OLEY VALLEY SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS COMBINED COMMITTEE MEETING TENTATIVE AGENDA OCTOBER 14, :00 P.M.

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1 OLEY VALLEY SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS COMBINED COMMITTEE MEETING TENTATIVE AGENDA OCTOBER 14, :00 P.M. 1. 7:00 P.M. ROLL CALL 2. PLEDGE OF ALLEGIANCE TO FLAG 3. ANNOUNCE EXECUTIVE SESSION 4. SCHOOL PROGRAM No program. 5. INTRODUCTION OF GUESTS (PUBLIC COMMENT) 6. COMMUNICATIONS SECRETARY a. Thank you card was received from Mrs. Bridget Swoyer and family. b. Letters of appreciation were sent to the following for donations to the District: Oley Fire Company, Mrs. Katie Oxenreider, Oley Valley Athletic Booster Club, and Lehigh Valley Chapter of Safari International. 7. SOLICITOR S REPORT 8. ADMINISTRATIVE REPORT 9. COMMITTEE REPORTS OCTOBER 14, 2015 I. Budget and Finance Committee R. Richard, Chairperson S. Burns C. Kubitz, Jr. J. Ewing A. ACTION B. INFORMATION 1. Next meeting dates: November 16, 2015 at 7:00 p.m. December 7, 2015 at 8:00 p.m. January 26, 2016 at 7:00 p.m. February 29, 2016 at 8:00 p.m. March 29, 2016 at 7:00 p.m. May 2, 2016 at 8:00 p.m. II. Personnel Committee C. Hannum, Chairperson S. Burns R. Heckman R. Richard A. ACTION 1. MOTION To approve the following Evaluations as presented: Coach Evaluation Dining Services Employee Evaluation Technology Support Employee Evaluation 1

2 2. MOTION To approve the employment of AnneMarie Brovick as a High School Guidance Counselor, effective October 19, Masters Step 1, Salary $50, 013 (prorated); benefits per the CBA. Villanova University, Masters of Science, Counseling and Human Relations in Education. 3. MOTION To approve the employment of Christine Donahue as a School Psychologist, effective upon release from current employer, not to exceed 60 days. Masters Step 2, Salary $50,333 (prorated); benefits per the CBA. Eastern University, Masters of Science School Psychology. 4. MOTION To approve the following as a Substitute Teacher for the school year: Suzanne Martin Certified PK-4 5. MOTION To approve the following as Substitute Instructional Assistants for the school year: Jennifer Flach Kimberlee Hassler Melissa McIlwain Carol Yaich 6. MOTION To approve Carol Yaich as a Food Services Substitute for the school year. 7. MOTION To approve the following as Guest Teachers for the school year: First Name Last Name Preferred Grade Levels James Algeo ALL James Ashburn ALL Marshall Azrael MS/HS Joann Biechy ES Christine Breedy MS/HS Linda Brezina ES Kathy Brooks MS/HS Mark Chambers MS/HS Patricia Cloetingh ES/MS Laurie Colitz ALL Margaret Collins HS Cassandra Conrad ES Starr Cooper-Fleming ALL Kay Ann Creyer MS Anthony Danna ALL Janet Danner ES/MS Sara Dawson ALL Kenneth DeAngelis HS Matthew Doyen ALL Dawn Engleman ALL 2

3 Mary Ann Focht HS Barry Fry HS Jacqueline Garcia ALL Lisa Gauker HS Jill Haley HS Susan Hertzog ALL Hershel Howell MS/HS Zahid Hussain ALL Laura Inmon ALL Carol Jenkins ALL Ellen Kanaley ALL Roberta Kasitz ALL Lisa Klee (Moyer) ES/MS Bruce Kline ALL Rose Kugler ALL Susan Lackman ALL Ronald Lapinsky MS/HS Barbara Louviaux ES Elise Lytz ES Molly Maack ALL Janice MacKenzie ALL Margaret Megill ES/MS Brittany Mengel ALL Linda Mentzel ALL Lisa Messina-Ames ES/HS Maria Messineo ES Lisa Morganti HS Gerard Muller MS Tom Nelson MS/HS Edward Newcomb HS Louise Ordemann ALL Yvonne Pfennig ES Andrew Quackenbos ALL Charles Rampolla ALL Donna Ratzell ALL Eleanor Reiter MS/HS John Rohrbach ES Cynthia Roper ALL Charles Rowdon MS/HS Cynthia Santos ES Pamela Schaeffer ES/MS Wendy Scherzer ALL 3

4 Linda Schroeder ES/MS Vincenza Showalter MS/HS Beth Siano ES/MS Melissa Spannuth ES/MS Lois Theisinger HS Rebecca Thelusca ALL Kelley Thomason-Young ES Nancy Thren ES Scott Uehlinger ALL Pamela VanLuvanee MS/HS Rosemarie Weidenhammer ALL Saundra Weikel ALL Deborah Wenger ALL Garson Wunderlich ALL Leonard Yerger HS Garrett Zebrowski ALL 8. MOTION To approve Ronda Neff, Part-time Food Services Staff, as having obtained Perfect Attendance from August 20, 2014 through June 4, 2015, as she did not use any sick leave during this time period. 9. MOTION To approve Dawn Cambria, Director of Student Services, Robin Evans, Student Services Secretary, and Maria Jones, Secretary to the Administrative Office, to attend the School- Based ACCESS Program (SBAP) Statewide Updates and Training in PaTTAN, Harrisburg on October 29, 2015 from 9:00 a.m. To 12:00 p.m. for a review of all components of the program, implementation of best practices, and a detailed review of the annual cost settlement process. No cost to the District. 10. MOTION To approve Dianne Robinson, Middle School Librarian, to attend the Power Library and Access PA Training in King of Prussia on November 2, 2015 from 8:15 a.m. to 3:30 p.m. to be educated on the new Shareit program and annual training of Access PA and Power Library. Total cost to the District = $ (Substitute Teacher = $129.49, round trip mileage of x $0.575 per mile = 25.51). 11. MOTION To approve Carrie Price, High School English Teacher, to attend the Item Writing/Scoring Training Workshops for the Southeast Region at the Double Tree Philadelphia from November 16 to 17, 2015 as a professional development opportunity in regards to the Keystone Exams. Total cost to the District = $ (Substitute Teacher $ x 2 days). 12. MOTION To approve Megan Shegina, Elementary School Teacher, to attend the Item Writing/Scoring Training Workshop at the Hilton Scranton Conference Center on November 19 and 20, 2015 to understand the writing and scoring process of the PSSAs from the PA Planning Committee. No cost to the District. 13. MOTION To approve David Engle, Oley Valley Middle School Health and Physical Education Teacher, and Rick Harrison, Baseball Coach, to attend the Be the Best You Are Baseball Coaching Clinic in Atlantic City, New Jersey, from January 27-31, 2016, to learn coaching strategies and training principles presented by professional and collegiate coaches. Total cost to 4

5 the District = $ (Registration = $185 x 2 = $370.00, Substitute Teacher One Day = $129.49). October 14, MOTION To approve James F. Stock, Sr., Supervisor of Buildings and Grounds, to attend the PASBO Annual Conference in Hershey, PA, from March 8-11, 2016 to receive information on new and forthcoming changes in law and accounting. This is a very important conference to network with the Commonwealth s school districts. Total cost to the District = $ (Registration = $309.05, Lodging = $476.19, Round trip mileage = $85.36). 15. MOTION To ratify the resignation of Kathleen Clay, Food Services Employee, effective September 30, MOTION To approve the resignation of Pamela Wolf, LPN, Life Skills Nurse assigned to the High School, effective October 16, MOTION To approve the resignation of Blaine Beebe, Full-Time Custodian assigned to the Elementary School, effective October 23, B. INFORMATION 1. It is reported that there was an Executive Session for Personnel following the Public Committee Meetings of October 5, The following Buildings and Grounds Job Descriptions are presented for review: Supervisor of Buildings and Grounds Secretary to Buildings and Grounds Maintenance Head Maintenance Head Custodian Custodian III. Policy Committee R. Cappa, Chairperson R. Heckman D. Pollock, Jr. D. Zackon A. ACTION 1. The following Revised Policies are Presented for Second Reading: Section: Local Board Procedures No. 008 Organizational Chart Section: Programs No Screenings and Evaluations for Students with Disabilities No. 116 Tutoring No. 127 Assessments No. 132 Online Instruction No. 137 Home Education Programs No. 138 English as a Second Language/Bilingual Education Program 5

6 Section: Pupils No. 204 Attendance No. 218 Student Discipline No. 231 Social Events and Trips No. 237 Electronic Devices No. 252 Bullying and Cyberbullying Section: Operations No. 815 Acceptable Use of Internet, Computers and Network Resources No. 827 Suicide Awareness, Prevention, and Response Section: Community No. 916 School Volunteers No. 918 Title I Parental Involvement October 14, The following Policies for Deletion are presented for Second Reading (Change of Policy Number): Section: Property No Naming of School District Property(ies) now No. 714 Naming Rights for School District Facilities No Monetary Gifts/Additional Funding now No. 702 Gifts, Grants, Donations Section: Operations No Use of Vehicles by Employees or Volunteers now No. 819 Use of Vehicles by Employees and/or Volunteers No Audio/Video Cameras on School Vehicles now No. 828 Transportation Video/Audio Recording B. INFORMATION 1. Next meeting dates: November 16, 2015 at 8:00 p.m. February 1, 2016 at 8:30 p.m. April 4, 2016 at 8:45 p.m. IV. Curriculum Committee J. Ewing, Chairperson C. Hannum C. Kubitz, Jr. D. Zackon A. ACTION 1. MOTION To ratify the Contract for In School Nursing Services with Bayada Home Health Care, Inc., effective October 13, 2015 as presented. 2. MOTION To ratify License Agreement between Lincoln Learning Solutions and the Oley Valley School District for use of and access to the Learning Environment from October 5, 2015 through June 10, Cost is $ per course. 3. MOTION To ratify the Letter of Agreement with The Ready, Set, READ! Initiative managed by the United Way of Berks County and the Oley Valley School District for September 1, 2015 through June 5, 2016 as presented. 6

7 4. MOTION To approve distribution of the South Mountain YMCA Camps Mountain by Moonlight flyer to students in Grades K through 8. October 14, MOTION To ratify distribution of The Christmas in the Valley Committee Purses, Bags, & Totes Ohhh La La Bingo flyer to students in Grades K MOTION To approve the participation of Mr. David Schmaldienst, K-8 Assistant Principal, in the Superintendent Internship Program through Edinboro University from January through May 2016; mentor will be Dr. Tracy Shank, Superintendent. 7. MOTION To approve the appointment of the following to the Comprehensive Planning Committee: Mrs. Sharon Seidt-Gibbons, Role: High School Parent Representative, Subcommittee: Special Education Mrs. Sherri Snyder, Role: High School Parent Representative; Subcommittee: Professional Education. 8. MOTION To approve the New Story Tuition Agreement for one student for the school year as presented. B. INFORMATION 1. The Oley Valley School District Instructional Calendar Draft is presented for review. 2. A Comparison of the proposed BCTC and OVSD Calendars is presented for review. 3. Elementary School Class Size Breakdown and Project Enrollments are presented. 4. The agenda and information from the Curriculum Committee Meeting of October 5, 2015 are presented. 5. The Comprehensive Planning Committee Meeting has been rescheduled to Monday, October 19, 2015 at 7:00 p.m. in the High School Cafeteria. 6. The STEM Advisory Board meeting has been rescheduled to October 29, 2015 at 7:00 p.m. in the High School Library. 7. Upcoming Curriculum Committee Meeting Dates: November 2, 2015 at 7:00 p.m. December 7, 2015 at 7:00 p.m. January 11, 2016 at 7:00 p.m. February 1, 2016 at 7:00 p.m. February 29, 2016 at 7:00 p.m. April 4, 2016 at 7:00 p.m. May 2, 2016 at 7:00 p.m. June 13, 2016 at 7:00 p.m. 7

8 V. Property and Transportation Committee D. Pollock, Jr., Chairperson R. Richard C. Hannum R. Cappa A. ACTION 1. MOTION To accept the donation of Spectrum computer storage equipment to the Middle School from Mr. David Talis, husband of Middle School Reading Teacher Mrs. Donna Talis. The eleven items donated were a combination of brand new and demonstrator model equipment including a podium, computer storage carts, computer cabinets and storage racks. Estimated value $15, MOTION To approve the following as school van drivers for the school year: Kelly Hunsberger Lindsey Wellman Jackie Westerfer 3. MOTION To approve the following Quigley Transportation staff for the school year: Holly Boyer, Substitute Drive/Aide William Day, Driver Eugene Flicker, Driver Joan Hafer, Aide Lisa Heydt, Aide Stacy Scott, Driver B. INFORMATION 1. Next meeting dates: November 2, 2015 at 8:00 p.m. January 11, 2016 at 8:00 p.m. April 4, 2016 at 8:00 p.m. VI. Student Activities Committee C. Kubitz, Jr., Chairperson R. Cappa D. Pollock, Jr. D. Zackon A. ACTION 1. MOTION To approve the following as coaches; compensation is per the revised co-curricular schedule: Jim Beltz Head MS Boys Basketball Carissa Miller Head HS Winter Cheerleading Leo Lichman Co-Head HS Softball Kristin Yerger Co-Head HS Softball 8

9 2. MOTION To ratify Ethan Frederick as HS Boys Soccer Volunteer Coach. 3. MOTION To ratify Ben Himes as Fall Game Help, compensation is per the revised co-curricular schedule. 4. MOTION To approve Dave Hoffman as the FBLA Advisor for the school year; compensation is per the revised co-curricular schedule. 5. MOTION To approve Stormy Russell as the MS Student Council Advisor for the school year; compensation is per the revised co-curricular schedule. 6. MOTION To approve the creation of the Theater Club Student Activities Account. 7. MOTION To accept the donation of $1, from an anonymous parent to the High School Theater Club Student Activities Account. 8. MOTION To ratify Mrs. Patti Kehoe and four High School Student Council members to participate in Congressman Meehan s Youth Leadership Summit at Marple Newtown High School, Newtown Square, PA on Tuesday, October 6, They will depart at 7:00 a.m. and return at 3:00 p.m. Total cost to the District = $57.50 (van transportation). High School Budget Funded. 9. MOTION To approve Ms. Jessica Manning and 15 High School Chorus students to participate in District Chorus at Parkland High School, Allentown, PA, on October 19, They will be leaving the school at 3:45 p.m. and returning at 8:00 p.m. Total cost to the District = $ (Bus Transportation, 27.6 miles, 4.5 hours = $107.58, Compensation Beyond School Day = 4.4 hours x $19.00/hour = $85.50). 10. MOTION To approve Mr. Jeremy Deysher, Mrs. Kacey Rice, and 40 students to travel to the Lebanon County Fairgrounds for the Fall Regional Career Development Events on Tuesday, November 10, 2015 (Change in date from November 11, 2015). They will depart at 7:45 a.m. and return at 2:30 p.m. Date: November 10, 2015 Location: Lebanon, PA Purpose: FFA Fall Career Development Events Admission: 40 x $2.00= $80.00 Transportation: 1 Bus = $ Substitutes: $ = $ Total Cost $ Funding: High School Budget = $ (Admission, Substitutes and Portion of Transportation) FFA Account = $80.00 (Portion of Transportation) 11. MOTION To approve Mrs. Carrie Price and two students to visit the Philadelphia Art Museum in Philadelphia, PA. They will be touring the museum and discussing and writing an analytical comparison between the art and the texts that we have read. They will depart on Friday, March 11, 2016 at 8:30 a.m. and return at 3:00 p.m. Date: March 11, 2016 Location: Philadelphia Art Museum, Philadelphia, PA Purpose: Touring, discussing, analytical comparison between art and texts. 9

10 Activities: 2 Students 2 x $7.00 $14.00 Transportation: Van $30.76 Substitute: One Substitute/one day@$ $ Total Cost: $ High School funded ($174.25) October 14, MOTION To approve Mrs. Joan Weidman, an additional 2 chaperones, and 50 German students to attend the German Activities/Competitions at Penn State University Park in State College, PA, on March 31, 2016 from 7:00 a.m. to 9:00 p.m. Total cost to the District = $1, (Transportation Mileage, 314 miles = , Transportation Hourly Use 14 hours = $226.80, Substitute Coverage Three Substitutes = $388.47). 13. MOTION To approve Amy Powlus, an additional 14 chaperones, and 160 Middle School Music students to travel to Kutztown University for a music competition and then to Dorney Park on May 20, 2016 from 8:00 a.m. to 8:00 p.m. Student Admission Festival $25 x 160 = $4, Student Admission Park $29 x 160 = $ Transportation Mileage 60 miles x 5 buses = $ Transportation Hourly Use 12 hours x 5 buses = $ Substitute Coverage 3 Substitute = $ Total Cost: $10, B. INFORMATION 1. The agenda from the Student Activities Committee Meeting of October 5, 2015 is presented. 2. Next meeting date: February 1, 2016 at 8:00 p.m. VII. Legislative Committee R. Heckman, Chairperson S. Burns C. Kubitz J. Ewing VIII. Berks County Intermediate Unit R. Richard, Representative 1. The following information is presented: BCIU PAL Press Fourth Quarter of

11 IX. Agricultural Advisory Committee R. Richard, Representative 1. The next Agricultural Advisory Committee meeting is October 22, 2015 at 7:00 p.m. in the High School. 2. The FFA Banquet is scheduled for Wednesday, March 30, 2016 at the Oley Valley Fairgrounds. X. Berks Career and Technology Center R. Heckman, Representative R. Cappa, Alternate Representative 1. The following information is presented: Official Proceedings of the JOC August 26, 2015 JOC Briefs September 23, BCTC Open Houses: East Campus, Wednesday, October 21, 2015 from 5:30 p.m. to 8:30 p.m. (3307 Friedensburg Road, Oley) West Campus, Thursday, October 22, 2015 from 5:30 p.m. to 8:30 p.m. 3. Next meeting date: October 28, 2015, East Campus XI. Berks E.I.T./TCC C. Kubitz, Jr., Representative XII. Communications Committee R. Heckman, Chairperson S. Burns C. Kubitz, Jr. J. Ewing 1. The Communications Committee Meeting scheduled for October 5, 2015 was canceled Communications Committee Presentations/Informational Forums: Tuesday, October 27, 2015 at 7:00 p.m., Middle School Cafeteria Topic: Current Trends and Parental Look-Fors Regarding Drug and Alcohol Use among Adolescents Thursday, January 28, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic Meet the Board Members 11

12 Thursday, April 21, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic School Board Roles and Responsibilities 3. Next meeting dates: November 2, 2015 at 8:45 p.m. January 11, 2016 at 8:45 p.m. XIII. Secretary s Report M. Jones 1. The agenda from the Joint School Board/Township Meeting of October 8, 2015 at 7:00 p.m. is presented. XIV. Other S. Burns, President 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. ADJOURNMENT 12