Rocky Mountain Association of Fairs
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1 Rocky Mountain Association of Fairs Dear RMAF Fair & Festival Members: The Power of YOU Be the Difference is the theme for this year s convention on November 9-12 at the Doubletree Spokane City Center, 322 North Spokane Falls Court, Spokane, Washington. HOTEL RESERVATIONS: All Fair & Festival members are responsible for their own reservations. The Doubletree Spokane City Center rooms are $ Tax per night, call & ask for the Rocky Mountain Association of Fairs rate. There is an overflow block of rooms at the Red Lion which is across the river but is accessible within walking distance via the Riverfront Park. The room rate at the Red Lion is $ Tax per night. Call (509) & ask for the Rocky Mountain Association of Fair rate. CONVENTION REGISTRATION: Convention Registration is $225 per person which included 8 meals. Day registrations are available (see form for prices). After October 14, 2016 the registration will increase to $250 and on-site registration at the convention is $ RMAF MEMBERSHIP DUES MUST BE CURRENT TO ATTEND THE CONVENTION. TRAVEL: Doubletree Spokane City Center is 20 minutes north of Spokane International Airport which serves United, American/US Airway, Alaska, Delta & Southwest. A wide variety of rental car options are also available at the airport. Go to for more details. The Doubletree offers a complimentary shuttle service to and from the airport. You will find a phone kiosk in the baggage claim areas of the hotel for you to call for the shuttle. Amtrak Rail Service is available to Spokane from select cities so be sure to check the website for availability & schedule at The Amtrak Station is four blocks from the hotel but do the late arrival time of the trains, the hotel shuttle is not available but taxis are available upon your arrive. If you are driving to Spokane, Doubletree Spokane City Center is accessible from Exit #281 of I-90. The hotel is offering complimentary parking for the RMAF convention. The hotel does allow small pets for an additional fee. If you have any questions regarding registration and/or hotel reservations, please call me at or rmaf@filertel.com. Sincerely, Nancy Pitz, Executive Secretary PO Box 77, Filer, ID * Phone: * rmaf@filertel.com
2 2016 RMAF CONVENTION **TENTATIVE CONVENTION SCHEDULE As of July 14, 2016 **Dates & Times are confirmed but educational topics may change WEDNESDAY, NOVEMBER 9 8:00 a.m. RMAF Board of Directors Meeting 10 a.m. Convention Registration Office opens 11:00 a.m. IAFE CyberSeminar Public & Media Relations 2 to 4 p.m. IAFE IFM Course 101 Business Planning 5 to 6 p.m. New Attendees Reception 6 to 7:30 p.m. RMAF President s Reception 7:30 p.m. Showcasing 9:10 to 11 Visit Service Member Rooms THURSDAY, NOVEMBER 10 7:00 a.m. Convention Office Open 8:00 a.m. Veteran s Program & Breakfast 9:00 a.m. Keynote Address Just Jump 10:15 a.m. District & Service Member meetings 11:30 a.m. Strolling Act Showcasing Noon Lunch 12:45 p.m. Showcasing 2:30 to 3:30 Workshop Session (1 hour workshops sets) 1 Discover Your Inner Strength 2 Media Relations Made Easy Discuss Group 3 Vendor Issues A to Z 2:30 to 3:30 Bling Party 4:00 to 5:00 RMYFP Group Reception 3:30 to 6:00 Visit Service Member rooms 6 to 6:30 p.m. Strolling Act Showcasing & Social Time 6:30 to 7:30 Dinner 7:30 Showcasing 8:35 to 11 Visit Service Member Rooms FRIDAY, NOVEMBER 11 8:00 a.m. Convention Office Opens 8:00 to 9:00 Workshop Session (1 hour workshop sets) 1 The Farm to Form Movement Panel 2 Volunteers: Recruiting & Retaining Discuss Group 3 To App or Not to App 9:00 to 9:15 Refreshment Break 9:15 to 10:15 Workshop Session (1 hour workshop sets) Individual 1 Social Media The Latest Trends Panel 2 Svc Mbrs Marketing Materials What Fair s Want Discuss Group 3 Interim Event Setups/Tracking to Maintenance Staff 10:15 to 10:30 Refreshment Break 10:30 to 11:30 Workshop Session (1 hour workshop sets) Individual 1 Livestock Shows at Fairs Panel 2 Customer Service/Hospitality Discuss Group 3 Gun Shows/Concealed Weapons on Your Grounds 11:30 to noon Strolling Acts Showcase Noon Lunch 12:45 p.m. Showcasing 2:30 to 3:30 Workshop Session (1 hour workshop sets) 1 Fairgrounds Design Trends Panel 2 Rodeo Trends & Issues YPI General Meeting 2:30 p.m. RMAF Board of Directors Meeting 3:30 to 6:00 Visit Service Members 6 to 6:30 p.m. Strolling Acts Showcase & Social Time 6:30 to 7:30 Dinner 7:30 Showcasing 8:35 to 11 Visit Service Member Programing Description Educational Programing Service Member Rooms Opens
3 SATURDAY, NOVEMBER 12 8 to 9 a.m. RMAF Board Past President s Breakfast 8:30 to 9:30 Workshop Session (1 hour workshop sets) 1 Using ipads for exhibit check-in, judging, and kiosks Panel 2 Unique/Creative Low Maintenance Landscaping Ideas Discuss Group 3 Gate Promotions that Works 9:30 to 10:00 Coffee Break 10:00 to 11:00 Workshop Session (1 hour workshop sets) 1 Your fair in the cloud Panel 2 Parliamentary Procedure Discuss Group 3 Livestock Shows Ethics, drug testing 11:15 Load buses (1 st group) for the Fairgrounds 11:30 to 12:15 1 st group tours the fairgrounds 12:15 Load buses (2 nd group) for the Fairgrounds 12:30 to 1:15 Lunch at the Fairgrounds 1:30 to 2:45 Workshop & Demo Drones is there a proper place and time for this new tool? 3:00 1 st group returns to the hotel 3:00 2 nd group tours the Fairgrounds 3:45 2 nd group return to the hotel 4:00 to 6:00 Final Visit Service Member time 6:00 Dinner & Summit Award Presentations
4 DAY REGISTRATIONS (Wednesday, Thursday, FULL REGISTRATION 1 VOTING DELEGATE NEW ATTENDEE ROCKY MOUNTAIN ASSOCIATION OF FAIRS 91th ANNUAL CONVENTION, November 9-12, 2016 Doubletree Spokane City Center, Spokane, Washington COMPANY NAME MAILING ADDRESS RETURN FORM TO: RMAF, PO BOX 77, FILER, ID OR rmaf@filertel.com DAY REGISTRATIONS (Includes meals) WEDNESDAY$60.00 THURSDAY $90.00 FRIDAY $90.00 SATURDAY $90.00 FULL REGISTRATION (Includes meals) $ After October 14 $ ONSITE REGISTRATION $ CITY & ST/PROVINCE ADDRESS PHONE REFUND POLICY Before October 14 = Full Refund October 15 October 31 = $125 Refund After October 31 = No Refund THIS FORM IS FOR DELEGATES FROM FAIRS & FESTIVALS ONLY TITLE As you wish it to appear on name badge NAME (As you wish it to appear on name badge) (Manager, Fair Board, Guest, etc.) Friday or Saturday) TOTAL REGISTRATIONS
5 CONVENTION PAYMENT INFORMATION ITEM QUANITY RATE TOTAL CONVENTION REGISTRATION FULL $ DAY REGISTRATIONS DAY(s) W, T, F, S (Circle) $ TOTAL PAYMENT INCLUDED FOR OFFICE USE ONLY RECEIVED CHECK CREDIT CARD We Accept VISA, MASTERCARD, DISCOVER & AMEERICAN EXPRESS Check/MO Payable to RMAF CREDIT CARD # 3 DIGIT CODE EXPIRES BILLING ADDRESS & ZIP NAME ON CARD SIGNATURE
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