Twin Valley School District 4851 North Twin Valley Road Elverson, PA Board Meeting May 9, Minutes

Transcription

1 I. Call to Order and Pledge of Allegiance Twin Valley School District 4851 North Twin Valley Road Elverson, PA Board Meeting May 9, 2016 Minutes The Board meeting was called to order by Gary McEwen, Board President, at 7:12 p.m. in the Administrative Conference Room of the Twin Valley School District. II. Roll Call In attendance were Board members: Allison Bolt, James Bree, Jeffrey Horrocks, Gary McEwen, Christine Osborn, April Trego, and Stephen Rucci. Also present were Brandon Kane, student representative and district administrators: Dr. Robert Pleis, Dr. Lorraine Sakoian, Matthew Barber, Jeff Buettler, Elizabeth Butch, Chasity Cooper, Stacy Dunleavy, Rita Haddock, William McKay, Dr. Mark Sakoian, Christopher Stango and district solicitor, Jon Malsnee. Absent: Douglas Metcalfe, Robert Sullivan III. Approval of Proposed Agenda The proposed agenda was approved on a motion by Christine Osborn and seconded by Jeffrey Horrocks. By unanimous voice vote: All Aye. IV. Staff Reports Robeson Elementary Principal William McKay, Middle School Principal Christopher Stango, and High School Assistant Principal Matthew Barber reported on activities in the schools. V. Public Comments Bob Davis expressed concern on defined pension plan for teachers and in addition doesn t agree with PSERS calculation formulas. Bill Montgomery commented on the Superintendent s pension contribution. VI. Report of the Finance/Building Committee was held as the Committee of the Whole; therefore no additional report was necessary to have items A - K recommended for Board consideration next week: A. Approval of the Finance and Building Committee minutes dated April 11, Recommend approval of the Finance-Building Committee minutes dated April 11, B. FB-258 A motion is in order for the Board of School Directors of the Twin Valley School District to approve the following Resolution authorizing the settlement of the assessment appeal filed by New Morgan Borough. Recommend the Board approve the Resolution regarding the assessment appeal of New Morgan Borough. Background The New Morgan Borough appealed the tax exemption status of the New Morgan Forest under this settlement agreement. The property shall be exempt beginning January 1, 2016 and the Owner will pay the School District an additional sum of $10, before November 1, C. FB-259 A motion is in order for the approval for the annual award of bids for Athletic Fall/Winter Athletic Supplies for the school year.

2 Recommend the Board award bids to the following companies who represent the lowest bidder BSN Sports Dresher, PA $ Gopher Owatonna, MN $ Longstreth Parkerford, PA $ 1, Pyramid Tampa, FL $ Sportsman s Johnstown, PA $ 2, TOTAL $ 5, Background - Bid awards are to the lowest bidders meeting specifications on an individual basis. Bid requests were sent to 42 vendors with 11 submitting bids. Items marked as No Award were not bid on by vendors and will have to be purchased separate from the bid as needed. Award at this point D. FB-260 A motion is in order for the approval for annual award of bids for Science equipment and supplies for the school year. Sargent Welch, Arlington Hgts., IL $3, Sr. High Totals $2, Middle School Totals $ $3, Background - Bid awards are to the lowest bidders meeting specifications on an individual basis. Bid requests were sent to 27 vendors with 4 submitting bids. Items marked as No Award were not bid on by vendors and will have to be purchased separate from the bid as needed. Award at this point E. FB-261 Approval for the award of bids for Tech Ed equipment and supplies for the school year. Delvies Plastic, Salt Lake City, UT $ Electronix Esp., Rahway, NJ $1, Midwest Technologies, Sioux City, IA $1, Paxton/Patterson, LLC., Chicago, IL $1, Pitsco, Pittsburg, KS $ 9.26 TVHS TOTAL $4, Delvies Plastic, Salt Lake City, UT $ Electronix Esp., Rahway, NJ $ Midwest Technologies, Sioux City, IA $ Paxton/Patterson, LLC., Chicago, IL $ Pitsco, Pittsburg, KS $ TVMS TOTAL $1, Sr. High Totals $4, Middle School Totals $1, $6, Background - Bid awards are to the lowest bidders meeting specifications on an individual basis. Bid requests were sent to 24 vendors with 5 submitting bids. Items marked as No Bid were not bid on by vendors and will have to be purchased separate from the bid as needed. Award at this point improves the likelihood of delivery of all materials for the start of the new school year. F. FB-262 A motion is in order for the approval for annual award of bids for Music equipment and supplies for the school year.

3 Taylor Music Inc., Aberdean, SD $2, Wenger Corp., Owatonna, MN $1, TOTAL $3, Background - Bid awards are to the lowest bidders meeting specifications on an individual basis. Bid requests were sent to 38 vendors with 5 submitting bids. Items marked as No Award were not bid on by vendors and will have to be purchased separate from the bid as needed. Award at this point G. FB-263 A motion is in order for the approval for annual award of bids for Furniture for the school year. Kurtz Bros., Clearfield, Pa. $4, School Specialty, Lyons, NY. $2, TOTAL $7, Middle School Totals $5, Sr. High Totals $ TVEC Totals $ REC Totals $ $7, Background - Bid awards are to the lowest bidders meeting specifications on an individual basis. Bid requests were sent to 48 vendors with 4 submitting bids. Items marked as No Award were not bid on by vendors and will have to be purchased separate from the bid as needed. Award at this point H. FB A motion is in order for the adoption of the proposed final General Fund Budget totaling $61,223,174. Recommend the Board approve the proposed final General Fund Budget in the amount of $61,223,174. Background The School District must adopt its proposed final General Fund Budget 30 days prior to final General Fund budget adoption. Final General Fund budget adoption must take place prior to June 30, As the School Board intends to adopt the final General Fund budget at its June 20, 2015 School Board meeting, the proposed final General Fund budget must be approved by May 21, The proposed final General Fund budget is included as an agenda item in the Regular Board meeting of May 16, 2016 for approval, which meets the above deadline. I. FB A motion is in order for the adoption of the proposed final taxing resolution. Recommend the Board post the following taxes to support the proposed final General Fund budget. 1. Real Estate In accordance with section of the School Code: County Millage % Increase Berks County % Chester County % 2. Wage and Income Tax a 1% Earned Income Tax (half goes to the municipalities). 3. Real Estate Transfer Tax - a 1% Real Estate Transfer Tax (half goes to the municipalities).

4 J. FB A motion is in order to make the proposed final General Fund budget available for public inspection prior to May 31, Recommend the Board make the proposed final General Fund budget available for public inspection prior to May 31, Background The School Board must make its proposed final General Fund budget available for public inspection 20 days prior to final General Fund budget adoption. As the School Board intends to adopt the final General Fund budget at its June 20, 2016 School Board meeting, it must be posted for public inspection by May 31, K. FB A motion is in order to provide public notice of intent to adopt the final General Fund budget on June 20, Recommend the Board provide notice of public intent to adopt the final General Fund budget on June 20, Background - A School Board must give public notice of intent to adopt the final General Fund budget at least 10 days prior to adopting. Providing notice of public intent at this time fulfills this requirement. VII. Report of the Board Governance Committee Jeffrey Horrocks recommended the following items for the agenda: A. A motion is in order for approval of the Board Governance Committee minutes dated April 11, Recommend that the Board approve minutes of the April 11, 2016 Board Governance Committee. B. A motion is in order for the approval of Board Policy 103 Nondiscrimination in School-Classroom Practices for a 2nd Reading. Recommend the Board approve Board Policy 103 Nondiscrimination in School-Classroom Practices for a 2nd Reading. C. A motion is in order for the approval of Board Policy 104 Nondiscrimination in Employment- Contract Practices for a 2nd Reading. Recommend the Board approve Board Policy 104 Nondiscrimination in Employment-Contract Practices for a 2nd Reading. D. A motion is in order for the approval of Board Policy Alternative to Dissection for a 1st Reading. Recommend the Board approve Board Policy Alternative to Dissection for a 1st Reading. E. A motion is in order for the approval of proposed revisions to Elementary, Middle and High School student handbooks. Recommend that the Board approve proposed revisions to Elementary, Middle and High School student handbooks. F. A motion is in order for the nomination of a Treasurer of the Twin Valley Board of School Directors, effective July 1, 2016 through June 30, Recommend that the Board approve the nomination of a Treasurer of the Twin Valley Board of School Directors, effective July 1, 2016 through June 30, 2017, pursuant to school code. VIII. Report of Instructional Committee Christine Osborn recommended the following items for the agenda:

5 A. A motion is in order for approval of the Instructional Committee minutes dated April 11, Recommend that the Board approve minutes of the April 11, 2016 Instructional Committee. B. A motion is in order for the approval of Homebound Instruction for Student HB :10 Recommend the Board approve homebound instruction for an 11th grade student at Twin Valley High School. This request is based on the doctor s prescription. The homebound period will be effective from April 12, 2016 through the remainder of the school year. C. A motion is in order for the approval of Homebound Instruction for Student HB :11 Recommend the Board approve homebound instruction for a 12 th grade student at Twin Valley High School. This request is based on the doctor s prescription. The homebound period will be effective from April 20, 2016 through the remainder of the school year. D. A motion is in order for the approval of Homebound Instruction for Student HB :12 Recommend the Board approve homebound instruction for a 5th grade student at Twin Valley Middle School. This request is based on the doctor s prescription. The homebound period will be effective from May 3, 2016 through the remainder of the school year. E. A motion is in order for the approval of Homebound Instruction for Student HB :13 Recommend the Board approve homebound instruction for a 12th grade student at Twin Valley High School. This request is based on the doctor s prescription. The homebound period will be effective from April 21, 2016 through the remainder of the school year. F. A motion is in order for the approval of Student Settlement Agreement and Release SSA 15-16:04. Recommend the Board approve the Student Settlement Agreement and Release as presented to the Board regarding SSA 15-16:04. G. A motion is in order for the approval of Student Settlement Agreement and Release SSA 15-16:05. Recommend the Board approve the Student Settlement Agreement and Release as presented to the Board regarding SSA 15-16:05. H. A motion is in order for the approval of Expulsion of Student E 15-16:06. Recommend the Board approve student E 15-16:06 be allowed to return to the regular program at the Middle School under the following conditions: The student be determined to return as a non-safety threat by a Caron Foundation counselor, and a mental health assessment be completed by the Caron Foundation with all recommendations complied with by the family in a timely fashion. Student will not be permitted to participate in any after school activities or school trips, and have arrival time restrictions. Full attendance at school must occur unless excused by a medical doctor or the school nurse. The student must not demonstrate any behavior resulting in a full day suspension or more. If the student does not comply with these conditions the student will be expelled for the remainder of the school year. I. A motion is in order for the approval of Expulsion of Student E 15-16:07. Recommend the Board approve expulsion of student E 15-16:07 from the regular education program at Twin Valley High School for the remainder of the school year. Student will be placed in the STEP Program at the Twin Valley High School under the following conditions: The student be determined to return as a non-safety threat by a Caron Foundation counselor, and a mental health assessment be completed by the Caron Foundation with all recommendations complied with by the family in a timely fashion. Attendance at school must be in good standing at least at 95%. The student must not demonstrate any behavior resulting in a full day ISS or OSS

6 suspension or more. Student will comply with random searches and meet these conditions through the first semester of the school year. If these conditions are not met, student will be expelled for the remainder of the school year and the first semester of the school year. Mrs. Osborn reported that the committee also discussed the following items: A. Gifted Update B. High School Student Achievement Profile A motion was made by Stephen Rucci and seconded by Christine Osborn to approve the above Finance/Building items A - K, Board Governance items A - F, and Instructional items A - I, as presented to move forward for next week s agenda. By roll call vote: Yes Allison Bolt, James Bree, Jeffrey Horrocks, Gary McEwen, Christine Osborn, Stephen Rucci, April Trego. No None. Motion carried 7-0. IX. New Business - None X. Superintendent s Comments Dr. Pleis commented on the following items: Prom was an enjoyable event. Annual Relay for Life event this weekend starting on Saturday at 1:00 PM. Art from the High School is currently on display in the Board Room. PSSA testing has been completed and Keystone Exams are starting. Graduation is June 11th at Alvernia University at 2:00 PM. Special Education Audit is complete and went well. The consensus of the Board was to include Committee of the Whole on the appropriate agenda so the community is aware. Solicitor s Report - None XI. Public Comments - None XII. Adjournment At 8:38 p.m. the meeting was adjourned on a motion by Stephen Rucci and seconded by James Bree. Respectfully Submitted, Rita Haddock