California Department of Education Nutrition Services Division CN31 Child Nutrition State Update

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1 APRIL 13-16, 2016 California Department of Education Nutrition Services Division CN31 Child Nutrition State Update THESE MATERIALS HAVE BEEN PREPARED BY (CDE) THEY HAVE NOT BEEN REVIEWED BY STATE CASBO FOR APPROVAL, SO THEREFORE ARE NOT AN OFFICIAL STATEMENT OF CASBO

2 Today s Overview NSD s Priorities Impact of Reauthorization State Policy Update 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 2

3 Nutrition Services Division Priorities 1. Continuing to implement the Healthy, Hunger-Free Kids Act of 2010 (HHFKA) 2. Increasing meal participation across all programs 3. Providing introductory training and guidance on local procurement requirements 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 3

4 Continued Implementation of the HHFKA 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 4

5 Professional Standards School Year Directors 8 hours Managers 6 hours Staff 4 hours HHFKA@cde.ca.gov School Year Directors 12 hours Managers 10 hours Staff 6 hours CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 5

6 Competitive Foods Changes in federal regulations starting July 1, 2016 Sodium for a snack food reduced to 200 milligrams per container General food standard: 10 percent of the daily value for calcium, potassium, Vitamin D, or fiber no longer valid 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 6

7 Senate Bill 1169 (McGuire) Competitive Foods Healthy Food, Healthy Student Act Broadens exemptions Creates one snack food calorie limit among all grade levels Expands types of allowable foods in elementary schools Eliminates electrolyte replacement beverages as the only allowable alternative beverage and allows for no- and lowcalorie beverages 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 7

8 Senate Bill 1169 (McGuire) Competitive Foods Stricter requirements than federal regulation: Prohibits caffeine in any beverages Prohibits sodas, colas, soft drinks 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 8

9 Competitive Foods California Competitive Food Standards Compliance Calculator Found on the Project LEAN Web site Integrates state and federal competitive food rules 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 9

10 Fresh Fruit and Vegetable Program (FFVP) Applications for the school year were due March 14 Anticipate over $12 million from USDA to fund elementary schools for the upcoming grant year For more information, please visit the CDE FFVP Web page at CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 10

11 Nutrition Education Expenditures USDA Policy Memo: SP Management Bulletin: SNP CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 11

12 Nutrition Education Expenditures Nutrition education: Instructional strategies, accompanied by environmental supports, designed to facilitate the voluntary adoption of food choices and other food and nutrition related behaviors conducive to health and well-being. Promotion: Resources and activities designed to publicize or advertise a product or program. Examples include brochures, posters, or samples CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 12

13 Administrative Review (AR) Process Currently in the third year of the first 3-year AR cycle SY SNP ARs SY SNP ARs SY SNP ARs 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 13

14 Administrative Review Top Five Review Findings for School Year Meal components and quantities 2. Food safety 3. Meal counting and claiming 4. Certification and benefit issuance 5. Civil rights 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 14

15 Administrative Review Breakfast in the Classroom The Cafeteria Fund Cannot be Used to Pay For Teachers Breakfasts CDE Management Bulletin USDA Food Nutrition Service Instruction CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 15

16 USDA Pilot Project for Procurement of Unprocessed Fruits and Vegetables 43 Approved SFAs for $1,345,183 of USDA Foods entitlement allocated 48 Approved SFAs for $3,662,009 of USDA Foods entitlement allocated For questions,contact Sherry Tam, Child Nutrition Consultant, by at 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 16

17 Omnibus and Reauthorization School Meal Program Reimbursements Equipment Grants Whole Grain Waivers and Target 1 Sodium Requirements Reauthorization Markup 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 17

18 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 18

19 Meal Participation 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 19

20 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 20

21 State Meal Reimbursement Growth Trends 1. Community Eligibility Provision (CEP) 2. Others Large Summer Food Service Program sponsors changing to Seamless Summer Feeding Option New school food authorities moving to Provisions School food authorities adding or expanding Breakfast Program 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 21

22 Strategies for Increased Meal Participation 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 22

23 Direct Certification Improvements California Longitudinal Pupil Achievement Data System (CALPADS) improvements Foster Child match Separation of CalFresh and CalWORKs data Second match that removes address criteria Medi-Cal match is coming soon 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 23

24 Other Direct Certification Activities Direct Certification Survey Continuous Improvement Plan Direct Certification Improvement Grant AB CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 24

25 CEP New Provision that became available to schools in SY year reimbursement option for eligible high-poverty local educational agencies (LEA) and schools Available to individual schools, one or more groups of schools, or entire LEA Schools must serve breakfast and lunch at no cost to all students 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 25

26 CEP Benefits Never collect meal applications or perform Verification activities Guaranteed reimbursement percentages established in the first year All students receive two meals a day Prevents overt identification 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 26

27 CEP Data Total CEP Participants: 49 LEAs 722 schools 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 27

28 Senate Bill 708 What is SB 708? What does SB 708 require? When did it go into effect? What changes should you expect? What will it cost school food authorities? 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 28

29 Getting Started for SY June Complete CNIPS Annual Update July Review the USDA Eligibility Manual for School Meals Obtain new Income Eligibility Guidelines Update household application forms and instructions Update application letters Prepare to submit Annual Media Release Conduct Direct Certification 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 29

30 Getting Started for SY August-September Conduct first school snack monitoring Schedule Food Safety Inspections September Designate one staff person to complete Mandatory Online Training 31 st Operating Day of School Year End of 30-day eligibility for return students based on prior year eligibility 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 30

31 Getting Started for SY October Begin eligibility verification process Complete Direct Certification Submit mandatory food safety data collection survey in CNIPS November Complete verification process December Complete verification report in CNIPS 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 31

32 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 32

33 Procurement Training Phase One (July 2015 June 2016) is the baseline year for developing and presenting training and technical assistance Phase Two (July 2016 June 2017) includes more in-depth procurement training topics Phase Three (July 2017 June 2018) includes adopting the USDA Procurement Tool and administering procurement reviews 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 33

34 Procurement Training and Resources CSNA Chapter Meetings, Specialized Training September 2015 FSU Procurement Training September 2015 CSNA Annual Conference State Day November 2015 Six Procurement Webinars posted to NSD s YouTube Channel and Procurement Web page January CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 34

35 Training and Resources Procurement Procurement Web Page To be upgraded in two phases in 2016; Phase I complete Staff attended and presented at USDA Local Procurement and Institute of Child Nutrition Procurement Training January/February 2016 Management Bulletins and Listservs Ongoing 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 35

36 Procurement: Phase II Training 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 36

37 Webinars Procurement Resources 1. Procurement Introduction 2. Procurement Basics 3. Scope of Work 4. Developing a Request for Proposal 5. Meal Patterns 6. USDA Foods 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 37

38 Procurement Review: 3-Year Plan Phase School Year NSD Plan Phase 1 SY ) Send SNAP Survey to all program sponsors receiving AR in SY ) Participate in USDA Pilot of Review Tool Phase 2 SY Similar to SY single contract review Phase 3 SY Adopt USDA Procurement Tool 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 38

39 Procurement Reviews: 3-Year Plan Step 1: Assess SFAs (off site) Action Year 1: SY Step 2: Monitor only SFAs that trigger Comprehensive Reviews NSD sends mandatory SNAP Survey to all sponsors receiving AR in SY Survey asks if they have Code of Conduct and Procurement Plan NSD will assess only SFA responses and assign TA/corrective action plan (CAP) as needed to those that trigger Comp SNP ARs Technical Assistance (TA) and Corrective Action SFA will receive TA as needed. SFA may receive in-person or online ICN Procurement 21 st Century Training; AND if applicable, develop a written Code of Conduct (Code) and/or Procurement Plan (Plan) If SFA has Code and Plan, but missing components: SFA must complete six-part NSD Webinar series and self certify completion. Step 3: SFA Complies with TA/Corrective Action Step 4: Participate in USDA Pilot (simultaneous w/steps 1-3) NSD will track compliance with CAP for SFAs ID d in Step 2 only. Randomly choose SFA and conduct pilot with them and USDA SFA must revise Code and Plan as needed, and keep on file for CDE (during next review, complaint, etc.) SFAs will be held harmless to a degree, unless NSD finds egregious noncompliance 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 39

40 New CDE Procurement Web page: School Food Service Contracts Unit address: 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 40

41 Thank you! 2016 CASBO ANNUAL CONFERENCE & CALFORNIA SCHOOL BUSINESS EXPO 41

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