NSU COMMUNITYFEST 2018 DEPARTMENT, COLLEGE, & OFFICE AGREEMENT

Transcription

1 NSU COMMUNITYFEST 2018 DEPARTMENT, COLLEGE, & OFFICE AGREEMENT This is an agreement between the below stated Department, College, or Office and Nova Southeastern University s Division of Student Affairs Special Events & Projects. This is to state that will be participating with activity in the 15 th Annual CommunityFest on Saturday, February 10 th, 2018, from 12:00 p.m. to 4:00 p.m. This form must be turned into Rosenthal Student Center 211 no later than January 22 nd, 2018 at 5:00 p.m. The above-mentioned Department, College, or Office, understands if they choose to host an activity booth, the activity is subject to review and approval by the members of the NSU s CommunityFest Committee. It is understood that there will be at least one member from the Department, College, or Office staffing the booth from 11:00 a.m. to 4:00 p.m. on Saturday, February 10 th, 2018, if the booth option is chosen. Check in and Booth set-up will begin at 9:00 a.m. Department, College, or Office: Representative (Day of Event Contact. Please include name and phone number): Position/Title: Building Name: Phone: The Department, College, or Office will be responsible for organizing their booth, taking down the booth, and cleaning the booth and its surrounding area. The Division of Student Affairs Special Events & Projects will provide one (1) 6ft table and two (2) chairs. If needed, electricity can be provided. The Department, College, or Office will also be responsible for all other supplies needed for decorating their booth. This will not be provided to them. Will electrical equipment be needed? No Yes (If yes, please list the equipment that needs electricity and voltage: ) (INFORMATION NEEDED IN ORDER TO FULFILL REQUEST) THERE IS NO COST TO THE DEPARTMENT, COLLEGE, OR OFFICE PARTICIPATING IN THE EVENT. THEREFORE, CHARGING, FUNDRAISING, OR TAKING DONATIONS DURING THE EVENT IS STRICTLY PROHIBITED. Signature of Representative: Additional Comments: Cancellation Should you no longer be able to participate, please take note of the following dates: Cancel booth by January 29th: No fee Cancel booth between January 30 th February 2 nd : $50 Cancellation fee

2 Cancel booth between February 3 rd February 9 th : $75 Cancellation fee Do not attend event on February 10 th : $250 Cancellation fee By signing this form I, verify that that every member working the booth will be 18 years or older by February 10 th, 2018: Signature: Please sign and return. Retain a copy for your records. Mail: Fax: CLSE Special Events & Projects Attn: CommunityFest CommunityFest@nova.edu Rosenthal 211 (954) College Avenue Please call the number listed before faxing Phone: All agreements and forms are due no later than January 22 nd, 2018 by 5:00 pm NSU COMMUNITYFEST 2018 DEPARTMENT & COLLEGE SPONSORSHIP COMMITMENT FORM SPONSORSHIP LEVELS Mako Shark Sponsor $2,000 and above o Recognition in CommunityFest program o Recognition on CommunityFest Website o Recognition throughout CommunityFest Event o Optional Booth at CommunityFest o Tabling at SEA Thursday prior to CommunityFest from 12:00pm 1:00pm on February 8 th, 2018 o Business banner hung in the Don Taft University Center one week before CommunityFest from February 6 th February 10 th o Included in a Thank You ad in NSU s The Current Student Newspaper Silver Sponsor $1,000-$1,999 o Recognition in CommunityFest program o Recognition on CommunityFest Website o Optional Booth at CommunityFest o Business banner hung in the Don Taft University Center one week before CommunityFest from February 6 th February 10 th Blue Sponsor $250-$999 o Recognition in CommunityFest program o Recognition on CommunityFest Website o Optional Booth at CommunityFest SPONSORSHIP METHODS: (check all that apply)

3 1. Outright Financial Contribution The Department, College, or Office can donate money to the event and the committee will determine where to apply your contribution. Amount of Donation 2. Sponsor a pre-selected attraction/s: Long Slide $ 1000 Total Meltdown $ 950 Gladiator Joust $ 275 For the Kids Bounce house $ 250 Rock Wall $ sports challenge $ 300 Cotton Candy Machine $ 150 Popcorn Machine $ 150 Snow Cone Machine $ 150 Tents & Generators $ 200 ea Photo Booth $ 1000 Event programs Contact us Item not on the list: $ **Pre-selected attractions will be ordered by the CommunityFest Committee. In the event that the selected attraction is no longer available, the amount shall be applied towards another available opportunity unless otherwise specified. ** 3. Account Information Please provide the account number (xxxxx-xxxx) on the line below that the donation will be coming out of in addition to a copy of the Journal Entry. (Please note that your donation will go to account number ) Account Number: - Amount to be Donated: Copy of Journal Entry attached: YES 4. Host an Activity Booth Coordinate a booth with information pertaining to your Department, College, or Office inclusive of a fun activity with give-a-ways and prizes. If you would like a booth the day of the event, please check the box to the right.

4 Department/College/Office Representative Name Representative Signature Department/College/Office This form must be turned into The Office of Special Events and Projects in Rosenthal Student Center 211 no later than January 22 nd, 2018 at 5:00 p.m. Please sign and return. Retain a copy for your records. Mail: Fax: CLSE Special Events & Projects Attn: CommunityFest CommunityFest@nova.edu Rosenthal 211 (954) College Avenue Please call the number listed before faxing Phone: CommunityFest Scaffolding Competition IMPORTANT DATES & TIMES: 1. January 22 nd : Deadline to register for the competition 2. February 10 th :

5 i. 9:00 AM-11:00AM: Designated Decoration Time (decorating before 9AM on 02/10/18 is not allowed) ii. 11:30 AM: Judging begins iii. 3:00 PM: Winners are announced RULES: *****IN OUR EFFORTS TO SUPPORT RECYLMANIA WE ASK THAT YOU INCORPORATE RECYCLABLE ITEMS INTO YOUR DECORATIONS 1. To enter the scaffolding competition an expressing your interest along with the name of your student organization or department and contact information must be sent to 2. Booths must be set-up and ready to be judged by 11:30AM on February 10, 2018 (The day of CommunityFest) 3. Decorations should only cover the scaffold designated to your student organization or department 4. Vandalism of decorations will not be tolerated and will result in disqualification from contest 5. Offensive or inappropriate language or images are prohibited 6. Destruction of any scaffolding or NSU property is prohibited 7. Painting directly on scaffolds is prohibited JUDGING: Student organizations and department booths will be judged on the following criteria: creativity, originality, construction, school spirit & representation Each of the areas listed above is worth 20 points CATEGORY DESCRIPTIONS: CREATIVITY: Design is artistic, appealing, colorful, and incorporates recyclable items ORIGINALITY: Design is unique CONSTRUCTION: Design is neat and display is sturdy SPIRIT: Design incorporates shark pride (NSU school spirit) REPRESENTATION: Design clearly represents your student organization or department PRIZES: The winning student organization and department will receive 10 VIP passes to the NSU Laugh Your Fins Off Comedy Show VIP Passes include club room access as well as food and beverages (Prize is subject to change) Tickets are only for those CURRENT NSU staff/faculty members in department or college

6 If you would like to participate in this new competition, please sign and date below: Signature: Date: