Omega Psi Phi Fraternity, Inc.

Transcription

1 70 th Annual Eighth District Meeting Denver, CO April District Reports Book James R. Ball, 33 rd Eighth District Representative 70 th Annual Eighth District Meeting Embassy Suites Hotel

2 ΩΨΦ THURSDAY, APRIL 25, 2019, 70 h Eighth District Meeting Denver, CO ΩΨΦ April 25-28, 2019 Hosted by Chi Phi Chapter - Embassy Suites Hotel Theme: Omega Men: Effecting Positive Change in Communities Worldwide. Agenda Eighth District 70 th Meeting Omega Psi Phi Fraternity Inc. April 25-28, 2019 Embassy Suites, Denver, CO District Travel Day 12:00 p.m. - 4:00 p.m. Community Service/Social Action 2:00 p.m. - 8:00 p. m. Registration and vending opens 7:00 p.m. - 9:00 p.m. District Representative s Welcome Reception 9:00 p.m. - 11:00 p.m. District Hospitality Suite - opens 11:00 p.m. - 1:00 a.m. Brotherhood social function FRIDAY, APRIL 26, :00 a.m. - 5:00 p.m. Registration and vending opens 8:00 a.m. - 12:00 p.m. First Plenary Session Ritualistic Opening of the 70 th Eighth District Meeting Stefan C. Hughes, Esq. First Vice District Representative, Presiding Procession of Grand Officers and Former Eighth District Representatives Roll Call and Minutes - Jerry Walker, District Keeper of Records & Sea 41st Grand Basileus Dr. David Marion State of Omega Psi Phi Fraternity District Officers Reports Ω Keeper of Records and Seal - Jerry Walker Ω Keeper of Finance - Osuman Issaka Ω District Chaplain - Rev. Dr. Larry E. King Sr. Ω District Publicist - Dr. Paul Prosper Ω District Counselor - Honorable Tommy Jewell, Esq. Ω Dijon Lowery, Second Vice District Representative and Malik Stewart, Undergraduate Representative at Large Ω First Vice District Representative - Stefan Hughes State of the District Address - James R. Ball, 33rd Eighth District Representative 11:00 a.m. - 11:25 a.m. Comments from the International Executive Director Kenneth Barnes & Grand Officers 11:25 a.m. - 11:40 a.m. Audit Brother Larry Turk Tircuit 11:40 a.m. - 11:55 a.m. Budget and Finance Osuman Issaka, District Keeper of Finance 1

3 11:55 a.m. - 12:00 p.m. 70th District Marshal s Report & Administrative Announcements Dwight. Gentry, District Marshal, Chi Phi Chapter 12:00 p.m. - 1:15 p.m. Milton Patton Undergraduate Luncheon Dijon Lowery, Second Vice District Representative, Presiding Guest Speaker Lee Willis, Rho Beta Beta Chapter, 27 th 2 nd Grand Basileus District Photo - TBA 1:45 p.m. - 5:30 p.m. Second Plenary Session Stefan C. Hughes, First Vice District Representative, Presiding Recommendations - Larry Burks Sr., 28th Eighth District Representative Elections, Nomination and Credentials Report - Glenn E. Rice, 30 th Eighth District Representative, Presiding (Nomination Committee Report, State Caucus and Election of District Officers for Committee Reports Ω Time & Place Kenneth Patterson, 27th Eighth District Representative Ω Talent Hunt Vernon Wilson Ω IT/Social Media Ronnie Johnson Ω By-Laws and Constitution - Judge Tommy Jewell (retired) Ω Artifacts & Memorabilia - Clark Frost Ω Fatherhood & Mentoring Skyler Johnson 4:45 p.m. - 5:30 p.m. MSP Training Brother Greg Stegall, 8 th District MSP Chairman 5:30 p.m. Adjourn 5:30 p.m. - 7:00 p.m. District Hospitality Suite - open 7:00 p.m. - 9:00 p.m. All Greek Step Show 9:00 p.m. midnight District Hospitality reopens 9:30 p.m. - 1:00 a.m. Get Acquainted Dance SATURDAY, APRIL 27, :00 a.m. - 5:00 p.m. Registration - Vending 7:00 a.m. - 8:45 a.m. Prayer Breakfast Rev. Dr. Larry E. King Sr., Presiding Sermon Speaker - Rev. Tony D. Henderson, Pastor Spottswood AME Zion Church 9:00 a.m. - 9:50 a.m. Memorial Service Rev. Dr. Larry E. King Sr., District Chaplain, Presiding 10:00 a.m. noon Third Plenary Session - Continued Dijon Lowery, 2 nd Vice District Representative, Presiding 2

4 Committee Reports Continued Ω Presentation of District Scholarship Awards - Kermit Ervin Ω Social Action - Brett Britton Ω Achievement Week - Aaron Robinson Ω Reclamation Darnell Buggs Ω Violence Prevention Omar Montgomery Ω Protocol Ivy Williams, III Ω 71st District Marshal s Report Scott Crowley, Eta Gamma Gamma Chapter Historical Significance for the 8th District and Rededication Ceremony Past 8th District Representatives Ω Announcements and Formal Closing 12:00 p.m. - 1:00 p.m. Lunch on your own - Undergraduate programming - TBD Life Membership Meeting - Kenneth Patterson, 27 th Eighth District Representative Presiding 1:00 p.m. - 2:30 p.m. Talent Hunt Competition and Special Recognition Vernon Wilson 3:00 p.m. - 6:00 p.m. Day Party Chi Phi Chapter 6:30 p.m. - 9:00 p.m. Founders Banquet Reception (Formal Attire) 9:00 p.m. - 1:00 a.m. Founders Dance SUNDAY, APRIL 28, 2019 Founders Banquet - Keynote Speaker Rev. Dr. Robert C. Scott, 31 st Eighth District Representative Recognition of Achievement Week Chapter Award Recipients - Brett Britton Recognition of Achievement Week Individual Award Recipients - Aaron Robinson Presentation and Installation of District Officers for Dr. Lynn Beckwith Jr., 16 th Eighth District Representative 10:00 a.m. 1:00 p. m. Sunday Worship Services (optional) ΩΨΦ Friendship is essential to the Soul 3

5 69 th Annual Eighth District Meeting Minutes Friday, April 20, 2018 First Plenary Session The 69 th Annual Eighth District Meeting was formally called to order by Bro. Stefan Hughes, 1 st Vice 8 th District Representative Past District Representatives where recognized, those in attendance were: Bro. Lynn Beckwith, Jr. 16 th Past District Representative Bro. Lloyd Jordan, Esq 20 th Past District Representative Bro. Mandrid Williams 21 st Past District Representative Bro. Delvert Neal 24 th Past District Representative Bro. Melvin Jenkins 26 th Past District Representative Bro. Kenneth Patterson 27 th Past District Representative Bro. Larry Burks, Sr. 28 th Past District Representative Bro. Jeffery T Smith 29 th Past District Representative Bro. Glenn Rice 30 th Past District Representative Bro. Rev. Dr. Robert C. Scott 31 st Past District Representative Bro. Rev. Dr. William Ray Brown Jr 32 nd Past District Representative Visiting Grand Officers in attendance were: Bro. Andrew Ray, Immediate Past Grand Basileus Bro. David Marion, 1 st Vice Grand Basileus Bro. Cody Charles, 2 nd Vice Grand Basileus Bro. Kenneth Barnes, Executive Director Bro. John Howard, Assistant Executive Director Opening Prayer and ceremony was conducted by Bro. James Ball, 33 nd 8 th District Representative and the Chaplain Bro. Larry King Roll Call was conducted by Bro. Jerry Walker, 8 th District Keeper of Records and Seal

6 District Officers in attendance 33 rd District Representative James R. Ball, 1 st Vice District Representative Stefan Hughes, 2 nd Vice District Representative Kristoffer Bridges, District Keeper of Records and Seal Jerry Walker, District Keeper of Finance Osuman Issaka, District Counselor Tommy Jewell, District Chaplain Rev. Dr. Larry King, District, 69 th District Marshal Ernest Middleton. Chapters in Attendance: Graduate Chapters Beta Omega, Beta Upsilon, Chi Phi, Delta Gamma Gamma, Delta Phi, Eta Alpha, Eta Gamma Gamma, Eta Upsilon, Gamma Upsilon, Upsilon Omega, Omicron Iota Iota, Xi Pi, Omicron Xi, Nu Rho, Phi Xi, Mu Omicron. Undergraduate Chapters Eta Sigma, Iota Delta Delta, Epsilon Delta, Omicron Sigma, Tau Kappa, Iota Sigma, Iota Theta. Floor was yielded to the 20 th Past District Representative Lloyd Jordan as he may have to leave early. Gave remarks on the importance of the upcoming Grand Conclave and voting on candidates. Must stay true to Omega and what is best for her not what is best for chapter or district. District Officers gave their reports: District Keeper or Records and Seal: Bro. Jerry Walker Approval of 68 th District Meeting Minutes Attended necessary meetings and conference calls Created database from all data on mypage for easier reporting 3 new reports are sent out monthly Financial Roster by Chapter Chapter Activity Report CEF/Insurance Report Reported 461 members are financial in the district 376 Graduate members 85 Undergraduate members Purpose of DKRS monthly report is to give greater visibility, transparency and accountability for each chapter and the district as a whole. Along with the

7 monthly KRS conference calls it creates better communication, ease of clarification and reconciliation of any issues that arise. Areas of needed improvement is in reporting of form 37. District Keeper of Finance: Bro. Osuman Issaka Attended mandatory events and calls Sent 5 reports for transparency Provided a financial compliance management worksheets for chapters Financial transactions of the 2017 Fiscal Year Ending Balance $50, Bro. Beckwith questioned a large amount in misc. DKOF and DR explained that 1 is a loan that was repaid to an undergrad chapter and the other was money for MSP from Epsilon Delta that was given to district for transfer to IHQ. Created a foundation 501c3 to raise money on a district level First meeting this year Next year looking to receive 10K in fund raising. Created an online raffle Bro. Mandrid raised the question about budgeting. DKOF explained that reporting should not report to district about foundation budgeting. Bro. Jordan raised the question if DKOF got permission to create foundation from IHQ as that is a requirement for creating any foundation. Friendly amendment was added to motion to separate the misc line item of 5k from Epsilon Delta to make the finance report clearer. District Counselor: Bro. Honorable Tommy Jewell, Jr., Esq. Attended all mandatory events and meetings No pending lawsuits or disciplinary actions against chapters in 8 th district Pending investigation against the Iota Delta Delta chapter at Southeast Missouri State April is Sexual Assault & Prevention Month Issued 2 Cease & desists District Chaplin-Dr. Larry King Urged brothers to join international prayer call M-F 5:30 am central time Pin: # Call for brothers to join in on fasting on July 16, 2018 Report moved and accepted

8 2 nd Vice 8 th District Representative: Bro. Kristoffer Bridges / Undergraduate Representative at Large: Bro. Xavier Thompson Attended mandatory events and meetings 11 active chapters 20 brothers in attendance for undergraduate summit in Atlanta Stressed importance of GPA verification as chapters with 2.75 or higher get 1 free delegate for conclave 8 th District Average GPA st Vice 8 th District Representative: Bro. Stefan Hughes Attended mandatory meetings and events Conducted Chapter Evaluations Worked on chapter compliance according to bylaws Attended Supreme Council meeting Attended Undergrad Summit Attended District Representative training 33 rd 8 th District Representative: Bro. James Ball 250 Brothers registered for District Meeting 66 initiated brothers since last districts avg. GPA of undergraduates initiates Thanked his Executive Board New Chapter chartered in MO Sigma Mu Nu-Ft. Leonard Wood, MO Presented Dr. William Ray Brown Jr. with DR ring Star ward Award Recipients: 36 th Grand Basileus & 20 th District Representative, Lloyd J. Jordan, Esq. Bro. Elbert Walton Delbert Griffith Wendall Smith 8 th District Honor Society 2018 Induction 3.25 GPA school year 9 Brothers inducted into inauguration of society Each will receive a purple blazer 69 th District Marshal-Ernest Middleton

9 Gave update about district meeting events, times, etc. Assistant Executive Director Bro. John Howard addressed the body Fraternity saw increase in financial, non-financial as well as number of life memberships. Reclaimed brothers went down from 66k to 63k New initiates and number of UG chapters decreased Urged brothers to update address in MYPAGE IHQ is in process of securing addition rooms for conclave 8 th District has 54 registered brothers and 54 delegates out of possible 84 delegates IHQ will be revising delegates per chapter as of May 1 as number could increase in possible delegates Special Events Checklist-Ms. Judy Spencer List the week of events not each individual event May 1 st April 30 th is insurance period so don t combine anything after April 30 th Prefer receiving SEC by ihq-paralegal@oppf.org Foundation is not covered by Fraternity Insurance Special Events Form is no longer needed for Foundation Sponsored Events. Committee Chairmen Reports: Achievement Week Report Bro. Aaron Robinson Addressed questions regarding the new Form 77 format More chapters need to participate as same chapters always complete forms Social Action Bro. Barry Thomas Urged brothers to establish Voter Registration programs for upcoming primaries and midterm elections Talent Hunt-Bro. Verne Wilson Talent Hunt program is after last session today. All chapters advised to have a representative for next year Scholarship Bro. Kermit Ervin Presented the candidates of the Honor Society and the Purple Blazers based on 3.25 GPA 2 participants in GE 4 Life program 16 scholarship awardees IHQ has added 3 new scholarships 8 th District Scholar of the Year-James R. Ball II

10 Dr. Terrence M. Augillard, Grand Marshal, 81st Grand Conclave, New Orleans, LA Over 3k registered brothers IHQ looking into securing housing at additional hotels Registration is $575 and $475 for graduates and undergraduates, respectively Agenda is online Undergraduate Luncheon Bro. Kristoffer Bridges, 2 nd Vice District Representative presided Bro. Eric Bieniemy, Jr. Offensive Coordinator, Kansas City Chiefs was the Keynote Speaker 9 new initiates into the 8 th D Honor Society Dan Redden-Scholarship Recognition David Glenn Sr.- Scholarship Recognition Jayden Jackson National High School Scholarship Recognition recipient. 8 th District Foundation gave all awardees $200 stipend Second Plenary Session: District Elections: 30 th District Representative, Bro. Glenn E. Rice Election of Officers Slate: District Representative o Bro. James Ball 1 st Vice District Representative o Bro. Stefan Hughes 2 nd Vice District Representative o Dijon Lowery District Keeper of Records and Seal o Bro. Jerry Walker District Keeper of Finance o Bro. Osuman O. Issaka District Publicist o Bro. Paul Prosper District Chaplain o Bro. Larry King District Counselor o Tommy Jewel, Jr. Undergraduate Representative at Large o Kamrin Evans

11 Ballet was moved and passed in lieu of the whole for: All Candidates presented in Slate 8 TH District Passed Audit Budget/finances was in compliance Report moved and accepted Recommendations Bro. Larry Burks Recommended Donating $2, contribution to the Brown vs. Board of Education commemorative Mural to be placed in the Kansas state Capital. Funds would come from District Representative Budget line item. Motion was made and passed to contribute $ Retention / Reclamation Bro. Donnell Buggs Suggested to brothers to focus on reclamation Create plans for matriculation for undergraduates who graduate MSP Training/certification Bro. Greg Stegall Provided the classroom training, On-line certification will still be needed for brother to be fully certified. August 1 ST is the deadline to have Form 1 turned in to have a Fall Line Date of informational Application Deadline Submit to MSP Chair 4-week educational Proposed Initiation Date Probate Show must be hrs. After crossing No online school; must go to Graduate Chapter after Transfers from another school is ineligible until he has 30 hrs. at current school Grads must have 3 letters of recommendation 2 letters from 2 financial brothers 1 non brother who will attest to community service Wait 4 yrs if you didn t graduate with 2.5 GPA Sponsor must be financial 2 years prior MSP fees: UG - $1,440 / Grad - $1,690 Bro Stegall Contact Information: Gque93@gmail.com

12 Meeting was adjourned for the day Saturday, April 21, Third Plenary Session: Memorial Service Presided over by Bro. Larry King, 8 th District Chaplain District Reports Resumed: District Publicist: Bro. Paul Prosper Committee Chair write-up an event and not closed out until submitted 5 W s who, what, when, where, and why ; I Impact of the event Submissions due 2 weeks before district meeting and mid-year leadership CommuniQue can be viewed on district website 2nd Vice Cody Charles addressed the body Motivated undergraduates to succeed in school and work Focused on matriculation into graduate chapters Asked for graduate brothers to help mentor and uplift undergraduate brothers Executive Director Kenneth Barnes addressed the body Addressed issue that has been presented in news about mismanagement of funds o Stated that Omega has been made whole Best practices for MYPAGE Update for KRS to have access to chapter lockbox 8 TH District Budget Line item for UG support was added with budgeted amount of $1k Budget moved and accepted Time & Place-Bro. Kenneth Patterson Plan for Future District Meetings: 2019 Denver, Colorado 2020 Waterloo, Iowa 2021 St. Louis, Missouri 2022 Kansas City, Missouri 2023 Wichita, Kansas

13 2024 Albuquerque, New Mexico 2025 Jefferson City, Missouri Protocol: Bro. Ivy Williams 2.64 was cum GPA now 2.76 throughout the District Was only 3 members with 3.0+ GPA now 11 and GE Internship Bro. Lynn Beckwith, Jr. was recognized for of service Recognized the new initiates Violence Presentation Bro. Stefan Hughes for Bro. Omar Montgomery sent to every chapter to designate chairman to spearhead activities on local level Brother, You Are On My Mind- Bro. Stefan Hughes Spoke about different workshops and meetings Bro. Coleman has presented in district Announcements: o 70th District Marshal s Report Bro. Dwight Gentry o Denver, CO April , 2019 o Early Registration will be $135 April 25 TH Only o Early Bird registration for all brothers!!! Talent Hunt Competition: 7 Competitors Winner are 1 st - Devion Williams, Omicron Xi 2 nd -Aleah Miller-Upsilon Omega 3 rd -Aleena Carter, Nu Rho Founder s Reception and Banquet 39 th Grand Basileus Andrew Ray was guest speaker Brother Aaron Robinson and Bro. Edwin Bailey presented the following awards: Bro. Fred Whitted-8 th District Undergraduate Advisor of the Year Bro. Barry Thomas- 8 th District Superior Service award Bro. Ivy Williams-8 th District Omega Man of the Year Gamma Upsilon-8 th District Citizen of the Year

14 Upsilon Omega Chapter District Large Chapter of the Year Upsilon Omega Chapter District Large Social Action Chapter of the Year Xi Pi-8 th District Small Chapter of the Year 16 th District Representative, Dr. Lynn Beckwith Jr. conducted installation of district officers Respectfully Submitted Brother Jerry Walker Eighth District Keeper of Records and Seal

15 April 25, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman 33 rd Eighth District Representative Brother James R. Ball 755 Oriental Lily Drive; O Fallon, Missouri Phone: (314) (cell); ( (home) 8thDistrictDR@oppf.org or jrbqmsu@yahoo.com Brothers, I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Edgar A. Love, Oscar J. Cooper, Frank Coleman, and Ernest E. Just. As we gather for our 70th District Meeting I want to welcome you to Denver, CO on behalf of the District Council. The brothers of Chi Phi Chapter have worked tirelessly over the last year in preparation for this moment. I want to extend a special thanks to Brother Dwight Gentry for his hard work and diligence as District Marshal. The city of Denver holds a special and significant chapter in the history of Omega s westward expansion. It is here in 1927 that Clarence Fitzburgh Holmes, a community stalwart and respected physician, along with Fritz Cansler, Archie McKinney, and Bazella G. Rainey founded Chi Phi Chapter. Over the next nine decades Chi Phi Chapter has played a vital role in the Queen City of the Plains. We remain eternally grateful for their unbridled leadership and service. The legacy of unselfish service continues through the work of the Chi Phi Chapter of Denver, CO who is the host this weekend. We are blessed to have the 31 st Eighth District Representative, Brother Rev. Dr. Robert C. Scott, as our Founder s Banquet speaker and one of the sons of the 8 th District Brother Lee Willis (Delta Delta, Spring 1977), as our keynote speaker for the Milton J. Patton Undergraduate Luncheon. You will hear from our 41 st Grand Basileus, Dr. David Marion, during this district meeting as he makes comments and remarks about the state of our beloved fraternity. Our Executive Director Brother Kenneth Barnes will be on hand to assist and answer any questions regarding forms your chapter submits or lockbox questions. Brothers, I continued to insure the contributions and concerns of the Eighth District were raised at the Supreme Council s meetings. As a district, we have a lot be proud of as we are raising the bar and up holding Omega s standards. Ω Ω Ω Ω Ω Ω Ω The 8th District is financially strong with over $47,000 in the bank. The District has 678 financial members. I participated in Supreme Council conference calls. I participated in multiple 8th District Council conference calls. I participated in conference calls with past 8 th District Representatives. There have been 69 new brothers initiated since our last district meeting with 37 being graduates and 32 undergraduates. The 8th District reclaimed a total of 85 brothers so far this year. As your District Representative, I attended the 81 st Grand Conclave in New Orleans, LA. I also attended Supreme Council meeting in Atlanta, GA during the International EXCELLENCE IN LEADERSHIP

16 Undergraduate Summit. I was the keynote speaker for Iota Sigma Chapter s 50 th Anniversary celebration. I also attended District Representative training in Atlantic City, NJ. In closing, enjoy your time in Denver. I look forward to sharing more with you in my State of the Eighth District Address. til the day I die! James R. Ball 33rd Eighth District Representative EXCELLENCE IN LEADERSHIP

17 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman First-Vice Eighth District Representative Brother Stefan C. Hughes Phone: (816) April 4, 2019 Brothers, I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders Edgar A. Love, Oscar J. Cooper, Frank Coleman, and Ernest E. Just. During the past year, I have performed all the duties required of my office. I also completed all other duties assigned by Brother James R. Ball, 33rd Eighth District Representative and the Eighth District Council. It has been an honor serving the Eighth District. I would like to extend my appreciation to Chi Phi chapter and Eighth District Marshal Brother Dwight Gentry for their hard work planning this district meeting. Additionally, I worked to insure all district committees functioned, following our constitution and by-laws. Likewise, I completed any other tasks requested by committee chairs, state representatives, undergraduate leadership and other members of the district whenever they asked for my assistance. A brief synopsis of my activities since the last Eighth District Meeting includes: Ω Ω Ω Ω Ω Ω Ω Ω In September, 2018, I attended District Undergrad Summit in Manhattan, Kansas; In December 2018, I attended Eighth District Fall Leadership Conference in Kansas City. Missouri; In January, 2019, I attended International Undergraduate Summit in Atlanta, Georgia; From March 1-3, 2019, I attended District Representative Training with Brother DR James R. Ball in Atlantic City, New Jersey; I participated in all conference calls organized by the First-Vice Grand Basileus; I organized numerous Eighth District Council conference calls; I conducted chapter evaluations for each graduate chapter in the Eighth District; I organized numerous conference calls for various district committees and otherwise insured all committees were functioning. In closing, thank you for the opportunity to serve as your First-Vice District Representative. I humbly ask you for your support as I seek the office of 34 th Eighth District Representative and continue my service to you and Omega next year. Fraternally submitted, Brother Stefan C. Hughes First Vice Eighth District Representative Omega Men: Effecting Positive Change in Communities Worldwide

18 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District 2 nd Vice District Representative 127 S 8 th St 408, Columbia, MO Phone: (314) Personal dll3md@mail.missouri.edu Date: 4/1/2019 To: Brothers of the Eighth District I greet you in the of the Supreme Basileus of the Universe, and in the name of our beloved founders: Edgar A Love, Oscar J Cooper, Frank Coleman and Ernest E Just. It has been my pleasure to serve this esteemed and distinguished body. I have complied with and fulfilled the required duties that have been required of my office. I worked to ensure each undergraduate chapter functioned, following our constitution and bylaws, as well as completing any other tasks delegated to my by our 8th District Representative, The Undergraduate Supreme Council, and various committees I am serving on. A brief synopsis of my activities since the last district meeting.: Ω I attended the 81 st Conclave on behalf of the Eighth District Ω Planned and executed the 8 th District Undergrad Summit September 22 nd in conjunction with the Delta Delta chapter. We had over 25 Undergraduate brothers register and attend. An 8 th District record. Ω I attended the 2019 International Undergraduate Summit in Atlanta GA on behalf of the 8 th District Ω I serve on the 8 th District Recommendations Committee, 8 th District Scholarship Committee as well as the International Sports & Entertainment Committee. Ω While serving on these committee, I also worked with committee chairs to appoint 8 th District undergraduate brothers to nearly every district committee Ω I assisted with the reactivation on the Rho Eta Undergraduate Chapter Ω I participated in all monthly conference calls organized by the First-Vice District Representative Ω I organized monthly 8 th District Undergraduate Leadership conference calls. Ω I became Omega Psi Phi Life Member #9587 In closing, thank you for the opportunity to serve as you 2 nd Vice District Representative. Although I am transitioning into the graduate body, this is not the last that will you see of me in the 8 th District Leadership. I humbly ask for your support to continue my service to you and Omega in the future. Fraternally, Brother Dijon L. Lowery 2 nd Vice 8 th District Representative EXCELLENCE IN LEADERSHIP

19 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Keeper of Records and Seal Brother Jerry Walker 7719 Brookline Ter Richmond Heights, MO Phone: (317) Greetings Brothers of the Eighth District: I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Edgar A. Love, Oscar J. Cooper, Frank Coleman, and Ernest E. Just. As the DKRS I have complied with all the required duties of my office. I have successfully carried out all other duties that have been assigned to me by the District Representative and District Council. As your Keeper of Records & Seal for the past 3 years I want to thank you and it has been a sincere honor to serve the 8 th District. Building on last year s emphasis on the importance of the local chapters reporting and transparency, I created a few notable changes in the DKRS monthly reporting. Last year report included the creation of a district database for reporting. This year that database grew into an online interactive portal for viewing by all chapters. The portal includes information on chapter CEF/Insurance, form 37-chapter activity, and financial numbers throughout the district on all 3 levels. For the first time ever, chapters can go into the portal and search for financial brothers both on an international and district level. This portal is always available and viewable allowing for each chapter to access district data on demand. Also note, IHQ mypage is now Member Manager and along with this update IHQ has moved further away from paper forms to allow all reporting and SEC submissions to be done all online in the Member Manager page. During the past year: Ω I provided a monthly KRS report to all chapters Ω I participated in the monthly District Keeper of Records and Seal conference calls with the Grand Keeper of Records and Seal Ω Hosted District KRS conference calls Ω I have provided all district chapters and committees inquiries. Ω I have provided KRS training for the mypage/member Manager back office when requested by chapter KRS s Ω Created new how to manuals for the new Member Manager page and distributed to the chapter KRS. Ω Attended Grand Conclave in New Orleans Ω During this past fiscal year as of April 6 th the 8 th District has initiated 32 undergraduates and 37 graduate brothers. Fraternally, Jerry Walker Eight District Keeper of Records & Seal EXCELLENCE IN LEADERSHIP

20 Year (Blank) Please Make sure all years are high lighted. If not hold CRTL and left click each year to highlight 8th District Financial Roster by Chapter Omega Psi Phi Fraternity, Inc Total Financial with IHQ Total Financial with District Total Financial with IHQ and District Active Grad Chapters Total Members Beta Omega Beta Upsilon Chi Phi Delta Gamma Gamma Delta Phi Epsilon Mu Nu Eta Alpha Eta Gamma Gamma Eta Upsilon Gamma Upsilon Kappa Mu Nu Mu Omicron Nu Rho Omicron Iota Iota Omicron Xi Phi Xi Sigma Mu Nu Theta Mu Nu Upsilon Omega Xi Pi Total 536 Active Grad Chapters Total Members Beta Omega Beta Upsilon Chi Phi Delta Gamma Gamma Delta Phi Epsilon Mu Nu Eta Alpha Eta Gamma Gamma Eta Upsilon Gamma Upsilon Kappa Mu Nu Mu Omicron Nu Rho Omicron Iota Iota Omicron Xi Phi Xi Sigma Mu Nu Theta Mu Nu Upsilon Omega Xi Pi Total 441 Active Ugrad Chapters Delta Delta Epsilon Delta Eta Sigma Iota Delta Delta Iota Theta Lambda Beta Omicron Sigma Rho Eta Tau Kappa Total Members Total 113 Total Financial with IHQ 691 Total Financial with District 554 Total Active Graduate Chapters 20 Total Active Undergraduate Chapters 9 Total Active Chapters 29 Total Life Members 152 Total District Life Members 19

21 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Counselor 905 Washington Street SE Albuquerque, N.M Phone: (505) , Personal Annual Report to the Eighth District Date: April 4, 2019 To: James R. Ball, Eighth District Representative From: Brother Tommy Jewell, Jr., Esq. I greet you in the name of the Supreme Basileus of the Universe and in remembrance of our beloved Four Founders. I have now served as Eighth District Counselor for three successive terms and I am limited by our Constitution and Bylaws from seeking another year. I was initially elected during the 67th Annual Eighth District Meeting held in Lawrence, Kansas. I succeeded 1 st Vice D.R., Brother Stefan Hughes, who held this office for many years before ascending to his current office. It has been a privilege and honor to serve the Mighty Eight District in this office. I appreciate all that has been done to facilitate the execution of my responsibilities. Thank you for the opportunity to serve. I have performed my duties as outlined within the Eighth District Constitution and Bylaws and have provided legal counsel upon the request of the Grand Counselor, District Representative, District Council, various officers, chapters and individual brothers. Additionally, the Counselor is responsible to chair the Constitution and Bylaws and the Parliamentary Procedures Committees. A synopsis of my activities follows: Moratorium: On March 24, 2019 Grand Basileus Marion imposed an indefinite moratorium on MSP and social activities. Thereafter, a tremendous amount of time has been spent in dealing with this directive. I have been in frequent contact with DR Ball as we worked through determining what activities could proceed and what is proscribed by the Grand Basileus Order. The issues which resulted in the moratorium included hazing allegations as well as risky social activities and sexual assault allegations. Some of these issues have surfaced in the Eighth District as two disciplinary investigations are afoot (one of the investigations in a chapter that has had a previous lawsuit). While there will be intense scrutiny of our activities during this indefinite period, a cultural change is needed to end the attitude that is tolerant of hazing, sexual assault, and staining the brand of our beloved fraternity. Meetings and Retreats: During the past year, I attended the 68th Eighth District Meeting in Kansas City, Missouri, the 8 th District Leadership Conference in Kansas City, the Undergraduate Summit held in Atlanta, Georgia; and, the Grand Counselor s Retreat held in Atlantic City, New Jersey. At these meetings many legal issues were discussed which were related to systemic problems particularly with the Special Event Checklist process and the intellectual property of the Fraternity, as well as other

22 areas of concern. There were numerous presentations regarding a wide variety of legal topics at these meetings. I prepared and presented, before the 8 th District Leadership Conference, in coordination with Brother Emmanuel Chapman, a power point presentation regarding the lawsuit which was filed against the fraternity by Trevor Godfrey. As you recall, Godfrey filed his complaint in 2015 alleging that OPPF was negligent in their supervision and training of the local chapter and its members which resulted in his injuries. IHQ was dismissed from the litigation, however, a jury awarded $1.6 million against the local chapter. The case was settled, prior to the verdict, for $300,000. The insurance company paid in excess of $600,000 including our defense costs. Social media, including images on YouTube, Facebook, etc., played a significant role in the evidence that was shown to the jury during the trial. The case stands as a reminder that we must be vigilant in the protection of our image. Legal Proceedings I am pleased to report that there are currently no known lawsuits against the fraternity in the Eighth District. Other Activities: I participated in all district council conference calls and monthly conference calls organized by the Grand Counselor over the past year regarding district business. I reviewed more than 62 SEC submissions in the improved online process. I reviewed Hotel Contracts and assisted in negotiating for facilities in connection with District Meetings and other gatherings in the Eighth District 2

23 Date: 25 April 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Director of Public Relations PO BOX 63745, Colorado Springs, CO Phone: (405) Chapter To: Brothers of the Eighth District Brothers of the Eighth District, thank you for allowing me to be your District Publicist for another year. It has been a pleasure working with the chapters of the district and collecting, compiling and showing off the activities and accomplishments of the chapters in our beloved district. Our district has maintained quality relationship and rapport with the International Editor to the Oracle. Due to your hard work and documentation, we have submitted a high number of quality submissions to the Oracle which has been resulting in great exposure of the district in each Oracle publication. The Eighth District CommuniQue has also seen great improvements. The amount of content coming in from just about all the states in the district has been great and we have been able to show off the great work of our chapters for all in the district to see. Thank you all for your submissions that were in accordance with the Eighth District Submission Guidelines that can be found on the Eighth District website. District Office Updates & Highlights: Ω Please continue to submit high quality articles and photos Ω Our District will continue to be highlighted in the Oracle Ω Chapter Baseli, committee chairs work is not complete when the event is complete. It is complete when a write-up about the event has been submitted Ω Recording your chapter s activities is recording Omega history Ω When your chapter s 2040 neos read a 2018 Oracle, do you want them to see your chapter included in that Oracle? Ω CommuniQue submissions are due 1 month before the mid-year District Leadership Meeting and 1 month before the District Meeting Ω Oracle Submissions are due all year-round and will be submitted as they are received by the District Publicists for consideration for publication in the next edition of the Oracle Ω Because an article is submitted to the Oracle, this does not mean it will be published in the Oracle o All submissions to the CommuniQue will be published Sincerely, Paul Prosper Dr. Paul Prosper Eighth District Publicist EXCELLENCE IN LEADERSHIP

24 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Chaplain 8300 Overton Dr. Raytown, Mo Date: April 11, 2019 To: District Representative Brother James Ball and the Brothers of the Eighth District: Brothers, I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved Founders: Edgar A. Love, Oscar J. Cooper, Frank Coleman, and Ernest E. Just. I would like to thank you for allowing me to serve as your Chaplain for the past year. I humbly submit to you this report of my stewardship for the past year. Ω Received and attended to all of the orders both written and spoken by the District Representative. Ω Wrote and delivered six (4) resolutions on behalf of the Eight District. Ω Attended the Mid-Year and Leadership Conference. Ω Participated in all conference calls called by both the Grand Chaplain and District Representative. Ω Participate on the daily International Prayer Calls and taught the lesson, organized Prayer Requests and Praise Reports every other Monday. Ω Established Trimester Sunday Worship Services where brothers (from each chapter across the district) attend church and worship together. We are a union of college educated men founded upon the principles of Christian manhood and scholarship attainments. This was the intent of our founders. I will be the bridge between Omega s past and her future. Fraternally, Larry E. King, Sr. Brother (Rev. Dr.) Larry E. King, Sr. District Chaplain EXCELLENCE IN LEADERSHIP

25 EIGHTH DISTRICT ACHIEVEMENT WEEK COMMITTEE Chairman Aaron R. Robinson Upsilon Omega Chapter Committee Members Larry Burks Gamma Upsilon Chapter Edward Venerable Beta Omega Chapter Dr. Edwin Bailey Upsilon Omega Chapter Ramon Trice Upsilon Omega Chapter Eric Hamilton Chi Phi Chapter Kelly Walker Beta Omega Chapter Clark Thompson Upsilon Omega Chapter Dr. Milan Rivette Omicron Xi Chapter Fred Whitted Beta Upsilon Chapter Treven Williams Nu Rho Chapter April 27, 2019 To: Brothers of the Eighth District From: Brother Aaron R. Robinson Eighth District Achievement Week Chairman Re: 70th Eighth District Achievement Week Committee Report Brothers of the Eighth District: I greet you in the name of our Supreme Basileus of the Universe and in the name of our beloved Founders, Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, and Brother Frank Coleman. The International Achievement Week Observance commenced on November 11, 2018 and ended on November 17, Themes presented as a part of the International Achievement Week Observance were: Omega Men: Effecting Positive Change In Communities Worldwide The International High School Essay Contest Topic: How has social media impacted today s youth, and what influence does it have on their future Our Mission The mission of the Eighth District Achievement Week Committee is: To receive and process Chapter High School Essay Contest winners submissions. To educate Chapters about the Achievement Week Awards Program. To train Chapters on the completion of the Form 77 and the proper submission of the Achievement Week Award winners to the committee. To enhance the quality of the Achievement Week Awards submissions. The Eighth District Committee Chairman presented the 69 th District Achievement Week Awards at the Eighth District Founders Banquet, hosted by Omicron Xi Chapter in Kansas City, Missouri. In addition, the International High School Essay Contest winners were presented. The following is a list of the Awardees presented at the 69 th District Meeting in Kansas City, Missouri: 1

26 EIGHTH DISTRICT ACHIEVEMENT WEEK COMMITTEE Omega Man of The Year Bro. Ivy Williams, Phi Xi Chapter, Fort Riley, Kansas Superior Service Award Bro. Barry Thomas, Beta Upsilon Chapter, Omaha, Nebraska Founders Award Bro. Dr. William Ray Brown Mu Omicron Chapter, Des Moines, Iowa. Colonel Charles Young Military Leadership Award Bro. Dana McElrath, Gamma Upsilon Chapter, Wichita, Kansas. Eighth District Achievement Week Graduate Chapter of the Year (Large), Upsilon Omega Chapter, St. Louis, Missouri. Eighth District Achievement Week Graduate Chapter of the Year (Small), Xi Pi Chapter, Colorado Springs, Colorado. Citizen of The Year Lavonta Williams, Representing Gamma Upsilon Chapter Wichita, Kansas Eighth District High School Essay Contest Winners: 1 st Place winner Ms. Alexsus Payne, representing Omicron Iota Iota Chapter, Fort Leavenworth, Kansas 2 nd place winner Ms. Raven Monae LaBarrie, representing Omicron Xi Chapter, Kansas City, Kansas Accomplishments of the Achievement Week Committee Chairman : The Achievement Week Committee Chairman made a presentation at the Eighth District Fall Leadership Conference, Kansas City, Missouri on December 3, Topics covered during the presentation were the International High School Essay Contest Guidelines and information on the preparation of the Form 77. The presentation was given through an interactive visual concept with the membership present. The Chairman reiterated the process for preparing the Form 77 during the Eighth District Fall Leadership Conference. The award categories remained on the individualized Form 77. Applicants were also able to submit an individualized Form 77 based on their own criteria and cover sheet, a more user friendly form on which to submit documentation. The Chairman completed the International High School Essay Contest selection process. Two participants will receive a 1 st and 2 nd Place award. All other participants will receive a Certificate of Appreciation for submission of their essays. District Chairman s Observation It is the Chairman s hope that by providing clear communication of what is expected of Chapters through District wide correspondence, and by providing extensive training at the Fall Leadership 2

27 EIGHTH DISTRICT ACHIEVEMENT WEEK COMMITTEE Conference, we would have had a better representation from Chapters submitting Form 77s to the District Committee. However, the status quo remains. Form 77 submissions remain low and only a few chapters still submit the Form 77 to the Committee. Either there is a lack of interest from some Chapters or a blatant disregard for adherence to some of our Fraternity mandated programs. In closing, we have come a long way in trying to achieve consistency with our Form 77 submission process. We as a District must compete on a much larger scale, and become more competitive with other Districts in the Fraternity. The Eighth District can be a force to be reckoned with among all other Districts. We must not become complacent in our awards process, but continue to produce our best candidates. This report is humbly submitted on behalf of the Eighth District Achievement Week Committee to the membership of the Amazing Eighth District, Home of the Heavyweights. 3

28 Date: April 1, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman To the Brothers of the Eighth District, Eighth District Membership Selection Committee Greg Stegall, chair Phone: (816) Personal It has been my continued pleasure to have once again served as your Membership Selection chair. It is a job that I take very seriously, and I am grateful to District Representative, James Ball for affording me this opportunity to serve Omega and the Eighth District. During the past fiscal year, the Eighth District has initiated seventeen (32) undergraduate and twenty-one (37) graduate brothers. I continue to serve on the International Membership Selection committee as a member at-large. I also attended the Grand Conclave in New Orleans, Louisiana. In addition, I have conducted classroom-training sessions at the Fall Leadership conference and via conference call for several chapters. Chapters must follow the protocol requirements as delineated in the MSP manual. There is no deviation from this standard. No MSP is permitted to begin without the approval of the District Representative. The Form 1 must be signed. All members participating in MSP MUST BE CERTIFIED AND RECEIVE ONLINE AND CLASSROOM TRAINING. Having stated that, the fraternity is under a moratorium. No MSP activity is permitted until further notice, per the Grand Basileus Again, it has been my pleasure to serve as your MSP chairman. As always, feel free to contact me with any issue. Humbly Submitted, Greg Stegall Eighth District MSP Chair EXCELLENCE IN LEADERSHIP

29 Date: 4/6/18 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Scholarship Committee Brother Kermit D. Ervin, Chair Barton Street, Overland Park, KS Phone: (314) To: Brothers of the Eighth District From: Kermit D. Ervin, 8 th District Scholarship Chair Updates from the Eighth District Scholarship Committee Greetings Brothers! Hopefully this message finds you doing well and living nobly. I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Professor Frank Coleman As your Eighth District Scholarship Chairman, I have complied with all the required duties of my office. I have successfully carried out all other duties that have been assigned to me by the District Representative and District Council. A big Thank You to all of the Brothers, in the Eighth District, who submitted applications and we wish you the best of luck in your endeavors, both short-term and long-term. I would also like to extend a very Brotherly Thank You to the 2018 Scholarship Committee: Brothers Michael Short, Chi Phi; Jerry Washington, DGG; Ivy Williams, Phi Xi; Verne Wilson, Upsilon Omega; Skip Miller, Omicron Xi; and Jack Winsett, Beta Omega. Without these Brothers giving of their time and input, we would not be able to function efficiently. Congratulations, once again, to our most recent Undergraduate Scholars of the Year: Brother James Jaylon Ball II, Epsilon Delta (2018); Brother Isaac Armstead, Tau Kappa Chapter (2017); Brother James JJ Parks, Jr. (2016) & Brother Tony West, Jr. (2015). Great Job to these scholars!!! Scholarship Committee Updates: Ω Congratulations to the winners and awardees of the 2018 Scholarships 2018 Scholarships Recipient Awards International Scholar of the Year Brother James Ball II $5000 Undergraduate and Graduate Grants Brothers John Burton (UG) $250 Dan Redden Jr. (G) $250 Founders Memorial Scholarship Brother David Glenn Sr. $250 William H. Hastie Creative and Research Brother Jarrae Newell $250 District Scholar of the Year Brother James Ball II $1000 Dr. Moses C. Norman Education Scholar Brother Jason Wagner II $250 Grand Basileus Award Brother Braxton Jones $250 Ron McNair Scientific Leadership Award Brother Jalen Storey $250 Herman Dreer Leadership Award Brother Isaac Armstead $250 Ω The 2018 Mid-Year Leadership Conference was held in Kansas City at the Grid Meeting Center in Overland Park, KS. During that meeting, a mid-year scholarship report was presented to the body reviewing internship opportunities and new Honor Society inductees. EXCELLENCE IN LEADERSHIP

30 Ω The following Brothers were recognized with Academic Honorable Mention medals during the 2018 Academic Sessions with Academic Excellence Medals for having a cumulative GPA of 3.O or higher: Brother Jervonta Jones 3.4 Eta Sigma Academic Honorable Mention Brother Jaleel Joshua 3.25 Epsilon Delta Academic Honorable Mention Brother Kristoffer Bridges 3.03 Tau Kappa Academic Honorable Mention Brother Devalon Whitcomb 3.09 Tau Kappa Academic Honorable Mention Brother Colandus Rucker III 3.3 Iota Sigma Academic Honorable Mention Brother Gerryn Dudley 3.1 Omicron Kappa Academic Honorable Mention All Brothers recognized with Academic Honorable Mentions were awarded $100 Scholarships. Ω Eighth District Honor Society Brothers with a cumulative GPA of 3.25 or higher will be recognized with a Purple Blazer and Gold Honor Cord at the 70 th Eighth District Meeting in Denver Colorado. Ω For the previous Eighth District Fiscal Year of April 2018 March 2019, the Eighth District successfully awarded over $3700 in Academic Scholarships to 15 Undergraduate and Graduate members of the fraternity. Ω The Eighth District Scholarship Committee extends thanks and gratitude for the Brothers who serve on this committee, the members who took the time to apply and compete for scholarships, and the Men of the Eighth District who support the futures of our young Brothers CommitteeMembers Bro Kermit D. Ervin Beta Omega, Chair Bro Verne Wilson Upsilon Omega, Asst Chair Bro Michael Short Chi Phi Bro William Skip Miller Omicron Xi Bro Jerry Washington Delta Gamma Gamma Bro Ivy Williams Phi Xi GPA Verification Lead Bro DiJon Lowery Ω Epsilon Delta Eighth District Scholarship Chairman Brother Kermit D. Ervin EXCELLENCE IN LEADERSHIP

31 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: 3/28/2019 Eighth District Reclamation & Retention Chair Bro. Darnell Buggs P.O. Box 11754, Omaha, Nebraska Phone: (402) Chapter Chapter Website Brothers of the Eighth District, I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman As your Eighth District Reclamation and Retention Chair, I have compiled my report with all the required duties of my office. I have successfully carried out all other duties that have been assigned to me by the District Representative and District Council. I will briefly present Omega Psi Phi s Reclamation Committee s purpose, goal, and strategies. To assure we remain the mighty Omega Men that we are, and the greatest fraternal organization in the nation (and the world); brothers must wholeheartedly support the fraternity in principles, word, and in deed, especially when speaking about the reclamation of brothers and the promise that we made. The 8 th District is many brothers strong! However, there are many brothers that are not financial. To be an Omega Man, means to be dedicated to the principles of which we pledged to be tried and true. To keep Omega Psi Phi a viable chapter, district, and organization, this requires every brother s time, energy, and financial obligation. THE PURPOSE: As the Eighth District Reclamation Chair it is my responsibility to make consistent contact with the international reclamation chair and all of the respective reclamation chairs/advocates throughout the district, to monitor, assist, and provide strategies in keeping the progress in maintaining brothers who are financial, and work to reclaim brothers who are not financial. THE GOAL: The goal of the reclamation committees is to reduce the number of inactive brothers by 20%, and maintain/sustain the retention of financial brothers at 100%. Additionally, the 2019 goal is to have AT LEAST 200 registered brothers for the 8 th District Meeting in Denver Colorado. THE STRATEGIES FOR : Chapter reclamation chairs will: Communicate and build relationships with financial and non-financial brothers Work to engage all brothers individually and collectively on getting financially involved to assure their full participation in the fraternity Make regular phone calls to touch bases with brothers, and encourage their active involvement on committees, and other fraternity activities Maintain and assist in the retention process of retaining brothers Inform brothers about ongoing activities during possible absenteeism

32 Set up social activities for brothers participation. For example, reclamation party, golf outing, morning breakfast, and other social activities Create a calling tree to maximize brother participation fraternity meeting, and upcoming events Create incentive programs for chapters that reclaim the largest percentage of brothers in their respective chapter. The percentage would be based on chapter size. Encourage brothers to get financial to be on the inside which would increase the brotherhood by twenty percent The reclamation chairs and the entire brotherhood, must commit to focusing on recapturing brothers, that for whatever reason, have gone by the way side. We must reclaim brothers who lean on the shield, but have withdrawn their financial support from the shield. To the chapter reclamation chairs; we have to exercise progressive and appropriate retention strategies that encourage every brother, who is inactive and or non-financial, to return back to Omega where we first started. I believe if every brother reaches out to reclaim a brother, eventually every brother will be reclaimed. Every brother has a responsibility in assisting in reclaiming brothers. To assist in this effort, each chapter KRS must assure brothers are equipped with updated and accurate contact/status information in a timely manner. Timely and accurate information is paramount for the success of our reclamation efforts. This information must include the capability to update contact information with his respective chapter. Contact information must be given in a timely manner when requested by the District Reclamation Chair and the Chapter Reclamation Chairs. The contact information should reflect any non-financial member s name, address, phone number, and address. Also for financial brothers, the Eighth District Reclamation Chair would like to send a letter, or phone call to ALL brothers across the district to continue to build a retention process in maintaining those brothers. All chapters are encouraged to network and communicate their success stories. Moving forward, I plan to have a phone conference with the chapter reclamation chairs each quarter to discuss progress, strategies and what is working, as well as what is not working in the effort to reclaim brothers. As mentioned, our reclamation goal is to reclaim 20% of brothers. To this end, the Reclamation Chairs must commit themselves to work from the outside in. This includes those brothers who come to the leadership conference or district meeting but are on the outside hanging out. In closing, I deputize you this day, as a reclamation chair, and I ask that you help me, the chapter chairs, and the 8 th District, in reclaiming brothers. Reclamation requires the participation of all members. All of us have the responsibility to uphold the principles of our four founding fathers. Omega is yours! Bro. Darnell Buggs Eight District Reclamation & Retention Chair

33 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: April 5, 2019 Eighth District Talent Hunt Committee Bro. Verne Wilson, Chairman Phone: (314) To: Brothers of the Eighth District I greet you in the name of the Supreme Basileus of the Universe, and in honor of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, and Bro. Frank Coleman. I am pleased to report that the 8th District Talent Hunt Committee has functioned according to the guidelines set forth by our International body. Maintaining the success of the historical Talent Hunt competition allows us the opportunity to cast a shining light upon the talented youth residing within the borders of the Eighth District. The original idea of the Talent Hunt Program, as set forth by Brother J. Austin Atkins and Brother Dewey Duckett, has evolved into an event that will continue to grow and bring positive recognition to the Omega Psi Phi Fraternity Inc. and the communities we serve. As your District Talent Hunt Chairman, I have worked diligently to ensure compliance with all required duties of this appointed office as well as other duties as assigned by our Eighth District Representative and District Council. Below are just a few brief highlights of this year s efforts. District Talent Hunt Highlights Ω Participated in the required monthly International Talent Hunt Committee conference calls. Ω Participated in requested conference calls as directed by the District Representative. Ω Distributed communications to the State Representatives, Chapter Basilei and Chapter Talent Hunt Chairmen with the assistance of the District KRS. Ω Collaborated with the District Marshall to secure space and accommodations for the 70 th Eighth District Meeting's Talent Hunt program. Ω Communicated with the Chapter Talent Hunt Chairmen to ensure their winner's required paperwork was submitted in a timely manner. Ω Made all necessary arrangements for 8 th District representative in receiving recognition at the International Talent Hunt Demonstration at the Moses C. Norman Leadership Conference in Atlantic City New Jersey. Humbly Submitted, Verne Wilson Verne Wilson Eighth District Talent Hunt Chairman EXCELLENCE IN LEADERSHIP

34 Date: April 4, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Frank Coleman Eighth District Nominations, Credentials and Elections Committee Glenn E. Rice, chairman Phone: (816) Personal To: James R. Ball, 33rd Eighth District Representative SUBJECT: Credentials and Elections committee report Pursuant to the Eighth District bylaws, financial members interested in seeking an office on the District Council were alerted that they needed to formally announce their intentions by way of a letter or to the District Keeper of Records and Seal no later than sixty (60) days prior to the 70th Annual Eighth District Meeting. The list of candidates for District Council is as follows: District Representative Stefan C. Hughes, Esq. Omicron Xi First Vice District Representative Osuman Issaka Kappa Mu Nu, Jerry Walker Upsilon, Ivy Williams Phi Xi and Honorable Tommy Jewell Jr. (retired) Nu Rho District Keeper of Records and Seal Andre Cook Eta Alpha, Paul Prosper Xi Pi and Thomas Kitchen Upsilon Omega District Keeper of Finance Greg Labrie Chi Phi District Publicist Jayson Jones Upsilon Omega District Chaplain Rev. Dr. Larry E. King Sr. Omicron Xi District Counselor Open Each candidate was certified by the committee and District Keeper of Records and Seal. In accordance to the Eighth District Constitution and Bylaws, each candidate was fully financial and in good standing. Henceforth, their individual chapter was current with all of its assessments. Candidates also are registered for the District Meeting. Other nominations may be accepted from the delegation floor. A candidates forum and state caucuses may be held if there are more than one candidate for an office. In addition, chapters must have completed the online Form 36D and all assessments including the College Endowment Fund and insurance payment, had to be paid by April 5 in order to cast ballots at the district meeting. The deadline for chapters to register for the district meeting is April 5 th in order to vote. Those chapters who failed to meet this standard have been properly notified. Voting strength will be determined at the district meeting upon receipt of all certified delegate forms. Each financial chapter is entitled to three (3) votes. The past Eighth District Representatives, and district officers are entitled to one (1) vote each. Fraternally, Glenn E. Rice EXCELLENCE IN LEADERSHIP

35

36 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Chief of Staff PO Box 2006, Ft Riley, KS Phone: (706) Personal Date: To: Brothers of the Eighth District: It has been my sincere honor serving this past year as your District Chief of Staff. The 8 th District has experienced success as well as progress. I have had the privilege of representing the District in various functions as well as sitting on various committees. District Office Updates: Ω I had the honor of representing the 8 th District at the Grand Conclave where I served as the personal host to the Council of Presidents. I had the privilege of hosting the Presidents of the Divine 9 as I escorted them to their panel discussion and escorted them to their reception. While at the Conclave I also had the privilege of working with the International Protocol Committee as we served the Fraternity on all the Conclave luncheons, and dinners. I was also able to attend the military tribute ceremony. Ω I am looking forward to attending the International Leadership Conference in Atlantic City and representing the District in providing and attending training seminars. Ω During the Congressional Black Caucus participated in the youth educational seminar for young African American teenagers. I was also assigned to assist with the Grand Basileus Reception at the Congressional Black Caucus. Ω While serving on the International Protocol Committee I had the privilege of representing the 8 th District in providing input to the committee as the protocol manual was being re written. I had the honor of conducting several protocol seminars and classes in several state meetings within the 8 th District and several other Districts within the fraternity. Ω As your 8 th District Undergraduate Advisor I have conducted Advisor Certification Training and assisted chapter advisors in the growth and development of Undergraduate Omega Men in the 8 th District. I attended the International Undergraduate Summit where I conducted training seminars on Effective Advising. Our Undergraduate Grade Point Average has increased this past year. Currently, I am working with the International Advisor Committee on the revisions of the Advisor Manual. EXCELLENCE IN LEADERSHIP

37 Ω While serving on the District s Scholarship Committee I had the honor of working with a stellar group of men as we saw the number of scholarship recipients increase in the 8 th District. We were able to induct several men into the Honor Society. The 8 th District was competed for scholarships on the international level as well. Ω While at the District Mid-Year Leadership Conference I conducted protocol training, and Undergraduate Advisor Training. Ω During the Congressional Black Caucus participated in the youth educational seminar for young African American teenagers. I was also assigned to assist with the Grand Basileus Reception at the Congressional Black Caucus. Ω I have attended state meetings and conducted protocol training. I have also provided updates from the Conclave, International Undergraduate Summit, and International Conference Calls. IVY WILLIAMS 8 th DISTRICT CHIEF OF STAFF EXCELLENCE IN LEADERSHIP

38 Date: March 22, 2019 To: District Representative James R. Ball, District Council, and members of Eighth District Brothers in Omega, Special thanks to Brother James R Ball, District Representative for his guidance and leadership during the year. The committee was charged with considering the location and time for the 8 th District meetings and makes recommendations to the District Council for the time, location, and headquarter hotel for the District meeting. The committee plans its meeting sites at least five years in advance. This includes bids for prospective and anticipated District Meeting sites. The Time and Place committee has the following sites for consideration: 2020 Waterloo, Iowa 2021 St. Louis, Missouri 2022 Kansas City, Missouri 2023 Wichita, Kansas 2024 Jefferson City, Missouri 2025 Albuquerque, New Mexico If you are interesting in hosting a district meeting, please submit documentation to the committee. If you are interested in serving on the Time and Place Committee, please submit documentation. Brother Kenneth R. Patterson Brother Kenneth R. Patterson Chairman, Time and Place Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman 27 th Eighth District Representative Dunnview Drive, St. Louis, MO Phone: (314) kenneth.patterson@td.com Internal EXCELLENCE IN LEADERSHIP

39 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: 6 April th District Recommendations Committee Report Larry Burks Sr., Chairman 1131 N. Glenmoor Court, Wichita, KS Phone: (316) burksl@live.com TO: Brothers of the Eighth District SUBJECT: Recommendations Committee Report The committee received four recommendations (which are proposed amendments for the constitution and bylaws). All were not submitted to the DKRS at least 120-days before the district meeting per our Constitution and By-Laws: One Man, One Vote Brother Aaron Robinson, Upsilon Omega Chapter Residency Requirement to Hold District Office Brother Curtis Whitten, Gamma Upsilon Chapter Make District Chaplain an Appointed Position Brother Mandrid Williams, Beta Omega Chapter Transfer District Life Membership Funds Brother Osuman O. Issaka, Kappa Mu Nu Chapter There are specific criteria how amendments are addressed under our Constitution and By-Laws. Chapter VII, Article I, Section 2 states that the Constitution may be amended as follows: [proposed] amendment(s) shall be submitted to the DKRS at least 120-days before the district meeting. The DKRS shall circulate the proposed amendment(s) to all chapters at least 90 days before the district meeting. [If timely], such proposal(s) shall be voted upon during the district meeting and shall be considered adopted by a two-third vote, subject to the veto power of the chapters of the district as hereinafter provided. These actions result in a permanent change of operation within the district. The definition and process of how we address recommendations is not formalized in writing in our Constitution and By-Laws, nor in the national document. Historically the resolution of recommendations has been subject to a common-sense rule of presentation, discussion and voting to approve or disapprove the recommended action. There is no timeline for submission and can be submitted at any point of time prior to or even at the District Meeting. It is highly suggested that any recommendation be presented to the DKRS in time to allow circulation to chapters for review a minimum of 90-days prior to the district meeting. Approving the recommendation does not result in a permanent change in the Constitution and By-Laws. It supports that singular event or action, only. With the acceptance of this report, the submitted amendment changes cannot be acted on at this meeting due to the tardiness of their submission; the authors may re-submit these items in accordance with the Constitution and By-Laws in time for next year s meeting. The district must formalize in writing how recommendations are processed for future reference. Fraternally submitted, Larry Burks Sr. Larry Burks Sr., Chairman Recommendations Committee EXCELLENCE IN LEADERSHIP

40 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: 6 April th District Military Affairs Committee Report Larry Burks Sr., Chairman 1131 N. Glenmoor Court, Wichita, KS Phone: (316) burksl@live.com TO: Brothers of the Eighth District SUBJECT: Military Affairs Committee Report The following is a summation of events behind the development of this committee at the International level. Having just formed in 2014, the mission statement, objectives, operations manual and program instruction to districts have been developed over the last 4 years. There has been partial implementation of these as the committee has grown. At this point all pieces are in place for the committee to function officially. The following point are highlights of the committee s work: Ω Developed Committee Organizational structure including roles and responsibilities for District Coordinator and Chapter Liaison. Ω Developed a Survey to obtain information for the Fraternity on the needs of Omega Men who are serving in the Military or are Veterans and their Families for support end engagement. Will engage district on this soon. Ω Obtained a National linkage and partnership between the Department of Veteran Affairs and Omega Psi Phi Fraternity which allows the Fraternity to provide a internet link on the organizations website to support Omega s Military Brothers. Ω Educated Brothers on the importance of filling out their Military Service data fields on IHQ MyPage. Ω Developed a PowerPoint tutorial that illustrate step by step how Military Brothers can update their Military data fields and disseminated it to all Districts (done by Brother Burks). Ω Increased the number of Brothers identifying their Military Status on the IHQ MyPage from 0 to Ω Worked with History and Archive Committee on the organization and execution of the Omega Psi Phi Fraternity, Inc 2016 and 2018 Military Salute programs. Ω Worked with the of Veterans Administration (VA), Disabled American Veterans (DAV) and NAACP to assist Veterans and those leaving the Military Brothers with obtaining benefits and compensation. Ω Attend the 2016 Q-Fest and 2018 Undergraduate Summit in Atlanta, Ga. to address graduate and undergraduate questions on Military issues and in increase the Committee visibility in the Fraternity. Ω Instituted educational and information tabling and outreach throughout Omega by Districts Coordinators to educate Military Brothers on VA benefits, Suicide Prevention Program, hiring preference of businesses and Department of Defense Polices. Will see this at future district meeting venues. With this backdrop, the district can formally establish a working committee with representatives from chapters in each state to continue the work noted above. To ensure dissemination of information for chapters, a link will be required on the District website. Information for this link will be provided by the international committee. Fraternally submitted, Larry Burks I st Larry Burks I st, Chairman Military Affairs Committee EXCELLENCE IN LEADERSHIP

41 April 6, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman IT Committee Brother Ronnie D. Johnson 254 Madison Park Drive, Cottleville, MO Cell: (314) or District website: To: Brothers of Eighth District I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman It is my pleasure to serve as your new Eighth District IT Chairman, a new role and responsibility serving on the International Headquarters (IHQ) Technical Committee. As your appointed Eighth District IT Chairman by District Representative, James R. Ball, will do my best to serve in the full capacity of the appointed office. The 41 st Grand Basileus, Dr. David Marion, initiated the 1 st ever Technology Summit to address the much-needed efforts to improve the way Omega conduct business by integrating technical advancements. The IT Committee will support the Grand Basileus and Advisory Board to advise the fraternity on advancements in the information technology and computer sciences and provide feedback on the effectiveness of the information systems within the fraternity. The IT Committee will establish, review and enhance internal policies to support the Grand Basileus and IHQ governance objectives. The policies will provide boundaries and guidelines for selecting, utilizing, sharing and securing technologies. In addition, the policies are intended to promote prudent use of information resources and align with industry and government best practices. All policies will remain within the constraints of laws and policies exercised by the fraternity. The following Brothers will lead and manage the IHQ IT Committee s coordinated through IHQ Leadership: Committee Chairman: Vice-Chairman: Vice-Chairman: Committee s: Bro. Angelo Twin Riddick (13 th District) twin3xe82@prodigy.net Bro. Claude Tolbert (1 st District) roc392@hotmail.com Bro. Nathan Hunter (3 rd District) nathanlhunterjr@yahoo.com District representatives with Expertise & Motivated Interest Purpose Assess, assure, maintain, forecast and sunset IT Product and Delivery equipment and services. Provide guidance and technical expertise to accommodate business processes and fraternity operations. EXCELLENCE IN LEADERSHIP

42 Vision Omega Psi Phi Fraternity will be recognized as a world-class leader in leveraging information technology and providing unparalleled IT Product Service Support and delivery to its members. The fraternity will implement industry best practices and process improvement initiatives to maintain a dynamic platform that transitions with evolving technologies. Mission The IT Committee provides reliable, contemporary, and integrated technology to support and facilitate government actions and activities utilizing industry best practices and state of the art products through an IT service and delivery framework consistent with evolving industry standards. Values Professionalism and Integrity, Innovation, Continuous Improvement Update: Goals and Objectives of committee The Technology committee seeks to provide delivery and management services to the fraternity body. The Committee is charged with providing Information Technology support and services to the International Headquarters and members of the international fraternity body covering all Districts and Chapters throughout the world in accordance with Supreme Council directives. September 2018 IT Summit served as the initiation of the Committee with the appointment of its Chairman, Vice Chairmen and Core Team Members. The Committee sought to create an initial strategy outline and vision for addressing the technology needs of the fraternity and cost containment measures. The Committee assessed priority needs and subject matter expertise available to execute strategic plan and cost containment priorities. Committee accomplishments The Committee participated in 1st ever Technology Summit with ~55 stakeholders and subject matter experts across the fraternity. Completed initial draft of IT strategic plan and cost containment priorities. IT job description and primary option to replace ISS as vendor of record Constant Contact mass platform evaluation to facilitate more economic & flexible communication Identification of execution priorities for technology advancement and cost reductions IT position description, IHQ Services Review, Management, Database Management, Social Media / Branding and Forms Automation Committee accomplishments in work Implement scalable solution for cost reduction and flexibility, eliminate ISS services contract. Site visit & audit, contract review / termination, establish sunset of ISS contract Continue operation of IHQ services without interruption Update Technology strategic plan with additional actions across execution priorities Finalize IT Position Description Provide recommendation for forms automation (Phase I) Establish supporting technology requirements for social media / branding Committee Operating Rhythm Committee used the Technology Summit as the 1st gathering of Leadership, Subject Matter Experts and Key Stakeholders. Chairman and Vice-Chairmen utilized conference / phone calls, s and texts to review documents and establish next steps. EXCELLENCE IN LEADERSHIP

43 FY Q1, began monthly core team conference calls with distribution, team may also establish a Slack channel for sub teams across execution priorities. Recommendations, actions and assistance for Supreme Council or the Brotherhood Committee improved rapid turnaround with regards to review and recommendations for service providers, ISS replacement and vendor. Reviewed Omega s contract and executed process to be strategic enhancement and not an obstacle. Summary The Omega Psi Phi Fraternity Inc. Information Technology Committee provides Information Technology Product Service & Support for the fraternity body. In addition, the committee provides support and services to facilitate communications operations and will be professional and relied upon and trusted to deliver quality products and services in a timely, efficient and effective manner within the guidelines, policies and by-laws of the fraternity. 8 th District IT Chairman Print name: Ronnie D. Johnson Signature: Ronnie D. Johnson EXCELLENCE IN LEADERSHIP

44 Date: April 6, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Audit Committee Report 70 th Eight District Meeting L. Turk Tircuit, Chair Personal To: Brothers of the Eighth District This audit covers the period from April 1, 2018 through March 31, The beginning balance in the district s checking account as of April 1, 2018 was $132, consisting mostly of graduate and undergraduate dues; regular and prepaid. MSP also made up a portion of this amount. Total expenses for the period were $139, The Keeper of Finance report will detail these expenses. The majority of the expenses consisted of the district council administrative expenses; the Mid-Year conference; and assorted other expenses. Monthly financial statements were provided as well as the monthly bank statements for the audit period. The bank statements detailed monthly deposits, checks written, and all check card activities. Records for the district s life membership account were also examined and reviewed. The balance in this account as of April 1, 2019, was $14, In conclusion, the result of the past year audit showed that the financial records of the Eighth District were properly recorded and maintained. No exceptions were noted. I would like to thank the Keeper of Finance for providing accurate information in a timely manner. This audit was completed and submitted by Brother L. Turk Tircuit. Omega Men: Effecting Positive Change in Communities Worldwide

45 Founders: Dr. Ernest E. Just - Bishop Edgar A. Love - Dr. Oscar J. Cooper - Bro. Frank Coleman 70 th Annual Eighth District Meeting Eighth District Social Action Report Social Action Chair - Phone: (719) Brett.Britton@yahoo.com, Rockymountainques@gmail.com 1 April 2019 To: Brothers of the Eighth District Greetings Omega Men of the Mighty Eighth District: I greet you all in the name of the Supreme Basileus of the Universe and the greatest fraternity in the world. I am honored and privileged to serve in the capacity of Chairman for this great District. My report will contain information as noted from our International Social Action Chairman and on the activities and programs that the 8 th District has carried out this past year and leading up to the 66 thh Eighth District Meeting. This report also contains information on the Mandated Programs as a refresher, the criteria for the Social Action Chapter of the Year (attached), and my aspirations for the District Body. Internationally Mandated Programs Adopted as the official program(s) at the 74 th Grand Conclave 1. Achievement Week Observance 6. Scholarship 2. Social Action Programs 7. Talent Hunt 3. Reclamation and Retention 8. Memorial Service 4. College Endowment Fund 9. Health Initiatives 5. Voter Registration, Education, & Mobilization 10. NAACP Imbedded within the 10 mandated programs are familiar activities such as: Founders Observance, Charles R. Drew Memorial Blood Drive, Walk for Diabetes, Assault on Illiteracy, Habitat for Humanity and Membership Selection Process to name a few. The list above is a major part of the Social Action Chapter of the Year criteria. I look forward to even greater participation during our next annual meeting. Omega supports many different Health initiatives such as the Charles Drew Blood Drive, Prostate Cancer and the National American Diabetes Walk. For any such upcoming events, please have your local Chapter Social Action Chair to communicate with the city s participation and get brothers out for those events. From the International Social Action Committee: Every Level of the Fraternity is encouraged to play an active role in the support and partnership of the Fatherhood Initiative. We will have to work more closely with our Fatherhood Initiative District Chairman to be more proactive in this area of mentoring.

46 The Fraternity continuing in partnership with St. Jude s Hospital and once again has asked us to assist in raising money for its cause. This past year I have only received one reporting of support for this program in We will need to pick up our pace this coming year to do much better in the new Omega Year. Congratulations to Upsilon Omega for winning the 2018 Eighth District, Large Social Action Chapter of the year and also Congratulations to Xi Pi for winning the District s Small Social Action Chapter of the Year The PDF books are due to the International Social Action Committee by May of 2019 and must be graded by that committee to be ready for the International Leadership Conference by June The submitted Chapter Scrapbooks and it s scoring sheets as gathered by the Chairman, will review both in preparation to be forwarded out electronically by to a group of Past District Representatives. The Past D.R. s will then grade those Scrapbooks using their respective scoring sheets. Once scores have been tallied, the scores are then sent back to the Chairman. From there the Chair will select the winner based on the highest totaled score per categories (Large & Small Graduate and UG) and the winners will be presented at the Eighth District Meeting Awards Banquet. All records are kept on file for one year by the Chairman and available for review on request. Brothers please remember that we submit separate books to two separate committees. The Achievement week committee chaired by Brother Aaron Robinson will accept the Chapter of the Year Scrapbooks, not to be confused with my committee that receives the Social Action Chapter of the Year (SACOTY) Scrapbooks which have a completely different format and info. If ever in doubt please contact me in person or by phone or . Each year please let the committee know if you will be submitting a SACOTY Digital PDF by or on CD by mail carrier. This will better help us assess how to finalize the committee's process in closing out. Upon receipt of the ISAC Scoring Sheet, pay close attention to filling out the header with your Chapter Name and number of financial members but do not grade your sheets. You will not receive points for mandated programs however 7 of the 10 mandated programs are necessary in order to qualify for submission. Ensure that in Area-1 of that sheet, you note with a C or NC along with the page numbers in the 1 st area of the form for Mandated Programs. Also, it is imperative for you to put dates and page numbers throughout the sheet to assist us in identifying and validating that your Chapter is being recognized for the correct programs. Your digital Scrapbook should contain information from the previous OY (1 Nov 20XX 31 Oct 20XX). Attached are the scoring criteria and the international guidelines for you to follow. The deadline for your scrapbooks each year is TBD approximately 2-3 month out from the meeting. Please plan far ahead in advance to give yourself ample time to capture your chapter s best work. Remember, deliver to myself by either (Dirtydeuce021911@yahoo.com) as a digital PDF or delivered to me as a PDF on CD by mail carrier to: Brett Britton 8381 Tallman Rd Peyton CO 80831

47 Large files may require you to create a Drop Box or use a cloud service to deliver the file through . These files must be accessible by the Chair. Please be advised that submissions will not be accepted atthe District Meeting. Please be sure to follow the guidelines that are attached along with these instructions. If you have any questions before hand, please feel free to contact me. As always, Omega needs all her sons and chapters to have an active part in their community, working to uplift the less fortunate and underrepresented among us. Each fraternal quarter of the year, you will receive instructions on certain programs that should be presented and/or conducted, reporting the results through myself to the District Representative. Your support in advance is greatly appreciated. We have a great window of opportunity to better our communities through youth programs, scholarships, awards, and any number of mandated programs mentioned above. We must continue to dedicate ourselves to that charge and we must report the success of our efforts for others to see and emulate. Let us hold Omega up to the world as a shining light, lifting as we climb in the service to all mankind. Fraternally, Brett Britton 8 th District Social Actions Chairman Omega Psi Phi Fraternity Inc.

48 To: SUBJECT: Social Action Recognition Criteria In this report we establish a fraternal standard for judging Social Action activity by chapters. The implementation of this standard at the International level will allow our districts and chapters to understand, with clarity, how Omega recognizes and judges Social Action. Following these guidelines are strongly recommended. The criteria to be used for the determination of International Social Action Award recipients are listed below: points for each mandated program completed by the Chapter points for each of the Social Action Special Emphasis Programs completed by the Chapter: Domestic Violence American Diabetes Assoc. Big Brothers-Big Sisters Voter Registration Charles Drew Blood Drives Points for each Social Action Activity other than mandated or special emphasis programs. An activity is considered a Social Action Activity when the Chapter participates with another organization or independently takes on a project that provides significant support to the community. A 10 point allocation should be given for each activity, even if the chapter has received points for previous contributions to the same organization. Some examples are, but not limited to, the following: Food and Clothing Drives Thanksgiving Baskets to the Needy United Way Sickle Cell Foundation Senior Citizen Projects Mentoring and Educational Projects Campus/ City/County Clean-Up Projects Boys and Girls Clubs Black on Black Crime Workshops American Cancer Society United Negro College Fund (UNCF) Habitat for Humanity Projects City and State Humanitarian Projects Points for each $ donation to any Social Action Project by the Chapter or by another organization in the name of Omega. Points for scholarship donations will not be counted in the Social Action Report Scoring Sheet points for each media documented community service award received for work involved in the community by the Chapter or a Brother in the Chapter. All activities, projects, awards, and donations must be clearly listed on the Social Action Report Scoring Sheet. A report book is required with documentation of all activities including donations or example, dates must be listed and appropriate supporting documentation attached. Parties, dances or other social activities designed to raise funds and/or support community organizations may be considered as a Social Action activity; however, those events that only involve the Chapter Brothers and their families will not be considered as a Social Action Project or Activity. Three award categories have been developed based on membership type and size: small graduate chapters (5 to 49 brothers), large graduate chapters (50 brothers or more) and an undergraduate chapter. Districts will submit the reports from each category to the International Chairman for consideration for the International Social Action Chapter(s) of the Year.

49 Date: March 21 st, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eighth District Fatherhood Initiative and Mentoring Committee Report Bro. Skyler Johnson Chairman 3735 North 40 th Avenue Omaha, Ne Phone: (402) Personal To: Brothers of the Eighth District Fatherhood Initiative and Mentoring Committee Overview The mission of the Fatherhood Initiative and Mentoring committee is to administer programs that enhance the personal and professional development of youth thus producing productive citizens and future leaders. The Fatherhood Initiative and Mentoring Committee consist of Four Tenants: Ω Fatherhood Initiative Ω Youth Mentoring-Project Manhood Ω Youth Leadership Conference Ω Big Brother Big Sisters Committee Members: Ω Brother Greg Stegall Ω Brother Kevin Battle Ω Brother Andre Butler Ω Brother DeValon Whitcomb Committee Highlights: Ω Brothers Stegall, Battle, and Butler attended International Youth Leadership Conference at Xavier University in New Orleans, LA Ω Created 8 th District Fatherhood Initiative and Mentoring Committee Newsletter Ω Ensured 8 th District has been represented in each edition of the International Fatherhood Initiative and Mentoring Newsletter this fraternal year Ω Presented PowerPoint Presentation at 8 th District Leadership conference to help brothers understand the purpose and goals of the Fatherhood Initiative and Mentoring Committee Ω Participated in every International Fatherhood Initiative and Mentoring Committee conference call Omega Men: Effecting Positive Change in Communities Worldwide

50 Fatherhood Initiative and Mentoring Committee Goals for 2019 Ω Begin planning for 8 th District Youth Leadership Conference Ω Implementation of Project Manhood Programs in 70% of both Graduate and Undergraduate Chapters Ω Increase Big Brother Big Sisters partnerships at the chapter level Ω Train UG Chapters so they can hold Future Dads Forum on their campus Ω Increase chapter article submission for the Fatherhood Initiative and Mentoring International Newsletter Ω Increase chapter article submission for the 8 th District Fatherhood Initiative and Mentoring Newsletter Ω Implement Fatherhood Initiative and Mentoring Committee trainings at the chapter level Fraternally, Brother Skyler Johnson 8 th District Fatherhood Imitative and Mentoring Committee Chairman Omega Men: Effecting Positive Change in Communities Worldwide

51 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman 8 th District Violence Prevention Committee Report Brother Omar Montgomery, Chairman 4255 S. Buckley Rd. Aurora, CO Phone: (720) Personal montgomeryom@aol.com Date: April 3, 2019 To: Brothers of the Eighth District Violence Prevention Overview Authored by the International Stop The Violence Committee The International Stop the Violence Committee of the Omega Psi Phi Fraternity, Incorporated was formed for the express purpose of examining the negative impact of violence on both the Fraternity and the African American community at-large. The Committee was further tasked to develop effective strategies and tactics for Omega to diminish and, where possible, eliminate violent interactions in both the Brotherhood and the greater community Committee Members Brother Skyler Johnson Brother Greg Labrie, Committee Member Brother Andre Butler, Committee Member Omar Montgomery, Chair Stefan Hughes 1 st Vice District Representative Committee Updates Ω District committee met three times Ω We must develop a template for anti violence according to the vision of the new International Committee (See Below) Ω 8 th District Violence Prevention Committee participated in the International Violence Prevention monthly meetings (Missed two) International Violence Committee Goals for 2019 BRO. DR. DAVID MARION, GRAND BASILEUS BRO. BRIAN S. GUNDY, M. A., CHAIR BRO. ROBERT LITTLEJOHN, CO-CHAIR ANYTIME VIOLENCE WITHIN OMEGA IS BEING DISCUSSED, THE ROOM IN WHICH THE DISCUSSION IS BEING HELD SHOULD BE SECURED AND EVACUATED OF ALL NON- MEMBERS OF OMEGA PSI PHI FRATERNITY INC Omega Men: Effecting Positive Change in Communities Worldwide

52 Omega Psi Phi Fraternity Inc. is on a mission to address all violence in the world. Additionally, OPPF is also on a mission to reduce and eradicate Violence within the Fraternity. Brother to Brother Violence Domestic Violence Sexual Assault Assault/Battery Gun Related Violence Violence in relation to Law Enforcement Making a good brother should be about Ensuring that he will remain active, financial/pay dues, and participate in the fraternity financially for the remainder of his lifetime. Ensuring that he understands (without a shadow of a doubt) what it means to be BROTHERLY; not fake, so-called brotherly, but genuinely brotherly. Ensuring that he will exemplify the cardinal principles of Manhood, Scholarship, Perseverance, Uplift Ensuring that HE IS and WILL CONTINUE TO BE a man of good character This implies that he is a man of good character before he is chosen to be a candidate Brothers who want to be financial and actively participate for a life time have certain personality traits. Prior to joining the fraternity, this individual should exemplify Leadership Doesn t quit when faced with adversity in his other activities Exemplifies commitment in his life Is obviously and blatantly committed to excellence in his life Fraternally, Omar Montgomery Brother Omar Montgomery Chair, 8 th District Violence Prevention Committee Omega Men: Effecting Positive Change in Communities Worldwide

53 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: To: Chi Phi Chapter PO BOX Denver, CO Eric S. Hamilton, Basileus Phone: (720) Chapter Chiphiques.com Brothers of the Eighth District THIS SECTION CAN BE A QUICK NOTE TO THE DISTRICT I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman As your Keeper of Records & Seal, I have complied with all the required duties of my office. I have successfully carried out all other duties that have been assigned to me by the District Representative and District Council. Chapter Updates: Ω Form 50; Form 53; Form 36D Completed? YES Ω Chapter KRSs and Basileus with OPPF accounts and passwords? YES Ω Number of Brothers in the Chapter: 51 Ω Attending Conclave? YES Ω Attended 8 th District Meeting in Kansas City, MO? YES Ω Attended 8 th District Leadership Conference in Kansas City? YES Ω Other Updates Chapter Highlights Ω Mandated Programs: Reclamation and Retention (Reclaimed 9 Brother this year), Annual Paint-A-Thon with Brother s Redevelopment, Social Action: Adopt-A-Spot Bi-Monthly Street Clean-up, Juneteenth Annual Community Celebration, Fatherhood Initiative: Daddy Daughter Dance, Annual Holiday Party, Achievement Week. Ω Omega Leadership Academy Mentoring Program Has now over 30 members (middle school and high school Has a step team that has had 3 performances Continue to have 3 workshops a month, 1 community service activity a month Workshops have been job shadows for unique jobs such as Health industry and animation and graphic design. Workshops also covered mental health, leadership, and comradery with an Omega vs. OLA basketball game. Ω Founders Day Ω Chi iphi Hosting the 70 th Eighth District Meeting (Planning for over a year) Ω 3 new initiates set to be initiated April 13, 7pm Ω Memorial Service for Jimmy Alexander, Jr. EXCELLENCE IN LEADERSHIP

54 Chapter Basileus Print name: Eric S. Hamilton Signature: Chapter Keeper of Records and Seal Print Name: Noel Williams Signature: EXCELLENCE IN LEADERSHIP

55 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Beta Upsilon Chapter Chapter/Basileus Phone: Fred T. Whitted Jr./ (314) Chapter Chapter Website: PO Box Omaha, Ne Date: March 27th, 2019 To: Brothers of the Eighth District I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest Everett Just, Bishop Edgar Amos Love, Dr. Oscar James Cooper, and Bro. Frank Coleman. As the Basileus of Beta Upsilon Chapter in Omaha, Nebraska, I submit our chapter report that will show evidence that the brothers of our great chapter are striving to represent our 8th District and to uphold the cardinal principles of Manhood, Scholarship, Perseverance, and Uplift. Chapter Updates: Ω Beta Upsilon Chapter is in compliance of all requirements Ω Beta Upsilon Chapter My Page has been updated (Form 50; Form 53; Form 36D; Form 37) Ω Chapter KRS and Basileus are both utilizing the OPPF accounts and passwords Ω Number of Brothers in the Chapter? We currently have 23 Brother financial in the chapter Ω Attending Leadership Conference? Yes Ω Our chapter currently has 24 financial members Ω Our chapter currently has 2 reclaimed brothers Ω SEC form submitted for all events Chapter Highlights Ω November 2018 Updates o Monthly Fraternity Meeting o Achievement Week Sunday Church Service at Paradise Baptist Church, Monday Night Football, Partnered with Tau Kappa, and Omega squires Mentoring Program for Assault on Illiteracy at Central Park Academy Kindergarten Classrooms, Sunday Church Service at Paradise Baptist Church o Founders Day Banquet held at Della Costa Restaurant on November 17 th with Brother Boris Forte serving as the Keynote Speaker o Project Manhood and Friends conducted their monthly meeting and presentation o Annual Beautillion Program Fundraising Scholarship Program, High school senior males were honored o Omega squires Mentoring Program Monthly meeting Ω December 2018 Updates o Monthly Fraternity Meeting o District Leadership Conference Multiple representatives in attendance o Omega squires Mentoring Program Monthly meeting o Project Manhood and Friends conducted their monthly meeting and presentation The Original Home Of The Heavyweights

56 Ω January 2019 Updates o Monthly Fraternity Meeting o Project Manhood and Friends conducted their monthly meeting and presentation o Social Action Brothers volunteered and donated monetary amount for Wild Game Fest at Mount Zion Baptist Church o Project Manhood Mentoring Program participated in the Mt. Zion Baptist Church Wild Game feast o Omega squires Mentoring Program Monthly meeting o Reclamation and Retention Brotherhood breakfast held for brothers to fellowship o NPHC Representation at monthly meeting Ω February 2019 Updates o Monthly Fraternity Meeting o Reclamation and Retention Superbowl Party o Social Action Brothers volunteered and donated monetary amount to Black HIV/AIDS Awareness Day Event o Health Awareness Brotherhood volunteered at Power To End Stroke Event o Omega squires Mentoring Program Monthly meeting. o Voter Registration, Education, Mobilization Meeting Brothers meet with community activist to form collaboration and discuss ways to improve voting registrations and voting percentage in community o Voter Registration, Education, Mobilization Meeting Participated in Urban League Black and Brown Legislative Day o Project Manhood Mentoring Program Monthly Meeting o Social Action Brothers participated and recognized students at 5A (African American Academic Achievement Awards) Awards Banquet o NPHC Representation at monthly meeting Ω March 2019 Updates o Monthly Fraternity Meeting o Reclamation and Retention Brotherhood Bar-B-QUE o African American Professional Day Brotherhood helped organize and participated in event at Omaha Public Schools High School o Voter Registration, Education, Mobilization Meeting o Social Action Brotherhood volunteered at Open Door Mission o Scholarship- Brothers have accepted and evaluated scholarship applications of students who have applied for chapter scholarships o Omega squires Mentoring Program Monthly meeting and volunteer activity at Local Food Bank o Memorial Service Brotherhood held Memorial Service o Project Manhood and Friends Brotherhood took 25 Omaha Public Schools Students and 2 Parents on Educational Tour to Chicago, Illinois. Tour lasted five days o Alpha Kappa Alpha Sorority Incorporated Regional Conference hosted hospitality suite for Alpha Kappa Alpha Sorority Incorporated Regional Conference Midwestern Regional Conference o NPHC Representation at monthly meeting Chapter Basileus Fred T, Whitted Jr, Fred Whitted Chapter Keeper of Records and Seal Skyler Johnson Skyler Johnson The Original Home Of The Heavyweights

57 Date: March 14, 2019 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Eta Alpha PO Box Jefferson City, MO Brother Kenneth Ferguson, /Basileus Phone: (573) To: Brothers of the Eighth District I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman As your Keeper of Records & Seal, I have complied with all the required duties of my office. I have successfully carried out all other duties that have been assigned to me by the District Representative and District Council. Chapter Updates: Ω Forms 50; 53; 37; 77; and 36D are completed. Ω The Eta Alpha Chapter KRSs and Basileus have OPPF accounts and passwords. Ω There are 18 Brothers in Eta Alpha Chapter Ω Brothers completed a Memorial Service on 03/10/2019 Ω Brother Keino Marbury is eligible for a 25 year service award. Brother Cameron Solomon is eligible for a 35 year service award. Chapter Highlights Ω On 11/18/2018, the Eta Alpha, Epsilon Delta, and Eta Sigma Chapters came together for a joint Achievement Week program on the campus of Lincoln University in Jefferson City, MO. Brother Myron Billingsley provided the keynote address. This program was well attended. Ω During the Achievement week Program, Eta Alpha presented a Citizen of the Year Award, an Omega Man of the Year award and three $ scholarships to high school seniors. In addition we will present an $ scholarship to a Lincoln University student during April at the Lincoln University Honors Convocation. Ω On 11/21/2018, brothers of Eta Alpha Chapter delivered Thanksgiving baskets in Columbia, MO to local in-need families Ω Eta Alpha had another Successful BBQ Fundraiser to fund Scholarships and other projects. Ω Eta Alpha has submitted articles to the Comminique Ω Brothers attended the 8 th District Leadership Conference, the 69 th 8th District Meeting, and the Grand Conclave. Ω Eta Alpha contributed to the College Endowment Fund and our chapter is a life member of the NAACP. Ω Eta Alpha sent a representative to the Undergraduate Summit. Ω Eta Alpha conducts monthly meetings on the 2nd Sunday of every month at 3:00 pm. Ω Two Brothers were initiated since the last District Meeting. EXCELLENCE IN LEADERSHIP

58 Ω Form 77 has been completed for submission for the District Meeting. Ω Eta Alpha will participate in a joint Talent Hunt Program with Epsilon Delta and Eta Sigma. Ω The Chapter is in the process of filling the Form 990 N, but is having difficulty at this time. Ω The Chapter is also working on 501c(3) status, but has not yet been approved. Ω The Membership of Eta Alpha feel breakout sessions at the District Meeting or District Leadership Meeting on topics like Basileus Training, KRS Training, KF Training; creating a foundation; filling IRS paperwork Etc, would be beneficial to the chapter leadership. Chapter Basileus Chapter Keeper of Records and Seal Print name: Andre L. Cook Print Name: Ernest Wilson Signature: Signature: EXCELLENCE IN LEADERSHIP

59 Founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman Date: April 8, 2019 Omicron Iota Iota Chapter PO Box 3222, Ft Leavenworth, KS Chapter/Basileus Phone: (913) Chapter To: Brothers of the Eighth District I greet you in the name of the Supreme Basileus of the Universe, and in the name of our beloved founders: Dr. Ernest E. Just, Bishop Edgar A. Love, Dr. Oscar J. Cooper, Bro. Frank Coleman. I am proposing this letter as an update to the status of activities conducted/supported by the Omicron Iota Iota Chapter of The purpose of this letter is ensure the visibility and acknowledgement of all members, in support of our mission to support the local communities. Please take into consideration all things listed and update information as required. Chapter Updates: Ω Form 50; Form 53; Form 36D Completed? Yes Ω Chapter KRSs and Basileus with OPPF accounts and passwords? Yes Ω Number of Financial Brothers in the Chapter: 11 Ω Attending District Meeting? 1 Chapter Highlights Ω Mandated Programs Ω National High School Essay Contest conducted. Four awards presented. Ω Social Action: Leavenworth BBQ Concessions Fundraiser to foster a relationship with the local American Legion. Ω Social Action: Partnered will the Richard Allen Culture Center conduct the Annual Jazz by the River Concert, and members conducted tutoring with children in elementary, middle and high school. Ω Social Action: Participated in Run for the Fallen to show support for our Fallen Heroes. Ω Social Action: Purchased a NAACP lifetime membership. Currently affiliated with the Leavenworth Alumni Chapter. Ω Social Action: Participated in the presentation of the Women of the 6888 th Postal Service Battalion Monument dedication November 30, Ω Social Action: Participated in the Leavenworth Community Service Organizations Black history Month program to foster an ongoing relationship with other organizations within the Leavenworth community on February 2, Ω Talent Hunt conducted on March 2, Chapter Basileus Chapter Keeper of Records and Seal Print Name: Adam Grines Print Name: Gregory Powell Signature: Signature: EXCELLENCE IN LEADERSHIP