Texas Council of Academic Libraries Library Fee and Printing Revenue Survey - September 2010

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1 Texas Council of Academic Libraries Library Fee and Printing Revenue Survey - September 2010 INSTITUTION FEE Angelo State University Yes - $4.50/SCH $ 756,000 $ 1,200,000 Houston Academy of Medicine-Texas Yes - 25 /page We contract with Coin Copiers Medical Center Library TCSUL - Replaces other Lamar University Yes - $16/credit hour; no cap $ 3,600,000 $ 4,300,000 (one building) Library Use Fee increased by $2/SCH for FY11. We're looking at print management systems. Midwestern State University Yes - $7/credit hour $ 610,309 $ 610,309 Prairie View A&M University Yes - $14/credit hour $ 2,810,907 $ 2,831,610 Sam Houston State University Yes - $5/SCH $ 2,175,510 $ 2,233,000 Stephen F. Austin State University Yes - $13/SCH $ 4,112,244 $ 4,485,000 Sul Ross State University Yes -.$6/SCH $ 270,000 $ 270,000 Revenues cover copier maintenance Yes - 10 per print (one building) (one building) Fee both enhances & replaces other funding. Printing - 1st 600 free; additional 100 for $15. The revenue from Computer Printing is used to purchase equipment & supplies to support the laser printing operation. Tarleton State University Yes - $.7.50/SCH $ 1,300,000 $ 1,300,000 Yes (multiple buildings) Although we expect the Library Access Fee to generate more revenue this year due to a significant increase in enrollment; however, the budgeted amount will stay the same. Also, the university has recently organized a committee to implement a way to charge for printing at the library and all campus computer labs. Texas A&M International University Yes - $9/SCH $ 858,112 $ 1,299,208 Yes - 6 /page 1. This is the first year that our HEAF funding has not been reduced as Library Access Fee funding increased. 2. Only non-affiliated persons pay for printing and those revenues go to the university's Office of Information Technology. Texas A&M University (te, this includes the Texas A&M University Medical Sciences Library data which had in previous years been reported separately) FY10: $25.45; FY11: $26.45 $ 30,141,472 $ 32,108,000 - Students are given, each semester, a $30 printing credit. Once that credit is expended students are charged $0.10 per B&W single sided copies and $0.50 for color single sided copies (charges are billed to the fee statement). Computers and printers available in the University Libraries are administered through the University's Information Technology Dept. and not the Libraries. Students are provided with a $30 print credit each semester ($15 in the Summer). Once this credit is expended, students are charged $0.10/$0.50 per each B&W/Color one sided print. Texas A&M University-Central Texas Texas A&M University-Commerce Yes - $6/credit hr. $ 800,000 $ 1,200,000 Texas A&M University-Corpus Christi Yes - $5.50/credit hour $ 1,313,395 $ 1,299,000 Yes - 6 /page Yes /page Page 1

2 FEE Texas A&M University-Galveston Yes - $12/SCH $ 489,264 $ 570,000 Fees actually do both: replace lost funding AND enhance the. I.E., they replace state funds that have never increased; but because of the fees' increasing, we can maintain our current collecting level as prices go up. Texas A&M University-Kingsville Yes - $11/SCH $ 1,511,140 $ 1,778,117 Yes - 10 /page Texas A&M University-Texarkana & Texarkana College Yes - 10 /page The Library charges 10 /page at self serve photocopiers and microform printers. Copier money has been placed in a special account which the library can spend on student related items. Texas A&M University Health Science Center - Baylor College of Dentistry Yes - $7.50/SCH $ 140,160 $ 140,200 Yes Considering a combined photocopy/printer service that will allow students a set number of free prints/copies per semester, with charges assessed for usage exceeding the maximum. Texas Southern University Yes $ 737,585 $ 1,176,380 (one building) Texas Southern University Law Library *FY2008 DATA* Yes - $31 per semester library fee $ 43,000 $ 45,000 Yes - Law students get 500 prints free, then are charged 5 /copy via the vendor card Texas State University-San Marcos Yes - $10/SCH $ 7,787,973 $ 7,688,000 FY10 Library Fee Revenue was originally estimated to be $7,283, Unrealized Income increased the total revenue to $7,787, by the end of the fiscal year. The library pays approximately $35,000 annually for administrative overhead out of fee revenue. The library does not charge for printing. Students are also provided 2,500 free prints in the university's s general use computer labs each semester. Texas Tech University Texas Tech University Health Sciences Center Texas Tech University Law Library Yes - $14/SCH in 2009; $18/SCH in 2010 $ 10,371,007 $ 12,600,000 Yes - 5 /copy Yes - 10 /page (one campus/site) We use Papercut to manage printing. Yes - $14/credit hour $ 253,906 $ 222,824 Texas Woman's University Yes - $9/SCH $ 1,526,257 $ 2,598,800 Yes - 7 /page (one building) University of Houston The University of Houston has a General Academic Fee that is charged to all students (undergrads: $38/SCH; grads: $39/SCH). The Library receives a portion of the revenue generated by this fee. $ 8,595,794 $ 7,813,640 The UH Libraries provide each student, faculty, & staff with $25 credit per semester toward printing and photocopying. Printing/photocopying in excess of this amount is charged at the rate of $.05 per page for b/w and $.15 per page color. University of Houston Law Library Yes - $210/semester for each law student (plus the library fee paid by all UH students) $ 518,000 $ 518,000 te: Revenue reported relates only to the law library student fee. University of Houston-Clear Lake Yes - $6/SCH with a cap of $60 $ 784,187 $ 823,760 We offer 300 free pages of printing per semester per student. Over that limit, student must purchase a vendacard for 10 cents per page of printing. Page 2

3 FEE University of Houston-Downtown Yes - $8/ SCH to a max of $60 Don't know Don't know University of Houston-Victoria Yes - $3/SCH $ 212,592 $ 224,816 Yes - 5 students; 10 general public (revenues support paper & printing expenses) (one building) Library fee - will be recommending an increase of $1 per SCH for FY University of rth Texas Yes - $16.50/SCH $ 1,584,183 $ 1,600,000 Yes - 10 /page University of rth Texas Health Science Center Yes - $180 per year for a library fee. This is an increase of $30 per year over last FY. $ 210,000 $ 252,000 Yes - 7 /page We run the account-based Pharos copy control software and receive all funds deposited into accounts. University of Texas at Arlington University of Texas at Austin **FY 2009 DATA** Yes We run our own services for printing within the libraries as well as for photocopying. Salaries and equipment come from the revenues. University of Texas at Austin-Tarlton Law Library University of Texas at Brownsville/Texas Southmost College University of Texas at Dallas *FY2008 DATA* University of Texas at El Paso Yes - 6 /page Yes - $3/SCH $ 450,000 $ 509,000 Yes - $14/credit hour $ 3,893,257 $ 4,660,000 Yes - $10.75/undergrad SCH; $11.75/grad SCH $ 5,180,157 $ 5,361,862 University of Texas at San Antonio Yes - $14/credit hour $ 9,702,238 $ 9,570,800 University of Texas at Tyler Yes - $30 per student, per semester (FY , 76.69% to Library) - Replaces other $ 422,374 $ 433,425 Yes - 10 /page Yes - 10 /copy without a card, 6 with a card Yes - B&W Single sided 5 ; B&W Double sided 4 ; color single sided 35 Yes pages free, then 8 /page B&W, 48 /page color Yes page "free" print quota per semester, there after,.05 per page. (multiple buildings) (one campus/site) Money offsets costs of equipment, supplies, etc. Auxiliary Services oversees the photocopy service available at the Library. The largest unit served by one copy system is unknown. Occasional, minimal funds are received from the Pharos Print system. However, the majority of funds collected go towards the maintenance of the system. University of Texas Health Science Center at San Antonio Yes - $240 per year for medical and dental students who register for the whole year. $90 fall and spring semesters and $60 for summer semester for students who enroll by semester. $ 701,666 $ 710,000 Yes - 10 /page Yes (multiple campuses/sites) We are planning to ask for a $24 per year increase in the student library resource fee for FY University of Texas Health Science Center at Tyler University of Texas Health Science Center Houston-Dental Branch University of Texas Medical Branch Yes - Flat fee of $75.00 per student Yes - $210 per student per academic year. $ 34,950 $ 34,950 $ 345,000 $ 353,000 University of Texas School of Public Health Yes - $60/student per semester $ 174,330 $ 194,000 University of Texas Southwestern Medical Center University of Texas-M. D. Anderson Cancer Center Yes -10 /page, but only for unaffiliated users, not students. Yes - 8 /page B&W, 15 /page color Yes - 5 /page Yes - 8 /page B/W, 15 /page color (one campus/site) Yes - 10 /page Yes - 5 /page We also charge $0.10 for photocopies, again only to unaffiliated users or for unofficial use (i.e. not in your career field). Cards are purchased through a dispenser in the library All revenue from computer printing is put in a revolving fund that I can use for any purpose. It is not cost recovery. Page 3

4 FEE University of Texas-Pan American Yes - $2.25/credit hour; increasing to $2.75/SCH in fall of 2010 $ 900,000 $ 1,000,000 (multiple buildings) West Texas A&M University Yes - $3/SCH $ 535,000 $ 535,000 (one building) Page 4

5 FEE TICUL Abilene Christian University Yes - Part of the technology fee each semester is $150 worth of printouts. This adds up to 150 pages per semester. (one campus/site) The library staff printer is also used by our public access computers. We charge patrons ten cents per page for printouts from our public access computers. Amberton University (one campus/site) Austin College Yes pages of paper credit each Fall and Spring semester (one building) and 200 pages during a Summer Term. Beyond that, 10 /page Baylor University (one campus/site) We don't charge for printing up to 400 copies for undergrads and 600 copies for grad students. College of St. Thomas More Concordia University Texas (one building) Dallas Baptist University Yes - 10 /page (multiple campuses) East Texas Baptist University Yes "free" pages each semester. After those are used up they may buy additional print pages for 5 /page (multiple buildings) Hardin-Simmons University (multiple buildings) Houston Baptist University Yes - 4 /page Howard Payne University (one campus/site) Huston-Tillotson University Jacksonville College Yes -10 /page B&W, 25 /page for any amount of color on a page (one building) Yes Yes - 11 /page (one building) Jarvis Christian College Yes - 10 /page Students are charged a Technology fee that does pay for lab computers and computer lab printing and related costs- like buying the printer and supplies. Our photocopying is part of the same vending system used by non-students. Our student printing system is separate. We do not house the server for our photocopy machines on campus. It is managed through the CopyCard by an outside company. Copy revenue considered petty cash for library supplies Printing income is considered "petty cash" for supplies LeTourneau University Yes - 5 /page (one building) We receive numerous complaints each year due to the fact that computer prints in campus labs is free (actually paid by fees charged to computer tech students) and the library charges for copies. I've tried for thirteen years to have this changed, but to no avail. Lon Morris College *FY2008 DATA* Yes - 5 /page, cash only; our printer defaults to double sided to save paper/money Page 5

6 FEE Lubbock Christian University Yes - Each student is given a $25 credit per semester. Within this credit, B&W copies are 4 and color is 75 McMurry University Yes - Students actually are given 600 print credits a semester (5 cents a page) if they run out they can purchase additional (one building) credits on their own at 5 cents a page. We also have a copy machine which charges 10 cents a copy. Students must log in to the MCM network to access their print credits. Our Lady of the Lake University Paul Quinn College (one building) Rice University Yes depending on the copy card denomination. Student printing is billed directly to their Owlnet accounts (Central IT manages and collects the revenue). The library receives revenue for public printing. Schreiner University Southern Methodist University Yes - 5 /page B&W; 15 /page color Yes - 10 if using a copy card; 15 if using cash (one campus/site) Southwestern Adventist University (multiple buildings) This is a very good source of income for us, but then we do also have to provide paper and toner etc. We are experimenting with public access scanning machines instead of printing, which will be greener, convenient for the user, but might eat into our income. Our campus IT tracks printing through networked printers across campus, offering a set amount of printed pages per semester with no additional charge. The IT staff raises the limit upon request, and may collect fees. Southwestern Assemblies of God University Southwestern Christian College (one building) Computer lab printing fees are being considered but not in effect this Fall. Southwestern University Yes - Students are given $30 worth of free copies per semester. We charge 7 /page or 8 for double sided copies if students use Pirate Cards. If they use cash, it is 10 and 15. Color copies are 35. (one building) We hope we can institute some fees for computer printing in the near future. St. Edward's University Yes (multiple campuses/sites) St. Mary's University Yes - 5 /page (multiple buildings) The library is proposing a unified, campus-wide system for one-card use of all printing and photocopying services. Page 6

7 FEE Texas Christian University Yes - First 200 pages free ; 10 /page after that (one campus/site) Texas College Texas Lutheran University Texas Wesleyan University Yes - 5 /page. (one building) Trinity University Yes - 9 /single sided B&W, 14 /double sided B&W, 75 single sided color, $1 double sided color (one building) University of Dallas Yes - 10 /page (one building) University of Mary Hardin-Baylor Yes - Students are given 200 free printing points at the beginning (one building) of school. After that, they have to purchase points. University of St. Thomas Yes - 10 /page University of the Incarnate Word Yes - 5 /page. We receive a percentage from printing. The library does not pay for paper, toner or for the printers. Wayland Baptist University (multiple buildings) Wiley College *FY2008 DATA* Yes - 10 /page via copy card (10 copies for $1 or 50 copies for $5) Page 7

8 FEE TCCJCL Alamo Community College District Yes - 10 /page rthwest Vista - We are just implementing GoPrint and the revenue will supply paper, toner, etc., administered by the IT department. St. Phillip's - We receive the revenue from printing initiated from computers networked to our print system. We do not receive revenue collected from photocopiers in the library. Those are contracted by the college district and the district and contractors share that revenue. Alvin Community College Yes - 10 /page (one building) Amarillo College Yes - 5 /page (one building) Angelina College Yes - currently 5 /page B&W, 25 /page color (one building) Austin Community College Yes - 7 /copy; 12 /duplex; Blinn College Library Yes (multiple campus/site) 25 /color Yes - 10 /B&W page, 25 /color Brazosport College (one building) page Central Texas College Yes - 10 /page (one building) Cisco Junior College Yes - 5 /page (one building) Clarendon College (multiple buildings) Coastal Bend College **FY 2009 DATA** Yes - 10 /page for photocopying. The same for printing but the first 4 pages are (one building) free. The printer is located at the circulation desk so it can be monitored. Collin College District Yes (multiple campuses) We currently have to count copies manually and collect the money. This has become a full-time job at the circ. desk and we have brought up the need for a print management system with our administration. The last question needs to also have "none of the above." We have a single vendor who maintains copies for public and public printers...so the first is a charge and the second is not...so it's not a system per se and the system is throughout the buildings...and over the campus, but it's not a "solution" per se. Btw...our printing has gone up 400%+ Student accounts are pre-loaded with $15 worth of printing each semester. Charging for printing has radically cut down the over printing of the students who were just printing indiscriminately. We do still charge late fees (20 ) and for lost books it is cost plus $5 and the fine. College Collin gives each student a $30 printing allotment after they use that amount the print cost is 10 B&W and 25 color. Payment is by TRAC card the same system used for photocopying. Dallas County Community College District Yes -10 /page Yes El Centro College - We're about to implement Pharos software. Vendors seem to be very eager to earn a contract - probably both because of the economy and because it allows them entre to other print/copy contracts with the District. Del Mar College El Paso Community College Page 8

9 FEE Frank Phillips College **FY 2009 DATA** Yes - 5 /page (one building) Galveston College Yes - 10 /page (one campus/site) Grayson College Hill College Yes - $1/SCH $ 95,854 $ 96,000 - replaces other Houston Community College Yes - 10 /page Central - Southwest - (one building) Howard College (one building) Pay for computer printing is supposed to be implemented this year. Central - Our printing supplies and software are provided by University Copy Service. All fees go to them. Do not charge for school related printouts, do charge for personal printing. Jacksonville College Yes Yes -5 /page for computer printouts; 10 /page for copies (one building) Kilgore College Yes - 5 for B&W; 20 for color printing (one building) The library bought the printers, print control system, and paper with funds from a foundation account rather than the college budget. All revenues go into the Friends of the Library fund to pay ongoing maintenance fees and supplies. Lamar State College - Orange Yes - $4/SCH, capped at $30 $ 143,604 $ 13,604 Lamar State College - Port Arthur Yes - $4/SCH $ 160,000 $ 166,000 - Replaces other Laredo Community College (one building) (one building) Lee College Yes - 5 /page (one building) All funds generated by printing goes to our supply budget. Lone Star College System **FY 2009 DATA** Yes - 10 /page printing & copying; 50 /page color printing Kingwood - (one building) Montgomery - Yes (multiple buildings) Lon Morris College *FY2008 DATA* Yes - 5 /page, cash only; our printer defaults to double sided to save paper/money McLennan Community College Yes - 8 /page (printing & copying). Color copies are 39 /page. Midland College (one building) Printers are networked, but students aren't charged for copies. Copiers are not networked at this time, and students are charged 10 cents per copy. Navarro College rth Central Texas College (one building) Students get the first 300 pages free each semester before they are charged for computer printing. rtheast Texas Community College Yes - 10 /page. copy cards; cash only. Funds are deposited into our supplies budget to pay for printing-related expenses (paper, ink cartridges, etc.) Page 9

10 FEE Odessa College We have stand-alone photocopiers (10 cents per page for students; 5 cents per page for faculty/staff). There is free printing from the computers, but the campus has been overwhelmed by the number of students printing out their entire online course information. We are investigating alternatives. Panola College Yes - 10 /page Paris Junior College (multiple campuses/sites) San Jacinto College District Yes - 7 /page Yes (multiple campuses/sites) South Plains College Yes - First 10 pages front and back (20 total) are free. Additional pages are 10 /page. (one building) If it is not school work related it is 10 /page from page one. Printing fees are rolled into one of our accounts. Southwest Texas Junior College Yes - 5 /page (one building) Tarrant County College District rtheast & Trinity River: Yes - 10 /page rthwest: (one building) South: Yes - first 10 pages free, then 10 /page Trinity River - printing charges are returned to the library's operating account Temple College Yes - B&W free; Color 25 (one building) Students pay at the Circulation Desk. Texas A&M University-Texarkana & Texarkana College Yes - 10 /page Copier money has been placed in a special account which the library can spend on student related items. Texas State Technical Colleges Waco - Marshall - Yes - I don't know the breakdown but students are Waco: (multiple buildings) allowed 200 pages printing Marshall: (one building) capacity. This comes with their tuition. Marshall - The library will make 5 copies for students and fax as well. There is no charge for this service. Since printing comes with tuition they must have user ID and password to utilize this privilege. Trinity Valley Community College Yes - 5 /page (one building) Money is deposited into Library supply account. Tyler Junior College (one campus/site) University of Texas at Brownsville/Texas Southmost College Vernon College **FY 2009 DATA** Victoria College Yes - $3/SCH $ 450,000 $ 509,000 Yes - 10 /page Yes - 5 students; 10 general public (one building) Weatherford College Yes - 10 /page (one building) While other open computer labs on campus restrict computer copying to 10 pages per day, that limitation has been lifted from the open lab in the library. We do not charge for computer printing; however, paper copiers across campus charge 10 cents per page. Printing/photocopy fees go to General Fund Fees go into our supply account. We are interested in a print management software that would save staff time. Page 10

11 FEE Western Texas College Yes - 10 /page, each student gets $20 to start with. New system this year; it was free previously. (one campus/site) Wharton County Junior College Yes - 10 /page B&W printing, 20 /page color printing (multiple campuses/sites) Page 11

Higher Education continues to grow at record paces Preliminary fall enrollment figures indicate record growth in 2009 was no fluke

Andy Kesling External Relations (512) 427-6119 (512) 427-6111 1200 East Anderson Lane P.O. Box 12788, Austin, Texas 78711-2788 www.thecb.state.tx.us Higher Education continues to grow at record paces Preliminary