EXPO LIVE UNIVERSITY INNOVATION PROGRAMME PROGRAMME MANUAL INNOVATION CAN COME FROM ANYWHERE, TO EVERYONE

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1 EXPO LIVE UNIVERSITY INNOVATION PROGRAMME PROGRAMME MANUAL INNOVATION CAN COME FROM ANYWHERE, TO EVERYONE

2 FOREWORD CONNECTING MINDS, CREATING THE FUTURE IS FAR MORE THAN A THEME; IT IS A MANDATE, A PROMISE THAT THE UAE HAS MADE TO THE WORLD. FROM EVERY WALK OF LIFE, AND EVERY CORNER OF THE GLOBE, WE ARE CONNECTED THROUGH OUR HOPE FOR A BRIGHTER FUTURE. IN THIS WORLD OF SHARED DESTINIES, OUR THEME IS A COMMITMENT TO PARTNERSHIP A PARTNERSHIP THAT WILL FOSTER CROSS-NATIONAL AND CROSS-DISCIPLINARY COOPERATION AND INNOVATION. HER EXCELLENCY REEM AL HASHIMY DIRECTOR-GENERAL, DUBAI EXPO 2020 BUREAU Our hope is to engage the international community in seeking collective solutions to global challenges within our subthemes, Opportunity, Mobility and Sustainability. In our increasingly interconnected and interdependent economies and societies, collaborative partnerships are key to building happier and more prosperous communities, smarter cities, cutting-edge learning environments, intelligent transport systems, lower carbon energy solutions, and so much more. We foresee a world with clean air to breathe and clean water to drink; a world where natural resources are conserved for tomorrow; a world where entrepreneurs flourish; a world where all women are well educated and empowered; a world where children have sufficient food to eat; a world where healthcare is accessible for all and poverty is eliminated; a world of opportunity for future generations. Expo Live is a platform to achieve our pledge to support innovative solutions to global problems. It recognises that economic, social and environmental challenges are closely intertwined. It translates the aspirations of our theme into a global initiative creating opportunities for partnerships, innovative solutions to global problems that directly benefit communities around the world. Expo Live is about innovation; it is about sharing; it is about change with impact; it is about people implementing new ideas that positively affect the lives of people. From our first call for proposals for Expo Live Innovation Impact Grants in 2016 through to 2020, we will deliver on the promise and power of connecting minds to create a better future. Our aim is to accelerate both the development and deployment of solutions in Opportunity, Mobility and Sustainability. EXPO LIVE UNIVERSITY INNOVATION PROGRAMME PROGRAMME MANUAL 3

3 TABLE OF CONTENTS SECTION 1 EXPO 2020 DUBAI AND THE EXPO LIVE PROGRAMME Overview of Expo 2020 Dubai Overview of Expo Live 06 SECTION 2 ABOUT EXPO LIVE UNIVERSITY INNOVATION PROGRAMME Governance Project Selection Cycle 09 SECTION 3 ELIGIBILITY AND EVALUATION CRITERIA Eligibility Criteria: Who Can Apply? Evaluation Criteria Abstracts Live Presentation 12 SECTION 4 DISBURSEMENT, REPORTING AND AUDIT Disbursement Reporting and Audit 14 SECTION 5 INTELLECTUAL PROPERTY 15 SECTION > 1 EXPO 2020 DUBAI AND THE EXPO LIVE PROGRAMME 1.1 > OVERVIEW OF EXPO 2020 DUBAI Expo 2020 Dubai (the Event ) will be the first World Expo held in the Middle East, Africa and South Asia (MEASA). With its central theme of Connecting Minds, Creating the Future and the subthemes of Opportunity, Mobility and Sustainability, it is committed to convening the global community and inspiring people to collaborate to create a better future. Recognising that today s challenges are too complex and interconnected to be solved in isolation, Expo 2020 Dubai is determined to connect creative minds and forge new partnerships. Expo 2020 Dubai will take place from 20 October, 2020 to 10 April, Expo s 4.38sqkm site will host more than 200 participants, including nations, multilateral organisations, businesses and educational institutions. With many millions of visits expected, 70 percent of which will be international, Expo 2020 Dubai provides a one-of-a-kind global stage for showcasing and sharing novel solutions and demonstrating projects that irrespective of their size and geography can improve, if not transform, the lives of people around the world. EXPO LIVE UNIVERSITY INNOVATION PROGRAMME PROGRAMME MANUAL 5

4 1.2 > OVERVIEW OF EXPO LIVE Expo Live is an innovation and partnership programme launched by Expo 2020 Dubai to fund, accelerate and promote creative solutions that improve lives while preserving our planet. With a USD 100 million investment, Expo Live will harness the convening power of a World Expo to demonstrate how innovations coming from all places and people can advance the pace of progress and inspire a more inclusive and prosperous future. SECTION > 2 ABOUT EXPO LIVE UNIVERSITY INNOVATION PROGRAMME On the journey to Expo 2020, the programme will deploy a combination of grants, challenge prizes and knowledge sharing events focused on the universal drivers of progress: Opportunity, Mobility and Sustainability. EXPO LIVE HAS FOUR OBJECTIVES: 1. INNOVATION Make Expo 2020 Dubai an engine of global innovation that both inspires and acts as a catalyst for creative and scalable solutions. 2. PARTNERSHIPS Establish a network for collaboration between nations, organisations and innovators around shared global challenges. 3. ENGAGEMENT Engage participants and stakeholders on the journey to Expo 2020 Dubai by connecting minds to seek and support solutions across Expo s subthemes of Opportunity, Mobility and Sustainability, while contributing to high quality and relevant content to be exhibited during the Expo. 4. IMPACT Create a tangible and quantifiable impact to improve the lives of people around the world by supporting the development and transfer of new solutions. In line with Expo Live s belief that innovation can come from anywhere to everyone, and in keeping with our theme of Connecting Minds, Creating the Future, the programme aims to incentivise creative thinking, problem solving and collaboration between university students to solve problems worth solving. The purpose of the programme is to engage university students, cultivate an innovative mindset and reward student-led projects. The programme aims to be a short-cycle, grantmaking innovation competition focusing students and mentors on social impact challenges that are relevant to the UAE and our region. The objective is to reward innovative and promising conceptual solutions that can be accelerated through the innovation curve moving from ideation to validation and prototyping. Our vision is to generate viable solutions, either through the development of commercial applications or further investment in research and development. As with all Expo Live programmes, solutions must be aligned with Expo 2020 s subthemes of Opportunity, Mobility and Sustainability, and must generate a social impact. With annual submissions cycles opening at the beginning of each academic year, the programme aims to create a grassroots movement of innovation and build a community of socially charged students motivated to address problems relevant to our region.. The programme will offer prizes ranging from AED 25,000 to AED 50,000. Structured as a further research and/or development grant, no individual cash prizes will be offered. Funding levels will depend on the stage of maturity and scalability of innovations, and the extent of their potential impact. Beyond participation and grants, students will also have access to networking opportunities and communications exposure, as well as additional capacity-building options and the possibility of showcasing their solutions during Expo 2020 Dubai. The programme will also build partnerships with local government entities, business incubators, accelerators, mentors and investors in order to strengthen and promote active and productive ecosystems. 7

5 2.1 > GOVERNANCE 2.2 > PROJECT SELECTION CYCLE The governance structure will ensure fairness and accountability in the evaluation and selection process. Applications for the University Innovation Programme open at the beginning of each academic year. The selection cycle has five main stages: ADMINISTRATION Expo Live manages the administration of the programme. The Expo 2020 Dubai Governance, Legal and Finance departments will provide legal and financial due diligence support. Expo 2020 Dubai is the signatory for research and development agreements and will disburse grant funding. PROJECT SELECTION An Expo Live Evaluation Panel will perform the abstract assessment for projects (see Section 3 for criteria). It will shortlist and recommend projects to the Board of Directors of Expo 2020 Dubai. The panel may, at any stage during the evaluation cycle, seek external advice as it deems necessary. The latter could include requesting the Expo Live department to source external review reports from experts, to conduct site inspections, project visits, or to seek further information from applicants. APPLICATION FORM SUBMISSION > Visit University#how-to-apply and click on Apply Here. > Once groups have registered on the F6S platform, a short application form should be submitted online. > Eligible applications will be evaluated and shortlisted by the Expo Live Evaluation Panel. Shortlisted groups will be invited to attend the Workshop event. > Groups can expect a decision within 30 working days of the submission deadline. WORKSHOPS > Upon receipt of an invitation, shortlisted groups will be invited to attend a workshop in preparation for the Pitch-Finale event. PITCH-FINALE > Shortlisted groups will be invited to give in-person presentations. The Expo Live Evaluation Panel will rank projects and recommend final selection for consideration by the Expo 2020 Dubai Board of Directors. GRANT APPROVAL STAGE > Expo Live will announce the results one week after the Pitch Finale. RESEARCH AND DEVELOPMENT AGREEMENT > Once a grant has received approval for funding, a preliminary award notification letter will be sent to the group of students containing a list of any outstanding issues that need to be resolved prior to signing the agreement. > The agreement will be customised to provide for key performance indicators, impact assessment, technical assistance and risk mitigation. > Original copies of the agreement must be signed by both parties, Expo 2020 Dubai and the University, before funds can be disbursed. Standard terms and conditions will apply. 9

6 3.2 > EVALUATION CRITERIA > ABSTRACTS Following an initial screening for eligibility, abstracts will be evaluated by the Expo Live Evaluation Panel against the following criteria. CRITERIA 1 > To what extent is the proposed solution, or its application, novel or innovative? 4 > What is the strength of the proposed activities and implementation plan? SECTION > 3 ELIGIBILITY AND EVALUATION CRITERIA 2 3 > How feasible is the proposed solution? > What is the magnitude of its impact in the UAE? 5 > To what extent are the requested amounts appropriate and applicable for the proposed activities? 3.1 > ELIGIBILITY CRITERIA: WHO CAN APPLY? This programme targets undergraduate and graduate students enrolled in any discipline at a UAE-based university. The following criteria apply: > No individual applications will be accepted > Groups of two to five students (no more, no less) supported by an academic mentor > Each group will be eligible to submit one proposed solution per cycle > An academic mentor can facilitate more than one group of students > There are no restrictions on the number of applications that may be submitted by a university Individual professors, think tanks, research centres, and private sector entities are not eligible to apply for this programme. 11

7 3.2.2 > PITCH-FINALE Shortlisted applicants will be invited for in-person presentations during which the Expo Live Evaluation Panel will be able to ask additional questions in order to make a final assessment. The Expo Live Evaluation Panel will eventually rank projects and recommend final selection. SECTION > 4 DISBURSEMENT, REPORTING AND AUDIT 4. 1 > DISBURSEMENT Funds can be disbursed in a number of ways. The decision on how funds will be disbursed will be taken at the grant approval stage. The disbursement channel will be selected at the sole discretion of Expo 2020 Dubai. Any funds left over at the end of a project must be returned to Expo 2020 Dubai. Interest earned must be accounted for. 13

8 4.2 > REPORTING AND AUDITING Reporting on grant projects is an important part of the Expo Live funding process. UAE Young Innovators have a contractual obligation to report on their projects at regular intervals. These intervals will be stipulated in research and development agreements and will be based on the nature and duration of the project as well as the grant amount. Reports should highlight the progress and achievements of the project (through narrative reporting and visual/multimedia materials), as well as financial information. Deliverables will be agreed during the research and development agreement stage (to be based on KPIs submitted during application stage). The format for progress reports and final reports will be provided. The final report should contain a publishable summary of high quality as well as digital images that Expo Live could use for publicity and marketing purposes. Expo Live reserves to right to appoint ad hoc reviewers and independent financial auditors. SECTION > 5 INTELLECTUAL PROPERTY All Intellectual Property developed during project execution will vest in the grant recipient. This latter will hold harmless Expo 2020 Dubai from any claim and/or action from any third party related to the ownership of the Intellectual Property and its infringement. If an application is submitted by co-applicants, ex ante agreement is required on the ownership of intellectual property. The Applicant shall not, and shall require that its Co-Applicants do not, use the logo or any trademarks of Expo 2020 Dubai or Expo Live unless the Applicant and its Co-Applicants have respectively executed valid license agreements with Expo 2020 Dubai, Expo Live and/or any related entity for such use. Expo 2020 Dubai has the right to use name, likeness, and statements made by applicants/ grantees for advertising, publicity and other marketing purposes. Any and all rights to these shall be with no further funding or compensation. The intent of this is to allow Expo 2020 Dubai to publicise/market Expo Live and its accomplishments. Stipulations in respect of intellectual property will be captured and elaborated on in the grant agreement and standard terms and conditions. 15

9 For further information and enquiries please contact us at: T: @expo2020dubai