits are eligible, except colleges and universities. 501c3 status is not required, but applicants must provide a DUNS number. Award Amounts: Grants are competitive and awarded up to $500. Funds are exclusively intended to cover the travel and honorarium of a preservation consultant. Important Dates Applications must be submitted by EXTENDED DEADLINE Workshops cannot be scheduled prior to: Workshops must be completed by: December 17, 2014 February 4, 2015 May 31, 2016 Grant recipients are responsible for: Coordinating and publicizing one public workshop Paying the consultant on the day of the event Providing in-kind cost share. Cash match is not required. Submitting a brief final report within two weeks after the event is held. This program is part of a larger KHC initiative that includes community-wide reading projects centered on The Things They Carried, Tim O Brien s novel of the Vietnam War. Funding for this grant opportunity is provided through Standing Together, a National Endowment for the Humanities initiative. The Kansas Humanities Council is a nonprofit organization that connects communities with history, traditions, and ideas to strengthen civic life. For information, visit For More Information Contact Murl Riedel, Director of Grants, , murl@kansashumanities.org Nov 10, 2014

2 HOW TO APPLY: Step 1 Select a preservation consultant to lead your public workshop. The distance traveled by the preservation consultant will determine the grant amount you should request. If the preservation consultant is traveling up to 200 miles one-way for your event, you should request $300 to pay for the consultant. If the preservation consultant is traveling 201 miles or more one-way for your event, you should request $500 to pay for the consultant. Preservation Consultants Whitney Baker, Head of Conservation Services at the University of Kansas Libraries in Lawrence, is an expert with paper, including letters, diaries, manuscripts, and photographs. (785) , wbaker@ku.edu Audrey Coleman is Senior Archivist at the Dole Institute in Lawrence. She is experienced with personal papers, photographs, and memorabilia, and can advise on general preservation principles for audio-visual and digital material. (785) , amcoleman@ku.edu Sharon Barnes is the Technology Consultant for the South Central Kansas Library System in Hutchinson. Sharon is an expert in preserving digital material and can advise about caring for three-dimensional objects. (620) x135, sharon@sckls.info Shannon Hsu is Curator of Collections at Shawnee Town 1929, a museum in Shawnee, where she maintains a large museum collection. (913) , shsu@cityofshawnee.org Mindy Tallent is Curator of Collections at the Butler County History Center in El Dorado. She works with a variety of materials, from large outdoor machinery to military items. (316) , tallentm@kansasoilmuseum.org Marla Day, Curator at the Kansas State University Historic Costume and Textile Museum in Manhattan, is an expert at caring for uniforms and clothing. (785) , mday@ksu.edu Jamin Landavazo, former Curator at the Kansas Underground Salt Museum in Hutchison, is skilled at preserving a variety of collections, including military material, uniforms, documents, and photographs. (785) , asstdirector@ksmuseums.org Allana Saenger, Exhibit Designer at the Riley County Historical Society in Manhattan, is trained in general preservation of museum collections and often works with military material. (785) , asaenger@rileycountyks.gov Jami Frazier Tracy is the Curator of Collections at the Wichita-Sedgwick County Historical Museum in Wichita. She is knowledgeable about preserving a variety of items, but has a special interest in clothing and uniforms. (316) , jtracy@wichitahistory.org Deborah White is a digital librarian for the Axe Library at Pittsburg State University. She is an expert in preserving digital photographs and s, and can advise about caring for letters, diaries, and official records. (620) , dlwhite@pittstate.edu 2

3 Step 2 Contact the preservation consultant to determine a tentative date, time, and location for the public workshop. Discuss the following items with the preservation consultant: Type of material you think the audience will bring to the workshop Capabilities of the workshop venue (ex: internet, power outlets, projector, etc) Special guests or veterans that may attend or speak at the workshop Step 3 Submit a application as a Word document or PDF to murl@kansashhumanities.org. Successful applications will demonstrate the ability to plan a workshop and engage veterans. Organizations may only apply for one grant. KHC programs are intended for an out-of-school adult audience. Events should be free and open to the public. Publicity should not be released prior to notification of funding decision. Application EXTENDED Deadline 5:00 PM, Friday, December 17,

4 Application EXTENDED DEADLINE: DEC 17, 2014 Please answer the following questions and submit a Word document or PDF by to murl@kansashumanities.org. Questions? Contact Murl Riedel, Director of Grants, at murl@kansashumanities.org, Organization Name, Address, City, ZIP, and Website 2. DUNS Number. Receive a DUNS number free-of-charge by calling (866) or by visiting 3. Name of Project Director, Title, Organization, Address, City, State, ZIP, Phone and 4. Public Workshop Venue, Address, City, State, ZIP, Phone, and Website Tentative date and time Estimated attendance 5. Name of Preservation Consultant (select from provided list) 6. Grant Amount Requested. Either $300 or $500. If the preservation consultant is traveling up to 200 miles one-way for your event, you should request $300 to pay for the consultant. If the preservation consultant is traveling 201 miles or more one-way for your event, you should request $500 to pay for the consultant 7. Why would your organization like to host a The Things They Carried Home public workshop? 8. How will your organization engage veterans and their families? Describe partnerships you plan to forge with veterans groups or community organizations as part of the workshop. 9. List the top three categories of material that is of most interest to your audience. Letters, diaries, posters, and official records Photos, film, video Digital photographs, s, or other digital media Mementoes & heirlooms Clothing and military uniforms Ribbons & medals Other (Describe) 10. How will your organization publicize the workshop? 4

5 11. How will you provide the required cost share? Sponsor organizations are asked to donate goods and services equal to or greater in value than the amount of money requested from KHC. This is called cost share and includes several options: Project Administration Project Director: 10 hrs x $20 $200 Volunteers: 3 volunteers x 2 hrs x $10 each $60 Local travel by staff or volunteers Ex: 4 persons x 15 miles each x 50 cents per mile $30 Equipment and Meeting Room Usage. Note: Even if you do not plan to pay for the room rental, there is a fair market value for meeting room use. Ex: 1 Room x $100 value $100 Promotions and Advertisement: Note: Even if you do not plan to pay for this type of advertising, there is an assigned value for each Article in your organization s $25 $25 Notice on your organization s $25 $25 Article in the $100 x 2 area newspapers $200 Refreshments Ex: $20 $20 TOTAL COST SHARE $660 EXTENDED DEADLINE: December 17, ed applications must be received by 5:00 PM Send to: Murl Riedel, Director of Grants, Kansas Humanities Council 112 SW 6 th Ave, Suite 2012, Topeka, KS murl@kansashumanities.org 5