ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL

Transcription

1 INVITATION FOR BID (IFB) ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL TOWN OF LONGMEADOW MASSACHUSETTS June 9, 2010 H: RFQ-ATHLETIC.TRAININER.FY11 1

2 Invitation for Bid ATHLETIC TRAINING Town of Longmeadow, Massachusetts INDEX: Page Legal Notice 3 Instructions to Bidders 4 Objective Questions Submission of Bids Submission of Bids Contract Requirements Contract Award Scope of Work 5 ATTACHMENT A- Sample Contract Terms and Conditions 6-8 Bid Submission Forms 9-10 H: RFQ-ATHLETIC.TRAININER.FY11 2

3 LEGAL NOTICE: Invitation for Bid ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL Town of Longmeadow, Massachusetts The Town of Longmeadow is soliciting bids for athletic trainer services for Longmeadow High School athletic teams including cheerleading. Bid packets are available from the Town of Longmeadow, Attn: Chad Thompson- Purchasing Coordinator, 735 Longmeadow Street, Suite 101, Longmeadow, MA (Phone: ). Bid packets are also available online at select the Purchasing Dept tab, then select the link labeled: Government RFP, Bid & Contract Finder. Those intending to participate in the bid are required to notify Chad Thompson to get on the bid list. Sealed bids should be labeled IFB: Athletic Trainer and will be accepted at the office of the Longmeadow Purchasing Coordinator until the bid deadline of Wednesday, June 23, 2010 at 11:00am. Late bids will be rejected. Following the bid deadline, bids received will be immediately opened in the auditorium located in the same building. The bid will be awarded under the provisions of Massachusetts General Law 30B. The contract will be a one year contract with renewal option at the discretion of the Town for up to two additional one year terms. The Town of Longmeadow, acting through the Town Manager, the awarding authority reserves the right to reject any or all bids, waive minor informalities, and to award the contract in the best interest of the Town. H: RFQ-ATHLETIC.TRAININER.FY11 3

4 Invitation for Bid ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL Town of Longmeadow, Massachusetts INSTRUCTIONS TO BIDDERS: Objective: Longmeadow Public Schools is soliciting bids for athletic trainer services for Longmeadow High School athletic teams including cheerleading. The athletic trainer will be responsible for all athletic training responsibilities including fall coverage, winter coverage and spring coverage. The contract will be a one year contract with renewal option at the discretion of the Town for up to two additional one year terms. Questions: Questions should be submitted in writing to Chad Thompson-Purchasing Coordinator by fax: or by cthompson@longmeadow.org. Any information or answers to questions that alter the Scope of Work documented in the original Invitation for Bid document must be in writing to be considered binding. All questions must be received no later than five (5) days before the bid deadline. Submission of bids: Sealed bids should be labeled IFB: Athletic Trainer and will be accepted at the Town of Longmeadow, Attention: Chad Thompson- Purchasing Coordinator, 735 Longmeadow Street, Suite 101, Longmeadow, MA Sealed bids should be delivered to the office of Chad Thompson before the bid deadline of Wednesday, June 23, 2010 at 11:00am. Late bids will be rejected. Following the bid deadline, bids received will be immediately opened in the auditorium located in the same building. In the event that the Town office is closed due to weather or other unforeseen circumstance on the day of the bid deadline, bids will be received on the next business day at the same time and location as originally scheduled with public bid opening to follow. Bidders should submit with their bid completed Bid Submission Forms, and all documentation to support compliance with the Minimum Requirements. All areas of the pricing section of the Bid Submission Forms should be completed as specified. Contract Requirements: The successful bidder will be required to complete and fulfill the terms and conditions of the contract contained in Attachment A. The IFB forms and the successful bidder s bid submission forms will become part of the contract document. Contract Award: The contract will be awarded to the responsive and responsible bidder offering the lowest price based on the three annual year total bid amount. Bidders must be able to meet all Minimum Requirements in order for their bid to be evaluated as responsive. Bids received from bidders who do not meet all of the Minimum Requirements will be rejected. The Town reserves the right to contact any and all references. Any unfavorable reference may be grounds for the Town to reject a bid as non-responsible. In the event that there is a discrepancy in the interpretation of bid pricing documented on the bid submission forms, the written words shall prevail in determining actual pricing. The bid will be awarded under the provisions of Massachusetts General Law 30B. All contracts are pending the availability of appropriated funds. The contract will be a one year contract with renewal option at the discretion of the Town for up to two additional one year terms. Longmeadow Public Schools, acting through the Awarding Authority reserves the right to reject any or all bids, waive minor informalities, and to award the contract in the best interest of the Town. H: RFQ-ATHLETIC.TRAININER.FY11 4

5 SCOPE OF WORK: Longmeadow Public Schools is soliciting bids for athletic trainer services for Longmeadow High School athletic teams including cheerleading. There are approximately 1, 050 students that participate in the Longmeadow athletic program during the three season sporting year. The athletic trainer will be responsible for Seasonal Coverage during each of the sport seasons as follows: Fall Coverage- Fall season athletic training coverage will begin on the first scheduled day of fall practice as established by the MIAA. Fall service will continue until all fall sports teams have completed their regular and post-season tournament schedules. The fall season includes four (4) hours per day, Monday through Friday and some Saturday coverage when necessary. The athletic trainer is required to cover all home football games, and away varsity games. Winter Coverage- The Winter athletic training coverage will begin the Monday after Thanksgiving. Winter service will continue until all winter sports teams have completed their regular and post-season tournament schedules. The winter season includes four (4) hours daily Monday through Friday and some Saturday coverage when necessary. The athletic trainer is required to cover all hockey games and away varsity games. Spring Coverage- The spring athletic training coverage will begin in March on the first day of spring practice as established by the MIAA. The spring season includes four (4) hours daily Monday through Friday with some Saturday coverage when necessary. Provided are duties of the athletic trainer: - Coordinate the athletic training room at the high school and oversee high school athletic training needs. The athletic trainer is expected to recognize and access injuries and recommend a course of treatment, rehabilitation and refer if needed. - The athletic trainer will be responsible for providing Seasonal Coverage as outlined above for each sporting seasons. The athletic trainer will be responsible for Seasonal Coverage of onsite athletic trainer duties as well as off site coverage at away games during the Fall, Winter and Spring season. - Advise on the needs and purchases of athletic trainer supplies. - Assist the athletic direct in the continuing education program for the schools coaching staff. - Keep an accurate record of athletic injuries evaluated, treated and referred. - Work with the assistant principal to provide accurate information for insurance purposes. - Monitor athletic injuries and develop injury prevention training programs with advice and consent from the team physician. - Coordinate and provide injury follow-up and evaluation. - Communicate with parents, coaches, and other medical providers concerning athletic injuries. Mileage, labor, supplies and other all expenses incurred by the athletic trainer in the performance of athletic training duties during the sporting season will be inclusive in the base bid on the bid submission form. The Town will not pay additional for these supplies and services. Minimum Requirements: Athletic trainers must meet the following minimum requirements in order to be considered a responsive bidder. Bidders that do not meet all of the following minimum requirements will be rejected. Provide documentation on following three minimum requirements with your bid submission: 1. At minimum the athletic trainer must have three (3) years of experience as an athletic trainer in a high school setting. To document the three years of experience, provide references with complete contact information including the school name, school athletic director, school address, phone number and description and time of service. The Town reserves the right to check these references. Any unfavorable references may be grounds for the Town to reject a bid. 2. The Athletic Trainer must have a Masters Degree in Athletic Training or related field. 3. Provide at minimum three letters of recommendation, one of which must be from employment as an athletic trainer. Again, the Town reserves the right to check these references. Any unfavorable references may be grounds for the Town to reject a bid. H: RFQ-ATHLETIC.TRAININER.FY11 5

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9 BID SUBMISSION FORMS Invitation for Bid: ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL Town of Longmeadow, Massachusetts COMPANY/ATHLETIC TRAINER: _ BASE BID: The undersigned declares that they have carefully and thoroughly read the Invitation for Bid documents and all related contract documents and that they understand and are familiar with all the requirements of same. The bidder agrees that they have familiarized themselves with the scope of work required; and that they propose and agree that if their proposal is accepted, to contract with the Town of Longmeadow, in the form of agreement hereto attached, to furnish and deliver athletic training services for Longmeadow High School. Scope of Work in accordance with the requirements of the contract documents and that they will take in full monthly compensation based on the monthly total cost as bid for compensation. The athletic trainer proposes the following annual bid for annual Seasonal Coverage for the following 3 years. Annual Bid for School Year: : $ ( Annual Bid Amount Written in Words) Annual Bid for School Year: : $ ( Annual Bid Amount Written in Words) Annual Bid for School Year: : $ ( Annual Bid Amount Written in Words) BID TOTAL: $ (Sum of the 3 annual school year bid amounts for the , , and seasonal coverage) The contract will be awarded to the responsive and responsible bidder offering the lowest price based on the three annual year total bid amount. Bidders must be able to meet all Minimum Requirements in order for their bid to be evaluated as responsive. Bids received from bidders who do not meet all of the Minimum Requirements will be rejected. The Town reserves the right to contact any and all references. Any unfavorable reference may be grounds for the Town to reject a bid as non-responsible. ADDENDA: If issued, the bidder acknowledges the receipt of the following addenda:,, H: RFQ-ATHLETIC.TRAININER.FY11 9

10 BID SUBMISSION FORMS Invitation for Bid: ATHLETIC TRAINER FOR LONGMEADOW HIGH SCHOOL Town of Longmeadow, Massachusetts COMPANY INFORMATION: Company Name: Contact: Signature: Address: Phone #: Fax #: Date: Certificate of Non-Collusion (Mandatory Form) The undersigned certified under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization entity, or group of individuals. Name and Title of Person Signing Proposal Date Name of Business Statement of Tax Compliance I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law. Countersignature of Individual or Corporate Name (mandatory) Social Security No. or Federal Identification No. If Corporation: Corporate Officer Approval of a contract or other Agreement will not be granted unless this certification clause is signed by the applicant. Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of M.G.L. Chapter 62C, Section 49A. H: RFQ-ATHLETIC.TRAININER.FY11 10