KEYSTONE ACADEMY CHARTER SCHOOL 4521 Longshore Avenue Philadelphia, PA BOARD OF TRUSTEES MEETING SEPTEMBER 20, 2018 MINUTES

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1 SECTION I: CALL TO ORDER Opening Colloquy KEYSTONE ACADEMY CHARTER SCHOOL 4521 Longshore Avenue Philadelphia, PA BOARD OF TRUSTEES MEETING SEPTEMBER 20, 2018 MINUTES This Board of Trustees meeting of the Keystone Academy Charter School Board of Trustees is hereby called to Order. The time is 7:00 pm. My name is Gretchen Alston. I am the President of this Board of Trustees and I will facilitate this meeting. This is a public meeting of the Board of Trustees of the Keystone Academy Charter School that was properly advertised pursuant to the Pennsylvania Sunshine Act. The public meeting schedule is posted at the school and on the website in the monthly calendar. All members of the public are welcome, to sit and listen to the Board of Trustees conduct its business tonight. Members of the public who have registered with the Administrative office to participate in public comment by 5 pm on the day before this scheduled meeting may participate in public comment. At this time, I would ask that executive administration submit the list of commenters to our legal counsel. Comments will be limited to three minutes unless the Board decides to grant additional time. At this time, I will ask that Roll Call be taken. A. Roll Call: 1. Gretchen Alston President GA 2. Fred Phelps Vice President/Secretary 3. Marie McCarthy Member 4. Alma Diggs Treasurer AD 5. Tina Peterson Member TP 6. Howard Randolph - Member Board Members Present: 1. Gretchen Alston 2. Fred Phelps 3. Marie McCarthy 4. Alma Diggs 5. Tina Peterson 6. Howard Randolph By Invitation: Non-Board Members Present: Dr. Claudia Lyles, CEO Daniel H. Saidel, Esq. Michael Danyo, Finance Santilli & Thomson Michael Thomson, Finance Santilli & Thomson PAGE 1 OF 10

2 Board Members Absent: None B. Announcement of Executive Session Mr. Daniel Saidel I d like to state, for purposes of the Minutes of this meeting that on September 20, 2018, the Board of Trustees met in Executive Session for the following purposes under 65 P.S. 708: ( x ) Purchase or Lease of Real Property. To consider the purchase or lease of real property up to the time an option to purchase or lease the real property is obtained or up to the time an agreement to purchase or lease such property is obtained if the agreement is obtained directly without an option. C. Approval of Agenda Resolution 01 Approval of the Agenda By: Mrs. Gretchen Alston RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the SEPTEMBER 20, 2018 Agenda. D. Approval of Minutes AD Resolution 02 Approval of August 17, 2018 Minutes of Meeting By: Mrs. Gretchen Alston RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby approves the Minutes of the August 17, 2018 meeting of the Board of Trustees of Keystone Academy Charter School. E. Food Service Update Report: The Nutrition Group: Sarah Biegert WITHDRAWN F. Acceptance of Trustee Resignation Resolution 03 Acceptance of Trustee Resignation By: Mrs. Gretchen Alston RESOLVED, that the Board of Trustees of Keystone Academy Charter School hereby accepts the resignation of Christine Godfrey from the position of Board Trustee, effective September 7, 2018; and PAGE 2 OF 10

3 G. Alston and the board thanked C. Godfrey for her years of membership on this board. G. Reports Resolution 04 Acceptance of the CEO/Middle States Report of Dr. Claudia Lyles, CEO School hereby accepts the CEO/ Middle States Report of Dr. Claudia Lyles, CEO and hereby incorporates into these minutes by reference Dr. Claudia Lyles written report. Dr. Lyles distributed and reviewed with the board her CEO and Middle States Report. AD Resolution 05 Acceptance of the Treasury Report By: Michael Danyo of Santilli and Thomson School hereby reviews and accepts the as presented by Michael Danyo. M. Danyo distributed and reviewed with the board the August 2018 Financial Report, the financial statements and other documents, and the August 2018 Treasury Report in the amount of $402, H. Personnel Resolution 06 Approval of Personnel Appointments By: Dr. Claudia Lyles, CEO School hereby approves the retroactive appointment of: 1) Brieanna Anzideo to the position of Classroom Teacher effective August 30, 2018, at prorated annual salary of $43,260.00; and PAGE 3 OF 10

4 Dr. Lyles reviewed with the board the retroactive appointment of Brieanna Anzideo to the position of Classroom Teacher effective August 30, 2018, at prorated annual salary of $43, Resolution 07 Approval of Position Name Changes and Salary Adjustment By: Dr. Claudia Lyles, CEO School hereby approves the following changes for: 1) Gail Haynes from Office Assistant to Secretary with no change in salary; and 2) Jeanelle Moultrie from Receptionist to Secretary at an annual salary of $39, retroactive to July 1, 2018; and Dr. Lyles reviewed with the board the changes for Gail Haynes from Office Assistant to Secretary with no change in salary and Jeanelle Moultrie from Receptionist to Secretary at an annual salary of $39, retroactive to July 1, Resolution 08 Approval of Stipend By: Dr. Claudia Lyles, CEO School hereby approves a one-time payment to Jeanelle Moultrie in the amount of $ for the completion of data input for the fund reconciliation request; and Dr. Lyles reviewed with the board the one-time payment to Jeanelle Moultrie in the amount of $ for the completion of data input for the fund reconciliation request. PAGE 4 OF 10

5 AD Resolution 09 Approval of Conference Attendance By: Dr. Claudia Lyles, CEO School hereby approves the following personnel to attend programs of professional development: 1) Jennifer Coia, Autism and Sensory Disorders, PESI Rehab online in the amount of $169.99; and 2) Erin Fritz, Trauma Treatment for Children and Adolescents, PESI Rehab online in the amount of $169.99; and 3) Kyle Sibley, Innovative New Activities for Strengthening Your PE Program, BERS, November 27, 2018, Cherry Hill N.J. in the amount of $259.00; and Dr. Lyles reviewed with the board the following personnel who will attend programs of professional development: Jennifer Coia, Autism and Sensory Disorders, PESI Rehab online in the amount of $169.99; Erin Fritz, Trauma Treatment for Children and Adolescents, PESI Rehab online in the amount of $169.99; and Kyle Sibley, Innovative New Activities for Strengthening Your PE Program, BERS, November 27, 2018, Cherry Hill N.J. in the amount of $ I. Independent Contractors Resolution 10 Termination of 1099 Contract By: Dr. Claudia Lyles, CEO School hereby approves the termination of the 1099 contract with Tameka Wilkins, for the provision of School Climate and Truancy Support, effective September 17, 2018; and Dr. Lyles reviewed with the board the termination of the 1099 contract with Tameka Wilkins, for the provision of School Climate and Truancy Support, PAGE 5 OF 10

6 effective September 17, Resolution 11 Approval of Agreement with Independent Contractor (1099 category) By: Dr. Claudia Lyles, CEO School hereby approves an Independent Contractor Agreement with Brandon Schofield to provide School Climate and Truancy Support retroactive to September 17, 2018 at an hourly rate of $50.00 for 24/hrs. per week; and delegate any task necessary to effect this resolution in consultation with Dr. Lyles reviewed with the board the Independent Contractor Agreement with Brandon Schofield to provide School Climate and Truancy Support retroactive to September 17, 2018 at an hourly rate of $50.00 for 24/hrs. per week. J. Permission to Engage Maillie LLC Audit Resolution 12 Engagement of Maillie LLC to conduct the audit and tax preparation By: Michael Danyo of Santilli and Thomson School hereby approves the engagement of the school with Maillie LLC to conduct the audit and tax preparation in the amount of $21,250; and M. Danyo reviewed with the board the engagement of the school with Maillie LLC to conduct the audit and tax preparation in the amount of $21,250. K. Approval of Extracurricular Students Activities and Related Compensation Resolution 13 Approval of Extracurricular Student Activities and Related PAGE 6 OF 10

7 Teacher/Staff Compensation By: Dr. Claudia Lyles, CEO School hereby approves the Extracurricular Student Activities and Related Teacher/Staff Compensation: 1) Deborah Jones-Miller in the amount of $1, for the supervision of Arts and Crafts beginning October 2, 2018 and ending May 28, 2019 (40.5 hours) at a rate of $25.00/hr.; 2) Kyle Sibley and Michael Browning in the amount of $1, each for a total of $2, for supervision of Intramural Sports beginning September 27, 2018 and ending April 11, 2019 (40.5 hours each) at a rate of $25.00/hr.; 3) Deborah Jones-Miller in the amount of $1, for the supervision of High School Portfolio development beginning September 27, 2018 and ending May 23, 2019 (46.5 hours) at a rate of $25.00/hr.; 4) Dennis Hancock in the amount of $ for the supervision of Glee Club beginning October 4, 2018 and ending November 29, 2018, (15.5 hours) at a rate of $25.00/hr.; 5) Dennis Hancock in the amount of $1,450.00, Kerri Wiest in the amount of $1, and Jennifer Coia in the amount of $1, (including 16 hrs set design) for a total of $4, for the supervision of Beauty and the Beast Jr. beginning January 3, 2019 and ending June 1, 2019 (58 hrs. for Mr. Hancock, 58 hrs. for Ms. Wiest, and 74 hrs. Ms. Coia=190 hours total) at a rate of $25.00/hr.; 6) Evelyn McGee and Krystyn Norman in the amount of $ each for a total of $ for supervision of Dance Club beginning September 27, 2018 and ending December 20, 2018 (16.5 hours each) at a rate of $25.00/hr.; 7) Erin Fritz and Jennifer Coia in the amount of $1, each for a total of $ for supervision of School Store beginning October 4, 2018 and ending May 30, 2019 (48 hrs each) at a rate of $25.00/hr.; 8) Melissa Ruppert in the amount of $3,500 for overseeing and planning Saturday School beginning October 6, 2018 and ending April 13, 2019 (100 hrs) at a rate of $35.00/hr.; 9) Michael Browning, Jacklyn Boone, Elizabeth Maichrowycz, Samantha Franks, Lisa Alullo, Stephanie Dempsey, Michael Katsoff, Robert PAGE 7 OF 10

8 Fusaro, Christopher Hoffer, Kelli Pascoe, Angela Fleury (until Maternity Leave), and Kristen Leonard (ESL) for the provision of Saturday School instruction in the amount of $1, each for a total of $22, (Title I funds) beginning October 6, 2018 and ending April 13, 2019 (75 hours each) at a rate of $25.00/hr.; (Title I) 10) Jeanell Moultrie or Gail Haynes in the amount of $ total for opening building/reception of Saturday School beginning October 6, 2018 and ending April 13, 2019 (75 hours) at a rate of $20.00/hr.; 11) Christopher Hoffer in the amount of $ (27 hours) at a rate of $25.00/hr., Jaclyn Boone in the amount of $ (31.5 hours) at a rate of $25.00/hr. and Sheila Grady in the amount of $ (31.5 hours) at a rate of $20.00/hr. for a total of $2, for supervision of National Junior Honor Society beginning September 25, 2018 and ending May 30, 2019 and; 12) Kelli Pascoe and Christine Sanginiti in the amount of $ each (9 hours) at a rate of $25/hr. for the completion of the Grade 8 Yearbook; and Dr. Lyles reviewed with the board Resolution 13: Approval of Extracurricular Student Activities and Related Teacher/Staff Compensation. L. Approval of Field Trip Resolution 14 Approval of Field Trip By: Dr. Claudia Lyles, CEO School hereby approves grade 6 student travel by school bus and participation in activities at College Settlement Outdoor School, Horsham PA, on October 19, 2018 at parent expense; and PAGE 8 OF 10

9 Dr. Lyles reviewed with the board the grade 6 student travel by school bus and participation in activities at College Settlement Outdoor School, Horsham PA, on October 19, 2018 at parent expense. M. Student Activities - School Musical Resolution 15 Approval of Purchase of Show Kit for 2019 Spring School Musical By: Dr. Claudia Lyles, CEO School hereby approves the purchase of the show kit, including video and license, for Beauty and the Beast Jr. in the amount of $ (Student Activity funds) for the spring musical as presented; and delegate any task necessary to effect this resolution in consultation with Dr. Lyles reviewed with the board the purchase of the show kit, including video and license, for Beauty and the Beast Jr. in the amount of $ (Student Activity funds) for the spring musical. N. Gift Acceptance Resolution 16 Approval of Grant Acceptance By: Dr. Claudia Lyles, CEO School hereby approves the acceptance of a grant in the amount of $ from M & T Bank; and delegate task necessary to effect this resolution in consultation with Daniel H. Saidel, School Solicitor. Dr. Lyles reviewed with the board the grant in the amount of $ from M & T Bank. O. Community Comment Community Comment Colloquy (General Counsel) PAGE 9 OF 10

10 Good Evening, my name is Daniel H. Saidel, with Sand & Saidel, PC, and General Counsel to the Keystone Academy Charter School Board of Trustees. Will you please state your name for our records? You will have three minutes to address the Board of Trustees. Any documents or communications that you might supplement your comment with should be submitted to me. I will keep the time and notify the board when three minutes have elapsed. This Board may choose not to comment, question or respond in any way to your public comment. I will begin the time now. Who NONE What NONE P. DISCUSSION AND ANNOUNCEMENTS THE NEXT REGULARLY SCHEDULED KEYSTONE ACADEMY BOARD OF TRUSTEES MEETING IS SCHEDULED TO BE HELD ON OCTOBER 18, 2018 AT KEYSTONE ACADEMY CHARTER SCHOOL, 4521 Longshore Avenue, Philadelphia, PA ADJOURNMENT PAGE 10 OF 10