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1 Town of Whitby Office of the Town Clerk 575 Rossland Road East, Whitby, ON L 1 N 2M8 March 3, 2016 Debi Wilcox, Regional Clerk Regional Municipality of Durham 605 Rossland Road East Whitby ON L 1 N 6A3 Re: Public Works Department Report, PW Community Waste Events Please be advised that at a meeting held on February 29, 2016, the Council of the Town of Whitby adopted the following recommendation: 1. That Report PW 8-16 be received as information; and, 2. That acopy of Public Works Department Report PW 6-16, regarding the "2016 Community Waste Events" be forwarded to the Region of Durham and the Area Municipalities. a;artment at Should you require further information, please do not hesitate to contact the Public Chris Harris Town Clerk Copy: M. de Rand, Director, Legislative Services/Clerk, Town of Ajax T. Gettinby, Chief Administrative Officer/Clerk, Township of Brock A. Greentree, Municipal Clerk, Municipality of Clarington S. Kran~ City Clerk, City of Oshawa D. Shields, City Clerk, City of Pickering N. Wellsbury, Municipal Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge S. Beale, Commissioner of Public Works Attach.

2 - ' r Town of Whitby Re port Report to: Operations Committee Date ofmeeting: February 22, 2016 Department: Public Works Department Report Number: PW 6-16 File Number(s): NIA Report Title: 2016 Community Waste Events 1. Recommendation: 1. That Report PW 8-16 be received as information; and. 2. That.a,c0py of Public W0rks-Department- Report PW 6-16, regarding the "2016 Community Waste Events" be forwarded to the Region of Durham and the Area Municipalities. 2. Executive Summary: Similar to previous years, the Public Works Department plans to co-host two (2) community waste related events with the Region of Durham in The first event is the Compost Giveaway, to be held on Saturday, May 7, The second event is the Household Hazardous Waste and Electronic Waste (E Waste) Drop-off Event to be held on Saturday, September 17, These events are held at the Town ofwhitby's Operations Centre, 333 McKinney Drive from 8:00 a.m. to 12:00 p.m., on their respective dates, rain or shine. 3. Origin: This Report PW 6-16, regarding the "2016 Community Waste Events" originates from within the Departmenl 4. Background: Each year the area municipalities and the Region of Durham jointly co-host a number of waste-related community events such as; the Compost Giveaway, Electronic Waste, and the Household Hazardous Waste Drop-off (refer to Attachment 1 ). Hosting these community waste events provides an opportunity for the Town and the Region to work together to jointly promote waste diversion Report to: Operations Committee Report number: PW 6-16 Page 1 of 4

3 '.' -:. and answer inquiries related to various programs such as green bin organics, blue box recycling, yard waste collection programs and special collections. Waste events hosted in Whitby have been very popular in the Region and attracts anywhere from 400 to 900 participants. At each of the community waste.events, the Town of Whitby and The Region of Durham's Waste Management Department work co-operative,y to put on successful events. The Town of Whitby provides the event location, staffing for site set-up and take down, traffic control and visitor assistance. The Town also coordinates community partnerships for the event with groups like the Salvation Anny. The Region of Durham provides support to the Town by coordinating the advertising and various hauling or contracted services for the events. The Region also provides staff on-site to sell blue boxes, green bins. backyard composters and replaces broken containers at no charge. 5. Discussion/0ptions: 5.1 Community Event Schedule: Community waste events are scheduled in consultation with the area municipalities and the Region of Durham in accordance to a Waste Event T-imetable. 'fhis schedule was created to ensure that events are equally distributed througt.loutitile Region.and-that each municipality has the opportunity to~participate. Events that are offered annually to municipalities include Compost Giv.eaways~ndrtheiElectromc Waste -collection Event. lhe~household Hairardous,waste '(t:f l-i!w) Collection Event is offered once every two years ( refer to Attachment 1 for a schedule of the community waste events in Durham). These community waste events serve as a means of instilling a positive envirorimental message within the community. These events also provide an oppof:tunftyjorthe Town and the Region to promote various waste reduction progr:am~and for residents to be more environmentally conscious by partici~atihg in these programs. The proposed 2016 dates for Whitby's events this year are as follows: Compost-.Giveaway Saturday May 7, 2016 Household,Hazar:dous Waste/E-Waste Collection Saturday September 17, 2016 Both events are held at the Town of Whitby's Operations Centre, 333 McKinney Drive from 8:00 a.m. to 12:00 p.m. rain or shine. The Department will have staff on hand at each event for traffic control and to help residents to load and unload vehicles or to answer any waste related questions. As with previous events, an open invitation will be extended to Mayor and Council to participate in these events. 5.2 Salvation Army Food Drive: Similar to previous years, the Town is planning to include a food drive at the community waste events for The Town has a long standing relationship Report to: Operations Committee Report number: PW 6-16 Page 2of 4

4 .., ; with the local Salvation Army Detachment which is also part of the United Way Organization. In previous years, the Salvation Army has been very grateful for the generosity received through these events. All food items collected in Whitby would be distributed to those in need within our community. 6. Public Communications/Plan: The Region of Durham creates the promotional advertisements for the community waste events. The events will be promoted in local newspapers and on the Region of Durham and the Town's websites. 7. Considerations: 7.1. Public The location of these events has been selected to ensure easy access by the Public Financial The total cost for the 2016 community waste events is projected to be $4,500 for staff time and has been included in the 2016 Public Works Operating budget Impact on and input from other Departments/Sources The Region of Durham has been consulted on these two (2) events Corporate and/or Department Strategic Priorities To build a strong, respectful Council team with a positive, shared vision and four-year action plan; to ensure all municipal affairs are conducted with professionalism and Integrity; and to enhance the transparency and accessibility of Town Hall and support effective public consultation and engagement To continue the Whitby tradition of responsible financial management and respect for taxpayers; and to understand the Importance of affordability to a healthy, balanced community To ensure Whitby is clearly seen by all stakeholders to be business- and investment-friendly and supportive: and to strive to continuously improve the effectiveness and efficiency of service delivery Report to: Operations Committee Report number. PW 6-16 Page 3 of 4

5 1.'. 8. Summary and Conclusion: The Public Works Department is planning to co-host two (2) community waste related events in 2016 in cooperation with the Region of Durham. The Compost Giveaway event is planned to be held on Saturday May 7, The Household Hazardous Waste and Electronic Waste Drop-off event will be held on Saturday September 17, These events will be held at the Town of Whitby's Operations Centre, 333 McKinney Drive from 8:00 a.m. to 12:00 p.m. on their respective scheduled dates, rain or shine. Non-perishables food donations will be collected for the local Salvation Army food drive. 9. Attachments: Attachment 1 - Community Waste Events in Durham Region. For further information contact: Bradley Brooks, Superintendent of Solid Waste, x3544 Lisamaria Akeson, Solid Waste Analyst, x3511 Administrative Officer, x Report to: Operations Committee Report number: PW 6-16 Page 4of 4

6 -. Attachment No. 1 Community Events Compost Give-away 2016 Town of Ajax Saturday, April 16 Ajax Operations Centre 800 Salem Road North, Ajax Municipality of Clarington Saturday, April 23 Clarington Operations Depot 178 Dartlngton-Clarke Town line Road, Bowman ville Township of Brock Saturday, April 23 Beaverton Community Centre 176 Main Street West. Beaverton City of Oshawa Saturday, April 30 Lakeview Park (Parking Lot) Kluane Avenue, Oshawa Town of Whitby Saturday, May 7 Whitby Operation Centre 333 McKinney Drive, Whitby City of Pickering Saturday, May 7 Pickering Recreation Complex 1867 Vallev Farm Road, Pickering Township of Scugog Saturday, May 14 Scugog Community Centre 1655 Reach Street, Port Perry Township of Uxbridge Saturday, May 28 Uxbridge Arena and Recreation Centre 291 Brock Street West, Uxbridge 1

7 6 - Waste Electrical and Electronic Equipment (WEEE) Collection Events Town of-ajax Saturday, April 16 Ajax Operation Centre 800 Salem RoadiNorth, Ajax Township of Uxbridge Saturday, June 18 Uxbridge Senior Centre 75 Marietta Street, Uxbridae Township of Br.ock Saturday, June 25 Beaverton Community Centre 176:"Main Street West, Beaverton Town of Whitby Saturday, September 17 Whitby Operations.Centre 333 McKinney Drive, Whitby Municipality ofclarington Saturday, September 24 Clarington Operation Depot 178 Darlington-Clarke Townline Road, Bowman ville City of Oshawa Saturday, September 24 Lakeview Park ( Parking Lot) Kluane Avenue, Oshawa Township of Scugog Saturday, October 22 Municip~I Boat Launch 2 Old Rall Lane, Port Perrv City of Pickering Saturday, October 22 Pickering Recreation Complex 1867 Vallev Farm Road, Pickerlna 2

8 Municipal Hazardous or Special Waste (MHSW) Collection Events Town of Ajax Saturday, April 16 Ajax Operations Centre 800 Salem Road North, Aiax Township of Uxbridge Saturday, June 18 Uxbridge Senior Centre 75 Marietta Street, Uxbridge Town ofwhitby Saturday, September 17 Whitby Operation Centre 333 McKinney Drive, Whitby Municipality of Clarington Saturday, September 24 Clarington Operations Depot 178 Dar1ington-Clarke Townline Road Bowmanvllle I Dates and locations are subject to change without notice. 3

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