Interfraternity Council of Colorado State University General Assembly 5: February 13, 2017

Transcription

1 Interfraternity Council of Colorado State University General Assembly 5: February 13, 2017 I. Call to Order II. Roll Call III. Approval of Minutes IV. Guest Speakers 1. Claire Andrues- CSUnity a. Saturday, April 22nd 10am-2pm, shirts will be given out b. Service hours & Elevation Credit to help someone with spring clean up 2. Brynne Davis- CSU Athletics a. Men s and Women s basketball i. Women s Game : Pink-Out, for breast Cancer Wednesday (2/22) at 7 pm v. New Mexico ii. Men s Game: Orange-Out v. SDSU Saturday (2/25) 6 pm 1. Giving away 2 TVs, 2 Ipads, 2 Gear-Packs iii. Men s Game: Tuesday Border War against Wyoming V. Executive Reports 1. President: Noah Mills, ifccsupresident@gmail.com, a. No GA next week due to FSL Awards i. FSL Awards doors open at 6:45pm b. President's Day fact: i. Since % (18/26) presidents have been fraternity men c. Programming Board Liaison: Jon Morreale, ifccsueventcoordination@gmail.com, i. F/S Fest Roundtable this wednesday at 5:30pm BSB 2. Executive Vice-President: Ryan Duke, ifccsuevp@gmail.com, a. Office hours changed to MW 11:00-12:00 pm b. Missing dues from the following chapters; $50 dollar fine has been assessed i. Nu Alpha Kappa Fraternity, Inc. ii. Sigma Nu iii. Sigma Pi c. New member due invoice will be sent out next Monday February 27. i. Those will be due March 7th. ii. If late a $50 fine will be assessed, please let me know if there is an outstanding issue that will cause for a late payment iii. Invoices will be sent out to President, Treasurers, and distributed in FSL office mailboxes d. Internal Financial Control Guideline Highlights i. Separate the financial responsibilities. 1. Do not let the same person handle cash receipts and also make bank deposits.

2 2. Have other members reconcile the bank accounts that do not sign the checks or make deposits. 3. This creates a separation of power and decreases the likelihood of financial fraud. ii. Require two signatures on each check, the President and another elected Chapter Officer. 1. Make sure your bank is aware of this requirement. The bank will refuse to cash a check if it only has one signature. iii. For large cash balances, consider investing in a money market (MM) account or certificates of deposit (CD) to earn more interest. 1. Make sure the chapter s cash needs can be met if there are penalties for withdrawals before the established maturity date. 2. For example, do not buy a six month CD if you will need some of the money in four months. - Some MM accounts charge fees if the balance is below a minimum amount. 3. Compare the fees to the interest that will be earned to determine if it is beneficial open this type of account. iv. Certificate of deposit (CD s) interest rates are sometimes negotiable. 1. Explain you are a not for-profit organization and ask for higher rate. e. Parliamentarian: Tom Ogren, ifccsuparliamentarian@gmail.com, VP Judicial Affairs: Hunter Nguyen, ifccsujudicialaffairs@gmail.com, a. Standards/Accountability OWS 2/22 i. BSB 131 5pm ii. Topic: Relating your Values to your Internal Conduct Process b. Make up OWS- still haven t heard from: i. Alpha Gamma Rho ii. Phi Delta Theta 4. VP Risk Management: Anthony Otjens, ifccsuriskmanagement@gmail.com, a. OWS: Tuesday February 28th, 5:30 pm in LSC 300 i. BYOB demonstration (Food and Drinks provided!) b. One on One meetings this week with Risk Managers, possibly next week as well i. Sign up for time spot c. Make sure when submitting forms that all s are up to date d. Even if you do not wear letters to your party, it can still be considered a chapter event i. Instagram, Snapchat, Facebook ii. Be aware and talk with risk managers about that. iii. ALSO REGISTER YOUR PARTIES!!! e. Fun Fact: Drunk driving is the most frequently committed crime in the U.S. each year. 5. VP Recruitment: Colton Stott, ifccsurecruitment@gmail.com, a. Fun fact: 85% of the Fortune 500 executives belong to a fraternity b. Director of Recruitment: Cole Lehman, i fccsurecruitdirector@gmail.com i. Open policy feedback form is available for one week ii. Remind Recruitment Chairs to sign up for 1-on-1 s with myself or Colton

3 1. To talk about recruitment and how it went. 6. VP Scholarship: Nathan Nash, a. Next OWS Thursday March 6pm, TILT 221 b. Kick-off OWS Make-ups, haven t heard from: i. Alpha Sigma Phi ii. Farmhouse iii. Phi Mu Alpha Sinfonia iv. Sigma Chi c. Chapters below the UMA, have your scholarship officers me back to set up times to meet with me: i. Alpha Gamma Rho ii. Phi Mu Alpha Sinfonia iii. Delta Chi iv. Alpha Sigma Phi d. Greek Men are more likely to stay in College and Graduate in 4 years i. Men affiliated with Fraternities during college are ~10-20% more likely to stay in and graduate college than non-affiliated men 7. VP Membership Development: Matt Struckhoff, ifccsumemberdevelop@gmail.com, a. OWS this Thursday, 5-6, LSC 308. Topic: Best practices i. New member educators need to know about this. 8. VP Community Service & Philanthropy: Chris Bandy, ifccsuservicephilan@gmail.com, a. CSUnity counts as one of your require university sponsored service events for Elevation b. Next OWS is tomorrow Tuesday, Feb 21 at 6:30 in LSC 372 i. Topic: Event Planning c. Comments on the Philanthropy policy? i. Verbiage on how many events per semester....chapters limited to one event per semester then saying...limited to two 9. VP Public Relations: Brett Arnie Arnusch, ifccsupublicrelations@gmail.com, a. External Relations OWS Tomorrow (2/21) i. BSB Only need to attend one VI. Chapter Reports 1. Alpha Gamma Omega a. Flying to California for Founders day 2. Alpha Epsilon Pi a. This Week is Holocaust Awareness Week i. Movie Night: Pianist ii. Wednesday at 6:30 pm Grand Ballroom Evening with a Holocaust Survivor iii. Field Flags on the plaza iv. Reading of Holocaust Victims b. March 3rd, Greek Shabbat featuring traditional Jewish cuisine

4 3. Alpha Gamma Rho a. April 26th b. Brotherhood softball 4. Alpha Sigma Phi a. No Report 5. Alpha Tau Omega a. Date dash next Tuesday 6. Delta Chi a. Just returned from our regional leadership retreat in Missouri 7. Farmhouse Fraternity a. Handed out five bids and five accepted b. Eleven guys going to leadership conference 8. Kappa Sigma a. Social with Gamma Phi Beta b. New Member Education Process going well 9. Nu Alpha Kappa Fraternity, Inc. a. No report 10. Phi Delta Theta a. Pinned new members b. Rec room date dash this past week 11. Phi Gamma Delta a. No Report 12. Phi Kappa Tau a. Association ceremony 13. Phi Kappa Theta a. Beloved Dinner this past saturday i. Made dinner for 150 women 14. Phi Mu Alpha Sinfonia a. 50th aneversy b. New class will be initiated on the same day. 15. Pi Kappa Phi a. Philanthropy Event within the next three weeks b. New Member Process going well 16. Sigma Alpha Epsilon a. Ten people to leadership in Las Vegas 17. Sigma Chi a. Saturday: Annual Brothers Day Event in Denver 18. Sigma Nu a. Visiting brothers from another chapter b. Tailgate this weekend 19. Sigma Pi a. 6 Days til Founder s Day 20. Theta Chi a. No report

5 21. Triangle Fraternity a. Founders day coming up b. Working towards our region VII. Adviser Report Natalie Padrón, President Forum at 3:30pm in LSC your chapter liaison to schedule your Elevation Check in meeting, this meeting needs to occur by Friday FSL Awards Monday at 7pm a. 15 Exec/Active members of your chapter may attend b. YOUR Chapter needs to send someone! 4. Body Acceptance Week Monday a. Men in the Movement at 4pm LSC 308 i. Do you Lift Bro b. Fitness Explosion and Mind Body Spirit Fair :30pm Campus Rec c. FSL Office i. Post-it challenge in the FSL office the entire week #CelebrateEverybody VIII. Old Business IX. New Business X. Announcements 1. Tailgating for next year a. A motion to amend the risk policy. i. Fraternities with houses: On game days, substances on area outside the chapter house will have the substance policy suspended. ii. Treated as a BYOB event; where area would be gated off. b. 2. Colton - Two MANDATORY recruitment roundtables: March 21st 7 pm and April 25th 7 pm both are in Eddy 100 XI. Adjournment