2016 House Staff Orientation Schedule of Events. Friday, June 24 Monday, June 27 Tuesday, June 28

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1 2016 House Staff Orientation Schedule of Events Friday, June 24 Monday, June 27 Tuesday, June 28

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3 Welcome! Please note: Attendance is being monitored. To receive your orientation bonus, you must participate in all Orientation activities (except the Welcome Picnic or anything noted in this schedule as applying only to certain house staff). At Registration the first day, you will get a personalized attendance badge. Don t lose your attendance badge and don t forget to bring it with you each day! It is considered unprofessional behavior to leave a session in progress. Remember to Bring to Orientation the following items: o Particulate Respirator Approval Form (in packet mailed to you or here: o New Employee Information Form (in packet or here: o W-4 (in packet or here: o Identification documents (original and unexpired) for completing your I-9 ( o Parking Agreement (in packet or here: o State-issued Vehicle Registration (any state) o If your program rotates to the VA, two official IDs for VA Registration (i.e. Driver s License and Passport - other options listed here: Vanderbilt photo ID card: You must have your official VUMC ID card before you begin your training program. This ID includes library access, meal card, and building access systems. The Card Services Office is located in D-2107 Medical Center North (MCN). (As noted above, it is considered unprofessional behavior to leave a session in progress even to get your ID badge made and attendance is being monitored.) Card Services Office Hours: Monday ǀ 8:30am-10:15am and 2:00pm-4:30pm Tuesday through Friday ǀ 8:30am-1:00pm and 2:00pm-4:30pm Orientation attire is business casual, but be sure to wear comfortable shoes. Male house staff should be clean shaven (morning of or right before) for respirator fitting. Nursing mothers: A Staff Lactation room which contains three private booths is in room 10600DA Critical Care Tower. The Critical Care Tower is in the main hospital. From Light Hall, go across the courtyard to the hospital elevators. Follow the signs toward the cafeteria, and you will come to the CCT elevators. Take the elevator to the 10 th floor. The lactation room is near the CCT 10 th floor elevator lobby, near the stairwell. Wi-Fi: You can connect to the network vummiv with no security settings. This is a public Wi-Fi connection so use care when transmitting sensitive data. After your start date, you will be able to connect to the secured Wi-Fi network vunet. If you have any issues connecting to it, the VUMC help desk ( HELP) or your program s IT department can help you connect to it. PCP: To find a primary care physician at Vanderbilt, call MYMD House Staff Orientation 1

4 Friday, June 24, :00 a.m. 7:45 a.m. North Lobby Light Hall REGISTRATION & COFFEE Pick up orientation schedule and attendance badge - Attendance Check. Pick up Occupational Health Documents. 7:45 a.m. 8:30 a.m. 208 Light Hall Welcome Introductory Remarks 8:30 a.m. 8:45 a.m. 208 Light Hall House Staff Advisory Council Bonnie M. Miller, MD Senior Associate Dean, Health Sciences Education Donald W. Brady, MD ACGME/NRMP Designated Institutional Official Senior Associate Dean for GME and Continuing Professional Development Laura Sartori, MD Co-Chair, House Staff Advisory Council Karan S. Shah, MD Co-Chair, House Staff Advisory Council 8:45 a.m. 9:15 a.m. 208 Light Hall Residents as Teachers and Learners 9:15 a.m. 9:45 a.m. 208 Light Hall Residents as Agents of Change Rebecca R. Swan, MD Assistant Dean, Graduate Medical Education Program Director, Pediatrics Residency Program David Leverenz, MD Internal Medicine Chief Resident 9:45 a.m. 10:15 a.m. North Lobby Light Hall BREAK Eszter Szentirmai, MD Pathology Resident Donald W. Brady, MD 2016 House Staff Orientation 2

5 Friday, June 24, 2016 (continued) 10:15 a.m. 11:15 a.m. 208 Light Hall The Health & Wellness Happy Hour Brad Awalt, MS Manager, Health Plus Jim Kendall, LCSW, CEAP Manager, Work/Life Connections Employee Assistance Program Lori Rolando, MD, MPH Medical Director, Health Plus Assistant Professor of Medicine 11:15 a.m. 11:30 a.m. 208 Light Hall Introduction to N95 Respirator Fitting Melanie Swift, MD Medical Director, Occupational Health Clinic Associate Professor of Medicine Mary Yarbrough, MD, MPH Executive Director, Faculty and Staff Occupational Health and Wellness Associate Professor of Medicine Susan Johnson, MS, MT(ASCP), CSP Assistant Director, Vanderbilt Environmental Health & Safety 11:30 a.m. 12:00 p.m. North Lobby Light Hall PICK UP BOX LUNCHES 12:00 p.m. 1:00 p.m. 208 Light Hall LUNCH DISCUSSION Unconscious Bias André Churchwell, MD Senior Associate Dean, Diversity Affairs René Marois, PhD Chair, Department of Psychology 1:00 p.m. 1:30 p.m. 208 Light Hall Stuff You Need to Know 1:30 p.m. 2:30 p.m. 208 Light Hall Benefits Orientation Arie L. Nettles, PhD Associate Professor of Clinical Pediatrics, Developmental Medicine Director, Office of Inclusion and Health Equity, MCJCHV Kimberly N. Vinson, MD Assistant Dean for Diversity Donald W. Brady, MD Karen DeFosse Benefits Representative 2016 House Staff Orientation 3

6 Friday, June 24, 2016 (continued) 2:30 p.m. 4:30 p.m. 4 th Floor, Light Hall Visit the following stations in any order with the exception of Faculty and Staff Health and Wellness which should be ordered as listed below. Testing and Registration 4th Floor, Light Hall Department Room GME Office Compliance and Attendance Check 407 Faculty and Staff Health and Wellness (note the correct order for this station) Occupational Health Q & A (if you have questions or a positive PPD history) Health & Wellness Screening: Occupational Health Clinic - Immunizations, TB test; Health Plus - Weight, Height, BMI, and Blood Pressure Visit Last: Lab Draw N95 Respirator Fitting* - last names A-K A-B *Fasting 15 minutes prior to N95 respirator fitting is required. Staff should be cleanshaven for proper fitting. The computer lab (305 BB, 3 rd floor Light Hall) is available during registration stations today from 2:30.p.m.-4:30p.m. in case you have online training modules to complete, employmentrelated documents to print or s to send. 4:30 p.m. 6:30 p.m. Magnolia Lawn (across 21 st Ave on Peabody Campus) Welcome Picnic bring your family/significant other. Parking available in Lot 77 off 18th Ave, or you can walk over from the Medical Center via the Edgehill Avenue sky bridge House Staff Orientation 4

7 Monday, June 27, :15 a.m. 8:00 a.m. North Lobby Light Hall COFFEE in North Lobby & ATTENDANCE CHECK at entrance to 208 Light Hall 8:00 a.m. 8:30 a.m. 208 Light Hall Professional Responsibility Donald W. Brady, MD 8:30 a.m. 11:00 a.m. 208 Light Hall Patient Safety, Medical/Legal Liability and You: Introduction to Risk Management at Vanderbilt Sandy Bledsoe, RN, BSN, ARM, CPHRM Department Head, Risk & Insurance Management Bryan Harris, MD Assistant Professor of Medicine Gerald Hickson, MD Senior Vice President of Quality, Safety & Risk Prevention Joseph C. Ross Chair in Medical Education and Administration Director, Clinical Risk and Loss Prevention Christie Schenk, RN CPHRM, CPPS Assistant Director, Clinical Risk Management Risk and Insurance Management Alfredo M. Sergio, JD Associate General Counsel, Office of Legal Affairs Reid C. Thompson, MD Chair, Department of Neurological Surgery Julia C. Morris, JD Deputy General Counsel, Office of Legal Affairs 11:00 a.m. 11:30 a.m. North Lobby Light Hall BREAK 11:30 a.m. 12:00 p.m. 208 Light Hall Protecting Yourself and Your Patients from Healthcare-Associated Infections Bryan Harris, MD Assistant Professor of Medicine 2016 House Staff Orientation 5

8 Monday, June 27, 2016 (continued) 12:00 p.m. 1:00 p.m. Light Hall North Lobby LUNCH 12:15 p.m. 1:00 p.m. 208 Light Hall International House Staff Q and A (International house staff only) 1:00 p.m. 1:45 p.m. 208 Light Hall Documentation Standards and Principles Compliance Fraud, Waste, and Abuse Tracy Schauff Senior Attorney, Fragomen Worldwide James Mathis, JD, CHC, CHP Chief Compliance Officer Kelly Sponsler, MD Assistant Professor of Medicine Lead Physician Advisor, Clinical Documentation and Coding Excellence 1:45 p.m. 4:00 p.m. 4 th Floor, Light Hall and Veterans Affairs Hospital Registration 4th Floor, Light Hall and Veterans Affairs Hospital Department Room I-9/E-Verify Payroll (W-4 and New Hire Information Form) International Tax For International House Staff 410 GME White Coat Distribution For Residents Only (NOTE: Anesthesiology Residents will get white coats from your program) Attendance Check At Exit of 410 N95 Respirator Fitting* - last names L-Z (NOTE: this station will open at 2pm) Parking Registration TB Skin Test Reading 415 A-B 415 C-D 419 A-B *Fasting 15 minutes prior to N95 respirator fitting is required. Staff should be cleanshaven for proper fitting. VA Check-In, Fingerprinting, and Photo for ID VA Room F206, 2nd floor of Acre Building For INTERNAL MEDICINE residents. Appointments between 2:00 p.m. and 5:00 p.m. assigned by before Orientation. Bring 2 official IDs with full legal name (i.e. Driver s License and Passport - other options listed here: House Staff Orientation 6

9 Tuesday, June 28, 2016 Inpatient and Outpatient Systems Training Light Hall or Oxford House Sessions were assigned to house staff by before Orientation. Sessions will last approximately two hours, between 8am and 5:30pm. VA Check-In, Fingerprinting, and Photo for ID VA Room F206, 2nd floor of Acre Building For all house staff rotating to the VA, unless completed on Monday. Appointments between 9:30 a.m. and 4:00 p.m. assigned by before Orientation. Bring 2 official IDs with full legal name (i.e. Driver s License and Passport - other options listed here: 9:45a.m. 3:30 p.m. 3 rd Floor Light Hall Breezeway Exhibits marked Action Station are required; all other exhibits are informational/optional. No food provided. Nearby options for purchasing lunch include Courtyard Café in The Vanderbilt Clinic, the food court in Children s Hospital (Subway, Taco Bell, Pizza Hut, etc.), and Au Bon Pain across the courtyard from Light Hall. Hospital and Department Exhibits - Breezeway on 3rd Floor, Light Hall Bookstore Center for Health Information Services (Medical Records) Action Station GME Attendance Check Action Station Health Plus House Staff Alliance HR Benefits LGBTI Health Program Linen Services (Get scrub machine codes) Action Station Nashville Academy of Medicine Rehabilitation Services Tennessee Donor Services TN Rural Partnership Vanderbilt Recreation and Wellness Center Vanderbilt Home Care Action Station Voluntary Long Term Disability Insurance Program 2016 House Staff Orientation 7

10 Wednesday and Thursday, June 29 and 30, 2016 Departmental Orientations Check with your department for details. White coat distribution for Fellows and pager assignments will take place at the departmental orientation. As you begin your training at Vanderbilt, the GME staff would like to extend our warmest congratulations and welcome to you. We look forward to working with our new house officers! You may contact us at or House Staff Orientation 8

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