RECOGNITION AWARD PROCEDURES

Transcription

1 Athletic Department Compliance RECOGNITION AWARD PROCEDURES 1. Request sport staff to complete the Special Achievement Award Form Verify that the student athlete did not receive an impermissible award per Bylaw 16 Verify that the award type is classified correctly per Figures 16-1, 16-2 and 16-3 Verify that the costs of awards are permissible per Figures 16-1, 16-2 and Request sport staff to complete Participation Award Request Form in instances when a team has competed in Big 12 and/or NCAA competition Verify all athletes listed were eligible for competition Approve form and forward to Al Recker (who will order the adidas gear) 3. Request sport staff to compete Ring Request Form in instances when a team has won a Big 12 and/or NCAA Championship Verify all athletes listed are eligible for competition Approve form and forward to Butch Hug (who will order the championship rings) 4. Obtain list from Keith Zimmer of individuals who received life skills awards and the costs of the awards (in April) HERO awards Leadership awards Student-Athlete of the Year 5. Obtain list from Dennis Leblanc of individuals who received academic medallions and the costs of the awards (in April) 6. Forms specific to the sport are filed in the sport files. All other records are filed in Awards folder, sorted by year. Developed 11/09 jj

2 -Lincoln ATHLETIC LETTER AWARDS RECOMMENDATION FORM Academic Year: Sport: I recommend the following athletes for a letter award: 1st Award 2nd Award 3rd Award 4th Award Compliance / / Date Approved Head Coach / / Date F:awards/coaches recform 11/30/10

3 Athletic Department Compliance LETTER AWARD PROCEDURES Letter Award Program To receive an athletic award, a student-athlete must be eligible for intercollegiate athletic practice and competition as defined by the Big 12 Conference the NCAA. Student-athletes must meet criteria specified by the Head Coach of each sport in order to receive a letter award. The coaching staff will initially inform their athletes that he or she have lettered and direct them to see their Equipment Manager to receive the award. Beginning in the academic year, Equipment will electronically manage the record keeping of the orders and whether a student athlete has or has not received his or her letter award. The Compliance office will maintain paperwork and order awards for letter winners from and the previous academic years. The letter awards for student athletes are listed below by year: Year Award Vendor Order Process ( & preceding) 1 st year award Letter Jacket Nebraska Sports Store SA takes Authorization Form to store to be fitted for jacket 2 nd year award Blanket Meca SportsWear Nina Boles athlete name & sport 3 rd year award Watch Sartor Hamann Call in number of men/women watches 4 th year award (or upon graduation) *Scholar- Athlete Ring Jostens *Academics places all orders *Student athletes who earned a 4 th year letter award prior to the 2006 season (when Scholar- Athlete Ring began) can receive their ring by contacting Michelle Edwards in the University Bookstore. The student athlete must present his or her Authorization Form to be fitted for ring. Michelle will then place order & previous academic years: 1. coaching staff Letter Award and Recognition Award Recommendation Forms. 2. Once received from coaching staff, enter letter award winners in Letter Award database. 3. Review senior letter award winners with Leah Huber to see who qualifies for the Scholar Athlete ring. 4. Print Letter Award Authorization forms. 5. Print Letter Award Summary Report for file. (Forward report to Leah Huber) 6. jacket recipients to notify them they must be fitted by Nebraska Sports before they receive their award 7. Order blankets (Meca Sports) and watches (Sartor Hammon). 8. Notify student athletes to pick up awards in compliance office once they arrive 9. File pink copy once athlete has initially signed 10. File yellow copy once athlete has received award & subsequent academic years: 1. Coaches will send the Letter Award Recommendation Form to Compliance 2. Compliance will verify years lettered with Media Relations Common:Awards/AwardsP&P jj 9/09 revised 10/10

4 3. Compliance will review senior award winners with Academics to see who qualifies for the Scholar Athlete Ring 4. Compliance will approve and send list to Equipment (for orders) and Media Relations (for record keeping purposes) 5. Equipment will order awards and notify athletes when awards have arrived Scholar Athlete Ring: To receive a Scholar-Athlete Ring, a student athlete must be a multiple year letter winner or a single year letter winner who is a member of a team in his or her final year of athletic eligibility. The Scholar-Athlete Ring began with the academic year. The Scholar-Athlete Ring is classified as Special Attainment Award with maximum award value of $175 Common:Awards/AwardsP&P jj 9/09 revised 10/10

5 Athletics Department Compliance Lincoln PARTICIPATION AWARD REQUEST FORM Please submit the Participation Award Request Form to the Compliance Office. The request will be forwarded to Al Recker upon approval. SPORT: REQUEST: I am requesting that the following athletes receive the participation award indicated above: Name(s): Head Coach Signature and Date Compliance Approval and Date CC: Al Recker MAXIMUM VALUE OF AWARD PER ATHLETE

6 Athletics Department Compliance Lincoln CHAMPIONSHIP RING REQUEST FORM Please submit the Championship Ring Request Form to the Compliance Office. The request will be forwarded to Butch Hug upon approval. SPORT: REQUEST: Big XII Championship NCAA Team Championship Individual National Champion I am requesting that the athlete(s) listed below receive the championship ring indicated above: Name(s): Head Coach Signature and Date Compliance Approval and Date MAXIMUM VALUE OF AWARD PER ATHLETE CC: Butch Hug

7 Academic Year: Sport: -Lincoln SPECIAL ACHIEVEMENT AWARDS All institutionally paid awards must be included below. The maximum cost limit for most awards is $175. A receipt or invoice for each award is required with the submission of this form Please use Figure 16-3 in your NCAA manual as a reference and contact Jena Johnson with any questions before placing an award order. Below is a list of student athletes that have received the following recognition award. Examples of Award Type include awards for Team MVP, Most Improved Player, Senior Awards and Lifter of the Year, etc. (Use multiple sheets of form if necessary) Award Type Athlete Awarded Description of Award Award Cost Compliance Head Coach / / / / Date Approved Date F:awards/coaches recform 11/30/10

8 Athletic Department Compliance STUDENT-ATHLETE EXTRA BENEFIT DISCLAIMER: NCAA BYLAW 16 Student-Athlete Name: (PLEASE PRINT) The Athletic Department is required to document a studentathlete s authorized use of an athletic department telephone to place local and long distance telephone calls to booster club members, athletic fund donors, season ticket holders and various other individuals and groups who contribute to the athletic department funding and the Husker Scholarship Fund each year. As a volunteer for the Husker Hotline program, the student-athlete agrees not to place any unauthorized local or long distance telephone calls to friends, family, relatives or others during the use of an athletic department telephone. You acknowledge that any unauthorized use of an athletic department telephone is considered to be an extra benefit and is not permissible under NCAA legislation. By signing this disclaimer, I confirm my understanding of NCAA rules and agree to abide by those NCAA rules which prohibit the receipt by a student-athlete of an award, extra benefit or expense allowance not authorized by NCAA Legislation. The receipt of such award, benefit or expense will render the student-athlete ineligible for athletics competition in the sport for which the improper award, benefit or expense was received. I certify that I have read the above statements and agree to abide by all athletic department guidelines and NCAA rules while representing the during the Husker Hotline program. Student-Athlete Signature Date Sport Y-16 HotlineDisclaimerForm 8-99 tlb revised 1-08 bjw

9 Athletic Department Compliance MONITORING TEAM TRAVEL EXPENSES: NCAA BYLAW 16 Form(s) used: Purpose: Action: Administrative Date: Submit To: Athletic Department Recruiting and Travel Authorization Meal Allowance Limitation Signature Sheet Team Travel Meal Per Diem Checklist Request for Waiver of Bylaw To document and monitor system expenses provided by the institution to sports for practice and competition. Sport provides all information pertaining to expenses provided by the institution for practice and competition and receives approval from Compliance Staff prior to receiving funds for proposed expenses. Obtain approval of expenses from Compliance Office prior to departure to competition. Compliance Office Staff Procedures: 1. Sport completes all general information on Athletic Department Recruiting and Travel Authorization (TA) regarding the practice or competition including; travel squad, dates and times of departure and return, start and end time of competition, transportation, per diem, lodging and meals prior to purchase of transportation. Forward TA to Compliance Office for approval 72 hours before the check is needed. 2. Compliance Office sends approval back to sport, who may then verify purchase of transportation from Travel & Transport. 3. Compliance will receive verification from sport that transportation was purchased, then Compliance will send approval to the Business Office, from which the sport will receive the funds. 4. After practice or competition is completed the sport must complete the Team Travel Meal Per Diem Checklist and send to Compliance for review. 5. If sport is requesting waiver of Bylaw , Request for Waiver form must be sent to Compliance Office for approval prior to purchase of transportation. Once approval has been obtained, sport may proceed with standard procedures. Reminders: Sport must obtain permission from Compliance to purchase transportation outside the requirements of Bylaw for away from home competitions prior to the purchase of the tickets. Student-athletes who receive per diem must sign the Meal Allowance Signature Sheet Sports are not allowed to depart prior to 48 hours before the start of competition, nor return more than 36 hours after the completion of competition. Any request to depart from these regulation must be brought to the compliance office prior to making any travel plans. Monitoring Team Travel Expenses 3-10 knd

10 Travel and Recruiting Authorization (TA) Team Travel Event code: Recruiting Name: Sport/Dept: DATE SUBMITTED: TRAVEL PARTY/RECRUITS AND NOTES: Destination: Departure Date & Time: Return Date & Time: Approved by: (Administrator or Head Coach) ESTIMATED EXPENSES TEAM EXPENSES: MEALS: GL Account Description AIRFARE Was this competition approved for Tier II per diem? Meals funded by UNL: BUSES RENTAL VEHICLES Meals funded by another source (hotel, banquet, tournament, etc.): MEAL DATES: (include Transportation Services) Breakfast MEALS $0.00 Lunch LODGING Dinner BUS TIPS (max $20/day) Per diem provided in lieu of meals (student-athletes and staff): Number of Meals MISC. CASH (max $50) MEAL DATES LAUNDRY Breakfast 0 $ OTHER EXPENSES Lunch TOTAL ESTIMATED EXPENSES: $0.00 Dinner Total for each person $0.00 Total number of People $0.00 LOCAL RECRUITING EXPENSES: HOST MONEY $0.00 Number of recruits: Number of nights: HOST MEAL MONEY $0.00 Number of hosts: Amount per host: MILEAGE/LUGGAGE FEE EXPENSES: $0.00 Total cash advance for per diem: VEHICLE RENTAL VEHICLE RENTAL VOUCHER: National Budget (Team or individual) $0.00 Total of per diem and other expenses: $0.00 Cash Advance Requested: Date Needed: Pick up: Mail: Renter's name(s): Rental location: # of days needed: # of vehicles: Compliance Approval: Budgetary Approval: (Compliance Office) (Business Office) Business Office Use Only: CHECK NUMBER: EXPENSE REPORT DUE: By requesting this check I authorize the to withhold any unpaid advances from my final paycheck.

11 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X = $0.00 Lunch X = $0.00 Dinner X = $0.00 Pre/Post X $10.00 = $0.00 Vacation Housing X $9.00 = $0.00 Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 1 Date: 16 Date: 2 Date: 17 Date: 3 Date: 18 Date: 4 Date: 19 Date: 5 Date: 20 Date: 6 Date: 21 Date: 7 Date: 22 Date: 8 Date: 23 Date: 9 Date: 24 Date: 10 Date: 25 Date: 11 Date: 26 Date: 12 Date: 27 Date: 13 Date: 28 Date: 14 Date: 29 Date: 15 Date: 30 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

12 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Breakfast X = Lunch X = Dinner X = Pre/Post X $10.00 = Vacation Housing X $9.00 = Total for each signee = 31 Date: 46 Date: 32 Date: 47 Date: 33 Date: 48 Date: 34 Date: 49 Date: 35 Date: 50 Date: 36 Date: 51 Date: 37 Date: 52 Date: 38 Date: 53 Date: 39 Date: 54 Date: 40 Date: 55 Date: 41 Date: 56 Date: 42 Date: 57 Date: 43 Date: 58 Date: 44 Date: 59 Date: 45 Date: 60 Date: Meal Total As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

13 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X = $0.00 Lunch X = $0.00 Dinner X = $0.00 Pre/Post X $10.00 = $0.00 Vacation Housing X $9.00 = $0.00 Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 61 Date: 76 Date: 62 Date: 77 Date: 63 Date: 78 Date: 64 Date: 79 Date: 65 Date: 80 Date: 66 Date: 81 Date: 67 Date: 82 Date: 68 Date: 83 Date: 69 Date: 84 Date: 70 Date: 85 Date: 71 Date: 86 Date: 72 Date: 87 Date: 73 Date: 88 Date: 74 Date: 89 Date: 75 Date: 90 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

14 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Breakfast X = Lunch X = Dinner X = Pre/Post X $10.00 = Vacation Housing X $9.00 = Total for each signee = As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 91 Date: 106 Date: 92 Date: 107 Date: 93 Date: 108 Date: 94 Date: 109 Date: 95 Date: 110 Date: 96 Date: 111 Date: 97 Date: 112 Date: 98 Date: 113 Date: 99 Date: 114 Date: 100 Date: 115 Date: 101 Date: 116 Date: 102 Date: 117 Date: 103 Date: 118 Date: 104 Date: 119 Date: 105 Date: 120 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht Meal Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

15 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X = $0.00 Lunch X = $0.00 Dinner X = $0.00 Pre/Post X $10.00 = $0.00 Vacation Housing X $9.00 = $0.00 Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 121 Date: 136 Date: 122 Date: 137 Date: 123 Date: 138 Date: 124 Date: 139 Date: 125 Date: 140 Date: 126 Date: 141 Date: 127 Date: 142 Date: 128 Date: 143 Date: 129 Date: 144 Date: 130 Date: 145 Date: 131 Date: 146 Date: 132 Date: 147 Date: 133 Date: 148 Date: 134 Date: 149 Date: 135 Date: 150 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

16 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X = $0.00 Lunch X = $0.00 Dinner X = $0.00 Pre/Post X $10.00 = $0.00 Vacation Housing X $9.00 = $0.00 Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 151 Date: 166 Date: 152 Date: 167 Date: 153 Date: 168 Date: 154 Date: 169 Date: 155 Date: 179 Date: 156 Date: 171 Date: 157 Date: 172 Date: 158 Date: 173 Date: 159 Date: 174 Date: 160 Date: 175 Date: 161 Date: 176 Date: 162 Date: 177 Date: 163 Date: 178 Date: 164 Date: 179 Date: 165 Date: 180 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

17 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X = $0.00 Lunch X = $0.00 Dinner X = $0.00 Pre/Post X $10.00 = $0.00 Vacation Housing X $9.00 = $0.00 Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 181 Date: 196 Date: 182 Date: 197 Date: 183 Date: 198 Date: 184 Date: 199 Date: 185 Date: 200 Date: 186 Date: 201 Date: 187 Date: 202 Date: 188 Date: 203 Date: 189 Date: 204 Date: 190 Date: 205 Date: 191 Date: 206 Date: 192 Date: 207 Date: 193 Date: 208 Date: 194 Date: 209 Date: 195 Date: 210 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

18 Athletics Department Compliance Coach's Signature: Sport: MEAL ALLOWANCE LIMITATION: NCAA BYLAW Competition(s): Location(s): Date(s): Meal Dates # Amount Meal Total Breakfast X $6.00 = $0.00 Lunch X $12.00 = $0.00 Dinner X $18.00 = $0.00 Pre/Post X $15.00 = $0.00 NCAA Championship X $20.00 = $0.00 Incidental Money Total for each signee = $0.00 As a student-athlete at the, I confirm receipt of the money I wrote beside my signature for meal expenses incurred during the above stated competition(s)/practice(s): 1 Date: 16 Date: 2 Date: 17 Date: 3 Date: 18 Date: 4 Date: 19 Date: 5 Date: 20 Date: 6 Date: 21 Date: 7 Date: 22 Date: 8 Date: 23 Date: 9 Date: 24 Date: 10 Date: 25 Date: 11 Date: 26 Date: 12 Date: 27 Date: 13 Date: 28 Date: 14 Date: 29 Date: 15 Date: 30 Date: Compliance/compliance manual/bylaw 16/meal allowance limitation sig sht 07-04

19 Athletic Department Compliance MEALS, LODGING AND ENTERATINMENT ASSOCIATED WITH PRACTICE & COMPETITION: NCAA BYLAW 16.5, BYLAW 16.7 & BYLAW 16.8 SITUATION MEALS LODGING ENTERTAINMENT -- May provide meals beginning the evening May provide during a May provide actual expenses for HOME COMPETITION before competition and continuing until studentathletes are released. An institution cannot provide cash in lieu of meals during this time period. -- May provide a meal or cash, not to exceed $15 (but not both) to student-athletes at the time of their release. vacation period if practice/competition is required and declared in the playing and practice season. Note: Student-Athletes that reside with their entertainment, i.e. rent a movie, provide pay-per-view movies in hotel rooms, or take the team to the movies the night before a home contest. -- May provide appropriate number of meals parents can not receive during a vacation period if competition is required this benefit. and declared in the playing and practice season. Per diem may be provided in lieu of meals ($6 breakfast, $12 lunch, $18 dinner). AWAY-FROM- HOME COMPETITION PRACTICE SESSIONS OCCURRING DURING A VACATION PERIOD (Dining halls closed) MISSED MEAL DUE TO HOME COMPETITION OR PRACTICE SESSION NCAA CHAMPIONSHIP OR POSTSEASON BOWL GAME The institution may choose to provide either: (1) 3 meals, a pre/post-game meal (either the night before the game, the morning before the game or after the game), and a snack the night before a game. In lieu of an actual meal being provided to the student-athlete, per diem is allowed in the following amounts: Breakfast=$6, Lunch=$12, Dinner=$18, Pre/post-game= $15. OR (2) meals from the time the team is required to report on call for team travel until the team returns to campus. Under this option per diem is not allowed. -- Note: If the city travel per diem is greater than this amount, it is permissible to provide an amount equal to the city allowable amount. -- May provide meals to all student-athletes required to stay in the community for practice sessions. -- In lieu of providing an actual meal, the student-athletes may be provided a per diem in the following amounts: (Breakfast=$6, Lunch=$12, Dinner=$18). Note: If student-athlete lives with parent per diem is NOT allowable. Has the student-athlete purchased a 24/7 meal plan? Yes: a substitute meal or per diem may be provided at the campus rate. No: no meal/money may be provided. See above for appropriate meals based on where the contest is being conducted (e.g., home or away from home). NOTE: May provide the cost of actual and necessary expenses (e.g., transportation, lodging, meals, and expenses associated with team entertainment) for the spouse and children of an eligible student-athlete to accompany the student-athlete to one round (conducted at one site) of an NCAA championship in which the student-athlete is a participant or to a certified postseason football game. Lodging may be provided during an institution s travel. Lodging may be provided to student-athletes required to stay in town for practice or competition, or a daily cash stipend of $17. Note: If student-athlete lives with a parent, the per diem is NOT allowable. N/A See above for appropriate housing based on when and where the competition occurs. -- May provide actual expenses for entertainment, i.e. rent a film or movie, provide pay-per-view movies in the student-athlete s hotel rooms or take the team to the movies immediately before or during the team travel. -- May pay the actual costs (but not cash) for reasonable entertainment that takes place within a 100-mile radius of the competition site or en route to the competition site. May pay the actual costs (but not cash) for reasonable entertainment that takes place within a 30-mile radius of the institution s campus. No entertainment associated with practice activities may be provided. See above for appropriate entertainment based on where the competition occurs. Studentathletes may receive an additional $20 per day to cover non-itemized incidental expenses. Y-16 MealBenefitsGuidelines ljb revised 1-09 knb

20 Athletic Department Compliance MEALS AND HOUSING ASSOCIATED WITH COMPETITION BYLAW AND BYLAW 16.8 Home games: Bylaw allows an institution to provide actual and necessary expenses (e.g., transportation, lodging and meals to a student-athlete for participation in athletics competition, provided the student-athlete is representing the institution (competes in the uniform of the institution) and is eligible for collegiate competition. This bylaw includes providing off-campus lodging for eligible student-athletes the evening before a home competition date. On a game day, student-athletes may receive meals and replacement nutrition beginning the evening before competition until the time they are officially released. Additionally, all student-athletes may receive one more meal (pre- or post-game meal) or $15.00 cash in lieu of a meal. Away from home games: On non-game travel days, scholarship and non-scholarship players may receive meals and replacement nutrition from the time they report for competition until the time they are officially released or the IRS allowable amount, based upon reporting or release times. A snack the night prior to game day may be provided. On game day, scholarship and non-scholarship players may receive an additional pre or post game meal or $15.00 cash in lieu of that meal. On game day, replacement nutrition, institutionally defined as fruit, nuts, bagels, energy bars, and electrolyte drinks such as Gatorade, may be provided. Y-16 MealsHousingAssociatedWithCompetition knd

21 Athletic Department Compliance MEALS INCIDENTAL TO PARTICIPATION: BYLAW (d) NCAA institutions should note that, in accordance with Bylaw (d), all student-athletes are permitted to receive a pre-game meal as a benefit incidental to participation. All student-athletes are permitted to receive meals at the institution s discretion from the time the student-athlete reports on call (at the direction of the student-athlete s coach or comparable authority) for home contests and becomes involved in competition-related activities to the end of competition and the release by the appropriate institutional authority. An institution, at its discretion, may provide cash, not to exceed $15.00, in lieu of a meal to student-athletes following home of away-from-home contests. Further, student-athletes who are not receiving athletically related financial aid (e.g., walk-ons), as well as full board scholarship athletes living in institutional facilities, may receive the benefit of a training-table meal (or a cash equivalent) during the permissible playing and practice season in those instances in which the student-athlete's schedule is affected by involvement in practice activities, provided the student-athlete previously has paid for the same meal (e.g., dinner) at an institutional dining facility. In addition, during its November 17, 1993, telephone conference, the Interpretations Committee determined that it is permissible for student-athletes to receive a snack (not a cash equivalent) the night before an institution's contest as a benefit incidental to athletics participation. NUTRITIONAL SUPPLEMENTS: BYLAW (g)&(h) An institution may provide only non-muscle-building nutritional supplements to a student-athlete at any time for the purpose of providing additional calories and electrolytes, provided the supplements do not contain any NCAA banned substances. Permissible non-muscle-building nutritional supplements are identified according to the following classes: carbohydrate/electrolyte drinks, energy bars, carbohydrate boosters and vitamins and minerals. Permissible Vitamins and Minerals (including fruit) Energy bars Calorie replacement drinks (e.g., Ensure, Boost) Electrolyte replacement drinks (e.g., Gatorade, Powerade) Fruits, nuts and bagels Impermissible Amino Acids Chrysin Condroitin Creatine/creatine-containing compounds Ginseng Glucosamine Glycerol HMB I-carnitin Melatonin Pos-2 Protein powders Tribulus Also, a April 14, 2003 Legislative Assistance Column noted the following: The Academic/Eligibility/Compliance Cabinet Subcommittee on Legislative Review and Interpreations, at the recommendation of the Competitive Safeguards and Medical Aspects of Sports Committee (CSMAS), also determined that a supplement that contains protein may be classified as a nonmuscle-building supplement provided it is included in one of the four permissible categories, does not contain more than 30 percent of its calories from protein (based solely on the package label) and does not contain additional ingredients that are designed to assist in the muscle-building process (see examples of nonpermissible supplements/ingredients). Nutritional supplements containing more than 30 percent of its calories from protein are classified as muscle-building supplements and may not be provided to student-athletes. To assist the membership in calculating the percentage of calories from protein contained in a particular supplement, the subcommittee noted that one gram of protein equals four calories. Therefore, the percentage of calories from protein contained in a nutritional supplement may be calculated by multiplying the number of grams of protein per serving by four and dividing the product by the total number of calories per serving. For example, a nutritional supplement that contains 120 total calories per serving and nine grams of protein per serving would contain 36 calories from protein (i.e., 9 grams x 4). Therefore, the percentage of calories from protein would be 0.3 or 30 percent (i.e., 36 calories from protein/120 total calories). Y-16 MealsIncidentalParticipation ljb revised knd

22 TEAM REQUEST FOR WAIVER OF BYLAW Approval for Team Travel Transportation Outside Permitted 48/36 Hour Time Periods Team travel that is anticipated to be outside the time period permitted by NCAA Bylaw must be approved in advance and PRIOR TO purchase of airline tickets, bus rental, etc. A detailed explanation of the reason for the request must be included so that compliance staff may process a complete waiver request. If a request for approval is not submitted in advance, a waiver request will not be submitted. Thus, the sport will have to cancel the transportation (and be responsible for any expenses or obligations incurred) or be subject to a violation. Destination: Transportation: Ground Air Depart: Competition Start: Date Time Date Time Reason for Waiver Request: Return: Competition Ends: Date Time Date Time Reason for Waiver Request: Compliance Office Approval Date Y-16 TeamTravel Approval knd 3/10

23 TEAM REQUEST FOR WAIVER OF BYLAW Approval for Men s Basketball Team Travel Transportation Outside Permitted 48/24 Hour Time Periods Team travel that is anticipated to be outside the time period permitted by NCAA Bylaw must be approved in advance and PRIOR TO purchase of airline tickets. bus rental, etc. A detailed explanation of the reason for the request must be included so that compliance staff may process a complete waiver request. If a request for approval is not submitted in advance, a waiver request will not be submitted. Thus, the sport will have to cancel the transportation (and be responsible for any expenses or obligations incurred) or be subject to a violation. Destination: Transportation: Ground Air Depart: Competition Start: Date Time Date Time Reason for Waiver Request: Return: Competition Ends: Date Time Date Time Reason for Waiver Request: Compliance Office Approval Date Y-16 TeamTravel Approval knd 3/10

24 TEAM HOME COMPETITION Bylaw (d)(2) Date: Meal Receipts Signed Per Diem Sheet (if $10 postgame meal money given) AWAY COMPETITION Bylaw (d)(3) Destination: Depart: Competition Start: Date Time Date Time 48 hours or less before start of competition Exception Return: Competition Ends: Date Time Date Time 36 hours or less after end of competition Exception Travel Party List No Ineligible Student-Athletes included in travel party Big XII Squad Size Restriction Met (Big XII Competition) Signed Per Diem Sheet (if meal money given) Meal Receipts Hotel Receipt VACATION (if required to practice or compete) Bylaw (e) Vacation: Dates Meal Receipts Signed Per Diem Sheet (if meal money and/or lodging money given) Hotel Receipt Compliance Office Approval Date Y-16 TeamTravelComplianceApprovalForm knd3/10

25 TEAM FOREIGN TOUR Bylaw 30.7/ Destination: Travel Party List No Ineligible Student-Athletes included in travel party (Bylaw / ) Signed Per Diem Sheet (Bylaw ) Football Foreign Tour Postseason Opportunity (Bylaw ) Time Lapse (Bylaw ) Competition Limitations (Bylaw ) Permissible Opponents (Bylaw ) No travel 30 days prior to first permissible practice of championship segment Meal Receipts Hotel Receipt VACATION (if required to practice or compete before tour) Bylaw (e) Vacation: Dates Meal Receipts Signed Per Diem Sheet (if meal money and/or lodging money given) Hotel Receipt Practice Limitation (Bylaw ) Compliance Office Approval Date Y-16 TeamTravelForiegnTourApprovalForm knd3/10

26 Athletic Department Compliance TEAM TRAVEL AND/OR MEAL PER DIEM CHECKLIST This form serves as a checklist in the reconciliation process of an away from home competition, home competition, or vacation period and must be completed by a coaching staff member or designate. At the conclusion of the travel process, this form must be submitted with all expenses and required travel documentation to the Manager of Student Athlete Services. Competition: Sport: Date(s): Telephone: Please Circle: Away Competition Vacation Period Expense Home Competition Pre-Competition or Per Diem Requirements Yes No T.A. Sent to Manager of Student Athlete Services Yes No N/A Copy of Cash Advance Check with Stub Yes No N/A Travel Party List (please indicate all names before travel) Yes No N/A Hotel Rooming List Yes No N/A Meal Allowance Sheet Yes No Date/Time Team will Report (please indicate on T.A.) Post-Competition Requirements Yes No Date/Time Team Was Released (please indicate) Yes No N/A Travel Party List (actual list of who traveled) Yes No N/A Transportation Receipts (bus, car rental, taxi, etc.) Yes No N/A Meal Allowance Sheet (S-A s signatures, $ amount, & date) Yes No N/A Meal Receipts (names who attended listed next to receipts) Yes No N/A Hotel Receipts (ACTUAL OR DIRECT BILL) Yes No N/A Hotel Rooming List Yes No Expense Voucher Filed in Business Office I:\Compliance Manual - H Version\COMPLIANCE MANUAL\Bylaw 16 Awards and Benefits\Housing and Meals\Y-16 Team Travel Meal Per Diem Checklist.doc

27 TEAM TEAM TRAVEL TRANSPORTATION APPROVAL Destination: Transportation: Ground Air Depart: Competition Start: Date Time Date Time 48 hours or less before start of competition Exception Return: Competition Ends: Date Time Date Time 36 hours or less after end of competition Exception Compliance Office Approval Date Y-16 TeamTravelTransportationApproval knd6/10

28 Athletic Department Compliance OCCASIONAL MEALS (STAFF MEMBERS AND BOOSTERS) BYLAW Form(s) Used: Purpose: Action: Administrative Date: Submit To: Occasional Meals Form. To approve and monitor occasional meals provided by institutional staff members and boosters. The athletic department staff member or booster must request a waiver from the Athletic Compliance Office. Information requested on waiver and proper signatures obtained prior to the meal. Compliance Intern Procedures: 1. The athletics department staff member or booster must contact the Director of Compliance or designee and obtain proper waiver. The Director of Compliance or designee will review and apply the NCAA rules that apply to the request. 2. All requested information on the waiver regarding the event or activity must be completed. 3. Signatures must be obtained from the athletics department staff member or the booster, and the Director of Compliance prior to the event. 4. Occasional will be defined as no more than eight times per student-athlete per academic year and three times per summer. Reminders: All coaches must receive written permission from the Director of Compliance or designee prior to participating in an occasional meal. A student-athlete is allowed to accept reasonable local transportation expenses from an institutional staff member for participation in an occasional meal. A student-athlete may accept reasonable local transportation expenses from a booster to attend the meal only if the meal function is at the home of said booster. Y-16 Occasional Meals Procedures 3-06 knd 1/20/09

29 Athletic Department Compliance OCCASIONAL MEALS (STAFF MEMBERS) BYLAW Sport: ** Please attach a list of all student-athletes that will attend the meal. Institutional Staff Member: Telephone: Brief description of Meal to be provided: Date: Location: Transportation to be provided: Meal: Breakfast Lunch Dinner Institutional Staff Members : Bylaw allows an institutional staff member to provide a student-athlete or an entire team an occasional meal on infrequent and special occasions. This meal may be provided at any location and staff members may provide transportation to student-athletes to attend the meal. *As stated in the procedures, occasional is defined as no more than 8 times per student-athlete, per academic year and 4 times per summer. I certify my understanding of the above information and agree to abide by such guidelines: Signature of Institutional Staff Member Date Title I authorize the participation of the named student-athlete in the above named occasional meal: Signature of Compliance Staff Date Title Y-16 Occasional Meals Form 8-09 knd

30 Athletic Department Compliance OCCASIONAL MEALS (BOOSTERS and parents) BYLAW Sport: ** Please attach a list of all student-athletes that will attend the meal. Booster Name: Telephone: Brief description of Meal to be provided: Location: Transportation to be provided: Meal: Breakfast Lunch Dinner Boosters: Bylaw allows a booster to provide a student-athlete or an entire team an occasional meal on infrequent and special occasions. This meal must be provided: In the boosters home (the meal may be catered). A booster may provide reasonable local transportation to student-athletes to attend the meal function only if the meal function is at the home of that booster. Parents: Bylaw allows parents to provide occasional meals to student-athletes at any location. *As stated in the procedures, occasional is defined as no more than 4 times per student-athlete, per semester and 4 times per summer. I certify my understanding of the above information and agree to abide by such guidelines: Signature of Booster Date Title I certify my understanding of the above information and agree to abide by such in order to avoid loss of eligibility: Signature of Student-athlete Date Title I authorize the participation of the named student-athlete in the above named occasional meal: Signature of Compliance Staff Date Title Y-16 Occasional Meals Form 8-09 knd

31 Athletic Department Compliance OCCASIONAL MEAL CHECKLIST This form serves as a checklist in the reconciliation process of an occasional meal and must be completed by a coaching staff member or designate. This form must be submitted with all expenses (vouchers or requisitions) to the Compliance Office. Date: Sport: Please Check: Position coach occasional meal Official visit occasional meal Team occasional meal Unofficial visit occasional meal Individual occasional meal Pre-Meal Requirements Yes No Occasional Meals form submitted to and approved by Director of Compliance Yes No N/A Proposed List of Attendees Post-Meal Requirements Yes No Date/Time of occasional meal Yes No Approved Occasional Meals Form attached Yes No N/A Attendee List (actual list of ALL who ate the meal) Yes No N/A Transportation provided Yes No N/A Transportation receipts/mileage expense Yes No Expense Voucher/Requisition filed in Business Office Compliance Manual/Bylaw 16/Y-16 Occasional Meals Reconciliation 11/30/2010 ljb