Athletic Department: Policy and Procedure Manual

Transcription

1 Pace University Athletics Department Policies and Procedures Manual 1 Athletic Department: Policy and Procedure Manual Pace University Effective September 1, 2017

2 Pace University Athletics Department Policies and Procedures Manual 2 TABLE OF CONTENTS INTERCOLLEGIATE ATHLETIC DEPARTMENT 5 MISSION STATEMENT PRINCIPLES ATHLETIC GOVERNANCE 6 FACULTY ATHLETIC REPRESENTATIVE TITLE IX STUDENT ATHLETE ADVISORY COMMITTEE (SAAC) ATHLETIC DEPARTMENT ORGANIZATIONAL CHART ADMINISTRATION 12 GENERAL SPORTSMANSHIP/ETHICAL CONDUCT NCAA VIOLATIONS DRUG/ALCOHOL/TOBACCO DEPARTMENT OFFICE HOURS TELEPHONE/COMPUTER SERVICES CONTACTING OTHER UNIVERSITY OFFICES CONTACTING THE NCAA BUSINESS OFFICE 17 BUSINESS MANAGER GENERAL BUDGET TRAVEL PROCUREMENT TICKETS PERSONNEL 22 EMPLOYEE/ EMPLOYMENT OVERVIEW COMPLIANCE 23 NCAA ELIGIBILITY CENTER NCAA AMATEURISM CERTIFICATION REQUIRMENTS FOR ATHLETE ELIGIBILITY ACADEMIC REQUIRMENTS FOR RETURNING STUDENT-ATHLETES STUDENT-ATHLETE CERTIFICATION PROCESS RENEWALS/NON RENEWALS FOR RETURNING STUDENT-ATHLETES NATIONAL LETTER OF INTENT/WRITTEN OFFER OF ATHLETIC AID STUDENT ATHLETES WHO QUIT/DISMISSED/CUT ATHLETES GRANT-IN-AID AGREEMENTS SUMMER 1: ATHLETICS AID POLICY MISSED CLASS TIME SPORTS WAGERING TEAM MANAGERS

3 Pace University Athletics Department Policies and Procedures Manual 3 RECRUITING BASICS RECRUITING CERTIFICATION RECRUITING OFFICIAL/UNOFFICIAL VISITS/STUDENT HOSTS ON-CAMPUS TRYOUTS PERMISSION TO CONTACT RELEASE POLICY AWARDS ACADEMIC SERVICES 39 STUDENT-ATHLETE ACADEMIC SERVICES OPERATIONS 40 CONTRACTS/OUT OF CONFERENCE CONTESTS/ROUTING FORM OFFICIALS CONTEST CHANGES/CANCELLATIONS PRIORITY FACILITY SCHEDULES PRACTICE SCHEDULING SPECIAL EVENTS SCHEDULING CAMPS AND CLINICS EQUIPMENT/WEIGHT ROOMS EQUIPMENT PROBLEMS INVENTORY/DISTRIBUTION STUDENT-ATHLETE RESPONSIBILITIES LAUNDRY GUIDELINES PRACTICE GEAR GAME UNIFORMS INCLEMENT PRACTICE WEATHER PROCEDURES MEDIA RELATIONS 46 DEPARTMENT OVERVIEW RESPONSIBILITIES PRESS RELEASES INTERVIEWS PUBLICITY MATERIALS EVENTS EXTERNAL OPERATIONS 50 FUNCTION WEBSITE/TEAM STORE LICENSING PROGRAM SPONSORSHIP PROGRAM TEAM PROMOTIONAL ACTIVITIES SOCIAL MEDIA POLICY DEVELOPMENT/FUNDRAISING/PARTICIPATION COMMUNITY SERVICE SPORTS MEDICINE 55 PARTICIPATION IN INTERCOLLEGIATE ATHLETICS

4 Pace University Athletics Department Policies and Procedures Manual 4 ATHLETIC TRAINING ROOM ATHLETE EXPECTATIONS TRAINING ROOM CONDUCT INJURED/ILL ATHLETES REHABILITATION TREATMENT RETURN TO PLAY CONCUSSION MANAGEMENT DRUG/ALCOHOL/TOBACCO POLICY APPENDIX 60 A. SUMMER 1/INTERSESSION ATHLETIC AID REQUEST FORM 61 B. VOLUNTARY QUIT FORM 62 C. OFFICIAL VISIT FORMS 63 D. INSTITUTIONAL DOCUMENTATIION OF UNOFFICIAL VISIT FORM 68 E. ON-CAMPUS TRYOUTS 69 F. SCHEDULE ROUTING FORM 73 G. EQUIPMENT NEEDS FORM 75 H. STUDENT-ATHLETE CODE OF CONDUCT 76 I. TRIP REQUEST FORM (PACE TRANSPORTION FORM) 78 J. LOANER VEHICLE REQUEST FROM (PACE TRANSPORTATION FORM) 79 K. SOCIAL MEDIA PLATFORM REQUEST FORM 80 L. SOCIAL MEDIA REGISTRATION FORM 81 M. COMMUNITY SERVICE FORM 82 N. ATHLETICS FINANCIAL AID APPEAL PROCESS 83

5 Pace University Athletics Department Policies and Procedures Manual Mission Statement INTERCOLLEGIATE ATHLETIC DEPARTMENT The mission of intercollegiate athletics at Pace University is to support the greater mission and strategic plan of the University in general by providing opportunities for students to participate in intercollegiate athletic programs as a supplement to their academic experience at the University. The intercollegiate athletics program also has an important role in enriching the quality of life at the University and surrounding community, and to be a source of pride for the University among students, faculty and staff, alumni, and other citizens of the state and nation. 1.2 The intercollegiate athletics program at Pace University expects to fulfill its mission responsibilities through the following guiding principles: Operating within the rules of the NCAA, the intercollegiate athletics conference of current membership and all academic and business policies and procedures of the University. The principle of academic integrity will continue to be applied to athletic programming decisions in order to ensure that the educational values, practices and mission of Pace University determine the standards by which the intercollegiate athletic program is conducted. To recruit student/athletes who have the ability to excel in the classroom at a higher level than that of the general student body. To seek competitive athletic excellence in the NCAA Division II, consistent with the philosophy/mission statement of NCAA Manual bylaw Enforcing standards of social conduct and sportsmanship such as respect, citizenship, civility and honesty established to govern the conduct of intercollegiate athletics. Provide opportunities for student-athletes to foster a better understanding of critical social issues, to improve their personal communication skills and to develop leadership qualities that will enhance their capacity to serve as leaders while conforming to the Life in the Balance philosophy of Division II standards. Be a vehicle to create positive public relations and visibility for the entire University. To provide a continuous program of university/community relations designed to emphasize the educational values of competitive sports as integral parts of the education curriculum To maintain a strong commitment to the principles of diversity and equity and to the welfare of the student-athlete. Pace University will comply with gender equity regulations and affirmative action goals in such areas as hiring, promotion, training, and general work environment.

6 Pace University Athletics Department Policies and Procedures Manual 6 ATHLETICS GOVERNANCE The Athletic Department is a functional area within the Westchester campus of Pace University and reports to the Senior Vice President/Chief Operating Officer of the Pace University Westchester campus. The department is run by the Director of Athletics in concert with the Athletic Advisory Committee (AAC), made up of the Associate AD for Operations, the Associate AD for Student Success and Services, the Associate AD for External Operations, the Assistant AD for Compliance, and the Assistant AD for Sports Medicine. 2.1 Pace University Faculty Athletic Representative Overview NCAA Bylaw states a faculty athletics representative is a member of an institution s faculty or administrative staff holding faculty rank, who is designated by the institution s chief executive officer or other appropriate entity to represent the institution and its faculty in the institution and its faculty in the institution s relationships with the NCAA and conference. The role of the faculty athletics representative is both important and multifaceted at each of our conference member institutions. While the chief executive officer must be the central figure in ensuring institutional control of the intercollegiate athletics program, the faculty athletics representative is an essential partner of the chief executive officer in protecting the centrality of the academic enterprise at the institution. The working relationship between the chief executive officer and the faculty athletics representative is a critically important determinant of the effectiveness of the faculty athletics representative in contributing to the oversight of the athletics program. The basis of this relationship should be a model of institutional control in which significant responsibilities for administration and oversight are assigned to the faculty athletics representative, as well as to the athletics director In this day and age it is important for each institution to recognize that the FAR position has become a fundamental administrative assignment that is a departure from the traditional committee assignments assumed by faculty members. Additionally, as each institution struggles to define the role as it pertains to their own specific situation, it is important to communicate throughout campus what those duties entail. Pace FAR: Professor Margaret Fitzgerald Phone: (914) mfitzgerald@pace.edu 2.2 Title IX of the Civil Rights Act was enacted on June 23, It states: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance Title IX applies to an entire school or institution if any part of that school receives federal funds. Regulations to the legislation require all universities receiving federal funds to perform self-evaluations of whether they offer equal opportunities based on sex and to provide written assurances to the Department of Education that the institution is in compliance for the period that the federally funded equipment or facilities remain in use.

7 Pace University Athletics Department Policies and Procedures Manual 7 Specifically, to the athletic programs, the Department of Education evaluates the following factors to determine whether equal treatment exists Whether the selection of sports and levels of competition effectively accommodate the interests and abilities of members of both sexes. The provision of equipment and supplies. Scheduling of games and practice times. Travel and per diem allowance. Opportunity to receive coaching and academic tutoring on mathematics only. Assignment and compensation of coaches and tutors. Provision of locker rooms, practice and competitive facilities. Provision of medical and training facilities and services. Provision of housing and dining facilities and services. Publicity. Title IX regulations have been challenged and amended to provide greater flexibility in the equal opportunities for both sexes alike. Some particular organizations such as; social fraternities and sororities, as well as specific youth clubs (Girls Scouts/Boy Scouts) are exempt from title IX. Pace University Title IX Coordinator/Affirmative Action Officer Lisa Miles 163 William St., 10 th Floor, Rm New York, NY Phone: (914) amiles@pace.edu 2.3 Student Athlete Advisory Committee (SAAC) The Student Athletic Advisory Committee (SAAC) consists of student-athletes from each team. SAAC is comprised of 12 Executive Board Members and 2 Representatives from each team that must be present at each meeting. The Athletic Department at Pace University supports SAAC and encourages its promotion and participation by student-athletes. Promote communications between athletic administration and student-athletes. Provide feedback and insight into athletic department issues. Generate a student-athlete voice within the campus athletics department formulation of policies. Build a sense of community within the athletics program involving all athletic teams. Solicit student-athlete responses to proposed conference and NCAA legislation. Organize community service efforts. Create a vehicle for student-athlete representation on campus-wide committees. Promote a positive student-athlete image on-campus. Raise funds for the Make-A-Wish Foundation( The chosen philanthropy for Division II) 2.4 Athletic Department Organizational Chart Please locate organizational charts on the following pages.

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12 Pace University Athletics Department Policies and Procedures Manual General Policies and Procedures ADMINISTRATION The Athletic Department, consistent with policies set forth by Pace, is an equal opportunity employer. No person may be discriminated against on the basis of race, color, religion, sex, national origin, age, sexual orientation or condition of handicap in employment, training, promotion, demotion, transfer or separation from employment. 3.2 Sportsmanship and Ethical Conduct Intercollegiate athletic departments have come under intense scrutiny in recent years from various areas, such as the news media, university administrations, and the NCAA and student groups. Because of the high degree of visibility inherent in athletics, employees are expected to act with the utmost judgment, discretion, and integrity at all times. The following guidelines should be used to define proper departmental behavior. Violations of these guidelines will not be tolerated and will meet with sanctions deemed appropriate by the President and Director of Athletics. An employee will not seek or accept any personal advantage which might reasonably be interpreted as an attempt to influence his conduct in the performance of his duties. Such personal advantage may take the form of gifts, personal loans, advances or accommodations (financial or otherwise), not available to others on similar terms. An employee will not engage in activities inside or outside his employment which conflict with job performance, or which might reasonably be considered to conflict with obligations to the Athletic Department. Athletic Department personnel are expected to fulfill all personal financial obligations. The Athletic Department is not to be placed in the position of acting as a collection agency or of determining the validity of contested debts. All employees are to exercise discretion in the use of property, manpower and funds entrusted to them. These resources are to be used only for officially approved Athletic Department activities. Athletic Department employees are encouraged to try to improve their performance, to find more efficient ways of accomplishing designated tasks and to utilize opportunities to increase work related knowledge and skills in an effort to improve themselves personally and the Athletic Department. The Athletic Department will not tolerate inappropriate comments or language regarding gender, race, ethnicity, sexual orientation or religion. Employees who have been victim to, or who have observed, these types of comments or language should take the following actions: Immediately inform the individual concerned that he/she is offended by this type of behavior/statement and would appreciate it if they would stop; and, if the inappropriate behavior continues, - contact the Director of Athletics and/or the Dean of Students so that they can deal with the situation accordingly. Consistent with Article 2 of the constitution of the NCAA, it is Pace University s responsibility to establish policies for sportsmanship and ethical conduct in intercollegiate athletics consistent with the educational mission and goals of our institution.

13 Pace University Athletics Department Policies and Procedures Manual 13 In order for intercollegiate athletics to promote the character development of participants, enhance the integrity of higher education and to promote the civility in society, student-athletes, coaches, and all others associated with the athletic programs and events should adhere to such fundamental values as respect, fairness, civility, honesty, and responsibility In keeping with the terms and conditions of their contract all coaching staff members are expected to adhere to the above fundamental values and to develop these characteristics within their team members. Coaches should oversee their team s activities to assure that sportsmanship and ethical conduct are exercised in practice every day. Please remember the important example that the coach plays in sportsmanship and ethical conduct as you make decisions and lead you team throughout the year. 3.3 NCAA Violations Investigating and Reporting Secondary Violations Pace University encourages all individuals who have knowledge of a possible NCAA rules violation to report it to the Director of Athletics or the Assistant Director of Athletics for Compliance. If a coach or administrator discovers a possible violation or if a possible violation is reported to them, the coach or administrator shall notify either the Director of Athletics or the Assistant Director of Athletics for Compliance of the alleged violation. The Director of Athletics and the Assistant Director of Athletics for Compliance will determine if the alleged violation is considered to be secondary or major. If the alleged violation is secondary, the Director of Athletics and Assistant Director of Athletics for Compliance will conduct an investigation. If a violation is found to have occurred, the Director of Athletics and/or the Assistant Director of Athletics for Compliance will upload all relevant information surrounding the violation to the NCAA s Request/Self-Reports Online (RSRO) system which requires signatures from the Assistant Director of Athletics for Compliance, Faculty Athletics Representative, and the Northeast-10 Conference office before it can be submitted to the NCAA. The Director of Athletics and the Assistant Director of Athletics will notify all the appropriate parties of the findings of both the Northeast-10 Conference and the NCAA. The Director of Athletics and the Assistant Director of Athletics for Compliance will implement any penalties or corrective action which is included in the initial upload to RSRO.

14 Pace University Athletics Department Policies and Procedures Manual 14 Investigating and Reporting Major Violations Pace University encourages all individuals who have knowledge of a possible NCAA rules violation to report it to the Director of Athletics or the Assistant Director of Athletics for Compliance. If a coach or administrator discovers a possible violation or if a possible violation is reported to them, the coach or administrator shall notify either the Director of Athletics or the Assistant Director of Athletics for Compliance of the alleged violation. The Director of Athletics and the Assistant Director of Athletics will determine if the alleged violation is considered secondary or major. If the alleged violation is major, the Director of Athletics and the Assistant Director of Athletics for Compliance will meet with the University General Counsel and the Faculty Athletics Representative to determine the steps necessary to investigate the allegation, including reviewing documents and conducting interviews as necessary. The Director of Athletics will report directly to the President on the progress of the investigation and the findings. If a violation is found to have occurred, the Director of Athletics and/or the Assistant Director of Athletics for Compliance will upload all relevant information surrounding the violation to the NCAA s Request/Self-Reports Online (RSRO) system which requires signatures from the Assistant Director of Athletics for Compliance, Faculty Athletics Representative, and the Northeast-10 Conference office before it can be submitted to the NCAA. The Director of Athletics and the Assistant Director of Athletics will notify all the appropriate parties of the findings of both the Northeast-10 Conference and the NCAA. The Director of Athletics and the Assistant Director of Athletics for Compliance will implement any penalties or corrective action which is included in the initial upload to RSRO. Reporting Violations of Other Institutions If a coach or administrator discovers a possible violation, or if a possible violation is reported to them about another institution, the coach or administrator shall notify either the Director of Athletics or the Assistant Director of Athletics for Compliance of the alleged violation. If the Director of Athletics and the Assistant Director of Athletics for Compliance believe that a violation occurred, the Assistant Director of Athletics for Compliance will contact that institution s athletic conference and/or the NCAA office to inform them of the possible violation. 3.4 Drug/Alcohol/Tobacco Use Per NCAA Bylaw The consumption of alcohol or the use of tobacco products in the presence of studentathletes is considered inappropriate and is prohibited. The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers, managers, and game officials) in all sports during practice and competition. Uniform

15 Pace University Athletics Department Policies and Procedures Manual 15 penalties (as determined by the applicable rules-making committees and sports committees with rules-making responsibilities) shall be established for such use. 3.5 Department Office Hours Regular office hours for Athletic Department employees are Monday through Friday 9:00AM to 5:00PM with one hour for lunch. These hours may be adjusted by the individual s supervisor to accommodate the staffing requirements of the department. Any hours not worked for whatever reason, (illness, vacation, military leave, etc.) must be reported via to the individual s supervisor and noted on their timesheet. Except in emergencies, employees may not leave their job assignments during work hours without permission from their supervisor. It is expected that all vacation/deviations from the 9-5 M- F work schedule will be requested in writing and approved up front by your supervisor. 3.6 Telephone/ Computer Services Athletic Department telephones are to be used for business purposes only. Employees are encouraged to keep all personal phone calls to a minimum. The use of Athletic Department telephones for long distance personal calls is prohibited, as are long distance calls by student- athletes. The use of long distance telephone service at the Athletic Department s expense by a student-athlete is an NCAA violation and will result in sanctions levied against the Athletic Department and all responsible parties. It is the responsibility of the head coach to insure that no such violation takes place. Employees are instructed to reject all collect telephone calls. Cellular phones are issued to staff members whom the Athletic Department determines require them to effectively perform their duties. The staff member is responsible for phone charges above and beyond the agreed-to plan amount. Non-payment of excess charges by the staff member may result in the termination of cellular phone privileges. These regulations are not to be violated. Any misuse of Athletics telephone equipment may result in the revocation of long-distance telephone privileges, a demand for restitution and additional disciplinary actions if warranted. Contact the Director of Media Relations/Communication via for the following issues: Computer and Accounts Issues Voice Mail and Phone Service Disruption Land Fax Issues Any other technology-related issues 3.7 Contacting Other University Offices and Instructors Coaches are assigned an admissions liaison for their sport and should direct all admissions questions thru the designated representative. Each year coaches will be provided with an updated list of liaisons. Please note that your liaison may change from year to year based on staffing levels of the admissions department. The office of Financial Aid has designated one staff member to work with the athletic coaches and staff. All financial aid questions should be directed thru the financial aid liaison. Please understand that with the concept of shared responsibility, it may take a couple of days to get an answer to a question.

16 Pace University Athletics Department Policies and Procedures Manual 16 Due to changes in curriculum, pre-requisites, and course descriptions, coaches should NOT advise students in regards to classes, including intersession and/or summer school options. Further, coaches are not permitted to be present during Academic Advising sessions between a student-athlete and his or her advisor. If a student-athlete comes to a head coach about a grade problem in a class, the coach should direct the student-athlete to the instructor or the Faculty Athletics Representative (FAR). At no time shall a member of the coaching staff contact an instructor. 3.8 Contacting the NCAA The following people are listed as the contact people for the NCAA: Stephen Friedman, Margaret Fitzgerald, Mark Brown, Matt Anthony and Michael Winn. If you need to contact the NCAA, please see one of the people listed above.

17 Pace University Athletics Department Policies and Procedures Manual Business Manager BUSINESS OFFICE The Athletics Business Manager is responsible for all fiscal transactions. This includes submission of the annual budget, the processing of all Human Resource paperwork, the completion of all travel reimbursements, A/P invoices and other paperwork that impacts budgets. The Business Manager will be responsible for the internal posting and external (BANNER) reconciliation along with the monthly distribution of budget status reports to department head no later than the 10th of each month. All requests to utilize University resources must be requested in advance to ensure that those resources are available and the utilization of said resources is appropriate given our various established guidelines. 4.2 General General office supplies for office use are to be ordered through the Business Manager. Anything above and beyond general office supplies will be charged to the team specific budget. Business cards are to be ordered through the Business Manager. The Department will cover the charge for all the head coaches and all assistant coaches. Photo Copies: For quantities greater than 50 copies per job, Document Services is to be utilized and charges are to be applied to team specific accounts. Office copier and the office supply of paper are NOT to be used for mass recruiting mailings or for personal use (camps, etc.). These types of copy jobs are to be taken to Document Services in order to process under the respective team budgets. Out Going Mail Service: All pieces of mail are required to have a Department bar code sticker attached. General mailing is to be charged to the main Department mail fund. All OVERNIGHT and bulk mailing (recruiting, etc.) is to be charged to team specific budgets. Department bar codes are NOT to be used to mail out personal items, such as camp mailings, etc. 4.3 Budget The Athletic Budget is set April 1 each year for the following July based on submitted requests by each program. The Budget process will commence September 1 each year with each unit head (with budget oversight) meeting with the Business Manager to review the previous year s budget. No later than October 1 each year, the unit head will submit a line itemed budget request for the coming year. These requests will be tabulated and analyzed by the Business Manager and he/she will make budget recommendations to the AAC for submission to the University no later than November 1 each year. The Athletic Department will receive the budget allocation by March 1 each year. The AAC will meet to allocate the budget based on needs and priorities by April 1. Unit heads must submit a final line item budget for approval no later than May 1 each year. Once approved, a copy of the approved line item budget will be return to each unit head for administration.

18 Pace University Athletics Department Policies and Procedures Manual Travel Team Travel: Team travel plans should be made at least two weeks prior to travel to allow processing time for transportation requests and hotel agreements. Hotels Coaches do not have the authority to sign binding hotel agreements. All hotels for team travel should be charged to a university travel card and reconciliations/receipts should be submitted upon return. Transportation Internal transportation must be outlined in each team s line item budget that is approved by the Business Manager. All requests for external transportation need to be submitted through the Business Office. External charter buses should be arranged by the coach with Saddle River and then the accepted quote should be forwarded to the Business Office so a Purchase Order can be created. The mode of transportation for team travel shall be: Bus if the official travel party is more than 10 or travel is more than 100 miles one way. Travel by vans should only be used if travel is less than 100 miles one way. Permission should be obtained from overseeing administration for any travel above these parameters. Personal Vehicles: The use of personal cars for team transportation is not permitted. Meals Catered meals should be processed on a university travel card or through a Purchase Order when possible. This includes Chartwells and any outside caterer that is used. Meal Money advances should be requested by a Coach on a Advance/Reconciliation form. All meal money advances need to be reconciled within 14 days of the end of the period for which the advance was requested. A new advance will not be authorized until any prior advance is reconciled. Reconciliation should include dates and signatures of team members receiving meal money allowances or detailed receipts if group meals are purchased. Recess Meal Allowance Student-athletes, and student managers who are required to remain on campus during times when the University Dining Halls are not available will be eligible to receive a meal allowance of $20 per day or meal equivalency. This includes, but is not limited to, preseason practices as allowed under NCAA guidelines, holiday periods as defined by the official University calendar, and post-season practices in preparation for post-season competition. Names of the students, signatures and applicable dollar amounts must be included on the Team Meal Allowance Form and submitted by the appropriate coach on an Advance/Reconciliation Form Request. Team meals are also permitted provided established reimbursement protocol is followed and the cost of these meals does not exceed the sum of the per diem amounts. Departure times listed below identify the per diem qualifications with respect to departure and return times.

19 Pace University Athletics Department Policies and Procedures Manual 19 Depart prior to 6:30 am - Claim full day allotment Depart after 6:30 am but prior to 12pm - Claim only lunch and dinner Depart after 12pm but prior to 6pm Claim only dinner Depart after 6pm No meal per diems allowed. Return prior to 6:30 am No meal per diems allowed Return after 6:30 am but prior to 12pm - Claim breakfast only Return after 12pm but prior to 6pm - Claim breakfast and lunch Return after 6 pm - Claim full day allotment Recruiting: Travel for Recruits: University travel card should be used to book all flights and hotels when applicable. Meals for recruits should be handled through a purchase order for group recruit visits and vouchers for recruits. Meals purchased for individual recruits will be reimbursed through the university s approved reconciliation/reimbursement process with appropriate detailed receipts. Travel for Coaches: When recruiting, all travel arrangements including airfare and hotel, should be made by the coach using a university travel card. Any purchases made by a coach using a personal credit card will be reimbursed through the university s approved reconciliation/reimbursement process with appropriate detailed receipts. Personal cars may be used for recruiting or public relations and mileage may be submitted through the university s approved reconciliation/reimbursement process with appropriate detailed receipts. NOTE: Per Diem is not allowed for individual local (recruiting) travel. You must save these receipts to verify a meal was taken while on official business. Reimbursement for alcoholic beverages is not permitted. Other Travel: This includes conferences, seminars, professional development, etc. All travel arrangements should be made by the individual travelling using a university travel card. This includes registration and membership fees, airfare, rental car, hotel, meals, etc. Expenses should be submitted for reimbursement with all applicable receipts within 14 days of completion of travel. ITEMIZED and ZERO BALANCE MEAL RECEIPTS ARE MANDATORY! If the meal receipt does not have the name and/or address of the restaurant pre-printed on it, this information must be typed or legibly written onto the receipt in order to submit it for reimbursement. The practice of filling out your own receipts is unacceptable. Reimbursement All reimbursements will be submitted through the university approved reconciliation/reimbursement process.

20 Pace University Athletics Department Policies and Procedures Manual Procurement All supplies must be ordered through the Business Manager by providing a vendor quote. Purchasing Equipment All equipment purchases are to be handled through the equipment room. The procedure will ensure proper tracking of funds and a more efficient payment schedule. The Equipment Manager has the only authorization to expend funds from these object codes and have items shipped unless prior arrangements have been made through the equipment room. Pace University purchasing policies do not allow for personal purchases. Employees cannot purchase goods or services for their own use under the name of the University, nor can they use the tax-exempt status of the University. To do so is a direct violation of Federal laws, New York State laws, and University policy. 4.6 Tickets See Appendix G for Purchase Request Form Ticket Operations The Business Manager oversees all ticket reconciliations for the Pace Athletics department. Any media or external ticket requests must be submitted to the marketing office 24 hours prior to the athletic contest. Football A gate list for Pace Football games will be delivered to the football offices at 9am on the Monday prior to a home game. Per NCAA regulations all team members are allotted four (4) tickets for each home athletic contest. The gate list will be picked up at 12 Noon on the day before a home game to allow the compliance and business offices to review and prepare the ticket operations. Basketball A gate list for both the men s and women s team will be prepared prior to each game to review and prepare the ticket operations prior to each game. Per NCAA regulations all team members are allotted four (4) tickets for each home athletic contest. Tickets for Recruits All unofficial visits should be submitted to compliance two days prior to the visit. Any coach who is planning on giving recruits tickets on either unofficial or official visits must alert the compliance office. On the official visit form there is a section that must be filled out for tickets, meals, etc. Tickets will not be given to any prospect without approval and will be turned away at the ticket gate. Unofficial Recruit Visit Ticket Policy Per NCAA bylaw : During an unofficial visit, the institution may not pay any expenses or provide any entertainment except a maximum of five complimentary admissions to a campus athletics event in which the institutions intercollegiate team practices or competes. Such complimentary passes are for the exclusive use of the prospective student-athlete and those persons accompanying the prospective student-athlete on the visit and must be issued on an individual game basis. Providing seating during the conduct of the event (including intermission) for the prospective student-athlete or those

21 Pace University Athletics Department Policies and Procedures Manual 21 persons accompanying the prospective student-athlete in the facilities press box, special seating box (es) or bench area is specifically prohibited Reserving Game Tickets: An institution may not reserve tickets (in addition to the permissible complimentary admissions) to be purchased by a prospective student-athlete (or individuals accompanying the prospective student-athlete on an unofficial visit. Tickets may be purchased only in the same manner as any other member of the general public. Official Visit Ticket Policy Per NCAA bylaw Complimentary Admissions. During an official visit, a maximum of five complimentary admissions to a campus athletics event in which the institutions intercollegiate team practices or competes. Such complimentary passes are for the exclusive use of the prospective student-athlete and those persons accompanying the prospective student-athlete on the visit and must be issued on an individual game basis. Providing seating during the conduct of the event (including intermission) for the prospective student-athlete or those persons accompanying the prospective student-athlete in the facilities press box, special seating box(es) or bench area is specifically prohibited Purchase of Game Tickets in Same Locale. An institution may reserve tickets, only for the use of immediate family members accompanying a prospective student athlete during an official visit and for seat locations adjacent to the complimentary seats being provided to the prospective student-athlete. These tickets must be purchased at face value.

22 Pace University Athletics Department Policies and Procedures Manual 22 PERSONNEL 5.1 The people of Pace are the institution s most valuable resource. The University is committed to being a leading comprehensive institution in the greater New York area. Commitments to ongoing improvement and to the fostering of an environment of trust and respect will enable the University to be a viable, versatile institution in the 21 century. There are many qualities and competencies that identify the Pace employee. Each employee must demonstrate these attributes. Each employee is required: To work to further the University s mission and Strategic Plan. To be well-informed and educated in performing their jobs. To promote an inclusive environment that is accepting and respectful of all people regardless of their sex, gender or gender identity; race; color; national origin; religion; creed; age; disability; citizenship; marital or domestic partnership status; sexual orientation; genetic predisposition or carrier status; military or veteran status; status as a victim of domestic violence, sex offenses or stalking; or any other characteristic protected by law federal, state or local law, rule or regulation. To provide accurate, thorough, and professional work consistent with University and department expectations and goals. To assume responsibility for their actions and decisions. To be present and punctual for their job and to meet required deadlines. To maintain a high standard of business and personal ethics, including discretion and confidentiality. To understand his or her role in determining the needs of the workplace. To be student-centered. To be a team player. To communicate accurately, clearly, and positively, both verbally and in writing. To listen attentively and respond responsibly. To demonstrate trust and respect for all people and ideas. To pursue opportunities for personal growth and development. To be informed and understand University and department policies and procedures. To continuously strive for excellence. To serve as an ambassador and steward of the University. The Business Manager is the active liaison for all Human Resource issues within the Athletic Department. Please Visit for further information.

23 Pace University Athletics Department Policies and Procedures Manual NCAA Eligibility Center COMPLIANCE A requirement for all incoming freshman who wish to participate in intercollegiate athletics. What is the NCAA Eligibility Center? The NCAA Eligibility Center is an independent organization that reviews the academic records and amateurism background of all prospective collegiate student-athletes to determine if they meet NCAA minimum academic and amateurism standards. The NCAA establishes a minimum academic standard only for athletics eligibility. It is not a guide to qualifications for college admissions and it has no relation to your acceptance to a university. How to register 1. Registration done at: 2. Complete the STUDENT RELEASE online. 3. Pay the required fee associated with registration. 4. Contact your HIGH SCHOOL GUIDANCE COUNSELOR to communicate your NCAA Clearinghouse needs: Three pieces of required information Complete transcripts from grade 9-12 (if you have attended multiple high schools, transcripts from ALL high schools attended are required). OFFICIAL ACT or SAT test scores (must be sent directly from the testing agency) Proof of graduation (final high school transcript) Registration with the NCAA Eligibility Center is a REQUIREMENT of all incoming freshmen at any NCAA institution. Registration and certification must be completed prior to any varsity competition. 6.2 NCAA Amateurism Certification A requirement for any individual enrolling at a division I or II institution for the first time on or after August 1, What is Amateurism Certification? The Amateurism certification process is to determine whether a prospective student-athlete has maintained amateur athletic status prior to participating in NCAA Division I or II athletics. The NCAA is certifying amateurism status for all qualifying institutions for consistency purposes to maintain competitive equity. How to register 1. Go online to 2. Select NCAA College Bound Student-Athlete 3. Click on New Account (Upper Right Hand Corner) 4. Complete the student release form online and include credit or debit card information to pay the fee. 5. Complete the amateurism questionnaire. 6. FINAL CERTIFICATION will be issued after you request a final certification:

24 Pace University Athletics Department Policies and Procedures Manual Requirements for Athlete Eligibility Coaches are the last line of defense in making sure that only those students who have been certified to practice and compete are participating. It the head coach s responsibility to make sure returning student-athletes are eligible. If you are not sure if a student has been cleared, please contact the Assistant Athletic Director for Compliance Office to find out. If there is ever any question as to a student-athlete s eligibility, coaches should not allow them to practice, play or travel. In addition, prospective student-athletes with one year of eligibility remaining who have graduated from another four-year institution, will not be permitted to participate unless they have been admitted to a graduate program. Please be sure to follow the policies and procedures in place to verify eligibility so as not to jeopardize the institution, the program and the student-athlete. Listed below are the basic criteria that all previously enrolled students need to meet in order to be eligible. What a student needs to be eligible to practice: Completed health questionnaire (pending review) Completed physical (pending review) Completed Sickle Cell Solubility Test/Waiver Completed insurance form Full-time enrollment as a matriculated student Registered with the NCAA Eligibility Center (all freshman and transfers from JC, CC, Division III, NAIA institutions) Meet all NCAA, NE-10 and Pace University academic requirements All NCAA, Pace University forms filled out properly TRANSFER students must have copies of all transcripts in to Compliance office Sports Information paperwork completed NOTE: If an incoming freshman student-athlete has not been certified (academic and amateurism) by the NCAA Eligibility Center prior to the start of practice, the student-athlete has a 45-day certification period. During this period, the student-athlete is eligible for PRACTICE only no competition. Once the 45-day temporary certification period expires, if the incoming freshman has not been certified by the Eligibility Center as either a qualifier or partial qualifier, they are no longer eligible for practice or financial aid. What a student needs to be eligible to compete: Completed health questionnaire (pending review) Completed physical (pending review) Completed Sickle Cell Solubility Test/Waiver Completed insurance form Full-time enrollment as a matriculated student Academic and/or amateurism certification from the NCAA Eligibility Center (all freshman and transfers from JC, CC, Division III, NAIA institutions) Meet all NCAA, NE-10 and Pace University academic requirements All NCAA, Pace University forms filled out properly Transfer students must have copies of all transcripts in to Compliance office Sports Information paperwork completed declared major for juniors and seniors Must show up on official squad list

25 Pace University Athletics Department Policies and Procedures Manual Academic requirements for returning student-athletes For continuing student-athletes, eligibility for competition shall be based on the following requirements: Satisfactory completion of nine-semester or eight-quarter hours of academic credit the preceding regular academic term in which the student-athlete has been enrolled full time at any collegiate institution; To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete must earn 24-semester or 36-quarter hours of academic credit during any year in which the student-athlete is enrolled full-time in at least one academic term. A student-athlete may satisfy this requirement based on the student-athlete earning: a.) 24-semester hours since the beginning of the previous fall term; b.) 24-semester hours since the beginning of the certifying institution s preceding regular two semesters; or c.) 48-semester hours during the first two years of collegiate enrollment (first four semesters following initial full-time enrollment). For mid-year enrollees and mid-year transfers, the annual credit requirement will be prorated to 12-semester hours per term of actual attendance; Student-athletes must declare a major at the start of their fifth (5th) full-time semester; Student-athletes must be considered in good academic standing and maintain a minimum 2.0 GPA; and Student-athletes must be registered full-time (at least 12 credits for undergraduate students and 9 credits for graduate students). Student-athletes who are ineligible for any reason may not travel with the team or receive travel related expenses. This includes freshmen who are certified as partial qualifiers or nonqualifiers. Travel-related expenses are only approved for those student-athletes who are eligible to compete and will represent the institution. Partial qualifiers and non-qualifiers are not eligible for team travel as team managers. 6.5 Student-Athlete Certification Process It is the responsibility of the Assistant Athletics Director for Compliance to meet with each team at the beginning of each academic year, prior to the team beginning its playing and practice season, to provide the student-athletes with a review of NCAA rules and to sign required NCAA, Pace University, and Northeast 10 Conference compliance forms. A team roster is created from a list provided by each head coach in May/June of each academic year. The Assistant Athletics Director for Compliance evaluates each studentathlete s continuing eligibility and each prospect s NCAA Eligibility Center status. Coaches are given information regarding the continuing eligibility of returning student-athletes by the end of May and again at the end of August (or prior to pre-season practice for fall sports), along with the status of incoming players.

26 Pace University Athletics Department Policies and Procedures Manual 26 The Assistant Athletics Director for Compliance will notify the equipment room manager, Assistant Athletics Director for Athletic Communications, and the respective head coach of any ineligible student-athletes to prevent ineligible student-athletes from participating in intercollegiate competition. Once the eligibility determinations have been finalized and a student-athlete is deemed to not be eligible for competition, a coach does not have the authority to permit this studentathlete to participate. Even if the coach is convinced beyond a reasonable doubt that the student-athlete is eligible, coaches do not, under any circumstance, have the authority to make eligibility determinations. This concept is at the heart of institutional control. As a result, for any coach who uses his/her own judgment regarding the eligibility of a studentathlete on his/her team, it is likely that significant disciplinary actions (forfeiture of the contest, written reprimand, etc.) will be imposed. Initial-Eligibility Certification The Assistant Athletics Director for Compliance is responsible for monitoring the status of all incoming student-athletes through the NCAA Eligibility Center. The Assistant Athletics Director for Compliance provides updates to each head coach on the status of their respective incoming student-athletes certification progress and any outstanding items that the incoming student-athlete needs to submit to the NCAA Eligibility Center. In addition, the Assistant Athletics Director serves as a liaison for the coaching staff to the Eligibility Center and will work directly with the NCAA Eligibility Center, incoming student-athlete, and the coaching staff on any initial-eligibility waivers that need to be submitted. Continuing Student-Athlete Eligibility Certification The Assistant Athletics Director for Compliance and Faculty Athletics Representative (FAR) are responsible for certifying the eligibility of continuing student-athletes. The Assistant Athletics Director for Compliance performs a progress towards degree evaluation at the end of May for all returning student-athletes to determine whether or not any studentathletes will need to take summer courses in order to be eligible for the following fall term. Each head coach is notified of any eligibility issues for the following fall term after this evaluation. Prior to each team s first contest against outside competition in the fall, the Assistant Athletics Director for Compliance performs an initial evaluation and certification for continuing student-athletes with the assistance of an automated report from the Office of Student Assistance (OSA). The initial evaluation and certification is reviewed by the FAR who then either approves or discusses any discrepancies with the Assistant Athletics Director for Compliance. Once these discrepancies are discussed and resolved, the FAR will give final approval for certification. Transfer Student-Athlete Certification The Office of Admissions and Assistant Athletics Director for Compliance are responsible for the certification of transfer student-athletes. The Office of Admissions reviews transcripts of transfer student-athletes for admission and transfer credit evaluation purposes. The Assistant Athletics Director for Compliance then reviews the evaluated transcript, in combination with the information obtained from the transfer release form, for eligibility certification (whether or not the student meets any of the applicable transfer exceptions).

27 Pace University Athletics Department Policies and Procedures Manual 27 Please note that all student-athletes official final transcripts need to be on file with the Office of Admissions before a final certification decision is made. Full-Time Enrollment The Office of Student Assistance (OSA) sends an automated report each morning Monday through Friday during the academic year of any student-athlete who is below full-time status to the Associate Athletics Director for Student Success and Services and the Assistant Athletics Director for Compliance. The report is reviewed daily Monday through Friday and head coaches are notified if any of their student-athletes drop below full-time status. In addition, the Assistant Athletics Director for Compliance runs a report prior to each semester which lists all student-athletes and the number of credits they are enrolled for the subsequent semester. Eligibility Report An eligibility report is created for each team prior to their first contest against outside competition in the fall semester which lists all eligible and ineligible student-athletes. The report is created by the Assistant Athletics Director for Compliance and then reviewed and approved by the FAR, Director of Athletics, and the respective Head Coach. A copy of the report with all of the required signatures is forwarded to the conference office. 6.6 Renewals and Non-Renewals for Returning Student-Athletes Per NCAA Rules, all student-athletes who received athletic aid during the previous academic year (fall and/or spring semester) and who have eligibility remaining must be notified, in writing, by July 1 of renewal or non-renewal of athletics aid. Appendix O contains the appeal process for a cancellation, reduction, or non-renewal of athletic aid. Renewals, Reductions, Non-Renewals The head coach is responsible for notifying the Director of Compliance of renewal, reduction or non-renewal. A completed Athletics Grant-in-Aid Request Form is to be submitted for renewal. Coaches should submit a list of non-renewals at the same time. Renewals/Increases - Renewal amounts should be the exact amount provided the previous year. In the event that a scholarship amount is increased, written justification for the increase should accompany the request. Once the period of the award begins (preseason practice, first day of classes, the award may not be increased. Only way increase is permitted if the institution can demonstrate that such an increase is unrelated in any manner to an athletics reason. Reductions - Athletic grants-in-aid may not be reduced during the period of the award on the basis of a student's athletics ability, performance or contribution to a team's success, because of an injury, illness or physical or mental medical condition, or for any other athletics reason. In the event that a coach wishes to decrease the scholarship amount of a returning studentathlete for the following academic year, written justification for the decrease should accompany the request. All decreases must be approved by the Director of Athletics before being forwarded for recommendation by the Office of Financial Aid. Do not plan on using that money until an approval has been given that those funds will not be renewed.

28 Pace University Athletics Department Policies and Procedures Manual 28 Forms must be completed by head coaches and turned in to the Assistant Athletic Director/ Compliance by May 15th of each academic year. The Office of Financial Aid will NOT post the athletics grant-in-aid agreement amount until the following information is filed by the student-athlete: Free Application for Federal Student Aid (FAFSA) Copies of parent s and student s Federal Income Tax Return for that year (if selected). 6.7 National Letter of Intent/Written Offer of Athletically Related Financial Aid National Letter of Intent (NLI) or written offer of athletically related financial aid for high school, college-preparatory school, two-year college, or four-year college prospective student-athletes may not be offered until the prospective student-athlete has done the following: 1. Register with the Eligibility Center. 2. Been placed on the institutional request list (IRL). 3. Present a current high school, college-preparatory, or college transcript (official or unofficial). The Assistant Athletics Director for Compliance will review the transcripts to determine if there are any potential initial eligibility issues. Head Coach will then submit the grant-in-aid request form (Appendix M) for the amount that he/she is awarding the prospective studentathlete. National Letters of Intent can only be provided to two year college or high school prospective student-athletes and must be accompanied by an offer of athletically related financial aid for a period of one year with no conditions. The prospective student-athlete and his/her parent/legal guardian (if prospective student-athlete is under 21) have 7 days from the date of issuance to sign the NLI and accompanying offer of athletics aid otherwise it will be invalid. The 7-day signing deadline does not apply if the NLI is received on the last day of a signing period (e.g., August 1). In this case, the 7-day signing deadline only applies if there are 7 days remaining for the signing period. Additionally, the Assistant Athletics Director for Compliance must file the NLI with the Northeast-10 Conference office within 14 days of the date of final signature; otherwise, the NLI is invalid. 6.8 Student Athletes who quit/are dismissed/cut When a student-athlete quits, dismissed, or cut from a team, the head coach must notify the Compliance Coordinator by submitting a Team Roster Updates form. Coaches should have an athlete who quits a team sign a Voluntary Quit Form and submit it with the Team Roster Update form. See Appendix B for Voluntary Quit Form See Appendix C for Team Roster Update Form 6.9 Athletics Grant-In-Aid Agreements General Policy IT IS A REQUIREMENT for any student-athlete receiving any amount of athleticallyrelated financial aid to complete the Free Application for Federal Student Aid (FAFSA) on a

29 Pace University Athletics Department Policies and Procedures Manual 29 yearly basis. No award agreement will be posted unless the FAFSA has been fully completed and accepted by Pace University. It is the policy of the Pace University Department of Athletics to honor financial aid commitment to each student-athlete in accordance with NCAA policy (Bylaw 15). The Department of Athletics makes recommendations to the University s Financial Aid Office regarding the awarding of athletically-related financial aid. An athletics financial aid award may be issued for a minimum of one semester and a maximum of one academic year. Terms and Conditions Regarding Athletic Grant-In-Aid Athletically-related grants-in-aid are awarded pursuant to the rules of the NCAA, the Pace University Office of Financial Aid, the NE-10 Conference and the Pace University Department of Athletics. Please refer to the Athletic-Related Grant-In-Aid Agreement form for further contract stipulations. The NCAA regulations governing athletic financial aid are defined in NCAA Bylaw, Article 15. To qualify for the offer of Athletically-Related Grant-in-Aid, the student-athlete must be accepted by the Pace University Office of Admissions and meet the NCAA guidelines for high school/junior college academic performance. The student-athlete must also file a Free Application for Student Financial Aid (FAFSA) form with the University Office of Financial Aid. New York State residents must also fill an application for the TAP Program. The Pace University Director of Financial Aid makes the offer of Athletically- Related Grant-in-Aid in writing. The offer of Athletically-Related Grant-in-Aid is valid for a period of fourteen days from the date of issue. The offer of Athletically-Related Grant-in-Aid is accepted and posted to the studentathlete s account when the student-athlete and the parents or guardians of the student-athlete sign and return the agreement. Where applicable, acceptance of the agreement also assumes signing the National Letter of Intent. Pursuant to NCAA Bylaw, Article 15, Athletically-Related Grant-in-Aid may only be awarded for a minimum of one semester or a maximum of one academic year. Pursuant to NCAA Bylaw, Article 15, institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award if the recipient: Renders him/herself ineligible for intercollegiate competition. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement. Voluntarily withdraws from a sport at any time for personal reasons. Fails to meet the academic requirements of the University. Fails to meet the training or competition rules of the coach. Engages in serious misconduct warranting substantial disciplinary penalty or is found to have engaged in misconduct by the University s regular disciplinary authority, even if the loss-of-aid does not apply to the student body in general. The student-athlete participates or exhibits behavior deemed detrimental to the team, the Athletic Department, or Pace University.

30 Pace University Athletics Department Policies and Procedures Manual 30 If a student-athlete s aid is not renewed they must be notified that pursuant to NCAA Bylaw they are entitled to a hearing before a University Appeals Committee Summer 1/ Intersession Athletics Aid Policy DO NOT MAKE PROMISES OF SUMMER SCHOOL WITHOUT APPROVAL FROM THE DIRECTOR OF ATHLETICS. SUBMIT ALL REQUESTS TO COMPLIANCE OFFICE FIRST. Summer school requests will be awarded on an extremely competitive basis. Requests for summer school grant-in-aid will not be approved for any failed courses. Requests reviewed on a case-by-case basis and are due to the Director of Athletics in writing no later than April 1. Max amount per request is 6 credits. Included in the request must be a copy of the student-athlete s most current transcripts. BOOK SCHOLARSHIPS ARE NOT AVAILABLE DURING THE SUMMER SESSION. Requests will be reviewed for academic histories. Summer school will NOT be approved for any student-athlete needing to make satisfactory progress or to reach good academic standing no approvals will be made to make up courses that were failed. Requests for summer school will be made on a first-come-first serve basis pending academic history reviews. Head coaches who wish to provide athletic summer aid to student-athletes must complete a Request for Summer Athletic Aid form. Forms must be completed IN FULL and returned to the Compliance Director at least two weeks prior to the start of the summer session. Requests should realistically be made earlier since they will consider on a first-come-first serve basis. After completing the form, forward to the Compliance Director who will provide a summer athletic award request memorandum to the Office of Financial Aid. See Appendix A for Summer 1/ Intersession Athletic Aid Request Form

31 Pace University Athletics Department Policies and Procedures Manual Missed class time Per NCAA Bylaws During the championship season, no class time shall be missed for practice activities except when a team is traveling to an away-from-home contest and the practice is in conjunction with the contest. During the non-championship season, no class time may be missed for practice or competition Sports Wagering It is impermissible under NCAA rules and illegal for any student-athlete and athletics staff members to be involved in any type of sport wagering activity that involves intercollegiate or professional athletic events. Student-athletes and staff members of the athletics department shall not knowingly: Provide information to individuals involved in organized sport wagering activities concerning intercollegiate athletics competition; Solicit a bet on any intercollegiate team; Accept a bet on any team representing the institution; Solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value; or Participate in any sport wagering activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling. Any type of sport wagering that involves intercollegiate athletics or professional events is impermissible. This includes FANTASY LEAGUES. In addition to awareness of the sport wagering and bribery threat to the integrity of intercollegiate sports, student athletes and athletics staff members are responsible for the following: Reporting any offers of gifts, money, or favors received in exchange for supplying team information or for attempting to alter the outcome of any contest. Maintaining a clear understanding of what constitutes sport wagering and bribery activities and reporting any suspected infractions. Contacting the coach or other departmental personnel when questions concerning appropriate release of team information arise. Realizing that participation in these activities can result in disciplinary actions by the University and the NCAA as well as local, state, and/or federal law enforcement. A student-athlete who engages in activities designed to influence the outcome of an intercollegiate contest or in an effort to affect win-loss margins (i.e, point shaving) or who participates in any sports wagering activity involving the student-athlete s institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. A student-athlete who participates in any sports wagering activity through the internet, a bookmaker, or a parlay card shall be ineligible for all regular-season and postseason competition for a minimum period of one year from the date of the institution s determination that a violation occurred and shall be charged with the loss of a minimum of

32 Pace University Athletics Department Policies and Procedures Manual 32 one season of eligibility. If the student-athlete is later determined to have been involved in a violation of any portion of Bylaw 10.3 the student-athlete shall permanently lose all remaining regular-season and postseason eligibility in all sports. If you place a bet of any kind on any college or professional sport, or if you give information to anyone who uses that information to make a bet, you risk being removed from your team, expelled from college, humiliated in news stories, an embarrassment to your family and team, banished from professional sports, a victim of bookies and organized crime, ruined financially and even hurt physically, turned down for future jobs, and sent to jail. In short, sports wagering can destroy your life. For this reason, college athletic administrators, conference staff officials and college athletes may not gamble on college or professional sporting events. The NCAA s interpretation Committee clarified the scope of the Gambling Bylaw to preclude a student-athlete from soliciting or accepting a bet for a non-monetary material item (e.g., shirt, dinner) that has tangible value. The NCAA opposes all forms of legal and illegal sports wagering. Sport wagering has the potential to undermine the integrity of sport contests and jeopardize the welfare of studentathletes and the intercollegiate athletics community. Sports wagering demeans the competition and competitors alike by a message that is contrary to the purposes and meaning of sport. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches and institutions in fair contests, not the amount of money wagered on the outcome of the competition Team Managers The position of Athletic Team Manager is designed to assist the coach in organizational matters, allowing the coach increased opportunities for interaction with team members during games and/ or practices. All Athletic Team Managers will be responsible for performing duties as requested by the head coach of the respective team in which they are assigned. In order for a student to be a team manager, the student must be enrolled full-time in a course of studies at Pace University. The student must meet regular academic requirements under NCAA regulations. Specifically, continuing students must have a cumulative GPA of a 2.0 and must earn 24 credits per academic year. Further, all managers must be making regular progress towards their degree. Any freshman who is certified as a non-qualifier by the NCAA may not become a (team) manager for any team. Partial qualifiers may act as team managers for teams other than their own. Once a coach has selected the team manager, he/she must notify the Director of Compliance. The manager will receive aid of $500 per semester in which he or she serves as the team manager. The student s name will be forwarded to the Financial Aid Office so that the manager will receive his/her scholarship Recruiting Basics Recruiting Philosophy All recruiting activities shall be conducted in accordance with NCAA, conference and university regulations. Each staff member involved in the recruitment of prospective student athletes shall possess a sound working knowledge of all applicable regulations. It is the objective of the Pace University athletics recruiting process to introduce prospective students to the educational, athletic, and cultural opportunities available at Pace. The process will provide an avenue to determine if the student-athlete is able to meet the academic standards of the university and to ensure that institutional staff and student-athletes act with

33 Pace University Athletics Department Policies and Procedures Manual 33 integrity during the recruiting process that represents the university s core values. Thus, athletic department staff members shall strive to provide the prospective student-athlete with an accurate depiction of the university s cultural, educational, and athletic experiences. Recruiting Funds NCAA regulations require that all funds utilized in the recruitment of prospects be under the supervision and oversight of the university and must be used in accordance with university policy. No outside sources of funds may be used for recruiting activities. Permissible Recruiters NCAA regulations require that all coaches who recruit off campus must be certified. Certification is obtained by taking the NCAA Coaches Certification Examination and passing with a score of 80% or better. The Faculty Athletic Representative coordinates the exam on an annual basis. A passing test score expires July 31st each year. Coaching staff members may not engage in off-campus recruiting activities unless they have been notified by the compliance officer that they have been certified to do so. Representatives of Athletics Interests (Boosters) are NOT permitted to make recruiting contact off-campus with prospective student-athletes. Click here for the Pace Athletics Booster Guide. Documentation of Recruiting Activities Due to NCAA regulations that specifically limit the following recruiting activities, Pace encourages coaches to keep a written record in their offices for each prospective student athlete who is being recruited by the university for: Evaluations Contacts Official visits Unofficial visits Complimentary admissions The records shall be documented on the applicable forms and/or in the Front Rush software program. These files will be reviewed by the compliance officer periodically. Although recruiting activities may be conducted by more than one staff member within a sport, the head coach is responsible for ensuring that the required recruiting activities are accurately documented and are available for review. All recruiting records shall be kept on file for a period of five years Recruiting Certification Only authorized coaches who have been certified may contact or evaluate any prospect at an off-campus site. Annual certification is required of all coaches. Coaches who do not pass the test on the initial try will be rescheduled to take the test after 14 days. Off-campus recruiting (contacts and evaluations) is not permitted until the test has been successfully completed. The certification process includes successfully completing the annual NCAA Recruiting Certification Exam as a condition for being permitted to engage in off campus recruiting. The certification exam is a standardized, national test covering

34 Pace University Athletics Department Policies and Procedures Manual 34 NCAA recruiting legislation it is an open book examination (NCAA rules manual only), consisting of 40 questions with an 80-minute time limit. The exam is administered by the Faculty Athletics Representative, or a designee of, on an annual basis. Coaches will be notified when the exam is to be administered. Generally speaking, the initial testing date will be at some time during summer. This time period is based on the most current year s exam as published by the NCAA. In the case that a coach is unable to make the regularly scheduled exam time, a separate test date will be scheduled for them. However, they will not be permitted to recruit off campus until the test has been successfully completed. Certification lasts for a one-year period (August 1- July 31), HOWEVER, prior to the upcoming academic year, each head coach (or other recruiting coach) will be expected to take the most current year s test. All coaches are expected to take the current year s exam at the earliest possible time, regardless of the time remaining on each individual s one-year period. If the test is taken mid-year, the coach is still expected to take the recruiting exam when the cycle begins again. If the exam is not completed successfully, the coach will wait a mandatory 14-day period before they are eligible to re-take the exam Recruit Official Visit/ Unofficial Visit/ Student Host Official Visits- High School Prospective Student-Athletes An official (paid) visit may only be provided once for a prospective student-athlete. The first opportunity to provide an expense paid visit to a prospective student-athlete is June 15 th immediately preceding the prospective student-athlete s junior year in high school. Post High School Visits The one visit limitation applies separately to the period in which the prospect student-athlete is in high school and to the period beginning September 1 after the prospective studentathlete s completion of high school. Transfer Students If a student-athlete attending a four year institution and desires to transfer to Pace University, the previous institution must provide permission to speak. It is permissible once given permission, to provide the student-athlete with one official visit. Requirements of an official visit: 1. Present an official or unofficial current high school transcript which includes current classes in progress. 2. Present test scores from PSAT, SAT. PLAN, ACT, or information is on file at the NCAA Eligibility Center. Test scores must be presented in writing through testing agency document or on a high school academic transcript. 3. Must be registered with NCAA Eligibility Center. 4. Is placed on the institutional request list (IRL) with the NCAA Eligibility Center. 5. Official Visit Form 6. Overnight Guest Policy Form 7. Student Host form 8. Prospect Declaration Form

35 Pace University Athletics Department Policies and Procedures Manual Release consent waiver Length of Official Visit All visits are only 48 hours in length. If an extenuating circumstance occurs beyond the control of the prospective student-athlete and institution, a report must be submitted to the compliance office. All required documentation must be provided to the Assistant Athletic Director/ Compliance for approval one week prior to the visit. Unofficial Visit Coaches must submit unofficial visit form to the compliance office two days prior to the visit. Below are the requirements of the unofficial visit: Meals Prospective student-athletes are permitted to visit campus at their own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before June 15 immediately preceding his or her junior year in high school. One meal can be provided to prospective student-athletes and parents/ legal guardians on or off-campus in the locale of Pace University. Transportation Coaches may only provide transportation to a prospective student-athlete to view practice and competition sites in the prospective student-athlete s sport, other institutional facilities and to attend an institution s home athletics contest (on or off campus). Coach must accompany prospective student-athlete during such a trip. Payment of any other transportation expenses is not permissible. See Appendix D for Unofficial Visit Form Student Host The role of the student host is very important in the recruiting process for our University s athletics teams. Coaches have a responsibility to make sure the student-host understand and abide by NCAA, NE-10, and University regulations. Please carefully review the following rules: 1. Student host must be enrolled as a full-time degree-seeking student at Pace University. If you are a freshman, you must have been a high school qualifier. (NCAA Eligibility Center). 2. If entertainment will be provided, only you will be provided money with which to entertain yourself, the prospect, the prospect s parents/legal guardians or spouse. Other students may assist you with hosting the prospect but must pay for their own entertainment. 3. A maximum of $30 per day may be provided to cover all actual costs of entertaining you, the prospect, the prospect s parents/legal guardians or spouse, excluding the costs of meals and admission to campus athletic events. You may also be provided an additional $15 per day for each additional prospect entertained by you. 4. No cash may be given to the visiting prospect or anyone else.

36 Pace University Athletics Department Policies and Procedures Manual Student host may not use entertainment funds to purchase, or otherwise provide the prospect with souvenirs, shirts or other institutional mementos. In addition, the use of any alcoholic beverages by you or the prospect during the official visit is strictly prohibited. 6. Student host may not use vehicles provided or arranged for by any coach, institution staff member or booster of the University. NEVER allow the recruit to use or drive your car. 7. Student host may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus. 8. Student host should not allow recruiting conversations to occur on or off campus between the prospect and a booster of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible. 9. Student host may receive an on-campus complimentary meal, provided you are accompanying the prospect during the visit. You may also receive complimentary admission to a campus athletics event, provided you are accompanying the prospect to the event and the event occurs during the official visit. 10. If entertainment money is being provided, host are required to turn in any receipts and entertainment funds to your coach as soon as the prospect leaves campus. Coaches must submit all receipts to the compliance office On-Campus Tryouts On-campus tryouts may be conducted for enrolled students, high school or preparatory school prospective student-athlete, and two-year or four-year college prospective studentathlete. Head Coach must submit on-campus cover sheet and tryout waiver (Appendix E) to the Assistant Athletics Director for Compliance prior to the tryout. Requirements for high school or preparatory, two-year college, and four-year college prospective student-athletes: a) A prospective student-athlete cannot tryout until June 15 immediately preceding the prospective student-athlete s junior year in high school. b) Not more than one tryout per prospective student-athlete is permitted. This limitation applies separately to the period in which the prospective student-athlete is in high school and to the period beginning September 1 after the prospective student-athlete s completion of high school. c) The tryout may be conducted for a high school/preparatory school prospective studentathlete outside his or her high school/preparatory school s traditional season; for a two-year college prospective student-athlete, after the conclusion of the sport season or anytime, provided the student has exhausted his or her two-year eligibility in the sport; and for fouryear college prospective student-athletes, after the conclusion of the sport season, provided written permission to contact the prospective student-athlete has been granted. d) Proof of physical within six months of tryout date (must clearly state that prospective student-athlete is cleared for physical activities) and sickle cell solubility test, unless there are documented results of a previous test or the prospective student-athlete declines to take the test. A medical examination conducted within six months of the prospective studentathlete s participation in athletic activities at his or her high school, prep school, or collegiate institution may be also be used.

37 Pace University Athletics Department Policies and Procedures Manual 37 e) In the sports of football, ice hockey, men s lacrosse, and wrestling the tryout may not include competition. Prospective student-athletes cannot wear helmets or pads during the tryout. f) Time of tryout should be no longer than two hours. g) Equipment and clothing may be provided on an issuance and retrieval basis. Requirements for enrolled students: a) One tryout per academic year is permitted. b) Proof of physical within six months of tryout date (must clearly state that prospective student-athlete is cleared for physical activities) and sickle cell solubility test, unless there are documented results of a previous test or the prospective student-athlete declines to take the test. c) The tryout may last up to 14 consecutive calendar days from the first date that the student engages in countable athletically related activities. d) Competition against the team is permitted. e) Equipment and clothing may be provided on an issuance and retrieval basis Permission to Contact Release Policy Per NCAA bylaw , any currently enrolled student-athlete or any incoming studentathlete who has received athletically related financial aid for summer courses and/or participated in countable athletically related activities, needs a permission to contact letter from the Assistant Athletics Director for Compliance before other four-year institutions may contact that student-athlete about a possible transfer. Ultimately, permission to contact letters are granted or denied at the discretion of the Pace University Athletics staff; however, Pace University Athletics will follow these general guiding principles: If a student-athlete is dismissed from his or her respective team at his or her head coach s discretion, a permission to contact letter should be granted with no restrictions. The studentathlete will be free to seek a transfer to any institution in which he or she is looking to transfer. If a student-athlete voluntarily quits his or her respective team and has not/will not receive athletically related financial aid, then the student-athlete should be granted permission to contact any institution that is not a current member of the Northeast-10 Conference. If a student-athlete voluntarily quits his or her respective team and has/will receive athletically related financial aid, then any permission to contact letters will or will not be granted at the discretion of the Director of Athletics, Assistant Athletics Director for Compliance, and the Head Coach. If a student-athlete is dismissed from his or her respective team due to a violation of the university s code of conduct and/or the student-athlete code of ethics, then any permission to contact letters will be granted or denied at the discretion of the Director of Athletics, Assistant Athletics Director for Compliance, and the Head Coach. A student-athlete must request permission to contact another institution for the purpose of transferring in writing to the Director or Athletics or his/her designee and Pace University Athletics shall grant or deny the request within 14 consecutive calendar days of receipt of the request. If Pace University Athletics fails to respond to the student-athlete s written request within 14 consecutive calendar days, permission shall be granted by default and the institution shall provide written permission to the student-athlete.

38 Pace University Athletics Department Policies and Procedures Manual 38 If permission to contact is not granted, the Director of Athletics (or his or her designee) shall inform the student-athlete in writing, within 14 consecutive calendar days from receipt of a student-athlete s written request, that he or she, on request, shall be provided a hearing conducted by an institutional entity or committee outside of the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and non-athletics faculty/staff members). The notification of the hearing opportunity shall include a copy of the Pace University s policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request such a hearing. Pace University shall conduct the hearing and provide written results of the hearing to the student-athlete within 30 consecutive calendar days of receiving a student-athlete s written request for the hearing. The student-athlete shall be provided the opportunity to actively participate (e.g., in person, via telephone) in the hearing. If Pace University fails to conduct the hearing or provide the written results to the student-athlete within 30 consecutive calendar days, permission to contact the student-athlete shall be granted by default and Pace University Athletics shall provide written permission to the student-athlete Awards Senior Picture Policy: Four-year athlete receives Terry Plaque Anything less than four years receives large single photo poster Senior Watch Policy: Fossil watches are provided to senior student-athletes who have either exhausted eligibility or are graduating with their bachelor s degree.

39 Pace University Athletics Department Policies and Procedures Manual Student-Athlete Academic Services ACADEMIC SERVICES Pace University values academic excellence as well as athletic achievements and insists that individuals are students first and athletes second. Academic Services for Student Athletes helps students prioritize academics by providing this comprehensive support system throughout the student athlete's college career. These services, offered to all our intercollegiate student athletes include: Study Hall Coaches are required to have mandatory study hall for their sport. All incoming freshmen and transfer student-athletes should participate in study hall for the first semester. Returning student-athletes with a cumulative GPA below 2.3 must participate in study hall as well. Tutoring Center Academic coaching is a program offered by the Tutoring Center for student-athletes to receive support (group and individual tutoring) in a specific subject. Any student athlete who has a cumulative GPA below a 2.3 should attend academic coaching. Please contact the Associate Athletic Director for Student Success and Services and the Director of the Tutoring Center for placement and scheduling of a student-athlete with an academic coach. Student-athlete attendance in the Tutor Center will be monitored and a weekly report will be sent to the Head Coach and the Associate Athletic Director for Student Success and Services. Academic Progress Reports Academic Progress Reports is a system which professors are able to alert the Associate Athletic Director for Student Success and Services on the status of the academic performance of all student-athletes. Progress reports are reviewed by the Associate Athletic Director for Student Success and Services as they are received and forwarded to the appropriate Head Coach. Recommendations will be given to the Head Coach by the Associate Athletic Director for Student Success and Services and/ or a Tutor Center staff member as to how to best help the student-athlete achieve academic success.

40 Pace University Athletics Department Policies and Procedures Manual 40 OPERATIONS 8.1 Game Contracts and Scheduling out of Conference Contests- Routing Form Head coaches are responsible for scheduling all out of conference games. Out of conference games may be scheduled depending on the team budget. Teams participating in the NE-10 Athletics Conference will receive a pre-determined schedule from the Athletic Director or Associate Athletic Director for the upcoming season. Coaches not participating in the NE-10 Athletics Conference are responsible for creating a competition schedule according to all applicable NCAA requirements (minimum contests, minimum participants, etc.). Teams who wish to travel outside of the region for out of conference games may be required to fund raise. Annually, each coach will receive the requisite number of games to be played for their sport from the Assistant Director of Athletics for Compliance. Head coach will bring competition schedule and routing form to the compliance office. The compliance office will review both forms and seek input from the Academic Center. The compliance office will then forward the competition schedule and routing form to the Associate Athletic Director to ensure no scheduling conflicts exist. If scheduling conflict exists, the competition schedule is given back to the head coach to discuss alternatives with Athletic Director or overseeing A.D. Once the competition schedule is reviewed for any scheduling conflicts, the compliance office will give the competition schedule and routing form to the Athletic Director or sport s overseeing A.D. to review and sign. The signed copy will be forwarded to the Associate Athletic Director. The Associate Athletic Director will forward a copy of the competition schedule to the Sports Information Office. The compliance office will the coaching staff informing them that their competition schedule has been approved. See Appendix E for Schedule Routing Form 8.2 Officials Coaches are responsible for submitting contest schedules to the respective officiating bureau or assignor. Sports which do not use an officiating payment service must submit an Officials Payment Form to the Administrative Assistant within three (3) days following the competition. Supporting documentation of fees must accompany this form. In the event of a game cancellation or a game change (date, time, location, etc.), it is the responsibility of the head coach to contract the officials and advise them of the situation. 8.3 Contest Changes or Cancellations Any changes or cancellations on a team s schedule MUST BE reported to the following immediately: Director of Athletics or Overseeing AD Associate Athletic Director for Facilities/Operations

41 Pace University Athletics Department Policies and Procedures Manual 41 Equipment Manager Sports Information Director Sports Medicine Office Department Administrative Assistance **This is important in regards to game-day operations for all sports- an or voice mail or teamworks communication to all parties listed is imperative. 8.4 Priority Scheduling of Facilities Goldstein Fitness Center Priority Scheduling Basketball, Football and Volleyball (in season) Other varsity sports (in season) Intramurals Varsity sports (Out of season) Student activities Free recreation/ outside rental Outdoor Facilities Priority Scheduling Varsity sports (in season) Intramurals (if applicable) Varsity sports (out of season) Student Activities 8.5 Practice Scheduling During the championship season, NO CLASS TIME SHALL BE MISSED FOR PRACTICE ACTIVITIES except when a team is traveling to an away-from-home contest and the practice is in conjunction with the contest. During the non-championship season, NO CLASS TIME MAY BE MISSED FOR PRACTICE OR COMPETITION. In order to maximize facility usage based on seasonal priorities, priority scheduling for practice is given to teams currently in-season and other practice site options. Please note there will be several University run events that take precedence over all athletic events. Practice scheduling will be done through the Associate Athletic Director for Facilities/Operations. Coaches may not switch their practice times without first getting approval from Facilities/Operations staff Teams should not enter the gym until their designated practice time. In addition, teams should vacate the gym when their scheduled time is over. Coaches should allow time to make sure all equipment is taken down and put away. Because the Goldstein Fitness Center is used by many constituents, it is imperative that teams intending to use the facility confer with the Associate Athletic Director for Facilities/Operations well in advance to schedule time and floor space. Submit complete practice and games schedules to the Associate Director of Athletics for Facilities/Operations two to four weeks prior to the beginning of pre-season practice. If your team does not practice on-campus, a practice schedule must be submitted to the Assistant Director of Athletics for Compliance.

42 Pace University Athletics Department Policies and Procedures Manual Special Events Scheduling ALL non-varsity or intramural events held in Pace University Athletic facilities are to be scheduled by the Associate Director of Athletics for Facilities/Operations. This includes, but is not limited to: Camps Promotions Showcases Summer Leagues Clinics Tournaments No rental agreements are to be negotiated or signed by any coach or individual for any field or facility operated by the Pace University Department of Athletics. These agreements are to be processed by the Associate Director of Athletics for Facilities and Operation or the Director of Athletics. The Assistant Athletic Director for Facilities will conduct a benchmark for athletic facility rentals every three years to five years. Upon completion the athletic director will approve rental rates. Annual rental rate increases will be coordinated and follow the parameters set by the University Special Events Office. 8.7 Camps and Clinics Coaches who want to run a camp or clinic must first get approval from Director for Compliance. All camps or clinics must comply with all NCAA rules and regulations. Please refer to bylaw for more information. Upon approval space should be reserved with the Associate Athletic Director for Facilities/Operations. If it is a privately owned camp/clinic a facility use agreement along with proper insurance requirements must be in place prior to the camp/clinic being advertised. Once the camp or clinic has been approved, all advertising material must be approved through the Director for Compliance. All checks for fund raising camps and clinics must be made out to Pace University. All cash and checks will be deposited into the individual team s fund (account). Once funds are secure, requests to utilize these revenues will be made through the Business Manager. 8.8 Equipment Room The Equipment Manager is responsible for ordering, purchasing, inventory, distribution and maintenance of Pace University Athletics equipment. Head Coaches should supply necessary information in a timely manner to ensure appropriate equipment is ordered and distributed. At the start of each season, the equipment staff will meet with each head coach to complete the annual equipment needs form to the upcoming academic year. This form will be reviewed at the end of the competition season and prior to the start of the non-championship segment. 8.9 Equipment Problems Any athletic equipment problems are to be reported to the Equipment Manager immediately following the practice or game/events in which the problem occurred. Head Coach is ultimately responsible for reporting all equipment problems

43 Pace University Athletics Department Policies and Procedures Manual 43 If directed by Head Coach, student-athlete is to leave a message on the Equipment Manager s voice mail ( / ) that includes the following information: Player s name Player s sport Player s game uniform number Specific problem Player s phone number 8.10 Inventory and Distribution The Equipment Room Staff is responsible for the inventory and distribution of athletics equipment. At the beginning and conclusion of each playing season, the Equipment Manager will provide the Head Coach with a list of all relevant information. Review Equipment Forms: Supply Equipment Manager with a list of required items for the upcoming season and roster estimation two months prior to the first practice. Include a complete list of participating players for the upcoming season containing University #, student-athlete contact information (dorm and home telephone numbers) within 30 days of your first practice. In order to receive equipment, the Compliance Office and Head Trainer must confirm the student-athlete s eligibility. A completed equipment form for each participating player is to be submitted three weeks prior to the first practice. This form can be found on the Pace Athletics website. Supply Equipment Manager with a schedule of competitions/events two weeks prior to the first competition to ensure proper/timely distribution of uniforms and equipment. Please inform the Equipment Manager of changes in your schedule of events within 24 hours so that necessary arrangements may be made for distribution/collection of items. At the conclusion of each sports Championship and Non-Championship segments, the equipment manager will provide each coach with a complete inventory of equipment, along with a suggested equipment purchase list Student-Athlete Responsibilities The student-athlete is responsible for all issued equipment. It is the responsibility of the student-athlete to return all equipment (regardless of condition) to the equipment room by a date pre-established by the Head Coach and Equipment Manager. All competitive equipment must be returned; the equipment room will place a hold on his/her records and notify the head coach. The student-athlete will reimburse the Department for any missing equipment as at a cost that will replace the equipment. Only laundry associated with the competition uniform will be laundered on a regular basis. Teams in their non-championship segment MUST confer with the Equipment Manager to establish a laundry schedule Laundry Guidelines The laundry rooms are specifically for the use of the Pace University Equipment Room. The Equipment Room staff is responsible for daily practice and game day laundry unless other agreeable arrangements are made between the Equipment Manager and the Head Coach.

44 Pace University Athletics Department Policies and Procedures Manual Practice Gear After use, all practice gear is to be placed on a laundry loop for cleaning. Only items associated with the practice uniform will be washed other personal items of clothing will not be laundered. Once on the loop, laundry is to be placed in the provided laundry bin for washing. After washing, practice uniforms will be returned to player s locker. Laundry that is not placed on a laundry loop will not be washed. Teams in non-championship season must schedule with the Equipment Manager to establish laundry schedules Game Uniforms Home Games: After use, game uniforms are to be placed in the provided laundry bin IMMEDIATELY following the game/event. Only items associated with the game uniform will be washed other personal items of clothing will not be laundered. Away Games: Away uniforms will be collected an hour before the next scheduled practice unless scheduled at a different time by the Head Coach and the Equipment Manager. (Please remember that uniforms left unwashed will age quicker and need to be replaced sooner, timely collection is important for the condition of the uniforms) After use, all practice gear is to be placed on a laundry loop for cleaning. Only items associated with the practice uniform will be washed other personal items of clothing will not be laundered. Once on the loop, laundry is to be placed in the provided laundry bin for washing. After washing, practice informs will be returned to player s locker. Laundry that is not placed on a laundry loop will not be washed. Out-of-season teams must confer with the Equipment Manager to establish laundry schedules. Any needed repairs on uniforms must be reported prior to laundry services so that appropriate repairs may be made before the next competition. STUDENT-ATHLETES MUST RETURN THEIR UNIFORMS AFTER EACH COMPETITION FOR LAUNDRY SERVICE. TEAMS MAY NOT DO THEIR OWN LAUNDRY. See Appendix G for Equipment Needs Form 8.15 Inclement Practice Weather Procedures All countable athletic participation will be cancelled when the University closes for a weather event or emergency. Teams that are in their championship season may receive permission from the Associate Athletics Director for Facilities/Operations or the Director of Athletics to conduct activities under the following conditions: 1. The weather event or emergency has ended and the roads are safe for travel. 2. All student-athletes participating in the activity must live on the Pleasantville campus or housing accommodations on the Pleasantville campus have been approved by the Office of Residential Life and Housing. 3. Coach administrating the practice has a valid CPR/AED certification on file. Permission will be provided in writing along with any special instructions to the requesting coach.

45 Pace University Athletics Department Policies and Procedures Manual 45 Countable athletically related activities are not permitted between the hours of 12am-5:30am each day unless approved by the Director of Athletics. These requests will only be approved under special circumstances and documented with the Assistant Athletics Director for Compliance.

46 Pace University Athletics Department Policies and Procedures Manual Department Overview MEDIA RELATIONS The Athletic Media Relations Director supervises the Media Relations Department. The Media Relations Department handles all media relations responsibilities for the Department of Intercollegiate Athletics. The Department of Athletics depends upon the Athletic Media Relations Office to be the primary media contact for the Department of Athletics. The Athletic Media Relations Office is the liaison between the Department s varsity sports teams and the local, regional, and national media, while producing a steady flow of updated information by creating a close relationship between coaches, student-athletes, and administrators. 9.2 Athletic Media Relations Responsibilities The Specific responsibilities of the Media Relations Office are as follows: To write, edit, and publish event programs and annual sports brochures. Post current team and individual statistics. Update and maintain the Athletic Departments website. To direct media activities at athletic events, which includes: Arranging for the installation of special media and telephone services, when necessary Serving as host to radio, television, newspaper and magazine media representatives Supervising required statisticians at home contests Responding to requests for information from the opponent s Sports Information Office for both home and away games Reporting to media on contest results Issuing working press credentials for sideline and press box coverage To perform additional duties, which include: Maintaining current and historical files for all sports, including information on teams, individual student-athletes and coaches Arranging interviews for student-athletes, coaches and administrators with media representatives Coordinating photography sessions for each sports team and distributing photographs as allowed by Pace University, the Northeast-10 Conference and the NCAA Helping student-athletes gain postseason academic and athletic honors The following activities are all coordinated through the Athletic Media Relations Office: Press releases for all sports Media guides are published annually for Football and Basketball Maintenance of individual teams statistics Photo files of past and present teams for all sports Historical files consisting of event results, newspaper clippings, team records, pictures and information s pertaining to all Pace University Athletics. Athletic department press releases Supervise press conferences The editorial content of each specific sport s Web site is updated with pertinent/appropriate information primarily through the Athletic Media Relations Office at the earliest possible time to an event s conclusion. The Athletic Media Relations Office assists each program with recommendations for student-athlete awards and honors and helps prepare statistical information about

47 Pace University Athletics Department Policies and Procedures Manual Press Releases noteworthy performances for Northeast-10 Conference, NCAA, ECAC or other honors on behalf of student-athletes and coaches. The Athletic Media Relations office works in conjunction with the Director of Athletics and no information shall be given to the media without prior knowledge and consent of the Media Relations Office. All department personnel are expected to comply with Pace University, Northeast-10 Conference, and the NCAA rules and regulations, as well as federal laws regarding the release of personal information about student-athletes and prospective student-athletes. All information regarding a prospective student-athlete is CONFIDENTIAL until as stated by the NCAA regulations, that prospective student-athlete has signed a National Letter of Intent or accepted a written offer of financial aid. The Athletic Media Relations office is responsible for composing, editing and releasing all press releases pertaining to the intercollegiate athletics program at Pace University. All releases are to be written in new style, providing appropriate statistical data, noted, quotes and other facts concerning upcoming events. Any member of the Department desiring to release an item to the public should notify the Athletic Media Relations Office who may write the release for coaches, staff and administration. Any press release, which may be of a sensitive nature, requires the prior approval of the Director of Athletics as well as people involved in the release. It is the responsibility of the Athletic Media Relations Office to maintain records and general information files for each sport. At the end of the year all releases for the past year are to be moved to an archive file. Members of the Department are encouraged to suggest topics to be used in news releases and feature stories. Establishing and sustaining good public relations is important in garnering public support for the intercollegiate athletics program. New releases pertaining to administrative and coaching personnel are coordinated with the Director of Athletics. This is the responsibility of the Athletic Media Relations Office staff. Personnel actions are not to be released or discussed with the media without prior approval from the Director of Athletics (or his/her designee) to assure that all University guidelines have been followed, and that all necessary signatures have been received. 9.4 Interviews All media interviews by student-athletes, coaches and staff should be arranged through, or cleared through the Athletic Media Relations Office. All coaches and student-athletes are encouraged to participate in interview sessions in order to generate positive publicity and present the best possible image of Pace University. Any Athletics employee or studentathlete who receives interview requests or is asked to comment about an event, activity, or to provide public comment about matters of the department should notify the Media Relations Office of such a request. The granting of an interview that may address a controversial issue or matter under investigations is subject to the prior approval of the Director of Athletics. Generally, interviews with student-athletes are held early afternoon on weekdays after class but before practice. 9.5 Publicity Material Website The Director of Athletics Media Relations serves as the web manager for the Department of Intercollegiate Athletics. His/her primary responsibility in this role is to provide for the publicity need of Pace University s twenty (20) intercollegiate athletics teams. The Athletic

48 Pace University Athletics Department Policies and Procedures Manual 48 Media Relations Office is responsible for editorial updates on this site for disseminating information about sports and Athletics Program. Each support area within the Department has its own specific presence on the official athletics website and will update their areas as needed. Social Networking on the Internet Student-athletes at Pace University must use common sense when using social media accounts on the Internet. Students are advised to use caution when posting personal information on the Internet, as sharing information with the public can have long term and far reaching consequences. The athletic department will take disciplinary action against any student-athlete who posts photos, captions, or comments that depict student-athletes in violation of the NCAA, University, athletic department, team, or state rules and regulations. Head coaches may require student-athletes to abide by stricter policies in regards to social networking sites. Coaches reserve the right to review any student-athlete s sites and to monitor web-postings. Photography The Director of Athletics Media Relations and the Head Coach of the sport coordinates photography sessions for individuals and teams. These sessions are usually held on an afternoon before the season begins for the respective sport. The Athletics Media Relations Office maintains an active file of photographs of student-athletes, members of the coaching staff and certain administrative officials. This file contains head-and-shoulder portraits of the individuals, as well as photographs taken at events during the sports season. Photographs of members of the coaching staff and administrative officials are used provided they reasonably represent the person. A mix of color and black and white photos are used. Copies are made available to members of the media upon request without charge. The Athletic Media Relations Office and the individual requesting the photograph mutually determine internal use. Photographs requested by a student-athlete, coach or administrator for their personal use should be ordered directly from the photographer. Photographs may be reviewed in the Athletic Media Office by appointment. Schedule Cards/Posters The Athletics Media Relations Department, Compliance Office, External Operations, and head coach of that particular sport must approve schedules prior to printing of any schedule cards. Schedule cards and posters are paid for by outside sponsors for promotional considerations. Individual Game Programs The program is formatted and sized according to individual sports requirements The Department reserves the right to editorial control regarding copy and photos utilized Advertising material must comply with the rules and regulations of Pace University, The Northeast-10 Conference, NCAA and other authorities that may legitimately influence the intercollegiate athletics program. Coaches may not place logos or advertisement in game programs (or media guides) without prior approval of the Associate Athletic Director for External Operations and Athletic Compliance Department. The program must include rosters of competing teams when available. Example of other information that may appear include photos of student-athletes, general information about Pace University and the Department of Intercollegiate Athletics, and schedules for that particular sport, as well as other Pace University teams competing that season.

49 Pace University Athletics Department Policies and Procedures Manual Events Before an Event: The Athletic Media Relations Office is responsible for composing, editing and issuing all facts concerning upcoming events. Staffing responsibilities may include, but are not limited to, the following: Arranging for game management staff (e.g., scoreboard operators, and statisticians) Reporting and recording results of events Issuing press credentials to approved members of the media Hosting sports information personnel of the visiting team Coordinating and monitoring activities in the press box Making announcements over the public address system During an Event: The Athletic Media Relations Director in conjunction with the head coach of each athletic team is responsible for establishing and distributing rules and guidelines which assist in controlling and maintaining order on the playing surface and in the designated press box area. In order to ensure orderly press box operations, the Athletic Media Relations staff develops a seating chart assigning seats for every media representative. Press box credentials are issued to working media only. Sideline coverage should be carried out only by those authorized to be there. This authorization is for photographers, television camera personnel, and sound technicians who have been given credentials to be on the sidelines. Following the Event: The Athletic Media Relations Office is responsible for coordinating post-game coverage. They are also authorized to allow media representatives in the locker room area to interview the players and coaches. Records kept throughout the event are to be compiled and updated to maintain all statistical and historical data on each sport. Files should be updated then with photographs, featured articles and other materials as appropriate. It is against Department policy to reveal any non-public personal information to the media without the consent of the student-athlete.

50 Pace University Athletics Department Policies and Procedures Manual External Operations Function EXTERNAL OPERATIONS The overall goal of all external efforts is to create an awareness of our programs, increase attendance at athletic events, boost the participation of our athletes in service related activities, develop the Pace Athletics brand and create new partnerships with local and corporate businesses Athletics Web Site and Team Store The athletics website is managed by the Associate Athletic Director for External Operations and the Director of Media Relations/Communications in conjunction with Side Arm Sports. All external content such as community service activities and youth clinics must be reported to either office in order to properly promote the efforts of the student-athletes Licensing Program Pace University participates in a licensing program that oversees the use of our trademarks on a variety of items and that works to promote, enhance, and elevate the image of the University by authorizing the use of our name and logos on high quality, socially responsible and tasteful merchandise. This program is administered by Pace University and in partnership with the Licensing Resource Group (LRG). No coach or administrator is permitted to create apparel using the Pace University or Pace Athletics logos without permission from the Associate Athletics Director for External Operations. All logos come with distinct logo guidelines outlined in the Pace University Style Guide created by Licensing Resource Group. These guidelines are in place to create a brand that is consistent to all students, parents, fans and supporters. The Associate Athletics Director for External Operations manages the athletics online team store. Any questions or concerns regarding the store should be directed to the Marketing office Sponsorship Program A formal corporate sponsorship program is established with local and corporate businesses out of the marketing office to generate revenue which is used to promote athletic contests throughout the year. Coaches, athletes and other administrators are not authorized to establish beneficial relationships with a business or an alumnus. All inquiries by businesses should be directed to the Associate Athletics Director for External Operations in order to further develop the partnership. This spans from local eateries and small businesses to larger-scale companies Team Promotional Activities Coaches who want to have promotional activities for their sports are to work with the Associate Athletics Director for External Operations. No promotional activities at athletics contests are to be held without prior notification of the Associate Athletics Director for External Operations Social Media Policy Social media continues to be a major focus in a growing component of the internet. These sites offer opportunities to engage and connect with key stakeholders by promoting news, events and other resources. The Pace University Athletic Department realizes the

51 Pace University Athletics Department Policies and Procedures Manual 51 importance of an impactful social media program as a part of a broad-based communication plan. This document is designed to provide a framework for teams to establish and successfully manage an official Pace Athletics social media page. How to Establish Department Recognized Social Media Accounts: For a program to officially establish a social media account representing the Athletic Department, the Head Coach or Administrator must follow the following steps. 1. Contact the Associate Athletics Director for Marketing/Promotions 2. Identify the social media platforms your program wishes to utilize (i.e., Facebook, Twitter, Instagram, etc.) Official team pages will be named Pace Sport to provide consistency with the official department pages. 3. A communications plan will be developed utilizing one or more social media platforms and to ensure best practices. 4. Develop a plan to manage and administer the account Management information (login and password) of all pages will be made available to the Associate AD/External Operations. Student-Athletes are not permitted to serve as administrators for team pages. They are encouraged to help the team with developing content. Those identified as page administrators are held responsible for managing and monitoring content of their officially recognized page in line with the College s and Department s conduct policies. Changes in page administrators must be provided to the Associate AD/External Operations. 5. Prior to launching the site, a graphics package will be developed by the Associate AD/ External Operations to ensure consistency for all pages (Facebook icons & timelines, Twitter icons and backgrounds). The page will also be promoted on the paceuathletics.com website General Guidelines When Using Social Media: Sharing Pace Athletics news, events, or promoting student work through social media tools is an excellent, low-cost way to engage the community and build our brand. The following are best practices for managing an effective social media page: Any messages that may be perceived as the voice or position of the athletic department and/or the university as a whole must be approved by the Associate AD/External Operations. Before you post, make sure that you have all of the facts. Cite or link sources whenever possible. Be careful and respectful. What you post directly reflects on the university and athletic department. Aim for standard times for posting and updates. Do not overload your followers because they may stop paying attention or stop following your page. Be responsible and remember that posting on behalf of the university and athletic department is an opportunity, not a right. Respect other users opinions even if you disagree with their opinion. Ask before you post. If you have a question about the appropriateness of a post that you want to make, ask the Associate AD/External Operations for approval before you post.

52 Pace University Athletics Department Policies and Procedures Manual 52 Utilize official Athletic Department logos and images. Also, be mindful of copyright issues that may arise with photos and images. Use the Associate AD/External Operations as a resource before posting photos that are not property of the Athletic Department. Double-check everything before posting for correct spelling and grammar, as well as for clarity in message. Provide consistent content with personality. Sneak peeks, VIP and behind-the-scenes access are great topics of communication. Avoid including links to student-athlete s personal pages. Student-athletes must be aware their pages are visible to fans beyond personal friend and family members. Look to link to the pacesettersathletics.com website whenever possible to drive traffic to your team page Development/ Fund-Raising/ Participation Setters Club The Setters Club is the organization that is officially recognized by Pace Athletics as the fund-raising branch for the athletics department. All fund-raising activities in relation to Pace University Athletics are maintained in coordination by the Associate AD/External Operations and the Development and Alumni Relations Office. Team Fundraising Activities The Associate Athletics Director for External Operations will inform the coaching staff of available team fundraising options at the beginning of each school year. All fundraising initiatives fall under the Setters Club and the revenue generated will go towards team travel, equipment, meals and other team related expenses. Approval of Outside Activities Prior approval is required anytime a team will be involved in a fundraising, community service, or promotional activity outside the University. The activity must be approved by the Assistant AD for Compliance and the Associate AD for External Operations. Departmental Participation by Pace Athletics Staff All Pace Athletics staff are encouraged to assist in Setters Club events and athletics alumni outings to represent and support the department. Prior to specific alumni outings, either the marketing or alumni outings will reach out to the coaching staff requesting participation. Participation of Student-Athletes in Fundraising and Promotional Activities Student-athletes are permitted to be involved in promotional and fundraising activities under certain conditions. Other than those activities below, student-athletes are not permitted to participate in fundraising or promotional activities or to allow their picture or name to be used in such a matter. NCAA regulations permit a member institution or recognized entity thereof, e.g., fraternity, sorority, or student-government organization, a member conference or a non-institutional charitable, educational or nonprofit agency to use the studentathletes name, picture, or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete participation in intercollegiate athletics, provided the following conditions are met. The appearance, name or picture of an enrolled student-athlete may be used to promote the fund-raising activities of an institution or a charitable, educational or

53 Pace University Athletics Department Policies and Procedures Manual 53 nonprofit organization at the location of a commercial establishment, provided the commercial establishment is not a co-sponsor of the event and the student-athlete does not promote the sale of a commercial product in conjunction with the fundraising activity. Student-athletes are permitted to be involved in promotional and fundraising activities under certain conditions. Without following the guidelines below, student-athletes are not permitted to participate in fundraising or promotional activities or to allow their picture or name to be used in such a matter. The Student-athlete must present the fundraising or promotional activity to their coach. The coach must review this with the administrator they directly report to. The activity does not involve co-sponsorship, advertisement, or promotion by a commercial agency other than through the re-production of the sponsoring company s official registered regular trademark or logo on printed materials. The student-athlete does not miss class to participate. All money derived from the activity goes directly to the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity. The student-athlete s name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency. The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete s name, image or appearance is used in a manner consistent with these requirements. Participation of Department of Athletics Staff Members in Fundraising and Promotional Activities NCAA regulations prohibit Department of Athletics staff members from using the institution s name or logo in the endorsement of commercial products or services for personal gain without prior approval from the Director of Athletics. Athletics department staff members also may not be compensated by an individual or commercial business for assistance in the promotion and/or distribution of sale items (e.g. calendars, pictures etc.) bearing the names or pictures of student-athletes. Student-Athlete Participation in Charitable Events Student-athletes participating in charitable events must follow all NCAA rules, per Bylaw Specifically, student-athletes may only participate in activities if the following conditions are met: All student-athletes must have written permission to participate in the activity from the Director of Compliance. Any money raised for the event goes directly into the charitable organization. Student-athletes names, photos, and appearances may not be used to promote the commercial ventures of the charitable organization. Items with the student-athletes names or pictures may not be sold except by the institution, NCAA or outlets controlled by the institution or charitable organization. An authorized representative from the charitable organization and all student-athlete participants must sign a release statement ensuring that the student-athletes names and photos will be used in accordance to NCAA regulations.

54 Pace University Athletics Department Policies and Procedures Manual Community Service Head Coach must complete the community service form (Appendix N) after participating in any community service event/initiative and submit the completed form to the Assistant Athletics Director for Compliance and the Assistant Athletics Director for Communications. In addition, any photos from the event should be sent to the Assistant Athletics Director for Communications to be incorporated into the press release. The Assistant Athletics Director for Compliance will be responsible for tracking the number of community service hours performed by student-athletes each academic year, while the Assistant Athletics Director for Communications is responsible for promoting the various community service events/initiatives in which our student-athletes are participating.

55 Pace University Athletics Department Policies and Procedures Manual 55 SPORTS MEDICINE 11.1 To Participate in Intercollegiate Athletics Participation in athletics at Pace University is contingent upon annual medical approval by the Sports Medicine staff. The medical approval is based on the outcome of a preparticipation physical, completion of a current medical history questionnaire and evidence of proper medical insurance. Additionally, each year thereafter the student-athlete will have a medical update examination arranged by the Sports Medicine staff. This annual update will take place with the team physician and / or Sports Medicine Staff. No practice activities by any student-athlete will be permitted until an approved physical and proof of medical insurance are filed with the Sports Medicine staff Athletic Training Room Training rooms are located in the lower level of the Goldstein Fitness Center and the lower level of the Ianiello Field House. In the case of injury, athletic trainers will be available for consultation, evaluation, and referral to the team physician. They will develop treatment and rehabilitation programs for the purpose of facilitating full recovery. Athletic Trainers act as liaisons between the doctor, coach, parents and athlete so that all parties understand the consequences of the injury. Please be aware that it is in your best interest to report all medical problems (prior, preexisting, current, or new afflictions) to the medical staff, athletic trainers, and/or team physicians. This includes any chronic conditions, medical history, drug allergies, sexually transmitted diseases, mononucleosis, viruses, etc Expectations of the athlete Injuries are to be reported in a timely manner (day of or the morning after). The athlete should communicate if he/she will miss an appointment. The athlete must arrive at the athletics training room in enough time to complete rehabilitation/treatment prior to practice. The athlete must report illness at earliest time possible (voic / messages are acceptable) Training Room Conduct Shower after practice/workout, before receiving treatment, unless requested not to. Treatments are by permission only and by sports medicine staff only no self-help treatments permitted. If you are taking any prescription medications or are under the care of another physician, notify the sports medicine staff. The athlete must wear shorts and a tee shirt to the training room. No cleats or equipment of any kind allowed in the training room. The training room offices and telephones are off limits to the student-athletes. Do not take anything from the training room without permission. No food or drinks are permitted. The training room is a medical facility, not a lounge. Conduct and language must be appropriate for a medical office.

56 Pace University Athletics Department Policies and Procedures Manual 56 Tobacco use is prohibited Injured or ill athletes should contact the Athletic Training staff as soon as possible. Injured / ill student-athletes are required to coordinate all medical evaluations through the athletic training staff prior to initiating any services for these conditions. This will permit necessary follow-ups and progress reports on the injury / illness to be made. If a student-athlete is neglecting his or her treatment, the athletic training staff will notify the head coach of the student-athlete s non-compliance. The Athletic Training staff must coordinate all rehabilitation and treatment for athletic related injuries incurred by student-athletes at Pace University. Due to insurance ramifications, any services provided outside of the Athletic Training Room must be coordinated through the Athletic Training staff prior to initiation of these services. After being evaluated for a given condition by the Athletic Training staff or Pace University Team Physician Specialist, the student-athlete is entitled to obtain a second opinion from a single medical care provider. It will be the student-athlete s responsibility to have the results of this consultation sent to the Pace Athletic Department s Sports Medicine Staff. Payment for multiple second opinions will be the responsibility of the athlete and/or his family. In all instances and notwithstanding the opinion of any outside consultant, the student-athlete may only be cleared for athletic participation by a member of the Pace University sports medicine staff (athletic trainer / team physician) In the event that a student-athlete needs a surgical procedure from an athletic related injury, the student-athlete must go through their primary insurance provider for the procedure. If the student-athlete, or his / her parents, choose, for whatever reason, to go outside their primary insurance for the surgical procedure, the Athletic Department s insurance may only pay up to the usual and customary charges for the surgical procedure If the student-athlete does not have primary medical insurance Pace University will automatically charge the student-athlete for a domestic medical insurance policy. This medical policy does not cover any cost associated as a result of competing in intercollegiate athletics. If injured while competing in intercollegiate athletics the student-athlete is covered under Athletic Department s basic accidental medical program insurance policy. If the student-athlete has the Pace University domestic policy and a surgical procedure is needed for an athletic related injury, the studentathlete must have the surgical procedure performed by the Athletic Department s team Specialist. If the student-athlete, or parents, wishes to have the surgery performed by a surgeon other than the Athletic Department s Team Physician Specialist, the student-athlete/parents will incur 100% of the costs for the procedure. Expenses incurred in the diagnosis and treatments of athletic-related injuries are handled on a coordination of benefits process. Bills are submitted to your personal insurance policy first and then to the Athletics Department s secondary insurance carrier. Our secondary plan is designed to help manage out of pocket expenses for our families.

57 Pace University Athletics Department Policies and Procedures Manual 57 Student-athletes that are on long term prescription medications that are listed on the NCAA banned drug list must have a letter of documentation from their attending physician stating the medical need for the regular use for such drug. A studentathlete using an anabolic agent or peptide hormone for a medical condition must have this approved by the NCAA before the student-athlete is allowed to participate in any intercollegiate activity If you need rehabilitation treatment The athletics training staff is available for new injury evaluations and rehabilitation treatments all day but it is best to arrange an appointment. Hours of availability will be posted for each semester. Each athlete has a personal rehabilitation sheet that treatments are recorded on. The athlete is responsible for signing in prior to each treatment. Injured players not able to participate in full practice are still required to be at practice at the regular time to participate to the extent that they are able, and to complete their rehabilitative conditioning. The athlete s responsibilities at practice will be coordinated with the coach. Only medical staff personnel may excuse the athlete from practice for injury concerns 11.7 Return to play If an athlete misses a day of practice or game due to athletic injury or illness they must be cleared by a member of the Pace University Sports Medicine Team before returning to participation. Return to Play Protocol will include: Full range of motion of the injured joint Full strength of the injured muscle Functional Assessment Sport Specific Testing If Student-Athletes are not cleared by Sports Medicine Staff they cannot return to participation and should be held out until further notified 11.8 Pace University Policy for Concussion Management Certified athletic trainers attend (or are nearby and available by cell phone) all competitions and practices involving athletes in contact sports. They and/or hospital emergency room physicians provide initial evaluations for student-athletes with suspected concussion if the team physician is not present at the competition or available at the time of the incident. If concussion is suspected on the sideline, the athlete is removed from competition (coaches are notified and helmets given to the equipment manager). No return to play is permitted without a physician s approval. Once an athlete has been evaluated by a certified athletic trainer or physician and is diagnosed with a concussion the athlete will be immediately removed from the game or practice. They will not be able to return to play on that day. A follow up with a physician with an expertise in concussion management will be made for further evaluation. The Sports Medicine Staff will notify the head coach to inform them of the concussed athlete and will follow up with regular communications as to their progress.

58 Pace University Athletics Department Policies and Procedures Manual 58 Approval for return to play will be made by the physician with an expertise in concussion management. Past medical history of concussions may affect the length of time the athlete is out. Concussion is most recently defined as a complex pathophysiological process affecting the brain, induced by traumatic biomechanical forces. This may be translated as a brain injury following a head incident. Our diagnosis require the appearance of several of the following symptoms and signs after a head incident : confusion, amnesia, headache, nausea/vomiting, sleep disturbance, visual disturbance, disequilibrium, dizziness, difficulty concentrating, and feeling spacy. Injured athletes undergo repeated physical and neurological examinations by the team physician (or consultant neurologists if he is away) including mental function measures (orientation, serial 7 s or months backward tasks, immediate and delayed recall, and repetition of numbers forward (maximum 8) and backward (maximum 7). Symptom assessment utilizes the SCAT3 written form. Once an athlete has been diagnosed with a concussion by the Sports Medicine Staff the following steps will be taken: 1. A letter and notice will be sent to all the student-athlete s instructors and advisor indicating that their student has been diagnosed with a concussion and will follow the appropriate protocol. This notification along with a letter from the Team Physician will be sent from the Athletic Department Compliance office. (See attached letter). 2. Conforming to usual treatment practice for a concussion the athlete is advised to undergo physical and cognitive rest until these issues resolve. This program involves non-attendance at team meetings, classes or examinations. Return to Learn The student-athlete must be cleared to return to class prior to being cleared for return to practice and play in intercollegiate athletics competition. Advisors and professors will be notified. Recovering student-athletes may not be able to meet the usual expectations for class attendance, participation and homework. If a student-athlete is unable to attend class, a medical note will be provided (see above). This is a medically excused absence. The Sports Medicine Staff will continue to monitor the student-athlete while symptoms are impacting physical and cognitive functions. Students with severe or prolonged symptoms lasting more than 2-3 weeks may require more formalized academic accommodations. Return to Play Return to play is determined by Pace University s Concussion physician/specialist. Return to play is allowed once the concussion specialist has determined that the athlete is symptom free, returned to a normal Baseline Testing (which all athletes take prior to competing), and has passed an exertion test and a 5 day exercise program. CLICK HERE FOR THE PACE ATHLETIC CONCUSSION PROTOCOL

59 Pace University Athletics Department Policies and Procedures Manual Drug/Alcohol/Tobacco Policy The consumption of alcohol or the use of tobacco products are strongly discouraged due to detrimental effects it can have on your body and performance. Per NCAA Bylaw The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers, managers, and game officials) in all sports during practice and competition. Uniform penalties (as determined by the applicable rules-making committees and sports committees with rules-making responsibilities) shall be established for such use. CLICK HERE FOR THE PACE ATHLETIC DRUG TESTING PROGRAM

60 Pace University Athletics Department Policies and Procedures Manual 60 APPENDIX A. Summer 1/ Intersession Athletic Aid Request Form B. Voluntary Quit Form C. Official Visit Forms D. Institutional Documentation of Unofficial Visit Form E. On-Campus Tryout Forms F. Schedule Routing Form G. Equipment Needs Form H. Student-Athlete Code of Conduct I. Trip Request Form (Pace Transportation Form) J. Loaner Vehicle Request Form (Pace Transportation Form) K. Social Media Platform Request L. Social Media Registration Form M. Community Service Form N. Athletics Financial Aid Appeal Process

61 Pace University Athletics Department Policies and Procedures Manual 61 Summer 1/ Intersession Athletic Aid Request Form Student s Name: Sport: U#: Fill in appropriate year: Summer 1 Intersession Name of Course (s): Number of Total Credits: Reason why you believe student-athlete should be granted request: Head Coach Signature Date

62 Pace University Athletics Department Policies and Procedures Manual 62 Change of Status Form This form is to be filled out by the head coach any time there is a change of status of any of his or her student-athletes. Student-athlete: Date: Student ID#: Sport: Please note the following information regarding the above named student-athlete: Delete from Current Squad List: (As a result of this deletion, the student-athlete is no longer eligible to practice or compete with the team; further, all such individuals should be sent immediately to the Director of Athletics Office to complete an Exit Interview ). Reason for Deletion: Voluntary Withdrawal from team Academic Drop Disciplinary Drop Athletic Drop Change of Financial Aid Status: Below please indicate current financial aid status and the revised aid status. Athletic Aid to be cancelled effective immediately Athletic Aid to be cancelled at the end of current semester Athletic Aid not to be renewed beyond current aid period Athletic Aid to be reduced for the next aid period Athletic Aid to be continued or student does not receive athletic

63 Pace University Athletics Department Policies and Procedures Manual 63 PACE UNIVERSITY ATHLETICS OFFICIAL VISIT FORM MUST BE SUBMITTED AT LEAST 48 HOURS IN ADVANCE OF RECRUIT S VISIT Recruit Name: Sport: Address: Recruit Type: Phone: NCAA CH ID: ON/OFF Campus Lodging: Person(s) Accompanying Prospect & Relationship: Arrival Date On Campus: Time: Departure Date From Campus: Time: I. TRANSPORTATION & LODGING (Attach ALL receipts for post-visit approval) How will recruit be traveling to campus? Airfare Cost: Mileage Reimbursed: $ Lodging Cost: $ Train/Bus Cost: $ Other Expenses (provide receipts and explanation at right) II. MEALS (Attach receipts with names of all persons eating for post-visit approval) III. COMPLIMENTARY ADMISSIONS If you wish to provide complimentary admissions to your recruit and two guests (3 maximum) for a home athletic event in your sport or any other sport, please complete and submit a pass list form to the compliance officer along with this form. It will then be delivered to the ticket officer per standard operating procedure for complimentary ticketing. Student Host (cannot be Freshman Non-Qualifier): Amount Rec d: $ IV. On Campus Evaluations/Tryouts Check box if you will conduct OCE with recruit (attach OCE paperwork) By signing below, Coach acknowledges that he/she has reviewed the rules and regulations of the NCAA and Pace University (on the next page) with the Student-Athlete Host and the recruit. All parties fully understand and agree to be bound by their responsibilities and limitations during the official visit. Coach Signature: Coach Signature: Coach Home #: Coach Cell #: COMPLIANCE OFFICE USE ONLY Pre-Visit Approval Not Dead Period Lodging Approved Input in CAI Transcripts IRL Activated Test Score Airfare Approved Approved by and Date: Post-Visit Approval Host Money Reconciliation Form? CAI Updated? Log in Visit Binder HST EVAL? Approved by and Date:

64 Pace University Athletics Department Policies and Procedures Manual 64 Release Consent and Waiver To: Office of Residential Life and Housing Elm Hall 861 Bedford Road Pleasantville, NY Please Print: Name of Prospect Residing at Street City State Zip In consideration of the following: Athletic overnight official recruitment visit On the following dates I, the above mentioned and undersigned, hereby agree to assume all the risks and responsibilities surrounding such participation or any activities undertaken as an adjunct thereto; and further, for myself, my heirs and personal representatives, I herby agree to defend, hold harmless, indemnify and release forever and forever discharge Pace University and all its officers, agents, and employees from and against any and all claims, demands and actions or causes of action on account of damage to personal property, or personal injury, or death which may result from aforesaid participation and transportation activities incident thereto. Further, it is herby certified that I, the above-named student, has no medical or psychological conditions, which would preclude such participation and I authorize Pace University through its authorized agents to secure for the student any necessary emergency medical treatment. I understand that Pace University transportation will be leaving promptly at the end of said event. I understand that it is my responsibility to find transportation to my return destination if I am not present and on the bus by the time it departs from said location. I am aware of the following stipulation: Use of Drugs or Alcohol while on any University sponsored visit or trip is strictly prohibited. Anyone found in violation will be removed from the event and will not be refunded any fees paid to attend/participate. In witness whereof, I have caused this release to be executed this (Today s date) Prospect Signature Parent Signature (if prospect s age is under 18) In case of an emergency, please contact: Name Phone number

65 Pace University Athletics Department Policies and Procedures Manual 65 Prospect Declaration Form This form must be completed and signed by the prospect upon arrival on campus for the official visit. As a prospective student-athlete visiting Pace University, you will be required to abide by the same rules and code of conduct as the students who are already here. A member of our coaching staff will supervise your visit and you may have a student-athlete as your host. We are looking forward to sharing our campus and want to ensure that you are aware of the expectations for you and your student-athlete host during your visit. Therefore, in accordance with NCAA restrictions, the following are prohibited during your visit to our campus: No use of alcohol. No entertainment provided in the presence of alcohol consumption No use of drugs or sex as recruiting device. Entertainment of prospects in the presence of drug consumption is prohibited. No activity that violates criminal law. No gambling/gaming activities. Failure to return to lodging before the assigned curfew. No activities or events at any location that may cause a perception of impropriety. All entertainment arranged by our staff during your visit will meet the University s expectations of appropriate activities and NCAA rules; you and/ or your student-athlete host should always follow the staff s directions for activities during your visit. I understand and acknowledge that I have received this policy in writing to my visit. I have been granted the opportunity to ask any and all questions about the above policy. I affirm that I will not violate any of the above policies on or off campus of Pace University, while completing my official visit. I understand that any violations to the above policy will result in the termination of your official visit and further recruitment by our coaching staff. Prospects Name Prospects Signature Date

66 Pace University Athletics Department Policies and Procedures Manual 66 Pace University official Visit Overnight Guest Policy SPORT: COACH: CELL #: HOST: Name U# RESIDENCE HALL/TOWNHOUSE: ROOM #: GUEST NAME: VISIT DATES: GUEST EMERGENCY CONTACT & #: I agree to abide by all University and Residence Hall policies applicable to guests: HOST SIGNATURE: ROOMMATE(S) SIGNATURE: 1. The length of the stay may not exceed 48 hours. 2. The host agrees to take full responsibility for his/her guest and will ensure compliance with all University and residence hall rules and regulations. 3. The host must accompany his/her guest at all times while in the residence hall. All guests must comply with University and residence hall rules and regulations which are as follows: o A guest is defined as anyone in a residence hall room that is not assigned to that specific space by the Office of Residential Life and Housing. o Roommates must be courteous to one another when having visitors and be sensitive to their roommate(s) primary rights to sleep, study and privacy. Having visitors is a privilege that requires the prior consent of roommate(s). Unresolved visitation issues among roommates may result in the loss of the privileges for all residents of a room. As such, guests should visit only with the approval of all roommates with the room. o As long as all roommates agree, each resident is permitted to have as many as two overnight guests on any given night, but guests are not to remain longer than two days (consecutive or nonconsecutive) within a seven day period. Additionally, all guests must be registered with the Office of Residential Life and Housing if they are staying overnight in the halls. Guest registration sign-up sheets are located outside the resident assistant s door. o Residents assume responsibility for the conduct and behavior of their guests, including informing guests of all pertinent residence hall policies and procedures. o Additionally, guests will be held accountable for their behavior and may be asked to leave the residential buildings and/or campus. o Individuals under thirteen years of age are not permitted in the residence halls between the hours of 9:00 PM and 9:00 AM. Exceptions may only be made by special permission from the Director of Residential Life and Housing or their designee. o Guest privileges may be revoked for violation of University policies, and guests may be prohibited from University property indefinitely. In addition, the Residence Life Staff may, at any time, require a guest to vacate any Residence Hall. 4. Disregard and interference with the rights of other students with respect to reasonable Quiet and privacy is strictly prohibited in the residence halls. 5. The University assumes no liability for loss or damage to personal belongings. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Office of Residential Life and Housing ~ Elm Hall ~ fax #

67 Pace University Athletics Department Policies and Procedures Manual 67 Your role as a STUDENT-HOST is very important in the recruiting process for our University s athletics teams. You have a responsibility to understand and abide by NCAA, NE-10, and University regulations. Please carefully review the following rules: 1. You must be enrolled as a full-time degree-seeking student at Pace University. If you are a freshman, you must have been a high school qualifier or partial qualifier (NCAA Eligibility Center). 2. If entertainment will be provided, only you will be provided money with which to entertain yourself, the prospect, the prospect s parents/legal guardians or spouse. Other students may assist you with hosting the prospect but must pay for their own entertainment. 3. A maximum of $30 per day may be provided to cover all actual costs of entertaining you, the prospect, the prospect s parents/legal guardians or spouse, excluding the costs of meals and admission to campus athletic events. You may also be provided an additional $15 per day for each additional prospect entertained by you. 4. No cash may be given to the visiting prospect or anyone else. 5. You may not use entertainment funds to purchase, or otherwise provide the prospect with souvenirs, such as T-shirts or other institutional mementos. In addition, the use of any alcoholic beverages by you or the prospect during the official visit is strictly prohibited. 6. You may not use vehicles provided or arranged for by any coach, institution staff member or booster of the University. NEVER allow the recruit to use or drive your car. 7. You may not transport the prospect of anyone accompanying the prospect more than 30 miles from the campus. 8. You should not allow recruiting conversations to occur on or off campus between the prospect and a booster of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible. 9. The visiting prospect may engage in recreational or workout activities as long as the activity has not been organized or observed by members of the coaching staff and are not designed to test the athletics ability of the prospect. 10. You may receive an on-campus complimentary meal, provided you are accompanying the prospect during the visit. You may also receive complimentary admission to a campus athletics event, provided you are accompanying the prospect to the event and the event occurs during the official visit. 11. If entertainment money is being provided, you are required to turn in any receipts and excess entertainment funds to your coach as soon as the prospect leaves campus. I certify I have read the above instructions and, if applicable, acknowledge the receipt of $ for the purpose of hosting the above named prospect(s). In addition, I understand that no additional official visits will be provided to my sport until I have returned all receipts and excess entertainment funds. STUDENT-ATHLETE HOST NAME STUDENT-ATHLETE HOST SIGNATURE

68 Pace University Athletics Department Policies and Procedures Manual 68 INSTITUTIONAL DOCUMENTATION OF UNOFFICIAL VISIT UNOFFICIAL VISIT to a member institution by a prospect is a visit made at the prospect s own expense. The provision of any expenses or entertainment by the institution or representative of its athletics interests shall require the visit to become an official visit, except for expenses or entertainment permitted in Bylaw 13. Submit all unofficial visits two days prior to visit. PROSPECT S NAME: SPORT: ADDRESS: VISIT DATE: PROPSECT S STATUS: High School 2-yr. Transfer 4-yr. Transfer Year in school if prospect is a two- or four-year transfer? Has the prospect applied for admissions to Pace University? YES NO Has the prospect been accepted to Pace University? YES NO Did the institution provide transportation to view campus? YES NO Did the institution provide meals to the prospect? YES NO Did the institution provide housing to the prospect? YES NO The prospect was provided the following recruiting materials: A Student-Athlete Handbook Y / N Graduation-Rates Report Y / N NCAA Educational Info Y / N A game program Y / N A questionnaire Y / N A media guide Y / N Pace University admissions info Y / N Non-athletic publications Y / N Person accompanying prospect: Relationship: Are they attending an athletics event? YES NO EVENT: Persons attending: * A maximum of three complimentary admissions. * Tickets issued through a pass list only.

69 Pace University Athletics Department Policies and Procedures Manual 69 ON-CAMPUS TRYOUTS ALL APPROPRIATE FORMS REGARDING THIS TRYOUT MUST BE SUBMITTED TO THE COMPLIANCE OFFICE PRIOR TO CONDUCTING THE TRYOUT. PROPECT S NAME: SPORT: BEGINNING TIME OF TRYOUT: DATE OF TRYOUT: END TIME OF TRYOUT: LOCATION OF TRYOUT: CHECK ONE: HS PROSPECT COLLEGE PROSPECT CURRENT PACE STUDENT The following checklist must be completed and all documents submitted with this form to the Compliance Coordinator prior to the tryout: Signed Tryout Consent waiver (for student s under age 18, parent or guardian signature is necessary) Copy of PHYSICAL EXAM within 6 months of scheduled tryout with a MEDICAL DOCTOR signature Signed Sickle Cell Results/Waiver (for student s under age 18, parent or guardian signature is necessary) HIGH SCHOOL PROSPECT - High School - Date high school eligibility is completed in the sport: - If eligibility in this sport still remains for the HS prospect: does the tryout occur in a term other than the term in which the traditional season in this sport occurs? YES NO COLLEGE PROSPECT - Date prospect s sports season ended: - Was permission to contact the prospect obtained from prospect s institution prior to the tryout? ATTACH COPY OF THE PERMISSION LETTER TO THIS FORM YES NO NA CURRENT PACE STUDENT - Year in School U# SIGNATURE OF COACH DATE TRYOUT APPROVED YES NO COMPLIANCE DIRECTOR SIGNATURE

70 Pace University Athletics Department Policies and Procedures Manual 70 CONSENT WAIVER AND RELEASE Pace University Athletic Team Tryout REPLY TO: Pace University Athletics or Fax: (914) ATTN: Compliance Office Goldstein Fitness Center 861 Bedford Road Pleasantville, NY SPORT: Try-out date: Name of Participant (Please Print): Address: In consideration of the above named student being permitted to participate in the Pace University s athletics tryout, the undersigned does hereby agree to assume all the risks and responsibilities surrounding such participation or any activities undertaken as an adjunct thereto; and further, for myself, my heirs and personal representatives, I hereby agree to defend, hold harmless, indemnify and release forever, and forever discharge Pace and all its officers, agents and employees from and against any and all claims, demands and actions or causes of action, on account of damage to personal property, or personal injury, or death which may result from the aforesaid participation and activities incident thereto. It is hereby certified that the above-named participant has no medical or psychological conditions that would preclude such participation, and I authorize Pace through its authorized agents to secure for the individual any necessary emergency medical treatment. Date Date Signature (Parent/Guardian if under 18 years of age) Name and phone number to call in case of Emergency. Name Telephone-Work Telephone-Home/Cell

71 Pace University Athletics Department Policies and Procedures Manual 71 Sickle Cell Trait Information Form The NCAA recommends that all student-athletes be aware of their sickle cell status. If the student athlete does not know whether they are positive for sickle cell trait, the NCAA recommends that student athletes undergo testing to determine their status. Pace University is supportive of this recommendation and requests that each student-athlete provide Sports Medicine with documentation of their sickle cell trait status. If a student opts not to provide the University with this information, s/he must sign the testing waiver below. To help you make an informed decision regarding this issue, some basic information is provided below, as well as a link to additional resources. About Sickle Cell Trait- Sickle cell trait is an inherited condition of the oxygen-carrying protein, hemoglobin, in the red blood cells. Sickle cell trait is a common condition, which affects more than 3 million Americans Although sickle cell trait is most predominant in African-Americans and those of Mediterranean, Middle Eastern, Indian, Caribbean, and South and Central American ancestry, persons of all races and ancestry may test positive for sickle cell trait. Sickle cell trait is usually benign, but during intense, sustained exercise, hypoxia (lack of oxygen) in the muscles may cause sickling of red blood cells (red blood cells changing from a normal disc shape to a crescent or sickle shape), which can accumulate in the bloodstream and logjam blood vessels, leading to collapse and even death due to the rapid breakdown of muscles starved of blood. More information regarding sickle cell trait and the rationale for the NCAA s recommendation that all student athletes be aware of their status may be found at Sickle Cell Trait Testing- Pace University offers sickle cell trait screening in the form of a blood test to all student-athletes. Testing can be conducted at the University Health Care Unit. To arrange for testing at the University Health Care Unit, please call (914) If you choose to undergo testing, all costs associated will be processed through your primary insurance. Please attach results to this form and return both with your physical paperwork.

72 Pace University Athletics Department Policies and Procedures Manual 72 Sickle Cell Trait Waiver Form I, understand and acknowledge that the NCAA and Pace University recommends that all student-athletes have knowledge of their sickle cell trait status. Additionally, I have read and fully understand the aforementioned facts about sickle cell trait and sickle cell trait testing. Recognizing that my true physical condition is dependent upon an accurate medical history and a full disclosure of any symptoms, complaints, prior injuries, ailments, and/or disabilities experienced, I hereby affirm that I have fully disclosed in writing any prior medical history and/or knowledge of sickle cell trait status to Pace University Sports Medicine personnel. By signing this waiver, I confirm that I do not wish to undergo sickle cell trait testing as part of my pre-participation physical examination and I voluntarily agree to release, discharge, indemnify and hold harmless Pace University, its officers, employees and agents from any and all costs, liabilities, expenses, claims, demands, or causes of action on account of any loss or personal injury that might result from my decision not to follow the recommendation that I be aware of my sickle cell trait status and share that information with the Pace University Sports Medicine Department. Student-Athlete Name: Date: I have previously undergone sickle cell trait testing Date of test: Results of testing: Yes, I have sickle cell trait No, I do not have sickle cell trait Student-Athlete Name: Date: By signing this waiver, I confirm that I do wish to undergo sickle cell trait testing as part of my pre-participation physical examination so that I may be aware of my sickle cell trait status and share that information with the Pace University Sports Medicine Department. Student-Athlete Name: Date: I have read and signed this document with full knowledge of its significance. I further state that I am at least 18 years of age and competent to sign this waiver. Student-Athletes Signature: Date: Parent Guardian Signature: (If under the 18 years of age) Date: Parent Guardian Print Name:

73 Pace University Athletics Department Policies and Procedures Manual 73 Competition Schedule Routing Instructions Pace University Athletics Compliance Head coach will bring competition schedule and routing form to the compliance office. The compliance office will review both forms and seek input from the Academic Center. The compliance office will then forward the competition schedule and routing form to the Associate Athletic Director to ensure no scheduling conflicts exist. If a scheduling conflict exists, the competition schedule is given back to the head coach to discuss alternatives with Athletic Director or overseeing A.D. Once the competition schedule is reviewed for any scheduling conflicts, the compliance office will give the competition schedule and routing form to the Athletic Director or sport s overseeing A.D. to review and sign. The signed copy will be forwarded to the Associate Athletic Director. The Associate Athletic Director will forward a copy of the competition schedule to the Sports Information Office. The compliance office will the coaching staff informing them that their competition schedule has been approved If any revisions occur after the initial submission of your competition schedule, please notify the compliance office so steps #3-#7 can be re-visited. All game contracts must be discussed with the Athletic Director or overseeing A.D. before being typed. A new process has been established that the Athletic Director or your overseeing A.D. will review with each head coach.

74 Pace University Athletics Department Policies and Procedures Manual Competition Schedule Routing Instructions Pace University Athletics Compliance I have the attached the suggested competition schedule for the sport of. This competition schedule is for the Fall/ Spring segment (circle one) of my playing and practice season. I have taken into account NCAA bylaw 17 as it pertains to my sport. In addition, I have also attempted to minimize the amount of class times missed. Head Coach s Signature Asst. A.D. for Compliance s Signature Associate A.D. Signature Date Date Date (Head Coach s Comments) Will your team need food and lodging options (due to practice and competition schedules) for the: -Summer Pre-Season (Please fill in dates) -Thanksgiving Break (11/22-11/26)? Yes No -Holiday Break (12/22-1/1)? Yes No -Intersession Break (1/2-1/21)? Yes No -Spring Break (3/11-3/18)? Yes No (Administration s Comments) Academic Advising Comments from the advising staff regarding the academic impact of this competition schedule. Event Management Office Does the competition schedule need to be amended? If so, what is reason for change? Compliance Office Does this competition schedule meet NCAA requirements (Bylaw 17)? Date of sent to coaching staff confirming their competition schedule:

75 Pace University Athletics Department Policies and Procedures Manual 75 Equipment Needs Team: Championship Season Start Date: Off -Season Start Date: Non-Traditional Season Start Date: End Date: End Date: End Date: Game and Practice Schedule: Roster (Initial Roster 4 weeks before 1 st Practice): Practice needs uniform: Practice laundry needs: Immediately after each practice (as soon as available). Laundry returned to lockers or window. Equipment room opens 1 hour before practice time and 30 minutes after Game Day Needs: (Home) (Away) Game Laundry: (Home) (Away) Immediately after competition (as soon as available) Coach s Signature Equipment Manager s Signature

76 Pace University Athletics Department Policies and Procedures Manual 76 Student-Athlete Code of Ethics Intercollegiate Athletics at Pace University provides the opportunity for students to develop their full potential in a rigorous academic setting that values varsity sport participation and the keenest competition as key components of the educational process. However, it is considered a privilege rather than a right to be a student-athlete and with that privilege come certain responsibilities. Foremost among these responsibilities is the adherence to the Pace University Student-Athlete Code of Ethics. Under this Code of Ethics, you are expected to obey the rules and regulations of the NCAA, the NE-10, the Athletic Department and the University, including the University s Guiding Principles of Conduct, policies regarding sexual assault and academic integrity, as well as all local, state and federal laws at all times. Furthermore, you are expected to conduct yourself at all times with honor, integrity, good sportsmanship, honesty, and humility. You are expected to treat everyone with dignity and respect. Pace athletes are committed to advancing awareness and an understanding of the value inherent in our diversity, broadly defined in terms of cultural, ethnic, sexual orientation and identity, age, religious beliefs, socioeconomic status, physical and mental abilities, and gender differences. Pace University supports a prominent Division II NCAA intercollegiate sports program. Your representation of the University, involving public exposure in the competitive arena and in the media, makes you one of the most visible groups at the university. As an athlete, what you do and the way in which you do it, are often highlighted, placing you in a public position not experienced by other Pace students; a position that requires exemplary conduct. Your behavior most definitely has an impact on the reputation of your particular team, the Athletic Department and the University; and also, on the attitude that others (not involved in intercollegiate athletics) have toward you and your fellow athletes. Lastly, whether or not you so choose, you will be looked upon as a role model and as a leader. Your status as a varsity athlete is subject to continuous evaluation by your coaches with respect to all matters pertaining to your time as a student at Pace. You are expected to excel in the classroom, work hard at your sport and exemplify appropriate behavior on and off the field. You recognize that as a student-athlete you are held to a higher standard than some of your peers. The following criteria are examples of some of the expectations of all athletes in our program. This list is not all inclusive and in addition to this list, you are expected to exhibit characteristics worthy of a position on your team. I understand that participation in athletics is a privilege. I will make strong and healthy decisions; making sure that it always reflects myself, my team and the athletic department in a positive way. I recognize that my actions represent all my teammates and coaches. I understand that academics are my main focus as a student-athlete at Pace University. Class attendance is mandatory and the proper respect is shown in the classroom to professors, teachers and classmates. I will dress appropriately for class, arrive on time, sit in the front of the class and fully participate in the discussion. I understand it is my responsibility to inform my professors in advance and make arrangements if there is a conflict with a game and a scheduled class. I will inform my coach and the compliance director of any schedule changes. I also understand that I must manage my time so I stay on top of my academics so it does not affect my academic performance or performance in my sport.

77 Pace University Athletics Department Policies and Procedures Manual 77 I understand that all first year players or anyone who has under a 2.5 GPA will attend study hall. When I attend campus social gatherings, I will use sound judgment, prioritize personal safety and the safety of those around me and put the needs of my team first. I understand that if I am under the age of 21, I am not legally permitted to consume alcohol and will not do so. I also understand that if I am involved in an alcohol related incident either on campus or off, I will face disciplinary action from the University first; and then from the Athletic Department. I will not utilize illegal drugs or substances to enhance my performance or alter my behavior in any way. I will not smoke, take drugs or use artificial supplements or other substances banned by the NCAA, or by law. I understand there is zero tolerance for hazing or sexual assault. For the safety of our community, I understand that I am required to notify my coach immediately of any knowledge of such activities. I acknowledge that my social media presence is a personal reflection of my character and my personal brand will be critical to my future success; and as such, I will exercise responsible and sound judgment at all times. I realize these rules are for my own safety and more importantly for the good of the team. I fully understand that the above guidelines must be adhered to in order to maintain my status as a student-athlete. In addition, I understand that any infractions will lead to possible suspension from practice(s) and/or game(s) or dismissal from the program. Subsequent to receiving any disciplinary sanctions from the University, individuals who have been accused of violating the Code of Ethics will meet with their Head Coach to discuss the potential violation, to explore the full extent of the breach, and to determine sanctions. The Athletic Department reserves the right to take summary action until such a time that the university process is allowed to be completed. Response by the Athletic Department to a breach in the Code may include sanctions, singularly or in combination, ranging from the following: Official Letter of Reprimand Community Service Required Counseling or Educational Programming Loss of Playing or Practice Opportunities Permanent Removal from the Athletic Program. Student-athletes who wish to appeal the imposed sanction(s) may do so by scheduling a meeting with the Director of Athletics. The Director of Athletics will consider all facts and render a final judgment no later than 5 business days after the appeal meeting. This judgment will be provided by written to the student s university address. The Code of Ethics does not supersede or replace the University Student Conduct process. This policy will not be used to alleviate any decision that has been rendered by the Dean for Students Office. Moreover, the Code may still be used to pursue a case, in light of the elevated expectations of student-athletes. Athletic Department sanctions are separate from and in addition to, any judgment coming from the University Student Conduct Process. Name Date

78 Pace University Athletics Department Policies and Procedures Manual 78 T R I P R E Q U E S T F O R M WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US USE THIS FORM IF TRANSPORTATION DRIVES YOU (SUBMIT AT LEAST 30 DAYS IN ADVANCE) DATE OF YOUR TRIP: NAME: (REQUSTED BY) DEPT: EXT. FAX CONFIRMATION # DATE OF THIS REQUEST: (WILL BE FAXED BACK TO YOU BY US) PICK UP AT (Please include campus or name, address, city, state and telephone number if available) FIRST PICK-UP SECOND PICK-UP THIRD PICK-UP Number of People Number of People Number of People Departure Time Departure Time Departure Time DESTINATION (Please include campus or name, address, city, state and telephone number if available) FIRST DESTINATION SECOND DESTINATION THIRD DESTINATION (The collected data helps produce estimate of expenses) FROM THE DESTINATION ABOVE, WHAT TIME(S)& DATES WILL YOU LEAVE TO RETURN? PERSON IN CHARGE ON BUS/VAN BUDGET NUMBER & DEPT. NAME (TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST) SPECIAL INSTRUCTIONS: INTER-OFFICE MAIL OR FAX THIS REQUEST TO TRANSPORTATION DEPT. BR NOTES: No trip will be confirmed without an account number. A confirmation will be faxed. ANY CHANGES MUST BE CONFIRMED PRIOR TO TRIP EVENT. Cancellations subject to penalty fees.

79 Pace University Athletics Department Policies and Procedures Manual 79 LOANER VEHICLE REQUEST FORM WE ASK THAT YOU TYPE THIS FORM TO REDUCE ERRORS THEN FAX IT TO US USE THIS FORM TO DRIVE YOURSELF (SUBMIT AT LEAST 7 DAYS IN ADVANCE) DATE OF YOUR EVENT: NAME: (REQUSTED BY) DEPT: EXT. FAX CONFIRMATION # DATE OF THIS REQUEST: (WILL BE FAXED BACK TO YOU BY US) PICK UP YOUR VEHICLE AT TRANSPORTATION DEPT. MON.-FRI. 7:00AM-4:00PM ONLY NAMES OF DRIVERS (All drivers must be preapproved to drive Pace vehicles DATE & TIME PICK-UP # VEHICLES # OF AT TRANS. OFFICE / NEEDED: PASSENGERS : DATE TIME (DATE AND TIME OF PICK-UP AT TRANSPORTATION OFFICE) LOCATION OF EVENT/S (Please include campus or name, address, city, state and telephone number if available) EXPECTED RETURN TO TRANS. OFFICE: (DATE) (TIME) BUDGET NUMBER & DEPT. NAME (TO WHICH THIS TRIP IS TO BE CHARGED. MUST BE INCLUDED WITH THIS REQUEST ) SPECIAL INSTRUCTIONS: THIS REQUEST IS SUBJECT TO THE RESERVATION/CANCELLATION POLICY Keys to vans for Sat/Sun reservations are to be picked up on Friday before 4:00pm. $ fee, additional to Loaner Use Fee, will be assessed if Transportation staff accommodates your oversight. TRANSPORTATION OFFICE: TEL : FAX dial all digits

80 Pace University Athletics Department Policies and Procedures Manual 80 Social Media Platform Request Social Media Platform: Facebook Twitter YouTube Instagram Pinterest Other: Audience: Define, Find & Track your Audience Tactics: Apply and Adjust your Objectives

81 Pace University Athletics Department Policies and Procedures Manual 81 Social Media Registration Form Sport: Coach: Please Indicate the social media platform(s) that you will be utilizing: Facebook Facebook Name: Username: Twitter Twitter Name: Username: You Tube You Tube Name: Username: Instagram Instagram Name: Username: Pinterest Pinterest Name: Username: Administrator: Password: Administrator: Password: Administrator: Password: Administrator: Password: Administrator: Password: Other, please indicate Site Name: Administrator: Username: Password: Signature of Coach: Date: Signature of Associate AD for External Operations: Date: Date Received by Associate AD for External Operations: Notes:

82 Pace University Athletics Department Policies and Procedures Manual 82 Community Service Information Team: Service/Event Name: Description of the Service or Event: Quote from Coach: Names of Student-Athletes who Participated (Put Team if whole team participated): Total Number of Hours: **Please send any photos taken during the community service to for the website release** Coach Signature Date