INVITATION FOR EXPRESSION OF INTEREST FOR PROJECT MANAGEMENT CONSULTANTS THROUGH GLOBAL COMPETITIVE BIDDING
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2 INVITATION FOR EXPRESSION OF INTEREST FOR PROJECT MANAGEMENT CONSULTANTS THROUGH GLOBAL COMPETITIVE BIDDING Uttar Pradesh Participatory Forest Management and Poverty Alleviation Project (UPPFMPAP) Project Management Unit, an autonomous society for implementation of Japan International Cooperation Agency (JICA) funded Uttar Pradesh Participatory Forest Management and Poverty Alleviation Project invites consulting firms/companies/organizations to submit Expression of Interest (EOI) for the consulting services under the Project. The Project Management Consultants (PMC) consisting of international /National Team leader and national experts is expected to provide the Project Management Unit (PMU), Division Management Units (DMUs) and Field Management Units (FMUs) with overall technical and managerial assistance in project implementation in order to realize the improvement in efficiency, effectiveness and quality of the project implementation. The duration of the Consulting Services will be about two years. The scope of consulting services, eligibility criteria and other details can be had from the website of UPPFMPAP, Lucknow Interested firms may submit their Expression of Interest with complete details on or before hrs on (Ninth September two thousand thirteen). Sd. Chief Project Director Uttar Pradesh Participatory Forest Management & Poverty Alleviation Project Aranya Sadan, Shishambagh, Sector 19, Indira Nagar, Lucknow
3 INVITATION FOR EXPRESSION OF INTEREST FOR PROJECT MANAGEMENT CONSULTANTS THROUGH GLOBAL COMPETITIVE BIDDING Project Management Unit, an autonomous society for implementation of Japan International Cooperation Agency (JICA) funded Uttar Pradesh Participatory Forest Management and Poverty Alleviation Project (UPPFMPAP) Invites consulting firms/ companies to submit Expression of Interest (EOI) for the consulting services under the Project The Project Features: The Project aims at restoring degraded forests, augmenting forest resources and improving livelihood for and empowering the local people who depend on forests by promoting sustainable forest management including Joint Forest Management (JFM) plantation and community development, thereby improving environment and alleviating poverty. The Project being implemented in 20 forest divisions of the State. The Scope of the Consulting Services: The duration of consulting services will be two years (24 Months). The tentative scope of the services of the Project Management Consultant (PMC) is as follows: a) Assisting the Project Management Unit (PMU) in efficient project implementation and management. b) Assisting the PMU in revising the existing guidelines, manuals and handbooks for effective implementation of the project activities. c) Assisting the PMU in procurement of Project staff members, from the placement agencies/ open market. d) Assisting the PMU in preparing and revising the existing master plan for capacity building and support PMU and Divisional Management Units (DMUs) in organizing various capacity building programs for the project officers/ staff, Non Governmental Organisations (NGOs), members of Joint Forest Management Committees (JFMCs)/ Eco Development Committees (EDCs)/ Self Help Groups (SHGs) etc. e) Assisting the PMU, DMU and Field Management Units (FMUs) in procurement and monitoring of activities of NGOs.
4 f) Assisting PMU and DMU in formation of SHGs, implementation of the Income Generation Activities in the project area and development of the demonstrative SHGs for Income Generation activities (IGAs). g) Assisting in implementation of in house Management Information System (MIS) and monitoring the activities of the project through MIS and data flow from the field. h) Assisting the implementation of in house Geographical Information System (GIS) data base development and surveying for project activities. i) Assisting the PMU in implementation of efficient and reliable systems for monitoring and evaluation and in operating such systems for progress monitoring and impact assessment. j) Assisting in procurement of contractor for third party monitoring of the plantations carried out in the project in departmental and JFM mode. k) Assisting the PMU and DMUs in procurement of necessary equipment l) Assisting the PMU and DMUs in planning/ budgeting for project activities. m) Provide technical assistance to contractors and NGOs in execution of their works related to project activities. n) Assisting the Forest Department to ensure sustainability of the Project and in developing the Project Completion Report. o) Logistic arrangement for International Study Tour/Training. Tentative Details of the Man Months for Project Management Consultant (PMC). Key Professionals Sl. Position MM No. 1 Team Leader(National /International) 12 2 Project monitoring and Evaluation Specialist (National) 20 3 IGA Specialist (National) 20 4 Non Wood Forest Produce (NWFP) specialist (National) 12 5 NGO Contract Management Specialist(National) 4 6 MIS Specialist(national ) 12 7 GIS Specialist(National) 12 8 Capacity Development Specialist(National) 18 9 Extension Office Coordinator (15 in Nos.) 300 MM Other supporting Staff Sl No MM 1 Driver 24MM*3 Nos 72 2 Office Manager(1) 24 3 Office assistant(1) 24
5 Bidder Profile: Consulting firms/companies/organizations/consortium of firms (hereinafter referred to as Firm ) possessing the eligibility, experiences and expertise in forestry sector and related fields as well as requisite financial strength as indicated below, may submit EOI with relevant information and supporting documents in two sets (original and duplicate). All the bidders are required to satisfy following eligibility criteria as prequalification. (1) Technical eligibility criteria: The bidding firms/companies should satisfy the following technical eligibility. 1. The firm must have a national presence with experience in India including experience of working with government organizations. 2. The firm should have sufficient experience of providing consulting services for projects funded by international donor agencies such as JICA, World Bank and Asian Development Bank (ADB) etc. 3. The firm should have global experience in the field of forestry and allied field. 4. The firm should have sufficient organizational capacity to assist the PMU and the project staff in the matter relevant to the scope of services. (2) Financial Eligibility Criteria: The firm must have a minimum turnover of INR Two Hundred Millions or equivalent in foreign currency in each of the three previous financial years. Selection Process: The Project Management Consultant will be selected in accordance with the procedures set out by JICA guideline for employment of consultant under JICA loans. Uttar Pradesh Participatory Forest Management and Poverty Alleviation Society (PMU) shall shortlist the eligible firms based on the evaluation of EOI documents. Only 3 to 5 firms with relevant experience and excellent track record as specified in above Technical Eligibility Criteria will be short listed. Request for Proposal (RFP) along with Terms of Reference (TOR) will be sent to the short listed firms to invite the submission of proposal. The Chief Project Director reserves the right to reject any or all proposals without assigning reason thereof. Submission of EOI Interested consulting Firms which meet the above criteria may submit EOI in a sealed cover super scribing EOI for Project Management Consultants for Uttar Pradesh Participatory Forest Management and Poverty Alleviation Project addressed to Chief Project Director of
6 UPPFMPAP, Aranya Sadan, Shishambagh, Sector 19, Indira Nagar, Lucknow Uttar Pradesh, India Tel: , Telefax: on or before hrs IST on (Ninth September Two thousand Thirteen). The EOI must necessarily contain the following information: 1. Name of Firm: 2. Name & Designation of the office bearer(s): 3. Full Postal Address: Telephone Fax 4. Year of Registration(s): 5. Address(es) of Branch Office in India: 6. A list of key professionals employed by the firm(s) (permanent/contractual) without their CVs with brief explanation of their qualifications and experiences: 7. A list of brief explanation of past and present experience in providing similar Consulting Services (under externally funded projects) in India and other countries: 8. Documents to be attached (a) Annual report (Most recent) (b) Last three year s audited statement (c) Copy of registration certificate (d) Other relevant documents (please list) Signature of the Office Bearer Fees: The EOI must be accompanied with a non refundable fee of INR 2500 (Two thousand Five hundred Only) in the form of a Demand Draft/Pay Order Payable at Lucknow India favoring Chief Project Director, UPPFMPAP. Aranya Sadan, Shishambagh, Sector 19, Indira Nagar, Lucknow, Uttar Pradesh, India Phonel: Telefax: jbicup@gmail.com Chief Project Director, Project Management Unit, Uttar Pradesh Participatory Forest Management and Poverty Alleviation Project
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