I. Call to Order. Roll Call. Pledge of Allegiance. District Mission and School Board Goals. V. Approval of the Agenda

Transcription

1 I. Call to Order Independent School District 834 Stillwater Area Public Schools Central Services, 1875 South Greeley Street, Stillwater School Board Business Meeting Agenda February 25, 2016 at 5:30 p.m. R E V I S E D II. III. IV. Roll Call Pledge of Allegiance District Mission and School Board Goals V. Approval of the Agenda VI. Reports A. New Elementary School Expansion Mr. Drommerhausen VII. Action Items A. Oak-Land Junior High Bids Mr. Drommerhausen B. Lily Lake and Oak Park HVAC Bids Mr. Drommerhausen C. Guiding Change: Attendance Boundaries Ms. Hoheisel and Mr. Drommerhausen VII. Adjourn

2 Agenda Item II. Date Prepared: February 23, 2016 ISD 834 Board Meeting Agenda Item: Roll Call Meeting Date: February 25, 2016 Background: The School Board Chair will ask the secretary to take the roll. A quorum must be established in order for the meeting to proceed. Board Members George Hoeppner, Board Chair Mike Ptacek, Vice Chair Paula O Loughlin, Clerk Amy Burback, Treasurer Kathy Buchholz, Director Tom Lehmann, Director Shelley Pearson, Director Denise Pontrelli, Superintendent (ex-officio) Isabel Day, Student Board Member Eve Thompson, Student Board Member Recommendation: Board action is not required.

3 Agenda Item III. Date Prepared: February 23, 2016 ISD 834 Board Meeting Agenda Item: Pledge of Allegiance Meeting Date: February 25, 2016 Background: The Pledge of Allegiance will be recited prior the approval of the meeting agenda. I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. Recommendation: Board action is not required.

4 Agenda Item IV. Date Prepared: February 23, 2016 ISD 834 Board Meeting Agenda Item: District Mission and School Board Goals Meeting Date: February 25, 2016 A School Board member will read the District Mission statement. The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to develop curious individuals who are active and engaged leaders in an ever-changing world by challenging all students as they travel along their personalized learning pathways. A School Board member will read the School Board Goals As board members we ensure decisions are made in the interest of ALL students E-21 and for future generations impacted by our actions. Assure all students are provided opportunity to reach their maximum potential. Participate in engagement efforts that support student achievement and the Bridge to Excellence. Engage in board development to build school board governance and cultural competency. Foster the superintendent s professional development efforts. Direct district efforts to develop a balanced budget for Recommendation: Board action is not required.

5 Agenda Item V. Date Prepared: February 23, 2016 ISD 834 Board Meeting Agenda Item: Approval of the Agenda Meeting Date: February 25, 2016 Background: Once quorum has been established the School Board Chair will request approval of the meeting agenda. Recommendation: A motion and a second to approve the meeting agenda will be requested. Motion by: Seconded by: Vote:

6 Agenda Item VI. Date Prepared: February 25, 2016 ISD 834 Board Meeting Agenda Item: New Elementary School Expansion Meeting Date: February 25, 2016 Contact Person: Mark Drommerhausen, Principal on Special Assignment Background: Mr. Drommerhausen will provide information to the school board on the possibility to expand the new elementary school. Recommendation: This is a report for action. Action will be requested at the March 10, 2016 business meeting.

7 Agenda Item VI.A. Date Prepared: February 22, 2016 ISD 834 Board Meeting Agenda Item: Accept Bids for Oak-Land Junior High School Remodel Meeting Date: February 25, 2016 Contact Person: Mark Drommerhausen Background: Bids for Oak-Land Junior High School, 820 Manning Avenue North, Lake Elmo, Minnesota Mr. Mark Drommerhausen will provide information regarding eleven packages from Oak-Land Junior High School bids. The total base bid of these work scopes received from the responsible bidders was $3,501,481. Concrete and Masonry: Two bids were opened on February 16, Of the total qualified bids, the lowest bidder was Axel Ohman of Minneapolis, Minnesota for a bid total of $124,000. Axel Ohman is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Axel Ohman. Structural Steel Erection: Three bids were opened on February 16, Of the total qualified bids, the lowest bidder was Red Cedar Steel of Menomonie, Wisconsin for a bid total of $8,700. Red Cedar Steel is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Red Cedar Steel. Carpentry: Four bids were opened on February 16, Of the total qualified bids, the lowest bidder was Meisinger Construction of South St. Paul, Minnesota for a bid total of $584,900. Meisinger Construction is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Meisinger Construction. Roofing: One bid was opened on February 16, 2016 from Berwald Roofing of North St. Paul, Minnesota for $97,700. Berwald Roofing is highly recommended by Kraus Anderson and administration recommends that the Board award them the contract. Doors, Frames, and Hardware Materials: Two bids were opened on February 16, Of the total qualified bids, the lowest bidder was Bredemus Hardware of St. Paul, Minnesota for a bid total of $19,700. Bredemus Hardware is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Bredemus Hardware. Glazing: One bid was opened on February 16, 2016 from Empirehouse of Mounds View, Minnesota for $59,615. Empirehouse is highly recommended by Kraus Anderson and administration recommends that the Board award them the contract. Laboratory Equipment: Two bids were opened on February 16, Of the total qualified bids, the lowest bidder was Cosney Corp. of Long Lake, Minnesota for a bid total of $81,866. Cosney Corp. is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Cosney Corp.

8 Fire Suppression: Two bids were opened on February 16, Of the total qualified bids, the lowest bidder was Summit Co. of St. Paul Minnesota for a bid total of $14,300. Summit Co. is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Summit Co. Mechanical: Three bids were opened on February 16, Of the total qualified bids, the lowest bidder was Ryan Mechanical of Red Wing, Minnesota for a bid total of $2,240,000. Ryan Mechanical is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Ryan Mechanical. Electrical: Two bids were opened on February 16, Of the total qualified bids, the lowest bidder was Muska Electric Co. of Roseville, Minnesota for a bid total of $201,700. Muska Electric Co. is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Muska Electric Co. Earthwork and Paving: Three bids were opened on February 16, Of the total qualified bids, the lowest bidder was Urban Companies of St. Paul, Minnesota for a bid total of $69,000. Urban Companies is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to Urban Companies. Administration recommends approval of bids for the Oak-Land Junior High School Remodel. Attachments: Bid Tabs Recommendation: A motion and a second to accept bids for the Oak-Land Junior High School Remodel. Motion by: Seconded by: Vote:

9

10

11

12

13

14

15

16

17

18

19

20 Agenda Item VI.B. Date Prepared: February 22, 2016 ISD 834 Board Meeting Agenda Item: Accept Bids for Lily Lake Elementary and Oak Park Elementary HVAC Projects Meeting Date: February 25, 2016 Contact Person: Mark Drommerhausen Background: Bids for Lily Lake Elementary and Oak Park Elementary HVAC Projects Mr. Mark Drommerhausen will provide information regarding the bid package from the Lily Lake Elementary and Oak Park Elementary HVAC bids. The total base bid of this work scope was $2,549,000. Mechanical: Four bids were opened on February 16, Of the total qualified bids, the lowest bidder was RJ Mechanical Inc. of Mora, Minnesota for a bid total of $2,549,000. RJ Mechanical Inc. is highly recommended by Kraus Anderson as the low responsible bidder. Administration recommends that the Board award the contract to RJ Mechanical Inc. Administration recommends approval of bids for Lily Lake Elementary and Oak Park Elementary HVAC Projects. Attachments: Bid Tabs Recommendation: A motion and a second to accept bids for the Lily Lake Elementary and Oak Park Elementary HVAC Projects. Motion by: Seconded by: Vote:

21

22 Agenda Item VI. C. Date Prepared: February 22, 2016 ISD 834 Board Meeting Agenda Item: Guiding Change: Attendance Boundaries Meeting Date: February 25, 2016 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations and Mark Drommerhausen, Principal on Special Assignment Background: At the February 18, 2016 learning session, Kristen Hoheisel and Mark Drommerhausen presented a draft of the Guiding Change: Attendance Boundaries document. Ms. Hoheisel and Mr. Drommerhausen will present the final Guiding Change: Attendance Boundaries document incorporating the recommended changes. A copy of the Guiding Change: Attendance Boundaries document is attached for review. Recommendation: A motion and a second to approve the Guiding Change: Attendance Boundaries is requested. Motion by: Seconded by: Vote:

23 GUIDING CHANGE: Boundary Change Current Reality Desired Result Unacceptable Means The addition of a new elementary school, to replace VCCS and transition for sixth and ninth grades requires creation of new attendance boundaries. Possibility of consolidation/closure of 3 existing elementary schools. Overcrowding at Lake Elmo. Room to increase enrollment. Feeder System to Middle School. Open enrollment transportation begins at the nearest boundary. Shuttles available to Withrow and Marine Elementary. GATE students do not receive transportation. Provide transportation to nonpublic schools and charter schools. Bus beyond ½ mile for elementary students. Bus beyond 1 mile for secondary students. Classroom space set aside for pre K programming. Decisions will be based on the best interests of ALL Stillwater students. A boundary plan will be created that positions us for our current needs and minimize future changes. Feedback from various stakeholders will be gathered to provide insight (School Board, administrative team, staff, and community group). Provide for a safe and efficient transportation system within board policy and procedures. Provide for the efficient utilization of district facilities to enhance learning opportunities for all students. Balance enrollment at elementary schools. Balance enrollment to middle school philosophy in both buildings. To the extent possible, keep neighborhoods together (This does not mean that students will be sent to the school nearest their home, but rather that all students within a neighborhood be sent to the same school). Grandfathering allowed at Middle Schools. Alternate and open enrollments will be sent back to designated attendance area to start the process at the elementary level. Consideration of diverse learners. We will not violate state laws or negotiated agreements. (MS 123B.88: The board must arrange for the attendance of all pupils living two miles or more from the school, except pupils whose transportation privileges have been revoked or suspended). We will not violate targets for class size by grade level sections. Special interest will not drive decisions. Transportation time beyond 75 minutes, unless by parental choice.

24 Agenda Item XII. Date Prepared: February 23, 2016 ISD 834 Board Meeting Agenda Item: Adjournment Meeting Date: February 25, 2016 Contact Person: School Board Chair Background: The meeting must be adjourned formally. Recommendation: Board approval is requested. Motion by: Seconded by: Vote: