ALL FORMS are due by MAY 2 (including medical and physical forms) Corona del Sol Aztec Marching Band BAND CAMP PACKET INSTRUCTIONS **PLEASE READ**

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1 Corona del Sol Aztec Marching Band BAND CAMP PACKET INSTRUCTIONS **PLEASE READ** All essential paperwork is in this file. Everything must be filled out completely. Your Band Camp packet includes: 1. WELCOME LETTER, ESTIMATED COSTS, PACKING LIST & DIRECTIONS TO PINE SUMMIT CAMP for participation in the Marching Band, and information about BAND CAMP. 2. PAYMENT for Band Camp a. See Fees Schedule on Page 3 for more details b. Contact Ms. Holste at aholste@tempeunion.org if you want to set up a payment plan for fees. Please contact immediately (not after the due date). 3. The Tempe Union HS District charges separate activity and course fees for music classes. These fees should be made during book distribution at Corona in late July. If payment is not made by this date, the student may not participate in performances until paid (district policy). 4. PHYSICAL CARD & EMERGENCY MEDICAL FORM with proof of physical examination given on or after March 1, These forms must be completed by May 2 the forms are all online at registermyathlete.com. Submissions must be submitted online, so don t save this for the last minute. Please have your doctor fill out the required sports physical form. You may also use Step by Step Pediatrics (Band Parent owned business!), Physico Health Assessments, CVS Pharmacy or Walgreens, or your doctor s office. All physicals and medical paperwork must be completed and turned in by MAY 2 so the students can be cleared by the district (no exceptions!). 5. BAND CAMP FAMILY BBQ ORDER FORM - You can send this form in with your other Band Camp forms. Please pay with a separate check made payable to CDS Band Boosters and staple it to the BBQ form. This form is due by MAY INFO FORM/Discipline Agreement/Permission Slip: online at coronabands.com ALL FORMS are due by MAY 2 (including medical and physical forms)

2 CORONA DEL SOL BAND CAMP 2018 Congratulations! You have been accepted into the 2018 Aztec Marching Band and invited to the 2018 Band Camp! As a selected participant, you will find this to be one of the finest marching band experiences in the Southwest United States. With this honor comes a great deal of responsibility. Please check the Tentative Schedule and Estimated Costs Sheet. Make sure that you can meet all of the season s commitments! Here is the list of dates for our pre-band camp activities: Summer Rehearsals: These are required Please refer to the online Calendar as there are different dates for woodwind, brass, percussion, and color guard. If you are in town, please be there on time! If you are on vacation with your family, you must excuse the absence with your instructors AHEAD OF TIME. Failure to contact your instructors PRIOR to the rehearsal could result in suspension or removal from the Marching Band. Sat. July 14 - Camp Student/Parent Meeting 8:00 AM in the Corona Auditorium Lobby for new members to be fit for shoes & gloves, 9 AM in the Auditorium for the All Band Family meeting to go over Band Camp details. The Corona del Sol Aztec Marching Band will depart for Pine Summit Camp for their annual Summer Marching Band Camp on Monday July 18. Members will be at camp through Saturday, July 21. The Summer Marching Band Camp is required for all marching band members, so make summer plans accordingly! We will have a family BBQ event in Prescott on Saturday morning, as well as a concert. The purpose of the camp is to get the year kicked off to a great start and to get the fundamentals of marching learned while avoiding the valley heat. Camp also offers the opportunity to build strong personal relationships within the band, so that the marching season runs much more smoothly. All of the camp and pre-camp activities are VERY IMPORTANT and thus we need 100% attendance!!! Parents must pick up their student(s) from Camp on Saturday, July 21 in Prescott. Families are encouraged to attend the Camp BBQ from 11am-12pm on Saturday; order forms are enclosed. We will end camp with a celebratory concert at 12:30pm. Transportation is not provided back to Tempe. All parents are expected to come on Saturday, July 21, OR make arrangements for their student(s) to ride home with another family. Students will stay in cabins and dormitories of various sizes at Camp. There is a nice dining hall with staff provided to prepare all of the meals. Students will participate in marching rehearsals, music rehearsals, and fun activities throughout the week. Band Camp 2018 should prove to be exciting and memorable for all! Sincerely, David DuPlessis, Director Scott Werner, Director Alex Holste, Associate Director Corona del Sol Bands Corona del Sol Percussion Corona del Sol Bands dduplessis@tempeunion.org swerner@tempeunion.org aholste@tempeunion.org P.S. - Visit the Band Website for updates on events:

3 Corona del Sol Marching Band Fee Schedule Total of $800 (Guard $1100) 1st Payment of $400 to the school - Due April 26 o If doing a Tax Credit donation, use attached form o Check made payable to Corona del Sol o List student name in the memo li o Checks & Tax Credit Forms can be turned in to the Band Office, or mailed to: CDS BAND, 1001 E Knox Road, Tempe AZ nd Payment of $400 due to the Band Boosters Due July 14 o Check made payable to Corona del Sol Band Boosters o List student name in the memo line o Turn in at the Band Camp Meeting on July 14 o You can also pay for this ahead of time if desired to the Band Office, or mail to: CDS BAND, 1001 E Knox Road, Tempe AZ Color Guard Payment of $300 to the Band Boosters Due August 27 o This pays for your specially designed uniform, equipment for the season, and other guardspecific items. This fee is for Color Guard Members only. Guard members total is $1100. LATE FEES $50 extra - if the $800 fee is not paid by July 15 (and paid by August 16) $100 extra if the $800 fee is not paid after August 16 Payment Plan options contact Associate Band Director Alex Holste (aholste@tempeunion.org) as soon as possible to set up alternative payments (not after the due dates) What do the fees include? Band Camp Trip to Prescott Out-of-State Trip in November Bus transportation to all events Marching Band Staff instruction Music Arrangements, Drill Design, Choreography Truck rentals for our group Supplies for Band (field equipment, paint, etc.) Uniform rental & cleaning And much more! Additional School District Fees (not included in the MB Fees) $50 Activity Fee for Marching Band - to be paid at Book Distribution in late July $50 Activity Fee for Concert Band/Percussion Class - to be paid at Book Distribution in late July $30 Course Fee for each music class - to be paid at Book Distribution in late July The $175 Zero Hour Extra Class Fee is WAIVED for Marching Band ($0) If you cannot pay for these fees at the designated late-july time, please contact the School Bookstore to arrange alternative payment dates. These fees must be paid in order for the student to perform at the first football game & competitions (district policy)

4 Corona del Sol Bands Information Form and Discipline Agreement Band camp and band trips are wonderful opportunities to develop and grow as performers and as individuals. In order to maintain a positive and safe environment, the following band rules will be in effect during all band camps, trips, practices, games, competitions, meetings and events. Band camp and band trips are school functions and therefore all school rules as well as band rules are in force. Any infraction of the rules could and probably will result in the following: 1. Phone call to parent 2. Being sent home (at parent expense) 3. Possible (probable) dismissal from the band for the rest of year 4. Consequences from the school administration upon return from the event for all school rules that are broken, including suspension or expulsion from school. THE RULES: IF EVERYONE DID IT, WOULD IT WORK? Perfect attendance is expected and required for all rehearsals, games, festivals, competitions, and any other public performance on the band calendar at coronabands.com. Students/Parents agree to everything laid out in the Band Handbook (at coronabands.com) Students will arrive at call time ready to perform (i.e. in uniform at assigned location). To be on time is to be 10 minutes early! Students are expected to work hard at rehearsals, every minute of every day. Corona Band members do not use profanity, or abusive language to others. Stealing is not tolerated. This includes money, music, personal items, etc. Students are expected to follow the directions of staff instructors at all times insubordination or disrespect to adults is not tolerated. Smoking is STRICTLY PROHIBITED BY THE SCHOOL AND THE BAND. The possession of alcohol, drugs or weapons is STRICTLY PROHIBITED BY THE SCHOOL AND THE BAND. This will lead to dismissal from the band. Breaking of curfew is not allowed and consequences will follow. Clothing: revealing clothing is not allowed. Rehearsal Uniform for all rehearsals: White t-shirt, athletic shorts, athletic shoes (at camp, different colored t-shirts are acceptable) The following are not permitted at band functions: Short shorts (that reveal portions of your rear-end or undergarments) Crop tops, tube tops, or any shirt that reveals your mid-section (Girls: Any shirts that reveal cleavage or undergarments), Tank tops or other sleeveless shirts Vans or skater style shoes or flip flops. Only athletic shoes are permitted in rehearsal. Please fill out the Corona Bands Information Form and Agreement on coronabands.com (part of the information online form). This will also include important information regarding medication, food allergies, and more. Deadline: May 2

5 Aztec Marching Band Camp Packing List YOU MUST HAVE: Folding Music stand (the camp doesn t provide stands! Bring your own) Backpack to carry your day supplies and music binder around the camp. Old beach towel to do stretching on in the morning Instrument, Equipment and supplies (mouthpieces, reeds, tape, cleaning etc.) Show Music (large pages) in a binder (with plastic sheet protectors) and Pencils Flip folder for music w/10 pages for small music (stand tunes) Sleeping Bag and twin fitted sheet for the bed in the cabin and Pillow Pajamas Pants Two (2) pair Athletic Shorts - Two to three (2-3) pair (no spandex shorts for rehearsals they can be worn under regular athletic shorts) T-Shirts six (6) (No Halter tops or sleeveless t-shirts, No bare bellies) Socks and Underwear for six (6) days: six changes of underwear and socks Raincoat or poncho (it does rain occasionally!); Jacket and/or sweatshirts Hat MUST HAVE should cover entire top of head - visors are not adequate. Tennis/Running shoes only no skate shoes (shoes should be comfortable and broken in) Note: Shoes are required at all times at camp so you may want to bring two (2) pairs. NO SANDALS are permitted at the camp, except for flip flops for the shower Personal items: Deodorant, soap, shampoo, comb, brush, toothbrush & toothpaste, insect repellent, Kleenex, sanitary supplies, SUNSCREEN (SPORT TYPE/ SWEAT PROOF), protective lip balm, aloe for sunburn, ace bandages, Icy Hot, and contact lens supplies. Personal Prescriptions & medications (including Tylenol/Ibuprofen, etc.): Note: ALL FORMS of pills or medication(s) must be listed on band information form. You must keep and administer your own medicine. All medicines must be in the original labeled bottle. Large bag for dirty clothes (plastic garbage bag is fine) Towels and washcloth Alarm Clock and watch Flashlight with extra batteries Sunglasses/glasses Healthy Snacks for break times (leave sodas, candy, and coolers at home don t bring these items!) CASH for lunch meal on the way up to camp (we will stop at the mall for lunch) LARGE WATER BOTTLE with your name on it NICE TO HAVE, BUT OPTIONAL: Camera Notebooks for skit/activities; games, cards, basketball, football, etc. Paper and supplies for friendship mail Costume for dance and spirit days THINGS YOU SHOULDN T BRING The purpose of Band Camp is to build relationships with other members. Toward this end, we highly recommend that you leave distracting electronic items at home, including, for example, music players, cell phones, portable game players, hair dryers, and curling irons. If such items become a distraction to you or others, we reserve the right to confiscate the items and return them to you after camp. Cell phones are not allowed anywhere outside of cabins.

6 Band Camp Family BBQ Order Form Due May 2 Saturday July 21, when you come to camp to pick up your student from Band Camp, lunch will be available for purchase from the Band Boosters for all families for a fee of $10 per person. Meals will need to be preordered and paid for by May 2. ALL STUDENTS IN THE MARCHING BAND: This meal is provided in the band camp fee for students. You do not need to fill out this paper form for the student meal Cost is only $10 per person and includes: Hamburger or Veggie Burger or Pulled Pork Sandwich Chips Cookie Pasta Salad Ice Cold Drink The Cookout is 11 AM to 12 PM (before the Concert). Please complete the order form below and include with your Band Camp forms. Payment should be made to CORONA DEL SOL BAND BOOSTERS (Please make it a separate check from your band camp check). Staple the check to this form when returning the form. Family member names: # Hamburger meal # Pulled Pork Sandwich meal # Veggie Burger meal Total meals x $10 each = $ Total Questions? our BBQ Chairperson: Cindy Jager cindyjager128@gmail.com Kathy Askins kathyaskins@cox.net

7 Band Parents, Marching Band students are considered as student athletes and must go through a clearance process. Everything is done online through Register My Athlete ( RMA ) the website is (click AZ, then Corona del Sol HS to start the process). Please read these instruction sheets carefully. If you have questions, please Mary Baker at mbaker@tempeunion.org. This process MUST be complete by May 2 nd. Here are a few important items: If your student registered for a sport this current year (or they participated in marching band last school year), then you have already done a profile in RMA. You will then just need to go into that profile and click on the next school year and update the paperwork. Make sure you click on the next school year ( ) and choose Band as your activity. Even if the office has a copy of your student's birth certificate, it needs to be uploaded. You can log back in to the Brainbook and save a copy of the certificate and then upload it. The Consent for Emergency Care document DOES NOT need to be notarized or signed by an administrator any longer. The e-signatures on RMA take care of that. All physicals MUST BE on the new AIA forms and dated after March 1, Make sure the two last pages are signed by a medical professional. There are no exceptions to this policy. You have to upload all 4 of those documents at the same time as one document. All forms are within the RMA profile you will create for your student. If you do not have the capability of scanning a document you can take a picture of the document and upload it. Please just make sure everything is legible. Thank you for your attention to detail. Once you go through this process for the first time it is easy. Each year after you just have to do an update. Mary Baker Administrative Assistant - Activities Corona del Sol High School 1001 E. Knox Rd Tempe, AZ (phone) (fax) mbaker@tuhsd.k12.az.us

8 DIRECTIONS TO CAMP PINE SUMMIT (Prescott) Plan for about 2 hour, 15 minute travel time from Tempe From I-17 North, take Highway 69 West to Prescott (approx. 36 miles). Stay in left lane and follow Gurley Street into Prescott. Turn south (left) off Gurley Street onto Mt. Vernon Street, which becomes Senator Highway south of town. Travel about seven miles, at which time the blacktop ends. Continue on the gravel road for approximately 100 yards, and watch for the Pine Summit sign. Turn right at the sign and after traveling about a quarter mile, turn right again into Pine Summit Camp.