LETTER FROM THE DIRECTOR OF ATHLETICS

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1 LETTER FROM THE DIRECTOR OF ATHLETICS Dear Wake Forest Student-Athlete: Welcome to Wake Forest University! You have chosen to attend one of the best universities in the country. It is our goal that you experience all of the tremendous academic opportunities available to you and achieve all of the athletic objectives that you have established for yourself. Our coaches, administrators and support staff are all ready to assist you in whatever way possible. You have accepted the challenge of not only attending one of the best academic institutions in the country, but also a school that has a rich athletic tradition at the highest level of collegiate athletics. Our primary objective is to give you the opportunity to excel both academically and athletically. Earning a degree from Wake Forest University will provide you with many opportunities. Competing and excelling in athletics will only enhance those future opportunities for you. As a member of the Atlantic Coast Conference, Wake Forest competes in the best conference in the country. You will have the opportunity to compete against the best athletes in the best facilities. As you become familiar with the athletes who preceded you at Wake Forest and the accomplishments of those individuals and teams, you will be impressed with our rich tradition. I hope that you are determined to add to that tradition! This booklet attempts to answer your questions about the academic and athletic policies and procedures that govern our department. If you have questions that are not covered in this booklet, please do not hesitate to call or visit with the appropriate person in our department. We stand ready to assist you. A listing of the individuals in the athletic department and key university personnel is contained in the back of this booklet. I am pleased that you have chosen to be a Demon Deacon! I wish you the best of luck with all of your endeavors at Wake Forest. Ron Wellman Director of Athletics 1

2 INTRODUCTION PURPOSE OF HANDBOOK This handbook is designed to provide varsity athletes with information concerning policies of Wake Forest University and the Wake Forest Department of Athletics. It is not intended as a substitute for other important university publications such as the Bulletin of Wake Forest University or the Wake Forest Student Handbook. Therefore, it does not duplicate much of the information contained in those publications. This handbook is a supplement to other sources of information and should be regarded and used as such. It is most important to remember that help of all kinds is available if you need it. If you cannot find the answers to your questions in these books, ask your faculty advisor, your resident advisor, or the Associate Athletic Director for Student-Athlete Services of the Department of Athletics. A wide variety of services are available to you at Wake Forest, you are encouraged to take advantage of them. DEPARTMENTAL PHILOSOPHY Wake Forest University's Department of Athletics believes that a well-rounded, highly competitive intercollegiate athletics program is an integral part of the total educational experience. The Department offers all the support possible to develop each student-athlete to his or her fullest potential without compromising the basic academic objectives of the University. The Department adheres to the concept of equal opportunity, and strives to develop the resources necessary in order to provide a full collegiate experience for all its student-athletes. Wake Forest University's Department of Athletics adheres, both in spirit and fact, to the rules and regulations of the University, Atlantic Coast Conference and the National Collegiate Athletic Association. NON-DISCRIMINATORY POLICY It is the policy of Wake Forest University to provide equality of opportunity for women and men who participate in athletics. Wake Forest University reaffirms its commitment to comply with all applicable federal laws as they relate to athletic programs, including Title IX. Concerns about race, sex, disability, age, and other forms of discrimination should be referred to the Director of Athletics (101 Manchester Athletic Center: Athletics; x5616) or the Director of Equal Employment Opportunity (116 Reynolda Hall: Human Resources; x4814) within 30 days of the identification of the complaint. Complaints will be promptly investigated with reasonable steps taken to protect confidentiality. Individuals reporting discrimination are protected from any retaliatory action. 2

3 PLEDGE OF ETHICAL CONDUCT AND SPORTSMANSHIP As a member of the Wake Forest University Athletics community, I PLEDGE:? THAT I WILL ALWAYS conduct myself in a manner that represents Wake Forest University, the Atlantic Coast Conference, and the NCAA with honor, dignity, and respect.? THAT I WILL AT ALL TIMES demonstrate the qualities of civility and sportsmanship.? THAT MY PERSONAL CONDUCT will be above reproach.? THAT I WILL MAKE ATHLETICS a positive and valuable force in the educational and larger communities. GENERAL STUDENT MISCONDUCT Upon registration at Wake Forest University, you are expected to conform to all federal, state and local laws, as well as University regulations. As a student-athlete, you are in no way exempt from penalty if you violate these laws. Students penalized for violating public laws are not exempt from further prosecution by University authorities if their actions also violate University rules. Gambling and Bribery It is hoped that you, as a student-athlete, will never be approached in an attempt to involve you in a gambling or bribery situation. However, in the past student-athletes at other institutions have become involved with organized gambling operations. The result of this involvement included suspensions mandated by the NCAA and unwanted exposure and embarrassment for the university. At the beginning of the season, the Assistant Athletic Director for Compliance will speak to you about the nature and prevalence of gambling and bribery in intercollegiate athletics. At this time, there will be a review of NCAA rules and regulations. Sports bribery is a federal violation and is under the jurisdiction of the FBI. Be aware that the gambling industry is constantly seeking sources for information. It is possible that you may be approached and questioned about the condition and attitude of other team players. You may be asked to alter a game in some manner and be offered money or gifts for doing so. If this request takes place, you MUST report the incident to your Head Coach immediately. The University and the Department of Athletics are committed to combating all forms of gambling and bribery. Gambling is one of the major sources of revenue for organized crime. Operators need inside information to set the 3

4 betting line or odds. An attempt to procure this information through bribery of a sports participant is a felony. You should keep in mind that your participation in gambling interests, even in the most minor fashion, will jeopardize your athletic career. Because of the extreme importance of this problem, you are asked to observe these guidelines: 1. Report to your Head Coach any attempt to secure information concerning situations that might alter the normal performance of any University team. 2. Do not accept any "free ride" from strangers such as meals, presents, etc. You are required by both the Department and NCAA to report any individual who offers gifts, money or favors in exchange for supplying information or for attempting to alter the outcome of any contest. 3. Be aware of the legalities of gambling at an institutional and state level. Understand that the consequences at the University level may be expulsion and that the University will also assist with the enforcement of federal, state and local anti-bribery laws. 4. Do not accept any money from a "fan" for a game "well played. 5. Do not attempt to sell your complimentary game admissions to anyone. 6. Do not discuss the condition or attitude of your team with anyone other than your teammates or coaches. Unsportsmanlike Conduct When participating in intercollegiate athletics competition, you are expected to demonstrate good sportsmanship. Your coach will instruct you in positive techniques for communicating with officials and opponents. You will be informed how to react to the aggressive or unsportsmanlike actions of others. The Department of Athletics enforces its guidelines related to sportsmanlike conduct. You must avoid actions that display unsportsmanlike behavior. Some of these behaviors are as follows:? Physical abuse of an official, coach, athlete, opponent or spectator? Directing obscene or inappropriate language or gestures to officials, opponents, team members or spectators? Any action which violates generally recognized intercollegiate athletics standards or the values and standards associated with Wake Forest University, as determined by any individual Head Coach and approved by the Director of Athletics 4

5 ENFORCEMENT PROCEDURES FOR MISCONDUCT Prohibited conduct is defined as any behavior which adversely affects the University community in its pursuit of educational objectives, violates the rights of others or damages property. Enforcement of disciplinary actions taken for misconduct is based on the severity of the action. The Judicial Branch of the student government determines whether a student has violated a college rule and assesses penalties. The Judicial Branch is composed of the Honor and Ethics Council. The Honor and Ethics Council investigates any violations of the honor code, which include, but are not limited to, cheating, plagiarism, stealing, deception, academic misconduct or interfering with the procedures of the Honor and Ethics Council. Anyone who believes a student has committed an honor offense should confront that student and ask him/her to report himself/herself to the Honor and Ethics Council. The minimum penalty for any violation of the honor system is probation based on the terms determined by the Council. Probation also results in athletic ineligibility until all its terms are satisfied. However, the penalty may be as severe as expulsion from the University. A detailed description of the judicial process and the rights of those accused of conduct violations may be found in the Wake Forest Student Handbook published by the Division of Student Life. FINANCIAL AID All athletic teams are provided with a specific number of one-year renewable grants-in-aid (scholarships) in accordance with budgetary restrictions and NCAA regulations. These grants are awarded by the University Office of Financial Aid upon the recommendation of the Head Coach and the approval of the Director of Athletics. Grants-in-aid are not reimbursement for services performed, but rather are provided to help student-athletes with their educational expenses. An athletic grant-in-aid is restricted to covering only educational expenses such as tuition, fees, room, board and course-related books. Your athletic grant-in-aid covers only the current academic year, or a portion thereof, and may or may not include summer school classes. Your Head Coach, in conjunction with the Associate Athletic Director for Student-Athlete Services, and ultimately the Director of Athletics, decides who is to be awarded aid for summer school and the amount to be given. Once an athletic grant-in-aid is awarded, Wake Forest University is committed to fulfilling its financial responsibilities for the awarded term. 5

6 However, athletics aid may be reduced or cancelled during the term of the award if:? You become ineligible for intercollegiate competition (e.g., enrolled in less than twelve semester credits [unless it is your last semester], academically ineligible by WFU and/or NCAA standards, etc.).? If subsequent financial aid should be awarded to you that exceeds NCAA maximums, it may become necessary to reduce your aid by an amount commensurate with NCAA guidelines.? You give false information on your application, letter of intent or financial aid agreement.? You engage in misconduct that brings disciplinary action from this institution.? You voluntarily withdraw from the sport at any time for personal reasons.? You have any involvement in gambling or illicit drugs that may result in suspension from the team.? You obtain employment during the academic year (except for the vacation periods listed in the university s official calendar) without prior permission from the Office of Compliance. Athletics Aid MUST BE REDUCED OR CANCELLED if:? You sign a professional sports contract for your respective sport before you have exhausted eligibility.? You accept money for playing in an athletics contest.? You agree orally or in writing to be represented by an agent or accept any benefit from an agent before you have exhausted eligibility.? You receive other countable aid that causes you to exceed your individual financial aid limit. You will be notified by the Office of Financial Aid on or before July 1st of each year concerning the status of your grant-in-aid s renewal. If your aid is reduced or discontinued, you may appeal the decision through the University Scholarship Committee. The appeal process must be completed by the date stated in the renewal letter from the Office of Financial Aid. Any gradation/cancellation of the original grant may be made only upon the recommendation of the Director of Athletics to the University Scholarship Committee under guidelines specified by NCAA legislation. INSTITUTIONAL FINANCIAL AID All financial assistance received by a student-athlete must be reported annually and be in compliance with NCAA and Atlantic Coast Conference rules and regulations. Therefore, if you are on an athletic scholarship, it is important that you check with the Office of Compliance and your Head Coach before accepting additional aid. Your combined aid cannot exceed a full scholarship. However, you may be eligible to receive additional assistance from Pell Grant funds without affecting your athletic scholarship. For more information on Pell Grants, contact the Office of Financial Aid. 6

7 If additional funds are needed, personnel at the Office of Financial Aid will help you investigate the possibility of long term student loans or federal grants, as well as assist you with the application process related to qualifying for these funds. You and your parents must complete and submit a FAFSA (Free Application for Federal Student Aid) and College Scholarship Service Profile (CSS) before you can be considered for additional assistance. OFF-CAMPUS HOUSING If you are a scholarship student-athlete, you should receive the permission of your Head Coach to live off campus. The room allowance you receive must be in compliance with NCAA financial aid rules and regulations. A semester's allowance, equivalent to the weighted average of the cost of all dormitory rooms, may be obtained at the beginning of each semester from the Financial and Accounting Services Office in Reynolda Hall. If further information is needed about locating off-campus housing, please contact the Office of Residence Life and Housing, in the Benson Center at (336) OFF-CAMPUS FOOD SERVICE NCAA regulations allow a student-athlete s athletic scholarship to include board (meals). If you desire to eat off-campus, you will receive an allowance approved by your head coach not to exceed the average amounts of all meal plans for on-campus dining. At the beginning of each semester during the academic year, this allowance may be obtained from the Financial and Accounting Services Office in Reynolda Hall. UNIVERSITY CHARGES NOT PAID BY THE ATHLETIC DEPARTMENT Questions always arise concerning the types of University expenses that are covered when a studentathlete is on full scholarship. Tuition, fees, required books, and room and board are covered. The expenses listed below are not covered by your scholarship. If you incur any of the following charges, you must pay them. You will not be allowed to register if you have any outstanding expenses of this nature.? Long distance phone calls made from your residence hall or any location;? Cost of treatment for non-athletically related injuries;? Library fines;? Fines for damage to University property, including the Residence Halls; 7

8 ? Key deposits or replacement of lost Residence Hall Key;? "Consumable charges" which can be anything from lab fees for breakage to non-required field trips, art supplies, and photography supplies; (see NCAA Student-Athlete Opportunity Fund)? Replacement fee for lost identification card;? School supplies, pens, notebooks, paper, calculators, etc. (see NCAA Special Assistance Fund);? Class fees/supplies for elective courses (i.e., horseback riding/scuba diving);? Vehicle Registration fee;? Parking fines;? Typing costs;? Xeroxing costs;? Student Health Insurance (required by Wake Forest University);? Charges for lost athletic-issued equipment; and Post Office Box rental if living off campus. GRADUATION AND POST-ELIGIBILITY AID The undergraduate degree program is designed to be completed within a four-year period. You should plan to complete your degree work within that time frame. For some student-athletes, athletic eligibility will extend beyond four years. The Department of Athletics expects those student-athletes to complete their degree requirements by the expiration date of their athletic eligibility. If for some reason you are unable to complete your degree requirements within the allotted timeframe, you should consult with your Head Coach concerning post-eligibility financial aid. NCAA SPECIAL ASSISTANCE FUND The Special Assistance Fund was established by the NCAA member institutions in 1991 to meet the student-athlete s needs of an emergency or essential nature for which financial assistance is not otherwise available. Responsibility for oversight and administration of the fund, including interpretations, rests solely with the conferences. If you believe that you are eligible to receive assistance from this fund, you should contact the Athletics Compliance Office in the Department of 8

9 Athletics. Who is eligible to apply for funds: 1. Pell-eligible student-athletes, including student-athletes who have exhausted their athletics eligibility or no longer are able to participate because of medical reasons; 2. student-athletes who are receiving countable athletically related financial aid and who can demonstrate a need determined by the WFU Office of Financial Aid through a FAFSA; 3. foreign student-athletes on full scholarship who have been approved by the Official Foreign Student-Athlete Advisory Entity in the Department of International Studies. Permissible uses of the fund: 1. cost of clothing, transportation home and back, and other essential expenses (not entertainment) up to $500 for Pell-eligible student-athletes and full scholarship studentathletes who demonstrate financial need; 2. cost of expendable academic course supplies (e.g., notebook, pens and film) and rental of nonexpendable supplies (e.g., computer equipment and cameras) that are required for all students enrolled in the course; 3. medical and dental costs not covered by another insurance program (e.g., premiums for optional medical insurance, hearing aids, vision therapy and off-campus psychological counseling); 4. costs associated with student-athlete or family emergencies. STUDENT-ATHLETE EMPLOYMENT During Academic Year A student-athlete may be employed on or off-campus during the academic year if there is prior approval from the head coach and if the required paperwork from the Athletics Compliance Office is completed by the employer and approved by the head coach. 9

10 ? IT IS NOT PERMISSIBLE FOR ANY WAKE FOREST STUDENT-ATHLETE TO WORK PRIOR TO BEING APPROVED BY THE ATHLETICS COMPLIANCE OFFICE. FAILURE TO COMPLETE THE APPROPRIATE PAPERWORK MAY RESULT IN FORFEITURE OF ELIGIBILITY. During Official Vacation Periods and Summer A student-athlete may work during any official vacation period or during the summer. In addition, no paperwork must be completed. Definition of Legitimate Earnings The following are guidelines for legitimate earnings during the academic year, official vacation periods and summer:? The student-athlete may not receive any remuneration for the value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following he or she has obtained because of athletics ability;? the student-athlete is to be compensated only for work actually performed; and? the student-athlete is to be compensated at a rate commensurate with the going rate in that locality for similar services. ILLEGAL BENEFITS You may not receive any award or expense allowance that is not authorized by the NCAA. If you accept illegal benefits or awards, you will very likely lose your eligibility, your scholarship and your right to compete in intercollegiate athletics. The problem is that most student-athletes think of illegal benefits in terms of accepting gifts or money. While certainly that is one form of an illegal extra benefit, you also cannot: 1. receive any material benefits that are not available to the general student body; 2. receive more than the allotted number of complimentary game admissions; 3. sell complimentary game admissions at any price; 4. endanger your amateur status by accepting benefits and items noted in the Athletic Eligibility Requirements section of this Handbook; 5. accept improper awards for your athletic performance (e.g., cash, country club 10

11 memberships, etc.) or have the maximum value or number of awards exceed NCAA limitations (see the Recognition section of this Handbook for additional information regarding allowable awards and other expenses that are permitted for recognition of your athletic talent); 6. receive professional sport tickets through the Department or a booster, unless the tickets are provided for team entertainment purposes when your team travels to an away competition; 7. be reimbursed for transportation to away events except in accordance with NCAA guidelines which permit the institution to transport you from home or the campus to the event site and from the event site to the campus (see the Recognition section of this Handbook for additional information regarding allowable expenses to bowls and championships); or 8. use University telephones, telephone credit cards for free, fax machines and copiers. You may not accept special discounts on purchases or services or even accept special payment arrangements on any purchases that may be offered to you because you are a student-athlete. You must not accept preferential treatment of any kind that is not provided to all students. Be very careful of "free" or "special" benefits that someone wishes to give you. If you are in doubt about such "special favors," check with the Athletics Compliance Office or your Head Coach. Again, accepting illegal benefits is a serious violation of NCAA rules. Regardless of the circumstances or motives, you will be held accountable for any such violations. REMEMBER: If there is any doubt about the legality of any benefit, it is much better to check with the or Athletics Compliance Office or your Head Coach than to put your eligibility in jeopardy. 11

12 ACADEMICS UNIVERSITY ACADEMIC REQUIREMENTS AND PROCEDURES Grading Most undergraduate courses have thirteen (13) possible grades, twelve (12) are final, and one (1) is conditional. They are: A A-, B+, B B-, C+, C C-, D+, D, D- F I Exceptionally high achievement Superior Satisfactory Passing but not satisfactory Failure Incomplete A grade of "I" may be assigned if you have not completed all the required work in a class as a result of illness or some other emergency. You have thirty (30) days after you enter your next semester to complete the work or your grade automatically becomes an "F." NCAA Academic Eligibility Requirements In order to remain eligible to compete after your first academic year (or after one season of eligibility), you must have made "satisfactory progress" toward a degree. This means that once you are enrolled in a specific degree program, you must pass a minimum of 24 hours since the last season of competition. You must pass a minimum of 6 hours per semester with a total of 18 hours minimum for the fall and spring semesters combined. Your courses must be selected in consultation with your faculty advisor. These courses must be from the list of basic and divisional requirements found in the Academic Bulletin. If you are undecided on a major, which is permissible during your first four (4) semesters, you may earn hours in courses that may be counted toward a degree at the University. You must declare a major no later than the beginning of your fifth (5th) semester. Once a major is declared, only courses counting toward your total hours needed for a degree may be used for eligibility purposes. Summer School Before enrolling in any summer school courses, you must obtain approval from Student-Athlete Services and the Athletics Compliance Office. 12

13 At the conclusion of each semester, after grades have been posted, your eligibility status is reviewed by the University Registrar, Compliance, and Student-Athlete Services. Your head coach will receive an eligibility report along with a copy of your grades. At this time, you will be informed if there are any problems concerning your eligibility status. Additional information on academic eligibility can be found in the Eligibility Requirements section of this Handbook. Satisfactory Progress? Percent of Degree Requirements As a prerequisite for eligibility for competition, a student-athlete shall have successfully completed the course requirements in the student's specific degree program specified below. This provision shall be applicable to the eligibility not only of a continuing student, but also of a transfer student from a two-year or four-year collegiate institution, even if the student has not yet completed an academic year in residence or utilized a season of eligibility in a sport at the certifying institution. A student-athlete who is entering his or her third year of collegiate enrollment shall have successfully completed at least 25 percent of the course requirements in the student's specific degree program. A student-athlete who is entering his or her fourth year of collegiate enrollment shall have successfully completed at least 50 percent of the course requirements in the student's specific degree program. A student-athlete who is entering his or her fifth year of collegiate enrollment shall have successfully completed at least 75 percent of the course requirements in the student's specific degree program.? Minimum Grade Point Average Requirements As a prerequisite for eligibility for competition, a Division I student-athlete shall present the minimum grade point average specified below, computed pursuant to institutional policies applicable to all students. This provision shall be applicable to the eligibility not only of a continuing student, but also of a transfer student from a two-year or four-year collegiate institution, even if the student has not yet completed an academic year in residence or utilized a season of eligibility in a sport at the certifying institution. A student-athlete who is entering his or her second year of collegiate enrollment shall present a cumulative minimum grade G.P.A. (based upon a maximum of 4.0) that equals 90 percent (1.80) of the cumulative minimum grade point average (2.0) required for graduation. A student-athlete who is entering his or her third year of collegiate enrollment shall present a cumulative minimum grade point average (based upon a maximum of 4.0) that equals 95 percent (1.90) of the cumulative minimum grade point average (2.0) required for graduation. At Wake Forest the minimum G.P.A. required after four semesters is a A student-athlete who is entering his or her fourth or subsequent year of collegiate enrollment shall present a cumulative minimum grade point average (based upon a maximum of 4.0) that equals 100 percent (2.0) of the cumulative minimum grade point average 13

14 (2.0) required for graduation. At Wake Forest the minimum required G.P.A. after six semesters is a 1.90.? Credits Earned During Regular Academic Year vs. Summer Sessions The student-athlete shall earn at least 75 percent of the semester or quarter hours required for satisfactory progress during the regular academic year. The student-athlete shall earn no more than 25 percent of the semester or quarter hours required for satisfactory progress during the summer. A minimum of 6 hours per fall and spring semester is required to achieve a minimum of 18 combined during the fall and spring. Minimum Academic Requirements Grade Point Average Wake Forest University NCAA Wake Forest University Classes prior to 2002 (credits) Beginning with the class entering in 2002 (hours)? 1 36 credits 1.45 Entering 2 nd year hours 1.45? credits 1.60 Entering 3 rd year hours 1.60? credits 1.75 Entering 4 th year hours 1.75? 108 plus credits 1.90 Entering 5 th year hours 1.90? A cumulative and major A cumulative and major grade point average of grade point average of 2.00 is required for 2.00 is required for graduation. graduation. Students are responsible for knowing their academic standing at all times. Any student whose GPA falls below the required minimum shall have a grace period of one semester to raise the average to the required level. Students also have the option of attending summer school at Wake Forest in an effort to raise the average. For classes prior to the class of 2002: A minimum of 144 credits and a 2.0 GPA is mandatory in order to graduate. Of the 144 credits required for graduation, at least 72 must be completed at Wake Forest. For the class of 2002 and future classes: A minimum of 112 hours and a 2.0 GPA is mandatory in order to graduate. At least 56 of the 112 hours required for graduation must be completed at Wake Forest. 14

15 Grade Point Average Calculations With all the talk about GPA's, you may wish to calculate your own GPA. To do this, just divide the number of grade points earned by the number of hours attempted. Grade points are just grades translated into numbers. Wake Forest University has a 4 point scale, an A=4.00, A-=3.67, B+=3.33, B=3.00, B-=2.67, C+=2.33 C=2.00, C-=1.67, D+=1.33, D=1.00, and D-=0.67. No points are given for an I or F. An example of how to calculate your GPA is as follows: Course Hours Grade Grade Points Math hours C+= x 2.33 = 6.99 Biology hours D = x 1.00 = 4.00 English hours A-= x 3.67 = Spanish hours B = x 3.00 = hours You have attempted 14 hours and have earned 34 grade points. You divide 34 by 14 and find your GPA is You would be considered a student in "good standing." You may repeat a course in which you received a grade of a C- or lower. When you repeat a Wake Forest course in which you received a grade of C-, D+, D, D- or F, all grades will be shown on the transcript, but the course may be counted only one time for credit. For purposes of determining the grade point average, a course will be considered as attempted only once, and the grade points assigned will reflect the highest grade received. Permission to repeat a course with a grade of C- or lower must be first obtained from Student-Athlete Services. ACC Honor Roll The Honor Roll comprises those student-athletes who participated in a varsity-level sport and registered a grade point average of 3.0 or better for the full academic year. Drop/Add Procedures The last day to drop a class without receiving a grade of "F" may be found on the academic calendar 15

16 provided by the University. If you want to drop a class before this date, you must consult with the Registrar, your Faculty Advisor and Student-Athlete Services. If you drop a course after this date, you must consult your faculty advisor, your instructor, the Dean of your College, and Student-Athlete Services. You must obtain prior written approval from the appropriate Dean and obtain a permission form from Student-Athlete Services or you are subject to academic probation the following semester. Be careful when dropping courses that you do not fall below the NCAA's minimum course load requirement of 12 hours or credits per semester or violate the satisfactory-progress requirements (both of which are described on the next page). North Carolina residents are required to register for a minimum of 14 credits or 12 hours to establish eligibility for the North Carolina Legislative Tuition Grant. Because these requirements are necessary for you to maintain your athletic eligibility, Student-Athlete Services must be consulted and initial your change of schedule form before a class may be dropped. Declaring Your Major As a student-athlete, you are required to choose a major by the beginning of your fifth (5th) semester. After the beginning of your junior year, you may not switch from one major to another without prior approval of the departments concerned. Your course of study for the junior and senior years must include the minimum departmental requirements for your major in addition to any other courses selected by you and approved by your advisor. Probation Any student convicted of violating the University's Honor Code is ineligible to represent the University in any way until the suspension or probation period is completed and the student is returned to good standing. Dismissal If you are dismissed at the end of a term, your registration for the next term is cancelled and you become a non-student. You become ineligible for athletic participation at the time you are dismissed. Your dismissal may be appealed to the Committee on Academic Affairs through your Dean; however, the NCAA does not consider you eligible until you have been officially reinstated and allowed to register as a student. Grievance Procedures 16

17 A. Speak first with the head coach involved. Every effort should be made to work out any grievances at this level. B. If unsuccessful, seek out the Senior Associate Director of Athletics/Senior Women's Administrator. Be sure you have tried to resolve the problem with your coach because the first question asked of the student-athlete is whether the problem has been brought to the attention of the head coach. C. If the matter still remains unresolved; the Director of Athletics should be contacted directly by the student-athlete. It is hoped that all matters can be resolved in-house. However, should problems still exist, the following administrators outside the department may be contacted: 1. The Dean of Student Services 2. The Dean of the College 3. University Ombudsman Available to all Wake Forest athletes is our University Ombudsman Dr. Robert Beck. Dr. Beck acts as an intermediary for the student, as a final alternative to meeting with a coach or faculty member. The Ombudsman is an important and vital contact person to turn to with personal needs or problems. All conversations with Dr. Beck are confidential and separate from Academic or Department of Athletics personnel. Dr. Beck may be contacted at THE LEARNING ASSISTANCE CENTER (LAC) When you enter this program your major learning problems are assessed, then a learning program is designed to address your specific needs. This program s many services may include a motivation counselor, work on reading comprehension or computer assisted tutorials. Also available in the Learning Assistance Center is Psychology 100, Learning to Learn. This is a three (3) hour, pass/fail class covering academic learning skills. The Learning Assistance Center Office is located in Reynolda Hall. If more information is desired, call (336) WRITING CENTER The Writing Center is available to all students who wish to improve their writing effectiveness. There is often a misunderstanding concerning the Writing Center. Any student who would like to improve his/her writing skills may attend; however, if a student has been assigned a CC or composition condition, he/she will receive an Incomplete for the course. The student will have one semester in which to work in the Writing Center, revising the course work to the instructor s satisfaction. If the instructor is on leave the following term or has left the University, the director of the Writing Center will work with the instructor s chairperson or dean to appoint another member of the faculty to evaluate the student s revised work. If the student fails to work in the Writing Center, or fails to revise the work to the instructor s satisfaction, the grade will become an F automatically, unless some action is taken by the 17

18 instructor. If extenuating circumstances make it impossible for the student to make significant progress in a semester, the student may appeal to the Dean s office for an additional semester to work on removing the Incomplete grade. STUDENT- ATHLETE SERVICES The purpose of this program is to assist every student-athlete with graduating by coordinating academic support with the athletics program. The Student-Athlete Services Program tries not only to bridge the communication gap sometimes found between athletics and academics, but it also assists you in establishing a personal network of resources for career opportunities. This program was established to help you take advantage of every academic and athletic opportunity that Wake Forest offers. Student-Athlete Services counselors are not advisors. You are required to have a face-to-face meeting with your advisor in order to obtain your PIN number and to discuss your class schedule. Student- Athlete Services will review your schedule once you have met with your Faculty Advisor.? Tutorial Sessions Because of your dual responsibilities as both student and athlete, special tutoring is available to you. Within the Student-Athlete Services Program, both group and individual tutors are available. Every effort is made to obtain a special tutor for you if you need assistance in any subject that is not routinely covered in regular tutorial sessions. If you desire special assistance, please do it as early as possible. Student-Athlete Services provides tutoring to student-athletes at no cost provided that:? You have checked with your Head Coach.? You have regularly attended class. Student-Athlete Services will not provide tutors as a substitute for class attendance.? You have utilized the assistance associated with the class (e.g. help sessions, professors office hours) to the extent possible. Student-Athlete Services complies with all NCAA and WFU rules. Honor violations are a serious matter and will be dealt with immediately. TEXTBOOKS As part of your scholarship, the Department of Athletics may furnish you with textbooks that are required for your academic courses. To obtain your textbooks, you will be informed by Student- Athlete Services of the time and place for pickup on the two (2) days immediately preceding the semester. You must have a signed form if you do not pick your books up at these times. If you drop a course, return the book(s) with the receipt to the bookstore for a refund to the Athletic Dept. If you add a course, you must get a form permitting you to procure the requisite books from 18

19 Student-Athlete Services. If you are found to have purchased books for courses you are not registered for, the matter will be referred to the Dean of Student Services since it may be construed as an honor violation and also referred to the Athletics Compliance Office to investigate a possible NCAA violation. In addition, you are to be reminded that your scholarship cannot pay to replace any lost or stolen books, the cost to replace them is your responsibility. If books required by your professor cannot be found in the bookstore, money for the purchase of required textbooks or other printed material can be obtained from the Athletic Business Office after approval by Student-Athlete Services and the Athletics Compliance Office. At the end of each semester you must return your books immediately following your last exam. To return your books, go to the University Bookstore and identify yourself as a student-athlete. The value of your returned books will be credited to the athletic department s textbook scholarship account. Failure to do so will result in the loss of your book scholarship for the following semester. Juniors and seniors may keep textbooks in their majors and minors for use as future references. **Please remember that it is your responsibility to review the receipt after purchasing and returning your textbooks to make sure there are no problems. WAKE FOREST UNDERGRADUATE PLAN Each freshman student entering in the fall of 2003 has been issued an IBM ThinkPad computer as part of the Wake Forest Undergraduate Plan. This ThinkPad is the property of Wake Forest University. You will be responsible for ensuring that it is well cared for. In two years you will exchange it for a new model. The University will expect the returned ThinkPad to be in good and usable condition. Please refer to the Bulletin of Wake Forest University for answers to any questions about this plan and its policies. ATHLETIC ELIGIBILITY REQUIREMENTS To remain athletically eligible, it is important to protect your amateur athletic status. It is essential that you communicate with your Head Coach and/or the Athletics Compliance Office. The following are NCAA guidelines for maintaining your amateur status: You cannot, within your sport: 1. Accept payment or a promise of payments (in cash, prizes, gifts or travel) for participation in your sport. 2. Enter into an agreement of any kind to compete in professional athletics. You cannot negotiate a verbal or written professional contract. 19

20 3. Request that your name be put on a draft list for professional sports or try out during the academic year, inclusive of all vacations, with a professional sports organization. 4. Use your athletic skill for payment. You cannot be employed on a "fee for lesson" basis. 5. Play on any professional athletics team. 6. Have your athletically related financial aid determined by anyone other than the University. 7. Participate on teams other than those fielded by Wake Forest University during the academic year inclusive of all vacations. You cannot, in any sport: 1. Agree to have your picture or name used to promote a commercial product. 2. Accept such things as gifts, meals, and loans of cars or money from athletics interest groups or people within the athletics program at the University. 3. Be represented by an agent or organization to market your athletic skills or reputation. 4. Receive any benefit not available to other students at the University. 5. Participate in summer leagues not approved by the NCAA in the sports of men s and women s basketball and baseball. You must have written permission from the Director of Athletics to participate in Summer Leagues. 6. Play on an outside athletic team during the academic year, inclusive of all vacations, without receiving permission from the NCAA, your Head Coach, and the Faculty Athletics Representative. AGENTS To compete as a student-athlete, it is essential that you know the NCAA rules related to professional sports. Any violation of these rules could produce severe negative consequences for you and the University. For this reason, NCAA rules concerning agents and professional sports are explained during the compliance and eligibility meetings at the beginning of each academic year. You are fortunate to have available to you a Professional Sports Counseling Panel. This panel is composed of full-time faculty and staff members of Wake Forest. The purpose of this panel is to provide assistance and legal advice concerning agents contacting you for the purpose of representation in contract negotiations with professional sports teams. If you wish to consult with the Professional Sports Counseling Panel, contact the Athletics Compliance Office. ELIGIBILITY SQUAD MEETING Before the first day of practice, an eligibility squad meeting is held. You will be requested to complete and sign eligibility forms including a questionnaire and NCAA Student-Athlete and Drug Testing 20

21 Statements. At this time, rules and procedures are explained and any questions you may have concerning eligibility will be answered. Your status as a current student-athlete begins once you submit your eligibility forms for the present year. You cannot be certified to participate in intercollegiate athletics unless signed and completed NCAA/ACC Eligibility forms and a NCAA Student-Athlete Statement and Drug Testing Consent form are submitted. Your Head Coach is notified if your eligibility status changes or is in jeopardy. If you have any questions about your eligibility, you may contact the Athletics Compliance Office or Student-Athlete Services. ELIGIBILITY RULES To remain eligible to participate in intercollegiate athletics, the criteria specified below must be met.? Five-Year Rule You have five (5) calendar years in which to complete four (4) athletic seasons in a sport. The five (5) calendar year clock begins when you first register for 12 units or first compete at any two or four year collegiate institution. These years are continuous! You do not regain the time during which you are not enrolled in school. You may be granted an extra year of competition if you are ill or injured and meet the criteria of the NCAA for a medical hardship.? Twelve Unit Rule NCAA and Wake Forest University rules require that you must be a full-time student in order to participate. It must also be verified that you are registered and fees are paid for at least 12 units of work. You are ineligible to practice or compete during any time: 1. You are registered for less than 12 units, unless it is your final semester and you only need less than 12 in order to graduate; 2. your registration or admission is canceled; or 3. you withdraw from the University. 4. Changes in your enrollment. Changes in your enrollment (e.g., petitions to add/drop courses, late enrollment, instructor drops, etc.) should be submitted prior to the published deadlines to ensure that your records are accurate and complete. If you drop a course, it costs you credits toward graduation. You are not allowed to drop a class without discussing it with your Faculty Advisor, Student-Athlete Services and your Head Coach. This policy is designed to prevent you from making changes in your academic schedule that may jeopardize either academic or eligibility status. 21

22 SATISFACTORY PROGRESS RULE (See NCAA ACADEMIC ELIGIBILITY REQUIREMENTS) If you are "undecided" on a major, which is acceptable during your first four (4) semesters, you may earn hours in any courses which may be counted toward a degree at the University. However, you must declare a major no later than the beginning of your fifth (5th) semester. Once a major is declared, only courses counting toward your total credits needed for a degree may be used for eligibility purposes. The NCAA permits the following exceptions to the satisfactory progress rule: A. Missed term - A student-athlete may miss a complete term or consecutive terms during an academic year one time only if he/she fulfilled satisfactory requirements while enrolled, was eligible for enrollment during the absence and does not participate in outside competition when not in attendance at the University. B. Medical Absence - An exception may be granted only when circumstances, clearly supported by appropriate medical documentation, establish that a student-athlete is unable to attend the University as a full-time student as a result of an injury or illness involving the student-athlete or a member of his/her immediate family. Credits earned during this period may not be used in determining satisfactory progress. C. International Competition - Academic and enrollment waivers may be granted to studentathletes participating in Pan American, Olympic or World University Games. 22

23 YOUR PHYSICAL WELFARE SPORTS MEDICINE SERVICES MEDICAL CARE The Wake Forest University Department of Athletics is fortunate to have obtained the services of Team Physicians who have tremendous backgrounds in sports medicine. The Team Physician and Director of the Sports Medicine Program for Wake Forest University is Dr. David Martin. An extensive list of medical specialists has been assembled and will assist the Team Physician when necessary. Through the Team Physicians and the Athletic Training staff you are provided complete medical coverage for the treatment of sports related injuries and illnesses. If you are a walk-on student athlete, once you have been approved by your Head Coach and cleared to participate in intercollegiate athletics, you will receive the same Athletic Training Room services as any student-athlete. Physical Examinations The University and the NCAA require a medical physical for all incoming freshman, transfer students and first year participants prior to any athletic activity of any kind. University policy states that all students must obtain a medical physical prior to enrollment. Physical exams are performed by the Team Physician in the Athletic Training Room. During this exam, your state of health is determined by the Team Physician who then must certify you to practice and compete. If you miss the official sports physical you will not be allowed to participate in your sport until a make-up physical exam is scheduled and obtained. All necessary medical documentation and physical exam findings must be on file in the Athletic Training Room before the first practice session. All student-athletes must submit a completed annual medical history form prior to participation each academic year. No student-athlete may participate in any athletic activity until a satisfactory medical history form has been reviewed by the Sports Medicine staff and met the approval of the Team Physician. The Department of Athletics retains the right to require further medical examination based 23

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