DISTRIBUTION. All Present

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1 June 15, 2017 MEETING MINUTES NO. FMPC 04 MORGAN HILL UNIFIED SCHOOL DISTRICT - FACILITIES MASTER PLAN DATE: June 14, 2017 TIME: 6:00pm - 8:00pm PLACE: Ann Sobrato High School - Library This report of the meeting s events, if not corrected within seven days of transmittal, shall be acknowledged as accurate and deemed as if accepted in writing by the addressee(s). PRESENT Allison Murray, MHUSD Anessa Espinosa, Dir. of Facilities Brian Sullivan, CSMH Casino Fajardo, Dir. of Const. Courtney Macko, Principal David Gerard, Trustee Debbie Grove, Principal Dolores Akin, Teacher Gemma Abels, MHFT Rep Gina Paolini, City of MH Jennifer Kim, H&SC Jim Carrillo, Dir. or Tech. John Horner, COC Rep Kathy Sullivan, Community Rep Kevin Miller, Sobrato HS Kirsten Perez, Asst. Supt. Rob Smiley, Community Rep Ron Woolf, Trustee Steve Betando, Superintendent Jim Kisel, LPA Andrea Pippin, LPA Lily Good, LPA DISTRIBUTION All Present CONSULTANTS (as indicated) DISCUSSION ITEMS 4.01 Process Overview A. LPA reviews the FMP schedule, process, and plan of stakeholder engagement. a. Board Engagement schedule: i. Draft FMP Presentation in August ii. Final FMP Review in September 4.02 Scope of Work Categories & Total Program Cost A. LPA reviews the various categories used to break down the overall FMP costs. B. LPA reviews the estimated cost of the full Facilities Master Plan a. A revision will be made per FMPC discussion to break furniture and technology costs out for all project types. Previously, furniture and new presentation technology costs

2 MORGAN HILL UNIFIED SCHOOL DISTRICT - FACILITIES MASTER PLAN Page 2 of 13 were included in the soft costs associated with New Construction. The FMPC would like to see this as a separate line item across the board. b. Additional sites will be added to the estimate: i. Borello Elementary School 1. Cost estimate will be based on the Educational Specifications as well as site acreage. ii. Machado School 1. Cost estimate will be maintenance and repair driven. c. The FMPC expressed concern about these two sites being added so late in the FMPC engagement process, and wants to make sure that this will be conveyed accurately to the Board. i. There really is no additional stakeholder engagement necessary for these two sites for the following reasons: 1. Borello is not an existing campus, therefore has no School Site Council. 2. Machado School is being leased, so is not District-occupied. d. Clarification/reminder that the cost estimate does not include land acquisition costs Potential Funding Sources A. LPA explains that there are 3 primary funding sources: a. Local i. Includes local funding for capital facilities, deferred and routine maintenance, and mello roos. b. State i. State bond of $9 billion for educational facilities, approved by California voters in ii. Must have a local match. c. Voter-approved i. A correction was made to slide 34: Series B Issuance will occur in Fall of ii. A correction was made to slide 35: MHUSD Statutory Bonding Capacity is $97,780,631. iii. A clarification was given to the term interim housing: it is the supply of portable classroom/office units to house students and staff during the period of demolition and construction of a project. iv. Measure G: 1. Series A projects are moving ahead 2. Projects using Series B funds have yet to be determined and must still qualify under the language of Measure G FMPC Prioritization Activity A. Global Scopes of Work (District-wide): Discussion of voting results a. Top choices are New Construction (Classrooms), Modernize/Reconfigure Existing Classrooms, and Parking/Drop-Off. b. Desire for the ability to grow outside of academics, with avenues such as sports and performing arts. c. Staff and student support are both very important. d. The importance of Safety and Security is ongoing with the current state of the world. e. Safety and the convenience of parking/drop-off go hand-in-hand when parents choose to drive unsafely. f. Improvements to wayfinding/adjacencies can be found in the New Construction and Drop-Off categories. g. Public perception is tied to the exterior, less on the interior classroom/learning environment. h. When a space is modernized, new furniture is a must. B. Program Implementation Influencers: Discussion of voting results

3 MORGAN HILL UNIFIED SCHOOL DISTRICT - FACILITIES MASTER PLAN Page 3 of 13 a. Top choices are Health/Safety/Code Compliance and Equity/Parity Between Sites b. Equity/Parity Between Sites: i. Equity: Supporting those students who do need more support than others; shifting focus to where the greatest need is, rather than duplicating similar facilities across all campuses. ii. Most who voted for this category felt that Equity was most important. c. Program Goals/Vision: new programs will require new spaces. It s nice to create new programs, but do you have the facilities that will support it? d. Health/Safety is a foundational priority, without it you re increasing risks, liability, and litigation. C. Detailed Scopes of Work (District-wide): Discussion of voting results a. Top choices: Restroom Upgrades, New Classrooms Elementary School b. Restrooms: more than a maintenance/custodial fix at some sites. c. Elementary Classrooms: replacement of portables for new d. Building Systems & Modernization e. Science acquired many more votes than the Global Scopes ballot would predict. Shows a higher preference for Science/CTE at the high school level. f. Admin/staff spaces: a mix between first impressions and safety/security. g. Fencing was found on 2 ballots, they all pertain to safety/security and will be tabulated together as such. D. Analyzing the Data a. LPA will compare the various ballot types against each other to review where the common themes occur or where they diverge. b. The Teacher/Staff and Parent/Community Online Surveys will be filtered by school site to review where the top needs are per these Scope categories by school site. E. Master Plan Diagram review a. Sobrato High School: keep the Bulldog Café b. Charter School: restrooms are a top priority for the site c. Nordstrom: removal of portables is a top priority for the site d. LBJ: fields and hardscape could accommodate future buildings e. Live Oak: the theater was recently modernized and will be retained in the master plan, with additions to it for Drama/Props, and keeping the proposed new music rooms in the adjacent building. Submitted by: Andrea Pippin

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