2009 AUDIT WORKSHOP. PRE PACKET INFORMATION Including the PRELIMINARY AGENDA

Transcription

1 2009 AUDIT WORKSHOP PRE PACKET INFORMATION Including the PRELIMINARY AGENDA January 4-7, 2009 TEMPE, AZ The IFTA and IRP Audit Committees invite you to this special workshop. Some of the topics scheduled to be discussed include: Auditor *new* History of IFTA / IRP Auditor Safety IRP Training Manual PA Fraud Case In addition, the Concurrent Breakouts will be: GPS Info and Auditing Audit Planning Hodge Podge Fuel Issues

2 Saturday, Jan. 3 Monday, Jan. 5 2:00-5:00 p.m. Workshop On-Site Check In Sunday, Jan. 4 7:00 a.m. 5:00 p.m. Workshop On-Site Check In 7:00 a.m. - 8:30 a.m. Continental Breakfast 8:30 a.m. - 12:00 p.m. CONCURRENT SESSIONS BEGIN Auditor 101 AnnMarie Chamberlain (MA), IFTA Audit Committee Chair Mark Byrne (NE) Gerald Jackson (WY) Managing for Compliance Bill Cullen (AZ) Thom Rabaglia (WI) Bobbie Keller (ND) Dan Young (MT) Dawn Lietz (NV) Audrey Martel (NH) Auditor 301 Chris Turnwall (SD), IRP Audit Committee Chair Joel Foreman (NE) Carla Pape (ID) Thom Rabaglia (WI) 12:00 p.m. - 1:30 p.m. Lunch - On Your Own 1:30 p.m. - 5:00 p.m. CONCURRENT SESSIONS CONCLUDE 5:00 p.m. Daily Critique Form 5:00 p.m. - 6:00 p.m. Presenters Meeting All Presenters Required to Attend 11th Annual IFTA / IRP Audit Workshop 7:00 a.m. 5:00 p.m. Workshop On-Site Check In 7:00 a.m. - 8:00 a.m. Continental Breakfast 8:00 a.m. - 12:00 p.m. GENERAL SESSIONS BEGIN Welcome and House-Keeping Team Building Debora Meise () Joelle Ward (IRP, Inc.) History of IFTA and IRP Gary Bennion (Con-Way, Inc.), IFTA Industry Advisory Committee Chair Rick LaRose (CT) 9:45 a.m. - 10:15 a.m. Morning Break - Provided Auditor Safety Tempe Police Department Representative 11:30 a.m. - 1:30 p.m. Conferee Lunch Buffet - Provided 1:30 p.m. - 3:00 p.m. BREAKOUT SESSIONS BEGIN Breakout Session #1 GPS Information and Auditing Hoa Quach (AB) Sandy Johnson (Total Trucking) Breakout Session #2 Audit Planning Mr. Bennion, Mr. Jackson, Mr. Byrne, Leroy Johnson (SC) Breakout Session #3 Hodge Podge Ms. Lietz, Ms. Martel, Rich Wagner (KY) Breakout Session #4 Fuel Issues Vicki Haydon (AR), Gene Hall (VA), William Cullen (AZ) and Drake Israel (IL) Page 2

3 Monday, Jan. 5 Tuesday, Jan. 6 3:00 p.m. - 3:30 p.m. Afternoon Break - Provided 3:30 p.m. - 5:00 p.m. BREAKOUT SESSIONS CONTINUE 5:00 p.m. Daily Critique Form Tuesday, Jan. 6 7:00 a.m. 5:00 p.m. Workshop On-Site Assistance 7:00 a.m. - 8:00 a.m. Continental Breakfast 8:00 a.m. - 9:30 a.m. BREAKOUT SESSIONS CONTINUE Breakout Session #1 GPS Information and Auditing Mr. Quach and Ms. Johnson Breakout Session #2 Audit Planning Mr. Bennion, Mr. Jackson, Mr. Byrne, Mr. Johnson Breakout Session #3 Hodge Podge Ms. Lietz, Mr. Martel, Mr. Wagner Breakout Session #4 Fuel Issues Ms. Haydon, Mr. Hall, Mr. Cullen and Mr. Israel 9:30 a.m. - 10:00 a.m. Morning Break - Provided 1:30 p.m. - 5:00 p.m. GENERAL SESSIONS RESUME Breakout Review and Wrap Up Breakout Coordinators IFTA Survey Update - Part II Commissioners Survey Mr. LaRose 3:00 p.m. - 3:30 p.m. Afternoon Break - Provided PA Fraud Case Mike Carmel (PA) IRP Training Manual Diane Robichaud-Cormier (NB) Subcommittee Representatives Clearinghouse and Websites IFTA Clearinghouse / Website Jason DeGraf () Tom King () IRP Clearinghouse / Website Ms. Turnwall 5:00 p.m. Daily Critique Form 10:00 a.m. - 11:30 a.m. BREAKOUT SESSIONS CONCLUDE 11:30 a.m. - 1:30 p.m. Conferee Lunch Buffet - Provided 11th Annual IFTA / IRP Audit Workshop Page 3

4 Wednesday, Jan. 7 Thursday, Jan. 8 7:00 a.m. 5:00 p.m. Workshop On-Site Assistance 7:00 a.m. - 8:30 a.m. Breakfast Buffet 8:30 a.m. - 12:30 p.m. GENERAL SESSIONS RESUME Joint Audit Subcommittee Pre-audit Planning Travel Coordination GPS Data / Distance Software Learning Curves Mr. Rabaglia, Mr. LaRose, Ms. Lietz, David Nicholson (NC), Jeff Hood (IN), Mr. Byrne 10:00 a.m. - 10:30 a.m. Morning Beverage Break - Provided 8:00 a.m. - 5:00 p.m. IFTA Audit Committee Meeting Ms. Chamberlain 8:00 a.m. - 5:00 p.m. IRP Audit Committee Meeting Ms. Turnwall 8:00 a.m. - 5:00 p.m. Industry Advisory Committee Meeting Mr. Bennion Join Audit Subcommittee Discussion Continuations Town Hall Meeting Mr. LaRose and Mr. Rabaglia Closing and Recognitions 12:30 p.m. - 2:00 p.m. Lunch - On Your Own Workshop Wrap Up Daily Critique Form 3:30 p.m. - 5:00 p.m. Joint IFTA / IRP Audit Committee Open Meeting 11th Annual IFTA / IRP Audit Workshop Page 4

5 CERTIFICATION INTERNATIONAL FUEL TAX ASSOCIATION, INC. 912 W. Chandler Blvd., B-7 Chandler, AZ / FAX Manages The International Fuel Tax Agreement The IFTA / IRP Audit Workshop is a viable source for accredited education. Attendees wishing to receive credit for their time spent in the Workshop can receive, upon completion of the Workshop, a letter from certifying the number of agenda hours as outlined by the agenda. Currently, the Preliminary Agenda for the 2009 IFTA / IRP Audit Workshop provides for twenty-four (24) hours of education / training. This is inclusive of 11 hours of general session and 13 hours in breakout sessions. cannot certify any attendee s complete participation, but will provide written confirmation of the agenda hours upon request. If you have any questions regarding this service, please contact Tammy Trinker, Events Coordinator, at Thank you, Lonette L. Turner Executive Director

6 Mission Palms 60 East Fifth Street Tempe, Arizona Website HOTEL RESERVATIONS RESERVATIONS: Call (800) or (480) To secure the group rate, identify yourself as being with the International Fuel Tax Association (IFTA) Audit Workshop Group rate applicable 3 days pre and 3 days post meeting dates based upon availability Deadline to reserve hotel accommodations is December 4, 2008!!WARNING! PLEASE READ!WARNING! WARNING! Make your hotel reservations ASAP to secure your accommodations. cannot accommodate attendees unable to secure hotel accommodations if the room block has been met or the deadline to reserve a hotel room has passed. Reservations may be canceled up to 72 hrs prior to your arrival ATTENTION ATTENDEES OF THE AUDITOR 301 COURSE Please Chris Turnwall (SD) at chris.turnwall@state.sd.us with discussion topics that interest you. Additionally, please include questions that answer how does your jurisdiction deal with and what does that paper work look like? Please include worksheet samples with you use for different or unusual situations so that they can be shared with the other participants

7 HOTEL STATS HOTEL FEATURES HOTEL STATS: 10 minutes from Phoenix Sky Harbor International Airport (PHX) Valet parking service at the front entry of the hotel Self parking garage service on right just past hotel s main entrance Airport transportation available between 5:30 a.m. and 10:30 p.m. Check-in time is 3:00 p.m. and Check-out time is 12:00 p.m. Variety of spacious guestroom accommodation styles including Standard Rooms with King or Double beds Suite Floor Plans with additional Living Room area HOTEL FEATURES: Mission Grille offers an elegant ambiance with exceptional regional cuisine. Harry s Lounge sets the tone in the late afternoon and evening. Workout Facility access between the hours of 6:00 a.m. to 10:00 p.m. Outdoor pool Upscale lodging in a small college town setting In-room High Speed Wireless Internet Connection MEETING ATTIRE Dress for the meeting will be casual. Keep in mind that climate controls for meeting rooms can vary from very cool to mildly warm. All provisions will be taken to make your stay comfortable.

8 ATTENDEE COSTS REGISTRATION FEES Members Cash, Check, or Credit $350 General Public and Industry Representatives Cash, Check or Credit $400 Exhibitors Welcome Cash, Check, or Credit $650 HOTEL FEES Room Rates $ Local Per Diem Rate Honored Single or Double Occupancy Hotel Hospitality Fee $9.75 In addition to the room rate State and Local Taxes 12.07% In addition to the room rate TO REGISTER On Line Registration Available All attendees can access the web site beginning October 6th to register for this workshop quickly and efficiently. NOTE If you have a jurisdiction ID and password for the web site, log in before starting the registration process. When you click on the provided link to register, the required fields will automatically be completed for you. Simply review the completed form for accuracy, check the appropriate registration fee box, and submit the registration form. LOCAL ATTRACTIONS Unplanned Events that are Fun on Your Own for additional area attractions, visit Mars Space Flight Facility Location: 201 E. Orange Street Moeur Building, Room 131 (480) Hours of Operation: Mon - Fri 9:00 a.m. - 5:00 p.m Sports Fiesta Bowl Jan. University of Phx Stadium Phoenix Coyotes vs. Chicago Blackhawks Jan. 7:00 p.m., Jobing.com Arena vs. Tampa Bay Lightning Jan. 7:00 p.m., Jobing.com Arena Venues AMA Supercross Jan. Chase Field Phoenix Suns vs. Indiana Pacers Jan. 7:00 p.m., US Airways Center vs. Dallas Mavericks Jan. 7:00 p.m., US Airways Center