WAFC Annual Meeting. Agenda: 2009 Re-cap: Thursday, April 15, 2010

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1 WAFC Annual Meeting Thursday, April 15, 2010 Agenda: Treasurer s report Recap of WAFC initiatives in 2009 Discussion of planned initiatives for 2010 and beyond Presentation of the slate of Officer Candidates to the membership Election of Officers Q&A / New Business 2009 Re-cap: WAFC Leagues: WAFC ran 12 leagues during 2009 and the early part of 2010, providing Ultimate for players of all skill and experience levels during every season of the year. See Appendix. WAFC Tournaments: Fools Fest Savage 7 DaBUT Chesapeake Open DC Championships Halloween Hat Tournament St. Hatricks Day Hat Tournament Supported UPA Club Sectionals and Regionals WAFC 2009 Initiatives: Partnered with Hamilton s Bar and Grill and Sam Adams for Summer League Sponsorship and WAFC League parties provided discounted beer and food specials for WAFC members Provided jerseys with registration for summer league for the first time, including Rec, Intermediate, Advanced, and Weekend Leagues. Also, provided Corporate League teams the opportunity to purchase jerseys as well. Formed a WAFC Fields Committee to search for and secure future fields for the club Summer League all-star games for Intermediate & Advanced Leagues, and post game gathering at Carpool New Winter Indoor league created at the DC Armory 150 players Volunteer appreciation and recruitment event at Hamilton s to recognize and thank WAFC volunteers, and recruit new volunteers WAFC sent club teams Truckstop and Scandal to demonstrate ultimate on the field at halftime of a DC United Soccer game at RFK Stadium, sold 275 tickets to the event, and held a tailgate prior to the game. WAFC sent women s club team Scandal to demonstrate ultimate on the field at halftime of a Washington Freedom Women s professional soccer game.

2 Spring Clinics downtown taught by Truckstop and Scandal players Injury prevention clinic hosted by Sports + Spinal Physical Therapy over 30 people attended On-going relationship with EMS sold 200+ WAFC discs through this channel Awarded scholarships to three WAFC Jr high school students to attend the NUTC skills camp in Amherst UPA Club Nationals Bracket Challenge fill out your picks to win on the WAFC website and win prizes from Nationals Altered the registration system for clique league so that individual players sign themselves up so that we capture every player s information, have all players sign a waiver, and take the burden of collecting money off of captains, increased database by 1000 members WAFC Jr. successful tournament with teams from NYC to NC, club demo, etc. Community outreach: Needs attention in 2010

3 2010 Initiatives (randomly listed): Working with DPR for use of RFK fields; possibly partnering to create grass fields in exchange for preferred use of new fields Present a proposal to Arlington County to donate to the development of the artificial turf fields at Long Bridge Park in exchange for guaranteed usage the fields Searching for alternative summer league fields due to the loss of field space at the Polo Fields Looking at other possible bar/restaurant sponsorships for summer leagues and end of season parties Exploring other merchandise providers for summer league jerseys or other WAFC branded gear, possible RFP for companies to bid on Ultimate demonstration/social outings at D.C. United games for WAFC Jr and for WAFC (May 1 st and August 14 th ) Suggestion: sell discs outside these events. Ultimate demonstration at a Washington Freedom professional soccer game combined with either a hat tournament or a social event Continue looking for Community Outreach possibilities Continue building the website, troubleshooting, new registration, perhaps reorganize for different types of teams, tournament pages with branding Grow the usage of the WAFC groups on social networking sites LinkedIn & Facebook, and expand use of Twitter for notifications, look into TeamSnap-style service Continue volunteer recruitment efforts. Suggestion: focus on recruitment of newer players Explore expanding disc sales to other outdoor stores Other ideas and suggestions (randomly listed): WAFC Photo calendar Clique league gender ratio 5/2 4/3 in C division Possible WAFC volunteer hall of fame? Field coordinators to monitor individual fields for misuse, build relationship with field owners, etc. Geographic leagues WAFC Jr. possibly work with WAFC to develop turf field at HB Woodlawn in exchange for priority reservations

4 Appendix WAFC Board of Directors: Tim Herbert (WAFC president, ) Kris Gill (WAFC president, ) Chris Hulett (WAFC president, ) AJ Iwaszko (WAFC president, ) Steve Goodwin (WAFC president, ) Paul Collinson (WAFC president, ) Eric Simon (WAFC president, , 83-87) WAFC 2009 Officers: President: Bryan Steffen Vice President: Bill McNary Treasurer: Chris Hulett Secretary: Abby Elbow At-large: Julie Serfass At-large: Cole Ingraham 2009 WAFC Supported Ultimate Team count Approximate # Players per team Total Players WAFC Leagues Spring Rec Spring Clique ,596 Summer Rec Summer Intermediate Summer Advanced Summer Corporate Summer Weekend Fall Rec Fall Clique ,638 Winter Outdoor Clique Winter Indoor Armory WAFC Jr Subtotal 7,206 WAFC Tournaments Fools Fest ,056 Savage Seven Chesapeake Open ,408 DaBUT St. Hatricks Day Subtotal 2,816 Grand Total 10,022 Other WAFC supported Ultimate Sectionals & Regionals for open, women, coed, and masters Hat tournaments Skills clinics

5 2010 SLATE OF CANDIDATES Bryan Steffen - President Current WAFC President since April 2008 Past Advanced League and Intermediate League Commissioner (helped initiate the change from two-tier to three-tier summer league, as well as the summer all-star games) Serves on the Arlington County Parks & Rec board Fools Fest and Chesapeake Open personnel Started a new leagues the past two Winters Outdoor in 2009 and Indoor at the Armory in 2010 Bill McNary - Vice President Current WAFC Vice President for 4 years At-large Board Member for one year prior to Vice Presidency Spring and Fall Clique League Commissioner Summer Corporate League Commissioner Winter Outdoor League Commissioner Helps to secure Polo/JFK fields and Anacostia Chris Hulett - Treasurer Current WAFC Treasurer Secures fields at Washington & Lee, Bluemont, Gunston, RFK, and all Montgomery County fields Serves on the Arlington County Parks & Rec board Former WAFC president from Handles WAFC insurance policy Handles WAFC business issues including, insurance, financial issues, taxes, and the WAFC tax exempt status Fools Fest Personnel Order discs Stores WAFC equipment Institutional knowledge Jessica Konrath - Secretary Volunteer recruitment/appreciation organizer Long-term Rec and clique league captain Julie Serfass - At-large Current WAFC At-large Officer Spring, Summer, and Fall Rec League Commissioner Point person for charity tournaments Tournament Director for the DC Annapolis Beach Ultimate Tournament (DaBUT, 2008-present) Led initiative to provide WAFC shirts in 2009 and will continue the project in 2010

6 Cole Ingraham - At-large Current WAFC At-Large Officer Advanced League Commissioner Fools Fest personnel Tournament Director of St. Hatrick's Day Hat Tournament Interested in organizing events, both disc and social