AGENDA ECU Board of Trustees Athletics and Advancement Committee September 22, 2011

Transcription

1 AGENDA ECU Board of Trustees Athletics and Advancement Committee September 22, 2011 I. Closed Session II. Athletics A. Compliance Report B. Athletics Facilities Update C. Athletics Financial Report III. University Advancement A. Campaign Update B. University Marketing and Publications C. Other Advancement Highlights

2 ECU BOARD OF TRUSTEES ATHLETICS AND ADVANCEMENT COMMITTEE September 23, 2011 CLOSED SESSION MOTION I move that we go into Closed Session: 1. to prevent the disclosure of privileged information under N.C. General Statutes to (personnel information) and the federal Family Educational Rights and Privacy Act; 2. to consider the qualifications, competence, performance, character, fitness, or conditions of appointment of one or more prospective and/or current employees and/or to hear or investigate a complaint, charge, or grievance by or against one or more individual employees; 3. to establish or instruct regarding the amount of compensation and/or other material terms of an employment contract or proposed employment contract; 4. to prevent the premature disclosure of honorary degrees and/or awards; and 5. to consult with an attorney to preserve the attorney-client privilege between the attorney and the Committee. OUA: September 12, 2011

3 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Terry Holland & Nick Floyd Agenda Item II. Athletics A. Athletics Compliance Report Item Description Status Report Comments Action Requested N/A Discussion Only Disposition Notes

4 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Terry Holland and Nick Floyd Agenda Item II. Athletics B. Athletics Facility Update Item Description Status Update Comments Action Requested N/A Discussion Only Disposition Notes

5 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Terry Holland and Nick Floyd Agenda Item II. Athletics C. Financial Report Item Description Status Report Comments Action Requested N/A Discussion Only Disposition Notes

6

7 ECU PIRATE FOOTBALL WEEK TO WEEK SEASON TICKET SALES COMPARISON TOTAL SOLD TOTAL REVENUE DATE DATE March 25 1,085 1, ,016 6,059 March 25 $192,300 $264,435 $21,200 $1,605,005 $1,585,905 April 1 2,182 2, ,252 14,476 April 1 $394,490 $403,180 $137,425 $3,499,430 $3,757,785 April 8 3,289 4,025 1,826 16,818 17,248 April 8 $605,660 $623,145 $382,600 $4,428,515 $4,473,000 April 22 6,728 7,678 5,341 17,336 18,345 April 22 $1,270,110 $1,207,225 $1,150,175 $4,566,615 $4,737,155 April 29 10,301 11,250 10,563 18,113 18,666 April 29 $1,942,070 $1,763,940 $2,270,025 $4,754,040 $4,819,175 May 6 14,778 16,712 15,835 18,255 19,006 May 6 $2,763,940 $2,631,310 $3,397,625 $4,790,555 $4,894,285 May 13 15,222 17,410 16,639 18,376 19,213 May 13 $2,849,870 $2,750,560 $3,572,100 $4,821,870 $4,942,530 May 27 15,875 17,921 17,824 18,678 19,716 May 27 $2,964,260 $2,831,975 $3,820,125 $4,888,235 $5,063,990 June 15 16,672 18,371 18,185 18,952 20,225 June 15 $3,101,660 $2,903,500 $3,890,950 $4,947,990 $5,171,145 June 30 17,563 18,850 18,656 19,245 20,504 June 30 $3,246,180 $2,972,380 $3,984,925 $5,004,495 $5,216,455 July 15 18,252 19,292 19,071 19,483 20,801 July 15 $3,351,260 $3,037,035 $4,062,725 $5,053,365 $5,274,705 Aug. 1 19,108 19,581 19,650 20,000 21,298 Aug. 1 $3,479,050 $3,076,230 $4,168,275 $5,126,630 $5,374,180 Aug ,539 19,964 20,211 21,052 21,906 Aug. 15 $3,692,300 $3,126,845 $4,280,550 $5,293,680 $5,485,355 Sept. 1 20,967 20,141 20,276 22,106 22,603 Sept. 1 $3,767,760 $3,153,575 $4,292,415 $5,477,020 $5,605,400 Sept. 8 21,000 20,160 20,293 22,196 Sept. 8 $3,772,320 $3,157,180 $4,295,665 $5,493, vs vs vs vs vs vs vs 2010 vs 2011 Revenue 22,000 $5,500,000 21,000 $5,000,000 Total # sold 20,000 19,000 18,000 17, Total Revenue $4,500,000 $4,000,000 $3,500, ,000 $3,000,000 15,000 May 13 May 27 June 15 June 30 July 15 Aug. 1 Date $2,500,000 May 13 May 27 June 15 June 30 July 15 Aug. 1 Date 9/13/2011

8 EAST CAROLINA UNIVERSITY ATHLETIC FUND ATHLETIC BUDGET FY Budgeted R E V E N U E 7/1/2011 Football Revenue (tickets,game guarantees) $ 8,000,000 Other Sports Revenue 830,000 Marketing & Promotions 850,000 Pirate Club Pledge - Scholarships 4,600,000 Student Fees 11,886,000 Gifts In Kind Accrual (Courtesy Cars, Nike, Athletic Clubs) 514,200 NCAA / C-USA Distributions 2,173,400 Other (Licensing,Interest,Concessions,Pouring Rights, 1,118,000 Restricted Private Gifts,Transfers,Processing Fees, Parking, & Miscellaneous) Total $ 29,971,600 Budgeted E X P E N D I T U R E S 7/1/2011 Football $ 7,201,400 Other Men's Sports 4,585,350 Women's Sports 5,416,349 Administration/Other Support Areas 11,041,153 Game Operations 1,374,948 Repairs / Replacements 352,400 Total $ 29,971,600 Net Operating Income / (Loss) 0 Fund Balance Increase/(Decrease) $ 0 Beginning Fund Balance - July 1, ,557,147 Projected Ending Fund Balance - June 30, 2012 $ 3,557,147 9/13/2011 Brickman Bd of Trustees Sept. 22.xls B. Brickman

9 EAST CAROLINA UNIVERSITY ATHLETIC FUND FINANCIAL REPORT FY AS OF : Actual Budgeted Actual Over/(Under) R E V E N U E 7/1/2010 6/30/2011 Budget Football Revenue (tickets,game guarantees) $ 6,500,000 7,659,287 1,159,287 Football: Bowl Revenue 0 720, ,953 Other Sports Revenue 754, ,553 82,553 Marketing & Promotions 560, , ,397 Pirate Club Pledge - Scholarships 4,300,000 4,300,000 0 Student Fees 11,046,000 11,187, ,866 Gift In Kind Accrual (Courtesy Cars, NIKE) 403, ,039 61,039 Fundraising / NCAA Student Assistance Accounts 0 562, ,552 NCAA / C-USA Distributions 2,520,000 2,988, ,442 Other (Licensing,Interest Earned,Concessions, 939,000 1,320, ,940 Non Athletic Events, Rental Income, Processing Fees, Parking & Misc.) Total $ 27,022,000 30,857,029 3,835,029 Actual Budgeted Actual Under/(Over) E X P E N D I T U R E S 7/1/2010 6/30/2011 Budget Football $ 6,428,100 6,988,632 (560,532) Football: Bowl Game 0 521,000 (521,000) Other Men's Sports 4,270,255 4,486,557 (216,302) Women's Sports 4,529,700 5,153,518 (623,818) Administration/Other Support Areas 10,310,345 9,644,779 ** 665,566 Fundraising / NCAA Student Assistance Accounts 0 565,524 (565,524) Game Operations 1,133,600 1,483,463 (349,863) Repairs / Replacements 350,000 1,019,045 (669,045) Total 27,022,000 29,862,519 (2,840,519) Net Operating Income / (Loss) 0 994, ,510 Fund Balance Increase/(Decrease) $ 0 994,510 Beginning Fund Balance 2,562,637 2,562,637 Ending Fund Balance $ 2,562,637 3,557,147 ** - Includes $ 500,000 bond interest payment for FY /13/2011 Brickman Bd of Trustees Sept. 22-A.xls B. Brickman

10 EAST CAROLINA UNIVERSITY 2011 FOOTBALL SEASON TICKET SALES Level Ticket Price Tickets Sold Gate Receipts Club Level $300 1,288 $386, ,304 1,277 1,261 1,321 Pirate Club Chairback $300 8,350 $2,505, , Pirate Club Bench $275 3,796 $1,043, ,610 10,799 10,780 10,848 Club Level Faculty/Staff $ $2, Chairback Faculty/Staff $ $95, Pirate Club Faculty/Staff $ $96, Economy Plan $200 4,569 $913, ,513 3,252 2,620 2,857 Economy Plan Plus $150 1,147 $172, ,475 2,689 3,090 Student Pirate Club Guest $ $141, Graduate Plan $150 1,374 $206, ,138 1,333 1,792 1,787 Military Donation $ $2, Military Purchase $ $7, Distance Ed/Band/Cheer/Department $ $26, Faculty/Staff Discount $125 0 $ Summer of Savings $120 0 $ ISP Cash Accounts $ $5, SEASON TOTALS 22,603 $5,605, ,196 20,309 20,160 21,000 STUDENT PIRATE CLUB 9,743 CAR DEALERS 340 ISP TRADES 460 TRADE AGREEMENTS ,959 SEASON TOTALS 33,702 9/13/2011 SEASON TOTAL $5,605, BUDGET $5,250, DIFFERENCE $355, AVG $247.99

11 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Vice Chancellor for University Advancement Mickey Dowdy Agenda Item III. University Advancement A. University Development Campaign Update Item Description Status Report and Update Comments Action Requested N/A - Discussion Only Disposition Notes

12 Tomorrow starts here ECU Second Century Campaign Year Ended ECU Foundation Executive Summary of Fund Raising as of June 2011 (in $ 000 s ) Medical & Health Sciences Foundation Pirate Club University Funds Grants (Corp/Fdns) Total Adjustment Amount Adjustment Total 6/30/04 (May & June) $553 $287 $1,960 $6 $0 $2,806 ($49) $2,757 6/30/05 $4,675 $4,900 $7,934 $208 $4,060 $21,777 ($185) $21,592 6/30/06 $5,946 $1,669 $10,377 $466 $5,985 $24,443 ($55) $24,388 6/30/07 $7,099 $3,930 $6,786 $121 $4,734 $22,670 ($192) $22,478 6/30/08 $14,005 $3,674 $10,156 $1,326 $8,797 $37,958 ($223) $37,735 6/30/09 $17,316 $3,550 $9,189 $1,163 $8,243 $39,461 ($5) $39,456 6/30/10 $7,233 $6,045 $11,660 $2,014 $4,521 $31,473 $31,473 6/30/11 $6,466 $5,101 $11,823 $979 $3,318 $27,687 ($123) $27,564 Adjustment Amount ($357) ($246) ($229) $208,275 ($832) $207,443 Campaign Total $62,936 $28,910 $69,656 $6,283 $39,658 $207,443 Dollar amounts are reported in $1,000's Dollar amounts include gifts as they are made, and pledges and planned gifts as they are committed Vice Chancellor s Campaign Report Beginning 7/1/10, only 80% of Pirate Club Annual Gifts are included in accordance with CASE reporting guidelines

13 Tomorrow starts here. ECU Second Century Campaign--$200,000,000 by 2012 Second Century Campaign Summary (as of 6/30/2011) To Date: Support of Colleges, Schools, Departments, Centers & Institutes $54,948,148 Distinguished Professorships & Lectureships 14,848,526 Scholarships 25,132,326 Research, Education & Outreach (Corp/Fdn Grants) 37,658,000 Capital Projects 5,200,000 Total Academic Program Support $137,787,000 Athletics (scholarships, endowments, facilities) $ 69,656,000 (Progress as of 6/30/11) CAMPAIGN TOTAL (as of 6/30/11) $207,443,000 (103.7% of Goal) *Deferred Gifts (included in above total) $ 26,926,383

14 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Vice Chancellor for University Advancement Mickey Dowdy Agenda Item III. University Advancement B. University Marketing & Publications Item Description 1. Economic Impact Study Publication 2. Market Research Study Comments Action Requested N/A Discussion Only Disposition Notes

15

16

17

18

19 East Carolina University Board of Trustees September 22, 2011 Session Athletics & Advancement Responsible Person Vice Chancellor for University Advancement Mickey Dowdy Agenda Item III. University Advancement C. Other Advancement Highlights Item Description Status Report and Update of Advancement Activities Comments Action Requested N/A Discussion Only Disposition Notes