ACADEMIC CALENDAR with VCCS and WCC Deadlines FALL 2016
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1 AUGUST Last Day for Pre-Registered Students to Pay Tuition for Fall Semester All tuition MUST be paid by 5:00 p.m. Classes End for 10 Week Session (May 23 - August 1) Certification letter from Foundation Executive Director to college president and VCCS Chancellor (annual deadline) 3 Wednesday Grades Due from Faculty for 10 Week Session (May 23 - August 1) 5 Friday Grades Available Online for Students (5:00 pm) from 10 Week Session 8 Monday Classes End for 2nd Five-Week Session (July 5-August 8) 8 Monday WCC Scholarship Foundation Board Meeting (6:00 pm, Galax ); Foundation Investment Committee Meeting (5:15 pm) 10 Wednesday Grades due from Faculty for second 5-week summer session (3:00 p.m.) 12 Friday Grades from first 2nd Five Week summer session available online for students (5:00 p.m.) Monday-Friday Faculty In-Service Days 16 Tuesday College Success Skills Orientation (SDV 100,101&104) (5:00 p.m. 8:00 p.m.) 17 Wednesday College Success Skills Orientation (SDV 100,101&104) (9:00 a.m. 1:00 p.m.) 17 Wednesday Adjunct Faculty In-service 6:00 p.m.) 18 Thursday WCC Board, Faculty, Staff Picnic (5p.m.-6p.m.) 18 Thursday WCC Educational Foundation Board Meeting (6:00 pm, Galax ) 19 August 22 Monday First day of classes Health & Occupational Division & Transfer, Business & Social Science Division (9:00 a.m., Smyth Hall 122) Joint Division Meeting 31 Wednesday Last day to add a class without instructor approval 31 Wednesday Bookstore Advisory Meeting, 12:30p.m. - 1:30p.m., President's Conference Room SEPTEMBER 5 Monday Labor Day Holiday - College closed - No classes 7 Wednesday SGA Meeting (12:30-1:00 p.m.) 7 Wednesday Last day to add a class with instructor approval 7-9 Wednesday-Friday CODD (September 7-8) & ASAC (September 8-9) meetings; Hampton, VA
2 SEPTEMBER (Cont) 8 Thursday WCC Board Meeting (6:00 p.m.) (Galax 202) 9 Friday Last day to drop a course and receive tuition refund Last day to change from audit to credit or from credit to audit 14 Wednesday Support Staff Assembly Meeting - 9:00 AM (PCR) 14 Wednesday Fire Drill (10a.m.; WCC campus, Summit & Crossroads) 15 Thursday VCCS Spring research grants and mini-grants awards deadline 15 Thursday Constitution Day 21 Wednesday QEP Meeting (FH/105 12:30p-1:15p) 21 Wednesday Safety Committee Meeting; 12:25p-1:25p; Carroll Hall Thursday Employee Benefits Fair (10a-2p, Galax Hall 201/202) 23 Friday Health & Occupational Division Meeting (9:00 a.m., Smyth Hall 122) 23 Friday Transfer, Business & Social Sciences Division Meeting (10:00 a.m., Grayson 219) 26 Monday Policies and Procedures Committee Meeting (12:25p-1:25p, Carroll 203) 30 Friday WCC Presidential Inauguration OCTOBER 1 Saturday FISAP Report (Financial Aid) 3 Monday SGA meeting (12:30 1:00 p.m.) 5 Wednesday Breast Cancer Awareness Day 7 Friday Request nominations for Faculty Recognition 10 Monday Diversity & Inclusion Committee Meeting (Smyth :25 p.m.-1:25 p.m.) Middle of SCHEV Data File (Financial Aid) 12 Wednesday Application for graduation for Fall 2016 due 12 Wednesday Fall Esprit 13 Thursday Tornado Drill (2:15p, WCC campus, Summit & Crossroads) 26 Wednesday Last day to withdraw from class and receive a W 27 Thursday Halloween Celebration
3 NOVEMBER 1 Tuesday President receives recommendations for multi-year appointments from VP of Instruction (verified by HR & Deans) Nominations for Faculty Recognitions are due by November 1; Nominations for "Rewards" due November 1 and April 1 3 Thursday National Sandwich Day 3 Thursday WCC Board Meeting (Tentatively meeting at Crossroads Institute in Galax, VA) (6:00 p.m. meeting) 4 Friday Transfer, Business & Social Sciences Division Meeting (10:00 a.m., Grayson 219) 7 Monday Early Registration for Spring Semester Begins 7 Monday SGA Meeting (12:30 pm - 1:00 pm) 7 Monday Application for graduation for Spring 2017 due 7 Monday WCC Scholarship Foundation Board Meeting (6:00 pm, Galax ); Foundation Investment Committee Meeting (5:15 pm) Thursday-Friday ASAC Meeting (System Office, 300 Arboretum Place, Richmond, VA) 11 Friday Veterans Day 15 Tuesday Shelter-in-Place (10a, WCC campus, Summit & Crossroads) 16 Wednesday Support Staff Assembly Meeting - 9:00 AM (PCR) 16 Wednesday QEP Meeting - Carroll Hall Conference Room 203; 12:30p-1:15p 17 Thursday WCC Educational Foundation Board Meeting (6:00 pm, Galax ); Investment Committee Meeting at 5:15 pm 18 Friday Health & Occupational Division Meeting (10:00 a.m., Crossroads Institute) Mon. Wed. Faculty In-service Days No Classes Thurs. - Fri. Thanksgiving Holidays No classes 29 Tuesday Last day for Pre-Registered Students to Pay Tuition for Spring Semester (Must be paid by 5:00 pm)
4 DECEMBER National Stress Free Month! 1 Thursday SSA Holiday Lunch with Support Staff Retirees 1-15 Committee on multi-year appointments meets; sends memo of decision to President; signed appointment proposals are returned to the President's office by appointed faculty. 2 Friday Health & Occupational Division Meeting (9:00 a.m., Galax 201) Holiday Meeting and Development Session 2 Friday Transfer, Business & Social Sciences Division Meeting (10:00 a.m., Grayson 219) 5 Monday SGA meeting (12:30 pm-1:00 pm) 12 Monday Poinsettia Day of the World 12 Friday Last day of classes 13,14,15, 16,19 Tuesday-Monday Final Exams for day and night classes 20 Tuesday Faculty In-service Day. Grades due by 9:00 a.m Wednesday-Thursday Faculty In-service Days Friday-Friday Holiday Break - All Employees SPRING 2017 JANUARY Jan-Feb 1 Sunday President receives recommendations for multi-year appointments from VP of Instruction (verified by HR and Deans) Deadline to review all forms of substantive change anticipated in the coming year per WCC s substantive change policy 2 Monday New Year s Day (Holiday) - College closed - No classes 3 Tuesday All Full-time Employees Return; Faculty In-service Day 4-6 Wednesday-Friday Faculty In-service, Advising, Student Orientation; College Success Skills Orientation (SDV 100,101&104) (9:00 a.m. 1:00 p.m.) 6 Friday Health & Occupational Division Meeting (9:00 a.m., Galax Hall 201) 9 Monday First day of classes 13 Friday Last day to add a class without instructor approval
5 JANUARY (Cont) 16 Monday Martin Luther King, Jr. Holiday - College closed - No classes 17 Tuesday VP Staff Meeting (10 am-pcr) 18 Wednesday SGA Meeting (12:30 pm - 1:00 pm) 23 Monday Last day to add with instructor approval 23 Monday Policies and Procedures Committee Meeting (12:25p-1:25p, Carroll Hall 203) 24 Tuesday Last day to drop a course and receive tuition refund Last day to change from audit to credit, or from credit to audit 30 Monday Diversity & Inclusion Committee Meeting (Smyth :25 p.m.-1:25 p.m.) End of January Request for Honorary Degrees due for State Board consideration FEBRUARY Black History Month 1 Wednesday Chancellor s Awards for Commonwealth Professorship and Faculty Fellowship deadline 1 Wednesday Safety Committee Meeting (12:25p-1:25p, Carroll Hall 203) 6 Monday SGA Meeting (12:30 pm - 1:00 pm) 6 Monday 14 Tuesday Valentine's Day WCC Scholarship Foundation Board Meeting, 6:00 pm, Galax ; Foundation Investment Committee Meeting, 5:15 pm) 15 Wednesday Commencement dates, times, and speakers to Chancellor 15 Wednesday Support Staff Assembly Meeting - 9:00 am (PCR) 15 Wednesday Departmental budgets due to Vice President of Finance and Administration 15 Wednesday QEP Meeting - Carroll Hall Conference Room 203; 12:30p-1:15p Late Feb-mid March Nominations accepted for Support Staff, Professional/Administrative Faculty Award, Faculty Reward & Recognitions 16 Thursday WCC Educational Foundation Board Meeting (6:00 p.m., Galax ) 16 Thursday VP Staff Meeting (2 pm - PCR) 17 Friday Health & Occupational Division Meeting (9:00 a.m., Galax 201)
6 MARCH Mid March to Late March President appoints Ad Hoc Committee for Support Staff Awards and Prof/Administrative Faculty Award; committee meets and sends memos of recommendation to President 1 Friday 1 Friday Deadline for Faculty Award nominations in the Vice President of Instruction and Student Development Office Deadline for Support Staff and Prof/Administration Faculty Award nominations to President's Office. 1 Friday President appoints Faculty Awards and Recognition Committee 1-3 Wednesday-Friday CODD (March 1-2) & ASAC (March 2-3, 2017) Tentative Location-The Inn at Virginia Tech 2 Thursday WCC Board Meeting (6:00 p.m. meeting) (Galax 202) 6 Monday SGA Meeting (12:30 pm - 1:00 pm) Health & Occupational Division Meeting (TBD at later date) 13 Monday Tornado Drill ( 2p, WCC campus, Summit & Crossroads) 14 Tuesday Early Registration for Summer Session Begins 15 Wednesday Last day to withdraw from class and receive a W 15 Wednesday Support Staff Assembly Meeting - 9:00 am (PCR) 16 Thursday VP Staff Meeting (10 am - PCR) Mon. Fri. Faculty/student spring break No classes 31 Friday Health & Occupational Division Meeting (10:00 a.m., Summit Center, Marion) APRIL 1 Saturday VCCS Fall research grants and mini-grant awards deadline 3 Monday Early Registration for Fall 2017 Semester begins 3 Monday SGA Meeting (12:30 p.m. - 1:00 p.m.) 5 Wednesday Spring Fling 11 Tuesday Fire Drill (11:15 a.m., WCC campus, Summit & Crossroads) 14 Friday Year-end spend deadline for academic and operational departments
7 18 Tuesday VP Staff Meeting (10 am - PCR) APRIL (Cont) 26 Wednesday QEP Meeting - Carroll Hall Conference Room 203; 12:30 p.m.-1:15 p.m. 28 Friday Honors Convocation MAY Last Day for Pre-Registered Students to Pay Tuition for Summer Session Last Day of Classes Discontinued programs report to State Board All reimbursement requests (travel and qualifying mileage) must be turned into the Business Office. All current and anticpated internal (between departments) and external billing should be submitted to the Business Office. Foundation Investment Committee Meeting (5:15 p.m.); Dinner at 6:00 p.m. and the WCC Scholarship Foundation Board Meeting to follow Galax ,3,4,5,8 Tues. - Mon. Final exams for day and night classes 9 Tuesday Faculty In-service Day; Grades due by 3:00 p.m. 9 Tuesday Faculty and Staff Award Recognitions announced by President to the College community Wednesday-Friday Faculty In-service Days 12 May 13 Saturday Mid May Health & Occupational Division Meeting (9:00 a.m., Galax Hall 201) Annual Meeting and Development Session Commencement (Transfer & Social Sciences) and Commencement and Pinnings (Health and Occupational Programs) 18 Thursday 22 Monday Summer School Begins WCC Educational Foundation Board Meeting (6:00 p.m., Galax ); Foundation Investment Committee Meeting (5:15 p.m.) JUNE 1-2 Thursday-Friday ASAC meeting, System Office-VCCS, 300 Arboretum Place, Richmond, VA 1 Thursday College Technology Plan to VCCS (annual deadline)
8 JUNE (Cont) 1 Thursday WCC Board Meeting (6:00 p.m. meeting) (Galax 202) 1 Thursday Last day to enter orders into eva for Grant and Local Fund purchases 15 Thursday All purchases must arrive and payments be processed in full 21 Wednesday Support Staff Assembly Meeting - 9:00 am (PCR) 30 Friday Fiscal Year End (FY2017) JULY 1 Saturday Begin Fiscal Year 2018 (FY2018) 1 Saturday Delegation of Signature Authority to VCCS (annual deadline) 1 Saturday Submit information regarding State Appeals Panel Appointments (annual deadline) 4 Tuesday Independence Day
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