DISTRICT 3 STAFF AGENDA SEPTEMBER 14, 2016

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1 DISTRICT 3 STAFF AGENDA SEPTEMBER 14, 2016 Carroll County Extension Office 9:30 am ~ Refreshments 10:00 am ~ Meeting 1:00 pm ~ Extension Council Orientation Training

2 BIRTHDAYS June July August September 9 th Regina Browning: Shelby 12 th Sherri Broderick: Gallatin 27 th Jane Proctor: Trimble 3 rd Ashley Holt: Jefferson 9 th Jessi Williams: Owen 11 th Owen Prim: Campbell 11 th Kelly Smith: Jefferson 26 th Diane Mason: Boone 9 th Jerry Brown: Jefferson 15 th Darold Akridge: Bullitt 27 th Stephen Conrad: Boone 29 th Traci Missun: Oldham

3 CELEBRATIONS On Thursday June 30 th, 2016 Krista Perry welcomed baby girl Annie Lynn Perry into the world! On Thursday July 28 th, 2016 Jessi Williams welcomed baby girl Evelyn Rose Williams into the world! WELCOME TO THE D3 FAMILY!

4 VACANCIES Boone ANR Vacant since 3/1/2016 Position Not Currently Posted Jefferson 4-H Vacant since 3/1/2016 Position Not Currently Posted Jefferson 4-H Vacant since 5/1/2016 Position Not Currently Posted Carroll FCS Vacant since 8/5/2016 Position Not Currently Posted Boone HORT Applications Closed 9/13/2016 Current Total of Vacancies Statewide: 4-HYD = 12 FCS = 23 ANR = 14 Stop-Gap = 26

5 Retirements Since May 2016 PERSONNEL UPDATES Mike Klahr, Boone County Horticulture Agent- 23 Years in Boone County { } Resignations Since May 2016 Ann Schultz, Carroll County FCS July 2016 Willie has a new cell phone number! (502)

6 PERSONNEL UPDATES NEW HIRE SINCE MAY 2016 Dr. Mark Mains, Assistant Director for 4-H Youth Development Ben Carr, 4-H Foundation Director of Advancement Kenny Hunter, Food Systems Specialist Dr. Javiette Samuel, Interim Director: School of Human Environmental Sciences

7 ASSOCIATION REPORTS

8 NEP UPDATE Brooke Jenkins-Howard Curriculum Coordinator University of Kentucky Cooperative Extension Service Nutrition Education Program 1 Quality Street Suite 659 Lexington, KY Fax: bjenkins@uky.edu

9 I.T. UPDATE Christopher McKenzie Computer Support Specialist III for District 3 Agricultural Communications Services College of Agriculture, Food, and Environment 252 C.E. Barnhart Bldg Lexington, KY Office: (859) Cell: (859) Fax: (859) Christopher.McKenzie@uky.edu

10 RECORDING TIME WITH BI-WEEKLY An employee can only work a maximum of 37.5 hours a week Considered Extra-Time between hours Considered Over-Time after 40.0 hours hour pay period does NOT mean a bi-weekly can transfer time from one week to the next.

11 OFFICE VISITS & COUNTY REVIEW Office Visits: Bullitt, Oldham and Shelby County Review: Jefferson- November; Bullitt and Spencer this pass summer. CORE TRAINING Core Training Opportunities: New Model as of July 1 st, 2016 Sign Up in KERS

12 REPORTING & EVALUATION KERS Reports: Monthly Expense Summary and Expense Listing due at the 10 th of each month to DD office. Success Stories: In KERS- at least (5) per agent Quarterly October (1), January (1), April (1), and July (2) by the 10 th. Bi-Weekly Performance Evaluation: Due to the DD s office by September 16 th, 2016 or ASAP Agent Performance Evaluation: November 21 st, 2016 for returned Performance Evaluations Snap-Ed Reporting: In KERS is due by October 10th for federal fiscal year October 1, 2015 September 30th, Check your hours to see if you are behind in reporting. NUEL CONFERENCE NUEL Conference and Call for Presentations: 2017 Urban Extension Conference: May 8-11, 2017 in Bloomington, MN at the Radisson Blu, Mall of America. Deadline September 30 th.

13 APPAREL & LOGO CES Clothing Allowance: District Board s Agent Support Fund & Marketing and/or Special Programs. New UK Logo: New logo is posted on the internal website and UK AG Marketing page.

14 NEW CODES FOR LEAVE REQUEST 7500 CES Travel County Funds To be used when you travel and the county funds will reimburse 7501 CES Travel Prof Imp Funds To be used when you travel and the county professional Improvement funds will reimburse 7502 CES Travel No Expenses To be used when you travel but will not request any reimbursement 7503 CES Travel UK Funds To be used when you travel and any UK fund (state) will reimburse.

15 OFFICE UPDATES (New) Federal Labor Law Posters- Replace older version CAFE Staff Appreciation Day: October 5 th UK Campus Staff Support Training- Volunteers needed for 2017 Secretary Training Committee Mid-Year Conferences for Agents Financial Statement & Legal Notices- September 30 th, 2016 County Insurance Update- Review Coverage plan with KACO MENTORING & INTERNS 8 Agents completed Mentorship Program Internship Applications open October 1 st, 2016

16 AG DEVELOPMENT COUNCIL Need counties to submit their membership ASAP! Spend money according to Ag. Council s guidelines See KADF Standard Operating Procedures September 21 st Meeting, Franklin Co. Extension Office, 10:00am Need two agents to serve on committee CEDIK Working on Hospital Community Health Needs Assessments in Carroll Co. YELP (Youth Engagement and Leadership Program) Jefferson Co. Promise Zone Power Grant - Three First Impressions Program in D3 (Pendleton, Owen & Bullitt)

17 REPORT TO THE PEOPLE Report to the People to Willie, Paige, and Program & Staff Development New Templates - Be sure to edit well. Hire someone/ Peer Review/ County Exchange Be sure to share these reports with your local decision makers & other non-traditional audiences. Buy space in local newspaper- Post on web page Webinar Trainings September 20 th and October 5 th (for Agents & Assistants) DISTRICT FORUM 2016 District Forum One delegate per program area Also invite any State Advisory Council Delegates One agent per county coordinate transportation More forum details to come

18 DISTRICT BOARD & BUDGET Tax Rates should be set by September 15th All nominees should have names submitted to County Judge by October 1st County Judge should swear in after final appointment Meet in January to elect new officers Elected officials cannot serve on District Boards

19 OPEN RECORDS/OPEN MEETINGS Each county judge should be getting copies of the attached to share with all taxing districts. Each District Board member will need to complete and sign the Proof of Receipt and these are to be kept in a file at the local Extension Offices. Has to be Received and signed within 60 days. HANDOUTS Working Title Update and MJR Percentage Change for CEA s See handout Zoom See handout

20 STATE FAIR SURVEY In total 1330 agents, support staff and volunteers were a part of the 2016 Kentucky State Fair. Agents and support staff hours = with a total value to $218, Volunteer hours = 6832 with a total value of $169, Expenses incurred while working at Fair = $121, Thanks again for all your hard work. HOLIDAY STAFF MEETING Host County- Volunteer?

21 UPCOMING DUE DATES Tax Rates established by counties - September 15 Motor Vehicle/Watercraft Tax Form October 1 st (due to Frankfort with copy to DD) County Payment Due - October 10 th to Jeff Young with copy ed to DD Equipment Inventory - October - Dian Stapleton will counties Report to the People- Due to DD by November 23 rd, 2016 Shared Leave Pool Donations accepted May 1 Sept. 30 th

22 LET S GIVE A ROUND OF APPLAUSE! Thank you to all the agents who worked at the Kentucky State Fair! Today s meeting is possible thanks to: Carroll County Extension Office (Host Location & Catered Lunch) Gallatin & Grant County Extension Offices (Refreshments)