Regular Meeting - April 21, 2015

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1 454 S. Harvey Plymouth, Michigan Regular Meeting - April 21, 2015 Tuesday, April 21, :00 p.m Meeting Calendar Calendar of Board Meetings 2015.pdf (p. 3) Call The Meeting to Order Roll Call Pledge of Allegiance Adoption of Agenda/Approval of Consent Agenda Action Item # Human Resources Non-Renewal of Administrative Contract Administrative Non-Renewal.pdf (p. 4) New Hires Tenure Recommendations Tenure Recommendation.pdf (p. 5) Leaves, Resignations and Retirement Leaves, Resignations, Retirements.pdf (p. 6) 2. Approval of Minutes Regular Meeting Minutes - March 24, 2015.pdf (p. 7) Special Meeting Minutes - March 31, 2015.pdf (p. 13) 3. Field Trips Overnight Out of State Field Trip.pdf (p. 17) Celebrating Success After School Tutoring Program Superintendent's "Points of Pride" Packet page 1 of 44

2 Farrand Elementary School Citizens' Comments Board Report Superintendent Evaluation Summary Administrative Reports/Recommendations Superintendent's Report Action Items Marketing Campaign Introduction - Nicholas Brandon PCCS LPT Presentation (p. 18) Action Item # : Consider Approval of a Cooperative Education Program Agreement With Wayne-Westland Community Schools (first and final reading) Cooperative Education Program Agreement With Wayne-Westland Community Schools.pdf (p. 35) Action Item # : Consider Approval of a Cooperative Education Program Agreement With Livonia Career-Technical Center (first and final reading) Cooperative Education Program Agreement With Livonia Career-Technical Center.pdf (p. 40) Action Item # : Consider Approval of Resolution to Change a Regular Scheduled Board Meeting Date (first and final reading) Resolution Changing a Board Meeting Date.pdf (p. 44) Discussion Item(s) - Information Only Adjournment to a Closed Session for Attorney-Client Privilege Matter Packet page 2 of 44

3 PLYMOUTH-CANTON COMMUNITY SCHOOLS E. J. McClendon Educational Center 454 S. Harvey, Plymouth, Michigan Meetings of the Board of Education (subject to change) DATE TIME MEETING/TOPIC LOCATION April 14, p.m. Regular Meeting E. J. McClendon Ed. Ctr. (Rescheduled to April 21, 2015) May 4, p.m. Special Meeting E. J. McClendon Ed. Ctr. May 5, p.m. Special Meeting E. J. McClendon Ed. Ctr. May 12, p.m. Regular Meeting E. J. McClendon Ed. Ctr. May 19, p.m. Special Meeting E. J. McClendon Ed. Ctr. May 26, p.m. Regular Meeting E. J. McClendon Ed. Ctr. June 2, p.m. Special Meeting E. J. McClendon Ed. Ctr. June 9, p.m. Regular Meeting E. J. McClendon Ed. Ctr. June 23, p.m. Regular Meeting E. J. McClendon Ed. Ctr. June 30, p.m. Special Meeting E. J. McClendon Ed. Ctr. July 14, p.m. Regular Meeting E. J. McClendon Ed. Ctr. August 11, p.m. Regular Meeting E. J. McClendon Ed. Ctr. August 25, p.m. Regular Meeting E. J. McClendon Ed. Ctr. September 8, p.m. Regular Meeting E. J. McClendon Ed. Ctr. September 22, p.m. Regular Meeting E. J. McClendon Ed. Ctr. October 13, p.m. Regular Meeting E. J. McClendon Ed. Ctr. October 27, p.m. Regular Meeting E. J. McClendon Ed. Ctr. November 10, p.m. Regular Meeting E. J. McClendon Ed. Ctr. December 8, p.m. Regular Meeting E. J. McClendon Ed. Ctr. Regular meetings of the Board of Education of the Plymouth-Canton Community Schools, Wayne and Washtenaw Counties, Michigan, shall be held on the second and fourth Tuesdays of each month (except there will be no meeting on the fourth Tuesday in February, April, July, November and December.) Any person with a disability who needs accommodation for participation in this meeting should contact the Superintendent s Office at at least five days in advance of the meeting to request assistance. Video recording of any open meeting is permitted with prior approval of the Superintendent. Updated 04/17/15 Packet page 3 of 44

4 Agenda Item: Board Meeting: April 21, 2015 PLYMOUTH-CANTON COMMUNITY SCHOOLS RESOLUTION WHEREAS, the Board of Education has studied and continues to study the projected condition of the Plymouth-Canton Community School District for the 2014/15 school year; and therefore, it has become necessary to take action to reduce the number of non-affiliated personnel as they are currently projected for the 2015/16 school year. This action is due to economic and budget cutbacks; and WHEREAS, the Board of Education is required to take the regrettable but prudent action of reducing non-affiliated personnel through deletion of positions and/or modification of existing positions; and WHEREAS, the Assistant Superintendent for Human Resources has identified those employees who are subject to elimination; and WHEREAS, the Board of Education recognizes its responsibility under all applicable laws, and pursuant to the individual agreements with these non-affiliated personnel; and NOW, THEREFORE, LET IT BE RESOLVED THAT the Board of Education designates and delegates the Assistant Superintendent for Human Resources, Monica L. Merritt, to provide appropriate written notice as soon as possible to the non-affiliated personnel who are listed below; notifying them of nonrenewal of contract and position, effective at the end of their 2014/15 individual contract; and (2) such non-renewal and notices will be in accordance with any applicable terms of the School Code Laws, and the individual non-affiliated employment contract with the Plymouth-Canton Community Schools. NAME ASSIGNMENT SCHOOL Bowers, Richard Athletic Trainer Salem Packet page 4 of 44

5 ACTION ITEM Board Meeting: April 21, 2015 PLYMOUTH-CANTON COMMUNITY SCHOOLS Plymouth, Michigan RECOMMENDATIONS FOR TENURE SCHOOL YEAR 2014/2015 School (s)/ Admin(s) Recom. Date of NO. Name Assignment for Tenure Hire Effective Date 12. Diane Wilkins Elem. Clsrm. 11/29/10 04/28/15 Field "Move that the Board of Education approve the tenure recommendation for Number 12 upon the effective date." MOVED SECONDED VOTE Board of Education Form B Packet page 5 of 44

6 Action Item Board Meeting: April 21, /2015 SCHOOL YEAR NAME, ASSIGNMENT, DATE OF HIRE REASON, EFFECTIVE DATE LEAVES ELASTER, KALANA Professional Growth Leave of Absence REGIONAL DIRECTOR effective for the 2015/2016 school year ADMIN. BLDG. to accept a non-affiliated administrative position 08/02/10 within the District. RESIGNATIONS HOLALY, MARY Resignation effective April 10, ASST DIR OF COMMUNICATIONS & MARKETING SALEM 10/09/06 ROSE, KIMBERLY Resignation effective April 24, RESOURCE ROOM WORKMAN 08/21/03 SIEGEL, KAREN Resignation effective April 17, MIDDLE SCHOOL ASST. PRINCIPAL CENTRAL 12/17/12 RETIREMENTS BIRO, CAROL Retirement effective June 30, ELEM. CLSRM. ERIKSSON 02/24/86 GREENE, CAROL Retirement effective June 12, ELEM. CLSRM. DODSON 09/16/85 JOHNSON, MARGARET Retirement effective June 12, ELEM. CLSRM. MILLER 08/26/91 MOTION: AUTOMATICALLY ACCEPTED AS PART OF THE CONSENT AGENDA ACTION. "Move that the Board of Education approve the Leaves, Resignations and Retirements as listed above. H:\E\BRDFORMS\LOABRD Packet page 6 of 44

7 Action Item # Consent Agenda April 21, 2015 PLYMOUTH-CANTON COMMUNITY SCHOOLS Plymouth, Michigan BOARD OF EDUCATION REGULAR MEETING MINUTES March 24, 2015 The Board of Education of the Plymouth-Canton Community Schools, Wayne and Washtenaw Counties, Michigan, met in a Regular Meeting on Tuesday, March 24, 2015, at 7:00 p.m. at the E. J. McClendon Educational Center, 454 S. Harvey Street, Plymouth, Michigan, President Barrett called the Regular Meeting to order at 7:00 p.m. in the boardroom. Present: Members Barrett, Borninski, Crouch, Maloney, Paton, and Siegrist Absent: Member Horvath Administrators Present: Dr. Michael Meissen, Superintendent Ms. Monica Merritt, Assistant Superintendent, Human Resources & Labor Relations Mr. Erin MacGregor, Assistant Superintendent, Teaching & Learning Mr. Patrick Briggs, Assistant Superintendent, Business & Operations Ms. Beth Savalox, Director of Student Activities, Athletics, & Communications Mr. Nicholas Brandon, Associate Director, External Relations & Marketing Mr. Elson Liu, Director, Integrated Technology Systems Ms. Maureen Molloy, Principal, Allen Elementary School Mr. Vernon Crump, Assistant Principal, Student Activities & Athletics, Canton High School Mr. Brian Samulski, Assistant Principal, Student Activities & Athletics, Salem High School Others Present: None David Armbruster and Jon Thomann led the Pledge of Allegiance. Adoption of the Agenda/Approval of Consent Agenda: Action Item # : It was moved by Member Crouch and seconded by Member Paton to adopt the Agenda and the Consent Agenda as presented. The Consent Agenda consisted of a New Hire, a Leave of Absence, a Resignation, Retirements, the Regular Meeting Minutes of March 10, 2015, Field Trips, and a second reading policy. New Hire: Allstaedt, Jessie Elementary Music (0.4), Smith/Farrand Effective March 23, Elementary Schools Leaves of Absence: Mangiapane, Michelle On-Line CLS E2020, Math, Salem Extended Child Care Leave of High School Absence effective for the school year. Resignations: McNeill, Katina Language Arts (0.8), East Middle School Resignation from Leave of Absence effective March 24, Retirements: Mestrovich, Valerie Elementary Classroom, Tonda Elementary Effective June 30, School Tock, Regina Homebound Teacher, PPS/Tanger Effective June 30, Webster, Catherine Elementary Classroom, Tonda Elementary Effective June 30, School Packet page 7 of 44

8 Minutes, Regular Meeting 2 March 24, 2015 Approval of Meeting Minutes: The Regular Meeting Minutes of March 10, 2015, were approved as presented. Field Trips 6 th Grade Camp, Fenton, Michigan, 6th grade, Pioneer Middle School. Robotics Team Competition, Bedford High School, Temperance, Michigan, grades 9-12, Canton High School. Robotics Team Competition, DeltaPlex Arena, Grand Rapids, Michigan, grades 9-12, Canton High School. Health Occupations Competitions/Conference, Acme, Michigan, grades 9-12, Canton High School. Robotics Team Competition, St. Louis, Missouri, grades 9-12, Canton High School. Second Reading Policies Approved the second reading of Policy # : Educational Placement During Extended Discipline. Ayes: Members Barrett, Borninski, Crouch, Maloney, Paton, and Siegrist Nays: None The motion was carried 6-0. Ms. Merritt introduced new hire, Jessie Allstaedt, and presented her with a gift of welcome from the district. Celebrating Success STARS (Students with Tenacity Achieving and Reaching Success) Member Siegrist, assisted by Vernon Crump (Assistant Principal, Activities and Athletics, Canton High School), presented STARS awards to the Canton High School Chiefettes Varsity and Junior Varsity Pompon team representatives for winning first place in the Michigan State-Wide championship hosted by Mid American Pompon. Mr. Crump introduced the team coaches and captains (Varsity Coaches: Jenny Kesler and Gabby Cayao; Varsity Captains: Ayden Peters and Tara Quigley; Junior Varsity Coaches: Brandee Amick and Nikki Battaglia; and Junior Varsity team representatives: Alia Jones and Kendall Milo). Member Siegrist also presented Allison Kunz, Canton High School Gymnastics Team, with a STARS award in recognition for achieving State Champion based on her performance on bars, vault, floor and all around. Her coach is John Cunningham. Superintendent s Report Dr. Michael Meissen Points of Pride Allen Elementary March is Reading Month Maureen Molloy, Allen Elementary School Principal, and two fifth grade Allen Elementary students shared a PowerPoint presentation on students projects on the Allen Elementary facts and history with the theme This is Our Story Past, Present and Future. Challenge Day P-CEP National Honor Society Becky Kraft, Teacher Advisor for the P-CEP National Honor Society, highlighted the Challenge Day workshop designed to break down barriers and promote school and community environments based in understanding, acceptance and love. P-CEP students T. J. Sweet (Canton), Jasmine Henry (Canton), and Maura Kraemer (Plymouth) shared their positive experiences at the three day program that was made possible through a grant from the Canton Community Foundation. Educational Excellence Foundation (EEF) Teacher Grants Dr. Meissen pointed out the picture boards displayed throughout the Boardroom showing examples of educational activities and work achieved by P-CCS teachers through the generosity of the EEF teacher grants. Packet page 8 of 44

9 Minutes, Regular Meeting 3 March 24, 2015 State Assessment Testing Dr. Meissen said due to federal and state laws as well as Board policy, the district is required to administer the state assessment, M-STEP, designed to measure student proficiency to students in grades 3-8 (ELA, math), grades 4 and 7 (science), grades 5 and 8 (social studies), and in grade 11 (ELA, math, social studies, and science). In addition, Board policy requires all high school students to take the MME test in order to be eligible for graduation. He said the district respects the rights of parents to request an opt-out from these assessments; however, said opt-out requests would not be approved. If a parent elects to exclude their child from the M-STEP, there will not be any repercussions for the student; however, there is a potential adverse impact to the school district. He said the district recognizes the concerns with the administration of the spring M-STEP, and needs a state assessment that is reliable, consistent, and informative to our improvement process. In addition, we need to strike the appropriate balance between instruction and assessment. Board Committee Reports/Action *Administrative Liaison to the Board Committee Meetings will be held at the E. J. McClendon Educational Center Finance and Operations Committee Sheila Paton, Chair; *Patrick Briggs Member Paton said the committee met Friday, March 20, They previewed the budget amendment and discussed a zero-based budgeting process. Discussions will continue with the Board on zero-based budgeting at the Budget Workshop to be held Tuesday, March 31, 2015, 6:30 p.m. They also discussed the need for a plan to improve transportation/custodial, and reviewed Schools of Choice class roll-ups and options. The next meeting will be held Friday, May 1, Communication, Legislation & Partnerships Committee (CLP) John Barrett, Chair; *Beth Savalox Member Barrett said the CLP Committee met on March 16, Communications/Marketing: They reviewed the new web design scheduled for release in June 2015, and a number of district marketing endeavors that will be shared with the Board in April. Legislative: Kathy Merry from WCRESA provided an update on various bills being considered in the legislature. The committee also discussed the proposed road bill that will provide $ million to the School Aid Fund in support of Michigan schools. Policy Committee Kim Crouch, Chair; *Monica Merritt Member Crouch said the Policy Committee met on February 24, They discussed whether to develop a district-wide allergy policy, and continued review of the policy related to field trips/other district sponsored trips. The committee also discussed vaccinations/immunizations and district requirements. The next meeting is April 14, 2015, at 4:00 p.m. Student Performance and Achievement Committee (SPA) Kim Crouch, Chair; *Erin MacGregor Member Crouch said the SPA committee has not met since the last Board meeting. The next SPA meeting is Tuesday, March 31, 2015, at 3:30p.m. Member Crouch requested Board members attend a Board training session on May 4, 2015, 6-9 p.m. on the topic of equity. Bond Oversight Committee John Barrett, Chair; *Patrick Briggs President Barrett said the committee met on Thursday, March 5, Brian Samulski, Assistant Principal, Student Activities & Athletics, Salem High School, reviewed the process used to select the proposed turf replacement recommendations for the P-CEP Varsity Stadium - shading and logos. Board Members had the opportunity to tour the new middle school prior to the Board meeting this evening. Packet page 9 of 44

10 Minutes, Regular Meeting 4 March 24, 2015 Citizens Comments: Dave Armbruster, Jon Thomann, and Chris Zygmunt announced that the President of the Tournament of Roses Parade will tour the Plymouth-Canton Educational Park the week of May 13, 2015, and meet band members participating in the January 2016 parade. On May 15, 2015, a fundraising event is planned at Henry Ford Museum to raise funds for the trip. Information will be posted on the district website. Tickets are available on at or the band room at Plymouth High School. The band is looking for corporate sponsors and donations for the auction. Teresa Jackson spoke against the mandatory state assessment (M-STEP) testing and opt-outs for students. Scott Shinn, Lucy Janson, Richard Bantau, Michelle McAvoy, Stacey Collins and Mike Fisher offered various comments about Schools of Choice, the Facility and Boundary Study, closure of Allen Elementary, and urged the Board to vote no on Schools of Choice. Administrative Reports/Recommendations Superintendent s Report Dr. Michael Meissen We Don t Want Them Traveling Exhibit Michigan Roundtable for Diversity and Inclusion (MRDI) and the Beloved Community Nick Brandon, Associate Director of External Relations and Marketing, gave a PowerPoint presentation highlighting the Michigan Roundtable for Diversity & Inclusion traveling exhibit - We Don t Want Them. The exhibit will be on display at Salem High School from March 2-April 2, 2015, and tells the story of Metro-Detroit s housing history through a racial lens. On Tuesday, March 31, 2015, the doors to the exhibit will be open from 6-9 p.m., and everyone is welcome to attend. Schools of Choice Kindergarten through Third Grade (final reading) Dr. Meissen reviewed the proposed Schools of Choice recommendation for enrollment of 250 Kindergarten through 3 rd grade students inclusive of any siblings in other grades levels, if space is available. He said funding received for enrollment of students through Schools of Choice would provide needed income for the district that is facing a structural deficit. An enrollment plan and timeline for Schools of Choice will be developed, and the district will provide a process for current residents to have first choice of any open classroom seats. The Board held an in-depth discussion. Member Maloney read a statement on Mark Horvath s behalf stating that he is not in favor of Schools of Choice. Members Maloney and Paton also offered comments not in favor of Schools of Choice and said they would not support the motion. Ms. Merritt briefly discussed establishing the timeline to offer available seats to in-district students in a lottery process; then hold a lottery for out-of-district Schools of Choice students based on the remaining available seats. Action Item # : It was moved by Member Crouch and seconded by Member Siegrist to approve the Resolution Authorizing Participation in Section 105 of the State School Aid Act in those specialized programs and grades where space is available for the school year as follows: o o 250 spaces will be made available for the school year in Kindergarten through third grades, including any siblings; and the enrollment of siblings of pupils enrolled pursuant to Section 105 provided there is space available in the grade levels which the sibling will be enrolled for the school year. Ayes: Members Barrett, Borninski, Crouch, and Siegrist Nays: Members Maloney and Paton The motion was carried 4-2. Packet page 10 of 44

11 Minutes, Regular Meeting 5 March 24, 2015 Teaching & Learning Erin MacGregor Liberty Middle School Electronic Sign Liberty Middle School South Elevation Liberty Middle School Limestone Marker Policy #7251: Outdoor Signage for District Buildings Liberty Middle School Furniture (first reading) Erin MacGregor reviewed plans for the Liberty Middle School electronic sign, south elevation and limestone marker. A first reading of the Liberty Middle School furniture bid results were presented for first reading, and the Board had an opportunity for clarification and discussion on the quality of the furniture, warranties, delivery schedule, and financial penalties if furniture is not delivered on time for the opening of school. Bill Weinrauch and Lauren Christenson from TMP Associates, Inc., said McCarthy & Smith, Inc., is coordinating installation of the furniture during the first two weeks in August and they do not anticipate any delivery delays. They will provide a detailed list of the products, including warranties, for the Board s review. Finance and Operations Patrick Briggs Budget Amendment (first reading) Mr. Briggs reviewed the proposed mid-year general fund budget amendment, and provided an explanation of the recommended adjustments. The Board had an opportunity for comments and questions. Member Maloney requested additional detail on some of the recommended adjustments. The Board will continue discussions and address any questions at the next Board meeting. erate Bid Award for Cellular Services and Firewall (first and final reading) Action Item # : It was moved by Member Maloney and seconded by Member Crouch to approve the Resolution to award the bid for cellular telephone services to Sprint/Nextel in the amount of $7, to be paid for out of the operating budget; and to award the bid for firewall hardware to Delta Network Services in the amount of $78, to be paid for using funds from the 2013 bond. Ayes: Members Barrett, Borninski, Crouch, Maloney, Paton, and Siegrist Nays: None The motion was carried 6-0. Action Items: Action Item # : It was moved by Member Paton and seconded by Member Borninski to change the Tuesday, April 14, 2015, Regular Board of Education Meeting to Tuesday, April 21, 2015, at the E. J. McClendon Educational Center, 7 p.m. Ayes: Members Barrett, Borninski, Crouch, Maloney, Paton, and Siegrist Nays: None The motion was carried 6-0. Information Only Discovery Band Member Borninski said the Discovery Middle School band was recognized this month for outstanding musical achievement by the Michigan School Band and Orchestra Association for their performance at the Solo and Ensemble Festival in February. Blood Drive Member Siegrist announced that the Health Occupations classes are hosting an American Red Cross Blood Drive on Friday, March 27, 2015, in the Canton North Gym (Phase 3). Students age 16 and older can donate Packet page 11 of 44

12 Minutes, Regular Meeting 6 March 24, 2015 blood if they have a signed parent consent form, student ID and a Driver's License or Permit. All teachers and staff are also invited to make a donation. West Middle School - STEM Teacher in Malta Member Paton reported that West Middle School STEM teacher Mark Trzeciak travelled to the Republic of Malta to present his paper on "Design, Modeling, and 3D Printing" at the International Journal of Arts and Science conference that was held in the capital city of Valletta. The paper was published in Tech Ed Magazine and will be published in Tech Directions in May and in the International Journal of Arts and Sciences 2015 print edition in December. Bentley STEM Bash Member Crouch said Bentley s STEM Bash was held earlier in the evening to promote science, technology, engineering and math. The festivities included a mini science fair, math games with and without technology, and engineering activities using the building s new Chromebooks. Spelling Bee Member Maloney said Central Middle School 8th grade student Neil Brahmbhatt won the WXYZ-Scripps Wayne County Spelling Bee on March 14, 2015, after 17 rounds and three championship rounds during the contest. Neil will compete at the Scripps National Spelling Bee in Washington, D.C., May 24-29, WSDP Wins Awards Member Barrett said the Michigan Association of Broadcasters Foundation honored eight Plymouth-Canton Educational Park students in their annual High School and College Awards Competition during the Great Lakes Broadcasting Conference and Expo on Wednesday, March 11, Out of 400 applicants from 23 high schools, P-CEP students received eight of 23 awards presented in the high school radio category. WSDP students received three first-place awards in the nine categories. Community Discussions Member Crouch thanked the community members that met with her and Member Barrett on March 13, 2015, and shared their thoughts on the schools. She said the intent is to have more of these type of community discussions. Educational Excellence (EEF) Wine Tasting Fundraiser Member Paton urged the community to attend the Educational Excellence Foundation (EEF) 5th Annual Wine Tasting & Silent Auction Fundraiser (on-line at at Fox Hills Golf & Banquet Center, April 17, 2015, 7 11 p.m. Proceeds will benefit P-CCS students. Tickets include Wine Tasting & Strolling Dinner ($50.00 per person) and are available at Busch s Fresh Food Market in Plymouth. It was moved by Member Maloney and seconded by Member Paton to adjourn the Regular Meeting. Ayes: Members Barrett, Borninski, Crouch, Maloney, Paton, and Siegrist Nays: None The motion was carried 6-0. President Barrett adjourned the Regular Meeting at 10:20 p.m. Katherine Borninski Secretary, Board of Education Packet page 12 of 44

13 Action Item # Consent Agenda April 21, 2015 PLYMOUTH-CANTON COMMUNITY SCHOOLS Plymouth, Michigan BOARD OF EDUCATION SPECIAL MEETING MINUTES March 31, 2015 The Board of Education of the Plymouth-Canton Community Schools, Wayne and Washtenaw Counties, Michigan, met in a Special Meeting on Tuesday, March 31, 2015, at 6:30 p.m. at the E. J. McClendon Educational Center, 454 S. Harvey Street, Plymouth, Michigan, Vice-President Crouch called the Special Meeting to order at 5:31 p.m. in the first floor conference room. Present: Members Borninski, Crouch, Horvath, Paton, and Siegrist Absent: Members Barrett and Maloney Administrators Present: Dr. Michael Meissen, Superintendent Ms. Monica Merritt, Assistant Superintendent, Human Resources & Labor Relations Mr. Patrick Briggs, Assistant Superintendent, Business & Operations Others Present: Mr. Gary Collins, District General Counsel Mr. Neil Goodman, Of Counsel, Collins & Blaha, P.C. Mr. Bill Bowman, Great Northern Consulting Group Closed Session: It was moved by Member Horvath and seconded by Member Paton to move into Closed Session for the purpose of discussing attorney-client privilege matters. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. The Board moved into Closed Session at 5:30 p.m. A roll-call vote was taken. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Administrators Present: Dr. Michael Meissen, Superintendent Ms. Monica Merritt, Assistant Superintendent, Human Resources & Labor Relations Mr. Patrick Briggs, Assistant Superintendent, Business & Operations Others Present: Mr. Gary Collins, District General Counsel Mr. Neil Goodman, Of Counsel, Collins & Blaha, P.C. Mr. Bill Bowman, Great Northern Consulting Group It was moved by Member Siegrist and seconded by Member Horvath to adjourn Closed Session. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Vice-President Crouch adjourned Closed Session at 6:04 p.m. Vice-President Crouch reconvened the Special Meeting at 6:30 p.m. in the boardroom. Packet page 13 of 44

14 Minutes, Special Meeting 2 March 31, 2015 Present: Members Borninski, Crouch, Horvath, (arrived 6:59 p.m.), Paton, and Siegrist Absent: Members Barrett and Maloney Administrators Present: Dr. Michael Meissen, Superintendent Ms. Monica Merritt, Assistant Superintendent, Human Resources & Labor Relations Mr. Erin MacGregor, Assistant Superintendent, Teaching & Learning Mr. Patrick Briggs, Assistant Superintendent, Business & Operations Others Present: Mr. Michael Peterson, Director of Operations Mr. Bill Weinrauch, TMP Associates, Inc. Mr. Dan Romano, Forecast 5 Analytics Mr. Briggs led the Pledge of Allegiance. Adoption of the Agenda It was moved by Member Horvath and seconded by Member Paton to adopt the Agenda as presented. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Citizens Comments: None. Superintendent s Report Dr. Michael Meissen Introduction of Director of Operations Mr. Briggs introduced the new Director of Operations, Michael Peterson, and welcomed him to the district. Action Items: Action Item # : It was moved by Member Horvath and seconded by Member Paton to approve the Resolution Regarding Sale of School Property for the district property located south of Joy Road and west of Beck Road in Canton, Township, Michigan, consisting of approximately acres of vacant land; to accept the offer of Pulte Land Company, L.L.C. (as outlined in the Offer to Purchase Real Estate); and to authorize the Superintendent, or his designee, to take all necessary steps to facilitate the implementation of the Offer to Purchase Real Estate up to and including the closing of the transaction. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Action Item # : It was moved by Member Horvath and seconded by Member Paton to approve the Bid award contracts for the purchase of furniture for Liberty Middle School (final reading) as follows: CATEGORY FURNITURE CONTRACTORS AMOUNT Bid Category A: Wenger NBS Commercial Interiors $ 24, Bid Category B: Coalesse NBS Commercial Interiors $ 8, Bid Category C: Sit-On-It Interior Environments $ 28, Bid Category D: Sico Great Lakes Furniture Supply $ 34, Bid Category E: KI The Interior Group $ 76, Bid Category F: Allsteel Interior Environments $ 97, Bid Category G: Global Interior Environments $ 17, Packet page 14 of 44

15 Minutes, Special Meeting 3 March 31, 2015 CATEGORY FURNITURE CONTRACTORS AMOUNT Bid Category H: Workstuff Great Lakes Furniture Supply $ 19, Bid Category J: Izzy Plus Interior Environments $ 29, Bid Category K: VS America Great Lakes Furniture Supply $ 232, Bid Category L: Details NBS Commercial Interiors $ 2, Bid Category M: Media Technologies Interior Environments $ 51, Bid Category N: Steelcase NBS Commercial Interiors $ 359, Bid Category P: Integra Seating Interior Environments $ 23, Bid Category R: Saturn Rack School Specialty $ 1, Bid Category S: Hon Interior Environments $ 3, These purchases totaling $1,010, will be paid for using funds from the 2013 bond. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Action Item # : It was moved by Member Paton and seconded by Member Borninski to approve the mid-year budget amendment. Discussion: Member Horvath requested clarification on some of the unanticipated budget expenditures. Mr. Briggs explained that contributing factors were workers compensation/liability; cost overruns associated with routing problems; property sales not closing during the fiscal year; and changes in transfers from the healthcare stabilization fund. Ayes: Members Borninski, Crouch, Paton, and Siegrist Nays: Member Horvath The motion was carried 4-1. Action Item # : It was moved by Member Paton and seconded by Member Horvath to approve the notice of intent to consider non-renewal of the administrative contract for Richard Bowers, Athletic Trainer, Salem High School. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Action Item # : It was moved by Member Horvath and seconded by Member Paton to approve the Resolution Authorizing the District s Assistant Superintendent for Human Resources and Labor Relations to extend any necessary administrative contracts to July 31, August 31* (amended), 2015 to allow time to review whether economic layoffs are necessary and to provide affected staff members with timely notice of layoff. Ayes: Members Borninski, Crouch, Horvath, Paton, and Siegrist Nays: None The motion was carried 5-0. Member Maloney arrived at 6:59 p.m. SPECIAL MEETING TOPIC: Budget Development Workshop, Fiscal Year Mr. Briggs presented an overview of the new Budgeting Process and said the district must now determine the mandated levels required per federal and state laws, as well as what is specified in the Michigan Merit Requirements. He said Vicki Amore, Executive Director of Finance, has been working with the Teaching & Packet page 15 of 44

16 Minutes, Special Meeting 4 March 31, 2015 Learning Department, and provided decision level packets to the budget managers (principals, regional directors, and department heads). The Board had an opportunity for discussion i.e., student transportation and elective classes are not mandatory; having teachers in a school is mandatory; however, it is not a requirement to have a principal designated for each building. Mr. Briggs pointed out the district is mandated by state and federal laws to provide the minimum requirements for minutes and hours, for testing requirements, and immunization requirements. Presentation: Strategic Improvement Budgeting Process Mr. Briggs and Dan Romano from Forecast5 Analytics gave an update on the Strategic Improvement Budgeting Process for , defined the budget decision packet levels, and the priority ranking process. They also reviewed a revised budget calendar. It was moved by Member Horvath and seconded by Member Maloney to adjourn the Special Meeting. Ayes: Members Borninski, Crouch, Horvath, Maloney, Paton, and Siegrist Nays: None The motion was carried 6-0. Vice-President Crouch adjourned the Special Meeting at 8:42 p.m. Katherine Borninski Secretary, Board of Education Packet page 16 of 44

17 OVERNIGHT / OUT OF STATE/ OUT OF COUNTRY FIELD TRIPS To SPA Grade Building Destination of Trip Date attending # of students # of chaperones SPA Approved Board Mtg Approval Pioneer New York City, New York 3/25/15-3/29/ /18/2015 9/18/ Plymouth Lacross Team to Rockford, Mi 3/20/15-3/21/ PCEP Student Congress to Williamsburg, Mi 3/28/15-3/30/ Pioneer Choir Competition-Oak Harbor HS;Cedar Point, Ohio 5/9/ Bird Howell Nature Center 5/13/15-5/15/ Isbister Fort Meigs, Perrysburg, Ohio 6/4/ Tonda Fort Meigs, Perrysburg, Ohio 6/5/ Gallimore Howell Nature Center 6/8/15-6/10/ Salem Carnegie Hall, New York City, New Yoirk /10/ Salem Wrestling State Finals- Palace of Auburn Hills Canton Wrestling State Finals- Palace of Auburn Hills Plymouth DECA-Career Development Conference-Grand Rapids, Mi P-CEP Key Club Conference - Acme, Mi Plymouth Business Professionals of America Conference, Grand Rapids, Mi Salem State ProStart Competition-Lansing, Mi Plymouth WGI Drumline World Championship, Dayton, Ohio East Stratford Festival, Stratford, Ontario, Canada Plymouth Cedar Point, Sandusky, Ohio Plymouth Rose Bowl Parade participation-pasadena, Calif Farrand Camp Howell, Howell Nature Center, Howell, Mi Canton Bowling Team; Sunnybrooke Lanes, Sterling Hgts, MI Pioneer 6th Grade Camp, Fenton Mi Canton Robotics Team competition to Bedford High School, Temperance, Mi Canton Robotics Team competition to DeltaPlex Arena, Grand Rapids, Mi Canton Health Occupations Competitions/Conference to, Acme, Mi Canton Robotics Team competition to St. Louis, Missouri Salem National ProStart Competition-Anaheim, Calif Salem Cedar Point, Sandusky, Ohio - Music in the Parks P-CEP MSU - Science Olympiad State Competition, E. Lansing,MI East YMCA Camp - Jackson, Mi Canton Girls Softball Tournament-Chesterfield Mi Salem YMCA Camp - Three Rivers, Mi Canton Fooball Team to Galesburg, Illnois East Math Competition - Boston, Mass Salem/Ply Physics Point, Sandusky, Ohio

18 BUILDING THE BRAND Presented by: Nick Brandon April 21, 2015 Packet page 18 of 44

19 SLOGAN BRAND Packet page 19 of 44

20 OUR LOGO SLOGAN Packet page 20 of 44

21 WE HAVE A LOGO; WE HAVE A SLOGAN; WE HAVE OUR PRODUCTS. IT WAS TIME TO BUILD THE BRAND. BRAND = WHAT THE PUBLIC CONSISTENTLY THINKS WHEN THEY HEAR OUR NAME Packet page 21 of 44

22 A BRAND ASKS & ANSWERS THE QUESTIONS: WHAT IS OUR UNIQUE VALUE PROPOSITION? OR WHAT SEPARATES US FROM OTHERS? Packet page 22 of 44

23 OUR MARKETING OPPORTUNITY TO GROW MARKET SHARE BY: - Expanding our Early Childhood Program by attracting more families into the P-CCS experience early on - Increasing retention rates for P-CCS students in Elementary and Middle School - Marketing the positive attributes of the Plymouth- Canton Educational Park (P-CEP), targeting Elementary and Middle School Families Packet page 23 of 44

24 BUILDING OUR BRAND: A TEAM EFFORT OF STAKEHOLDERS - Exit Surveys of families leaving district (2013) - Build upon logo and slogan developed by King Media (2013) - Community survey (Winter 2014) - Staff/parents/students/admin Focus Groups (Feb. 2015) - Student input through poster concept and integration into new P-CCS website - CLP (March 2015) March 16 CLP meeting, reflected in minutes - Blue Ribbon Panel / SWOT Analysis (March 2015) Packet page 24 of 44

25 P-CCS Targeted Marketing Campaign Our Brand Sample Target Marketing Poster Sample Target Marketing Video Packet page 25 of 44

26 INTRODUCING Our Brand! LEARN. PREPARE. THRIVE. Packet page 26 of 44

27 WHY LEARN. PREPARE. THRIVE. WILL WORK - Like all great brands, it is catchy, simple, and memorable - Like all great brands, it is flexible and easily-applicable to different kinds of medium - Like all great brands, it perfectly explains what we do and how we do it - Above all: this brand will allow us to promote ourselves in the way we should: by telling the amazing stories that our students, teachers, and alumni produce on a daily basis Packet page 27 of 44

28 P-CCS EARLY CHILDHOOD / ELEMENTARY STUDNT Packet page 28 of 44

29 P-CCS STUDENT Packet page 29 of 44

30 P-CCS TEACHER Packet page 30 of 44

31 P-CCS ALUMNI Packet page 31 of 44

32 STUDENT- DESIGNED POSTER Packet page 32 of 44

33 LEARN. PREPARE. THRIVE. YOUTUBE VIDEO LINK Packet page 33 of 44

34 NEW P-CCS WEBSITE HOME PAGE Packet page 34 of 44

35 COOPERATIVE EDUCATION PROGRAM AGREEMENT THIS AGREEMENT is entered into this 1st day of July 2015, between Wayne-Westland Community School District (hereinafter referred to as "Wayne-Westland") and Plymouth-Canton Community School District (hereinafter referred to as "Plymouth-Canton"). 1. PURPOSE. Wayne-Westland and Plymouth-Canton and their respective Boards of Education have determined that it is in the best interests of both School Districts to permit certain Plymouth-Canton students to receive vocational education services provided by and through Wayne-Westland in accordance with the terms of this Cooperative Education Program Agreement, and consistent with the pertinent provisions of the Revised School Code of 1995 and the State School Aid Act of 2015/2016, as amended. It is further the purpose of this Agreement to permit certain students from Plymouth-Canton to utilize classroom positions which otherwise would not be utilized by Wayne-Westland students, and to render more effective the vocational education programs of Wayne-Westland. Neither School District in any way intends to displace vocational education opportunities for the students of Wayne-Westland. 2. TERM. The term of this Agreement shall be from July 1, 2015 through June 30, 2016, subject to Paragraph 3, of the Agreement. 3. RENEWAL. This Agreement will not be automatically renewed for any periods. Wayne-Westland and Plymouth-Canton agree, however, to use their best efforts to negotiate in good faith a renewal hereof, but in the event a renewal does not occur, this Agreement shall terminate upon the expiration of the term in Paragraph 2 above. 4. PLYMOUTH, CANTON, AND SALEM HIGH SCHOOL STUDENTS. Plymouth-Canton hereby agrees to permit students of Plymouth, Canton, and Salem High Schools to enroll at the William D. Ford Career Technical Center of Wayne-Westland, and Wayne Westland hereby agrees to such enrollment, for the purpose of vocational education. The number Packet page 35 of 44

36 of such Plymouth, Canton, and Salem High School students allowed to enroll at the William D. Ford Career Technical Center shall be within the exclusive discretion of Wayne-Westland. Such students shall be considered Plymouth, Canton, or Salem High School students for the purpose of earning credits for high school graduation and athletic eligibility; however, while in attendance at the William D. Ford Career Technical Center, such students shall be subject to the Wayne Westland Student Code of Conduct. The Plymouth-Canton students shall receive no more than 50% of a full instructional program at the William D. Ford Career Technical Center, and may otherwise continue their instructional program at the Plymouth, Canton, and Salem High Schools. 5. MEMBERSHIP. For the purpose of State Aid eligibility, the Plymouth-Canton students enrolled and attending the instructional program at the William D. Ford Career Technical Center shall be recorded in membership by Plymouth-Canton and Wayne-Westland, according to State approved pupil accounting practices. It is the responsibility of Plymouth Canton, only, to assure that such Plymouth, Canton, and Salem High School students are counted in membership in Plymouth-Canton on the necessary official state aid pupil membership count days, as determined by the State of Michigan. 6. PAYMENT FOR CAREER TECHNICAL EDUCATION SERVICES. For each Plymouth, Canton, and Salem High School student enrolled and attending the instructional program at the William D. Ford Career Technical Center on the official state aid membership count day of each school year subject to this Agreement, Plymouth-Canton agrees to accept and to pay an invoice or invoices issued by Wayne-Westland to Plymouth-Canton in the amount equivalent to.25 FTE of the Wayne-Westland Foundation Grant for the school year in question, plus an additional amount of $50.00 in administrative cost per pupil. Plymouth-Canton hereby agrees to remit payment of said invoice(s) within thirty (30) business days of receipt of same. Within the discretion of Wayne-Westland, the failure of Plymouth-Canton to remit timely payment of such invoice(s) may result in the discontinued enrollment and attendance of Packet page 36 of 44

37 Plymouth, Canton, or Salem High School students in the instructional program at the William D. Ford Career Technical Center. Plymouth-Canton also accepts and agrees to pay an invoice or invoices issued by Wayne Westland in the amount equivalent to.25 FTE of the Wayne-Westland Foundation Grant, plus an additional amount of $50.00 in administrative costs per pupil, for each Plymouth, Canton, and Salem High School student similarly enrolled and attending the instructional program at the William D. Ford Career Technical Center on the official winter supplemental state aid membership count day each school year subject to this Agreement. The terms and conditions of the preceding Paragraph similarly apply to Plymouth-Canton obligations with regard to such enrollment and attendance on the official winter supplemental state aid membership count day of each subject year. Plymouth-Canton payment obligations under this Section of the Agreement are independent of the amounts it receives in State Aid under the State School Aid Act of 2015/2016, as amended. 7. STUDENTS WITH DISABILITIES. In the event that a Plymouth, Canton, or Salem High School student is disabled and requires special education and related aid and services pursuant to the Individual with Disabilities Education Act or Section 504 of the Rehabilitation Act, Wayne-Westland agrees to provide such aid and services, except for transportation services, and Plymouth-Canton agrees to reimburse Wayne-Westland its costs for same, in the form and manner otherwise provided by Section 6 of this Agreement. 8. PROGRAM CANCELLATION. Wayne-Westland reserves the exclusive right to cancel any class and/ or program at the William D. Ford Career Technical Center due to insufficient enrollment, and to the extent such cancellation may involve Plymouth, Canton, or Salem High School students. However, Wayne-Westland agrees not to cancel any class or program after the official state aid membership count day as determined by the State of Michigan Packet page 37 of 44

38 for each school year subject to this Agreement, or, alternatively, after the winter supplemental state aid membership count of each school year subject to this Agreement. 9. STUDENT MISCONDUCf. In the discretion of the William D. Ford Career Technical Center's building administrator, and consistent with due process requirements, a Plymouth, Canton, or Salem High School student may be suspended, or permanently removed from the William D. Ford Career Technical Center programs and permanently denied access to the William D. Ford Career Technical Center programs, and permanently denied access to the William D. Ford Career Technical Center, if the student; (a) violates any of the prohibited acts listed under Article VI of the Wayne-Westland Student Code of Conduct; (b) violates the William D. Ford Career Technical Center's rules or regulations; (c) engages in misconduct which interferes with the good order of the William D. Ford Career Technical Center, the proper functioning of the educational process or the health and safety of students. The William D. Ford Career Technical Center's building administrator shall be the person solely responsible for determining if a student has engaged in misconduct warranting suspension or permanent removal from the William D. Ford Career Technical Center. 10. ENTIRE AGREEMENT. This is the entire Agreement of the parties, there being no other written or verbal agreements in substitution for these terms or in supplementation of same. 11. AMENDMENT. This Agreement may be amended only upon written mutual agreement of the parties and/ or as required by the State School Aid Act. 12. TRANSPORTATION. Transportation of Plymouth, Canton, and Salem High School students to and from the William D. Ford Career Technical Center is the sole responsibility of Plymouth-Canton. 13. TERMINATION. This Agreement shall be null and void only to the extent that any provision included herein is prohibited by state law. Packet page 38 of 44

39 14. NOTICE. For all purposes under this Agreement, notices shall be in writing to the Superintendents of the respective School Districts. 15. THIS AGREEMENT has been authorized by the Board of Education of Wayne- Westland at a public meeting held on the day of------' 2015, and the Board of Education of Plymouth-Canton on the day of ' WITNESSES: WAYNE-WESTLAND COMMUNITY SCHOOLS By: Its: Dr. Michele A. Harmala Superintendent PLYMOUTH-CANTON COMMUNITY SCHOOLS By: Dr. Michael Meiss en Its: Superintendent Packet page 39 of 44

40 .. COOPERATIVE EDUCATION PROGRAM AGREEMENT Career Technical Education THIS AGREEMENT is entered into this 1st day of July 2015, between Plymouth Canton Community Schools (hereinafter referred to as "Plymouth Canton") and Livonia Public Schools (hereinafter referred to as "Livonia"). 1. PURPOSE. Plymouth Canton and Livonia and their respective Boards of Education have determined that it is in the best interests of both school districts to permit certain Plymouth Canton students to receive career-technical education services provided by and through Livonia in accordance with the terms of this Cooperative Education Program Agreement, and consistent with the pertinent provisions of the Revised School Code of 1995 and the State School Aid Act as amended. It is further the purpose of this Agreement to permit career technical students from Plymouth Canton to utilize classroom positions at the Livonia Career Technical Center for career technical education opportunities in the Livonia Public Schools. 2. TERM. The term of this Agreement shall be from July 1, 2015, through June 30, 2016, subject to Paragraph 3 of the Agreement. 3. RENEWAL. This Agreement will not be automatically renewed for any periods. Plymouth Canton and Livonia agree, however, to use their best efforts to negotiate in good faith a renewal hereof, but in the event a renewal does not occur, this Agreement shall terminate upon the expiration of the term in Paragraph 2 above. 4. PLYMOUTH CANTON COMMUNITY SCHOOLS' STUDENTS. Plymouth Canton Community Schools hereby agrees to permit selected students of Plymouth Canton Community Schools to enroll at th~ Livonia Career Technical Center of Livonia, and Livonia hereby agrees to such enrollment, for the purpose of career-technical education. The number of Plymouth Canton students allowed to enroll at the Livonia Career Technical Center shall be within the discretion of Plymouth Canton, subject to acceptance by Livonia. Students who have violated the "Weapons-Free School Zone Requirements" and/or have been expelled are prohibited from enrolling in the Livonia Career Technical Center. Such students shall be considered Plymouth Canton Community Schools' students for the purpose of earning credits for high school graduation, however, while in attendance at the Livonia Career Technical Center, such students shall be subject to the Livonia Student Code of Conduct. Packet page 40 of 44

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