Room Selection Guide

Transcription

1 Fall 2014-Spring 2015 Room Selection Guide Room Selection is the time when students are able to select a specific room and roommates for the next academic year. Only those students who submitted the application by the March 10th deadline are eligible to participate in Room Selection. Like us on Facebook, and Follow us on Twitter! Additional Questions? Contact us at x9953 or x7470.

2 When is room selection? Room selection takes place from March 31 to April 3. The schedule is below: Monday, March 31 Westmoreland Hall selection. Only students who were selected during the Westmoreland Hall lottery process may participate in selection today. Tuesday, April 1 Academic Village & OACS selection. Only students who were accepted into the Academic Village or OACS may participate in selection today. Wednesday, April 2 Rising Seniors* & Juniors*. Any rising seniors or juniors who have not selected into Westmoreland Hall or the Village may participate today. Thursday, April 3 Rising Sophomores*. Any rising sophomores who have not already selected into Westmoreland or the Village may participate today. *Your class status for the fall 2014, which is based on the term you entered the University, determines when you select. On each of the above days, students will be able to select during a morning session (fill-all time period) or an afternoon period (open selection time). The times for selection each day are different for each class status. They are listed below: Rising Seniors Fill-All Times: 9:30 a.m. to Noon Open Selection: 1:30 p.m. to 4 p.m. Rising Juniors Fill-All Times: 10 a.m. to 12:30 p.m. Open Selection: 2 p.m. to 4:30 p.m. Rising Sophomores Fill-All Times: 10:30 a.m. to 1 p.m. Open Selection: 2:30 p.m. to 5 p.m. What does fill-all mean? As described above, students will have the opportunity to participate in room selection during a morning time period on their respective day if they can fill all the spaces in their respective room or apartment; thus, the term fill-all. The fill-all feature is designed to give students who wish to live together the opportunity to do so. During the fill-all time period, students must be able to fill all of the open spaces in a room/apartment if they wish to select it. For example, if students wished to select a room in College Hall during the fill-all time period, they must have a group of three students (since College Hall rooms have three beds). Or, if students wished to select an apartment in the Academic Village, they must have a group of four students to fill the entire apartment. Please note: If selecting into Robertshaw Hall during the fill-all time period, you must fill an entire suite (4 bed spaces in two connecting rooms). In addition, apartments in the University Court will be treated as fourperson apartments for the academic year.* If you try to select a room with fewer students than spaces during this time, the system will prevent you from proceeding. During open selection, students can place as few students into a room as they desire. If I have roommates, do all of us have to select? No. For every group of roommates, only one student needs to do the selection online. The student that will select your room/apartment will place each student into a specific bedroom and assign each student a meal plan. It is in a group s best interest to have the student able to select earliest complete the selection process. What information do I need from my roommates for room selection? Prior to Room Selection, the person doing the selection online should obtain the following information from each roommate: Roommate s username. This is the Pitt address without (Example abc89) Roommate s PeopleSoft #: This is the 7-digit number assigned to students by the University. IT IS NOT THE NUMBER ON THE ID CARD! Roommate s meal plan choice. Bedroom assignments. If selecting into the Village or Westmoreland Hall, students will select bedrooms for each roommate. Bedspaces ending with the letter a are bedroom 1; b = 2; etc. In addition, at the University Court, students who select bed space a and b will be together in a bedroom. Those who select c and d will be in the opposite bedroom. Students do not need to share the password to their student account!

3 If I m a Senior, can I choose a Junior or Sophomore as a Roommate? Yes. Students can select any student that is eligible for room selection. Please note that incoming freshman and transfer students are not eligible to participate in room selection; therefore, you cannot select them as roommates. Please note that students who applied late (after March 10 th ) are not eligible for room selection. Can I select an entire suite in Robertshaw Hall for me and my roommates? Yes! Robertshaw Hall rooms are numbered like so: 114/16. This would represent rooms 114 and 116, which are connected to one another with a bathroom in between. Please note that students placed in spaces ending with A or B will be in the first listed room and students placed into spaces ending with C or D are placed into the second listed room. For example, a student placed into 114/16a would be placed into room 114. A student placed into 114/16c would be placed into room 116. How can I select an apartment in Westmoreland Hall? Only those students whose names were selected during the lottery will be able to place themselves into Westmoreland Hall. Students who were randomly selected to live in Westmoreland Hall will participate in Room Selection on Monday, March 31. If your name was selected during the lottery, you and the roommates you requested are guaranteed spaces in Westmoreland. When placing yourself into a Westmoreland apartment, you must place yourself with the roommates you requested during the Westmoreland lottery. Students who do not complete a lottery entry form online will not have any chance of getting a spot in Westmoreland Hall (unless they are requested by someone who does enter the lottery). Are bedrooms assigned to us in the University Court? Yes. Students who select bedspaces a and b will be in an assigned bedroom, while those who select bedspaces c and d will be in a separate assigned bedroom. How can I select into the Academic Village or OACS? Only those students who are accepted into the Academic Village or OACS may select into either of these communities. The list of students who have been accepted into the Village or OACS will be posted by Wednesday, March 26. This list will be posted in Village Hall, Chambers Hall 213, and in the Lyceum. Where do I go to participate in room selection? Students must go to my.pitt.edu and log into their student account. Click on the link that says Room Selection. In the proceeding pages, you will find step-by-step instructions. What rooms can I select? Students who will be in Westmoreland Hall or the Village will have open selection in their respective buildings, with two exceptions. In Westmoreland Hall, rooms are reserved for the OACS community. And in the Village, there will be two apartments (one per floor) in each house reserved for incoming first-year students. A select number of rooms and apartments in College Hall, Robertshaw Hall, and the University Court will be available for returning students to select themselves into. Got any other tips? Yes. Be sure to disable all pop-up blockers on your computer, including 3 rd party blockers such as Google. In addition, we recommend that PC users use Internet Explorer and Mac users use Netscape v7.0 or Firefox 2.0. Also, keep in mind that the earlier you select, the more likely you ll be able to get the space you want. And, finally, please note that if you manage to select a roommate who is not eligible for the area you are living in (i.e. Academic Village), we will reassign that student.

4 The following pages provide a step-by-step guide of the room selection process. These are actual screen shots from the selection process. Please review the information carefully prior to room selection. Step 1. Log into your account at my.pitt.edu Step 2. Click on the My Resources tab and then select Housing e-services Step 3. Click on Room Selection Note: If the screen below appears, click yes.

5 Step 4. At this page, click Room Selection and then General Room Selection on left Step 5. Click Continue at bottom of page Step 6. This page shows you what halls are available to select into. Click Continue on bottom of page.

6 Step 7. Select the building in which you would like to view rooms. Select No Pref to view all. Step 8. Select GO to book a room. Click the room to see who has already selected into the room. Click here to see who is in room. Click here to begin booking room! Step 9. Select your bed space and enter roommates Usernames and Peoplesoft #s. You have 7 minutes to finish! Enter roommates Usernames & Peoplesoft #s here Select the bed space you want. Do not list yourself as a roommate!

7 Step 10. Assign roommates to bed spaces Step 11. Check that you selected the correct room and then click Continue Step 12. Assign meal plans to you and your roommates. You may need to scroll down to see all roommates.

8 Step 13. If everything is correct, click Confirm. Troubleshooting It will not let me log into the system. First, make sure you are using the correct browser and then make sure all popup blockers are off. Second, remember you can only select during your assigned times and date. If you are trying to select at any other time, you will be denied access. Third, you must be an eligible applicant to participate. If your problem is not caused by one of these areas, please contact the housing office. You clicked on a link to a building and couldn t select a room. You probably clicked on one of the links that are not activated. Click Continue at the bottom of the page and you ll be back on track. When I click on the room, it takes me to a screen that says Students Currently Assigned To This Room. When you are on the screen that shows rooms available to you, you must click GO to select that room. If you want to know who is already placed in a room for next year, click on the Students Currently Assigned link. No rooms are coming up in the building I am trying to select. If you are not accepted into the Village or receive a Westmoreland Hall space via the lottery, these spaces will not appear in your list. Rooms that are already occupied or that have been reserved for incoming first-year students will not show up in your search for available rooms. I m having trouble selecting roommates. There could be several issues. If your roommate hasn t completed an application, they cannot participate in room selection. If your roommate completed an application late, they cannot be selected as a valid roommate. Do not list your information in the roommate section; only list your roommates info. Freshman and transfer students are not eligible for room selection. You may be entering the wrong information. Your username is the Pitt without The PeopleSoft # is a 7-digit number assigned to student by the University. If you have been accepted into the Village and are accepting a Village space, you can only select other students accepted to the Village. The same applies for Westmoreland Hall and the OACS community. I don t see where to select a meal plan for my roommates. You probably need to scroll down using the bar on the far right of the screen. There are also scroll bars to see meal plan options for each person being placed into the room.