January 27, 2016 at 2:30pm in 300ET

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3 January 27, 2016 at 2:30pm in 300ET 2:36pm Meeting called to order by Rosetta Kolar Attendee List: attached Becky Miller, Vice-Chair - roll call for CSC Reps: Teresa Palmer out George Herrick out Chris Daniels out Kathy Cox - out All other reps present Previous Minutes: October and November 2015 minutes were approved as are. Dr. Maria Rose: Higher Ed Day was January 19, 2016 at the Legislature. No students could be in attendance as that was the first day of class. Governor Tomblin said that the FY2017 budget reflects 4% reduction. We currently have a $353 million deficit. They are proposing raising the tax on cigarettes and cell phones to help with the deficit. Dr. Rose reminds us that OASIS is quiet right now but not dead! We are waiting on the legislation to make a decision on bi-weekly pay. Rick Porto has officially retired from FSU, however, he has been offered to work at the OASIS building in Charleston 3 days/week to assist in getting it up and running properly. Many thanks to him for his efforts! The time clock system is important in the payroll process. Please continue, for those who use it, to keep clocking in and out. Community College Council and HEPC were blind sighted with information about being put on the legislative audit. A 22 page letter has been prepared by Chancellor Hill explaining what the HEPC and Council do for the institutions and the value of regional institutions. Mitch Moore and Kelly Humphreys recently gave a speech stating why they chose to attend FSU. Page 1

4 Dr. Rose thanks those who have already attended the BOG meetings and gave a brief reflection of what they do here at FSU. Priscilla Steed and Sherry Mitchell have attended and those on schedule are: February 18 th Joe Kramer May a student representative June Emily Swain October will need another CSC member The next HEPC meeting is scheduled for March 25, 2016 Dr. Rose thanks the Physical Plant, Dining Hall, Public Safety and any others who assisted in the snow removal and working on the snow days. Physical Plant placed cots in their area for those who could not make it home. Many thanks going out to them! Cindy Curry is scheduled to come back to work on March 1 st. The Housing project is still on schedule. Buildings 1 & 2 are currently getting the top floors installed. It is on schedule to open July 15, The men s basketball team is currently ranked 2 nd in the nation. Please make an effort to attend a game and support our team. They are scheduled to play West Liberty on Feb. 4, 2016 and are trying to pack the gym! Dr. Chris Lavorata: Shared some information from the Faculty Opening Day held on January 13, 2016: Page 2 College of Science and Technology - Recognition at the state level for the work that Galen Hansen, Erica Harvey, Denine Larue and Beth Thompson contributed in aligning standards for their respective disciplines. This was noted in front of the provosts of every institution in the state by Corley Dennison, Vice-Chancellor of the HEPC. College of Liberal Arts - In October, Jennifer Myers spoke to the Board of Governors about a day in the life of a faculty member, and eloquently described all that you do in addition to teaching your classes: research, advise, assess, prepare, etc. One of her most notable statements was, Just because we are not here do not think that we are not working. Dr. Joe Kremer is set to speak to the BOG in February. Our Criminal Justice students once again excelled at state level and brought home 2 trophies for their Crime Scene Investigation. They will compete nationally this spring. The School of Business achieved another ACBSP accreditation and accounting FSU student Justine Snyder was named the WV Society of Certified Public Accountant s Outstanding Accounting Senior. Drs. Julie Reneau and Crystal Smith are getting ready to offer AIMS assistance to all of you and to our students with autism. They have been working on this all semester, and we should be ready to implement the program in the fall.

5 Fine Arts - Onstageblog.com listed the best theater program in each of the 50 states: FSU s theater program was listed as the best in West Virginia. Former debater and Communication adjunct professor Patrick Wilson was recently named Circuit Court Judge for Marion County and Art Professor Jennifer LeJeune was named WV Art Educator of the Year for student Tamarack Our School of Nursing has been listed in the top 100 Schools of Nursing in the Eastern United States and Professors Veronica Gallo and Fran Young completed their doctorates in nursing practice. The LPN to ASN had a 100% pass rate and a 98% ASN 2 year degree. Amanda Metcalf SoEHHP Young Professor Award 6 WV Associate of Health Ed Rec & Dance State Conference. Advising Network Schedule: 45 minutes in 217 Turley Center on the following dates: Feb. 9 th non-traditional students, March 8 th students with disabilities, and April 12 th student athletes. Dr. Jack Kirby: MBA is now accredited. He is now acting in capacity as HR contact for FSU while Cindy Curry is out. He will address your issues as soon as possible. Mercer study going forward. 3 plans have been presented. Concern of classified employees being slotted into the mercer scale incorrectly. Should receive word next week on the study will share with Dr. Rose. Job Fair is scheduled for Feb. 16 th through Career Services. Graduate Studies Fair scheduled for Feb. 11, am to Main Street of Falcon Center. Strategic Planning Retreat was held January 12 th more than 60 reps at the meeting. Updating the Strategic Plan. Holly Fluharty input that it was a great experience. They were split up into assigned teams and asked to identify goals and to decide what we (FSU) stands for. The team leader came up with a mission statement from everyone s input. Jack stated that there were many good ideas to strengthen the mission statement. Budget issues in front of us but that doesn t mean we can t push forward. Wanted to mention that the ALICE training (active shooter training) that was held last semester was a great training and very informative. Veteran s initiative to offer a green zone (safe zone). Have 12 faculty/staff/administration who have offered to provide a safe zone to Vets. Looking for more volunteers. Received a large endowment from BrickStreet last semester looking forward to the Scholarship meeting on Feb. 3, 2016 to get more donations. Page 3

6 Cindy Curry: Not in attendance Holly Fluharty (BOG Rep): Thanks Priscilla Steed for attending the Board meeting as the CSC rep. Encourages everyone to attend the open meetings. Cookbooks - There are 18 ½ cartons of cookbooks left. She is willing to attend craft shows or other types of events where cookbooks may be sold. Donna Trickett and Dalene Horner are planning to sell cookbooks at a home basketball game. Holly Fluharty and Becky Miller have agreed to help with that. Other events that the cookbooks can be sold at are the Foundation Board Meeting, Historical Society Meeting, Chamber Dinner, Churches, etc. If anyone has any ideas, please share with a CSC rep. The amount left after paying for the cookbooks and the scholarships is $3, (see spreadsheet attached). Sherry Mitchell (ACCE Rep): See minutes from October, November, and December attached. Holly Fluharty suggested for Sherry Mitchell to provide a list of contact info for the legislatures along with a draft letter that we can send by , fax, or mail. Also, to keep PEIA on the top burner of discussion. Priscilla Steed said everyone needs to focus on this election year. Know your candidates and what they are about. Research before voting! Rosetta Kolar: Need to decide on the amount of the scholarship for next year: It was recommended to do 2 full-time scholarships in the amount of $1,000 ($500 each semester) each and 1 part-time scholarship in the amount of $500 ($250 each semester). Sherry Mitchell made a motion to approve this and Becky Miller seconds.all in favor. Holly Fluharty will let Christa Kwiatkowski of the Foundation Office know. Holly Fluharty, Kathy Cox, George Herrick, and Chris Daniels are on the committee and will come up with a rubrix or means of determining the scholarship requirements. Fundraisers: Blue Jean Wednesday s Dr. Rose approved to have this again in March, August, and November to raise more funds for scholarship. Page 4

7 New Business: Need to plan a spring classified staff luncheon at next meeting. Rosetta Kolar will discuss with Dr. Rose the next Classified Staff luncheon. Would like to invite Ginger Burns to attend the next meeting to discuss PEIA. Becky Miller made a motion to adjourn meeting at 3:51pm, Donna Trickett seconds. If there are any topics for the next meeting that you would like to discuss please send to Becky Miller (Becky.Miller@fairmontstate.edu) by February 17, Meetings are held the 4 th Wednesday of each month -- Next meeting is scheduled for Wednesday, February 24, 2016 at 2:30pm in 300ET. Page 5

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9 ACCE MEETING October 27, 2015 FSU Dr. Rose welcomed the ACCE group and discussed pertinent issues in Higher Ed. PEIA cuts, Oasis, Kronos, budget cuts, coal and gas severance taxes are all grave concerns. VCHR REPORT Amy has been trying to get in touch with Trish Clay since the August meeting. Bruce Cottrell will report at today s meeting. Lack of communication from the HEPC and specifically VCHR Clay is once again an issue. COMMITTEE REPORTS Website We MUST get our new website up. Michelle volunteered to act as researcher and look into another hosting site and related costs. ACCE members will need to incur the cost if we go this direction. Benefits PEIA budget cuts, increased out of pocket costs and lack of funding from the legislature are top priority at the moment. Members must go to the local hearings. Ken commented that asking the legislature to place any money allocated for future raises in the PEIA fund is not fair to staff who do not participate in PEIA. Retreat Belennerhassett and Tygart Lake can t accommodate a group our size. Canaan is a possibility, Ken suggested North Bend and Twin Falls. Legislative November interims are WVU spoke with some legislators during interims. Meetings were prearranged by WVU s liasons. Sunday meetings work well for them. The CSC annual budget of $4000 was used to pay expenses. Met with Pasdon, Sypolt, and other local legislators. Flexibility for institutions

10 regarding personnel (due to budget cuts) is a priority. Institutions want personnel removed from state code. Amy suggested ACCE stresses to Presidents and legislators that SB330 was ACCE s supported bill. The HEPC and Council of Presidents asked for SB439 for personnel control to be handed to the institutions. They got some of what they wanted (lessened HEPC oversight) but also got responsibility for paying for what they wanted. Outreach Researching tuition waivers that each institution offers. HEPC PRESENTATION VCHR Software HRTMS All CHROs load their job titles and duties into this. Software E prism actual compensation data side of project. Market data surveys will be loaded into this system. Surveys will be CUPA, Mercer general Industry. At this time, they are not planning to include K 12 surveys (This group is often our biggest competition and have many of the same jobs). Mercer will look at job duties, not titles, and compare them. Key findings from Mercer stakeholder meetings: CHROs consider hiring market to be a radius of 50 miles. How are classified pay positions in comparison to market? Some CHROs aren t sure. CHROs feel that benefits are an attractive part of classified jobs (This will be changing with PEIA cuts) Are our benefits comparable to other jobs in our market? CHROs feel yes, ACCE is not convinced. 2

11 Role of HR varies greatly at institutions. Almost all schools follow the current salary schedule All institutions are heading in different directions. Some schools are growing while others are not. Currently: Bench mark jobs have been selected. Specific trade jobs have been added and same titles have been removed (When non exempt and exempt is the only difference) Mercer is completing market study Web portal should be live by mid December Next: Structure and guidelines will be set (Spring) PEIA Budget cuts partially due to the Cadillac tax 10,200 individual 27,500 family Effective in 2018 Is an excise tax Needed to fund ACA MUST be repealed (federal level) 3

12 ATTENDANCE: Louis Belt Lindsay Silbernagel Amy Pitzer Sherry Mitchell Lori Midkiff Ken Harbaugh Robin Tabor Barbara Boyd Connie Blevins Bailey Paul Martinelli Melanie Baker Belinda Evans Bethany Perry EXCUSED: VACANT Renee Anderson Bob Wise VACANT Pamela Shrader Teri Wells Beverly Jones Karen Martin Angie Kerns Michelle Nabers Verne Britton Carol Hurula MINUTES November 19, 2015, 9:00 a.m. Room 201 New River Community and Technical College 280 University Drive, Beaver, WV Bluefield State College Bridge Valley Community and Technical College Concord University Fairmont State University New River Community and Technical College Shepherd University West Virginia State University WVU Institute of Technology Glenville State College West Virginia University West Virginia Northern Community and Technical College West Virginia School of Osteopathic Medicine Mountwest Community and Technical College Blue Ridge Community and Technical College Potomac State College West Liberty State University WVU Robert C. Byrd Health Sciences Center Eastern Community and Technical College Southern WV Community and Technical College Pierpont Community and Technical College West Virginia Higher Education Policy Commission Council for Community and Technical College Education WVU Parkersburg West Virginia Network for Educational Telecomputing Marshall University GUESTS: Bob Long Retired ACCE member Susie Atkins Board of Governors Representative, New River CTC Janie Smith Classified Staff Council Member, New River CTC Melissa Craddock Classified Staff Council Member, New River CTC Bob Runion Classified Staff Chair, New River CTC L. Marshall Washington President, New River Community and Technical College The meeting began at 9:02. ACCE members and guests introduced themselves 1

13 Ms. Midkiff introduced Dr. L. Marshall Washington, President of New River Community and Technical College. Dr. Washington welcomed everyone to our new campus. Ms. Midkiff introduced Mr. Bob Runion, New River s Classified Staff Chair who also welcomed the group to campus. Mr. Harbough moved to table the approval of minutes; Ms. Mitchell seconded the motion. The motion carried. Chair Pitzer reported on the ACCE presentation to LOCEA. She explained there was low attendance due to other committee meetings occurring during the same time frame. Mr. Long relayed LOCEA usually met monthly, but now meet on a quarterly basis, which reduces everyone s presentation opportunities. Chair Pitzer stated several members met with Legislators after the presentation. She reminded everyone when meeting with their Legislative representatives, PEIA needs to be stressed. Chair Pitzer reminded members there are new representatives who need to be educated about higher education and their constiuents. Ms. Mitchell added it was important to be in touch with Legislative representatives to share concerns as they arise. Mr. Long updated the group on the Market Study. He stated there was discussion on what Mercer would be working on for the next legislative session. Chair Pitzer reported we do have authority to move forward with the new ACCE website. During the December meeting, there will be time to work on updating the new site. It needs to be updated for the upcoming legislative session. Chair Pitzer communicated with Ms. Trish Clay, Vice Chancellor for Human Resources. There are no updates regarding OASIS. Any changes concerning pay have been delayed until April Ms. Clay indicated she would be meeting with the Mercer group today. Today ACCE members will be working on the HEPC/WVCTCS presentations and preparations for updating the website. Members need to work on both projects today. The next ACCE meeting will be on December 9, 2016 at the Marshall Graduate College, South Charleston. ACCE will present to the West Virginia Community and Technical College Council on December 10, 2016 at the Advanced Technology Center, South Charleston. Legislative interims will be January th. The Legislative session begins on January 13 th. Campus concerns or announcements: 2

14 Mr. Martinelli brought copies of how WVU s raises are being implemented for those who want to review. Ms. Tabor had a question regarding writing PIQ s. Chair Pitzer stated the supervisor usually creates the PQI. It is recommended the supervisor and employee work on the PIQ together if someone is currently holding the position.. If the employee puts something on the PIQ the supervisor does not agree with, it has to stay, but the supervisor can denote they do not agree with it. Chair Pitzer asked members to share Staff Council issues they current have at their institution: Ken Harbaugh Shepherd with PEIA for expense relief/what does Mercer have to say about Shepherd. Carrie Waters PEIA and bi weekly pay. Biggest complaint is the parking policy. Staying on Administration to be accountable to everyone, overall. Pay and classification. Deputy General counsel is Candice Crouse. Paul Martinelli Merit pay (lack to training of supervisors on how evaluations work, not having policies followed.) 40 hour work week. Legislature will approve anything President Gee wants. WVU is facing competition from the area hospitals regarding bringing in people at a higher pay rate than those who are doing that job. Barbara Boyd Having trouble getting Council quorum every month. Apathy with employees. Accountability to get information out to everyone. Bethany Perry Asked for Accountability at the President s level with personnel issues, repercussions for not completing work. Clear expectations and communication. Connie Blevins Bailey PEIA, OASIS bi weekly pay, accountability with President and Board of Governors. Staffing problems and retention with students. Default rate with financial aid increasing. Melanie Baker all suggestions are being stalled, morale issues and timeclocks Belinda Evans PEIA and results from the Mercer Study. Robin Tabor PEIA/Mercer study/no more budget cuts Louis Belt Transparency, Accountability with policy and procedures Sherry Mitchell accountability, transparency, important to be proactive with the legislature. Lindsay Silbernagel PEIA/transparency/accountability/concern about the new transfer policies will affect our incoming students, responsibility and accountability of the institution/morale on campus. Lori Midkiff PEIA and biweekly pay Members in attendance participated in the afternoon working session finishing the HEPC presentation and updating the ACCE website. Meeting adjourned at 2:00 pm. 3

15 MINUTES December 9, 2015, 9:00 a.m. Room 135 Marshall University Graduate College ATTENDANCE: Louis Belt Lindsay Silbernagel Amy Pitzer Sherry Mitchell Lori Midkiff Beverly Jones Ken Harbaugh Karen Martin Robin Tabor Barbara Boyd Connie Blevins Bailey Angie Kerns Michelle Nabers Paul Martinelli Verne Britton Carol Hurula EXCUSED: VACANT Renee Anderson Bob Wise VACANT Melanie Baker Pamela Shrader Bethany Perry Teri Wells Belinda Evans GUESTS: Bob Long Bluefield State College Bridge Valley Community and Technical College Concord University Fairmont State University New River Community and Technical College Pierpont Community and Technical College Shepherd University West Virginia Higher Education Policy Commission West Virginia State University WVU Institute of Technology Glenville State College Council for Community and Technical College Education WVU Parkersburg West Virginia University West Virginia Network for Educational Telecomputing Marshall University Blue Ridge Community and Technical College Potomac State College West Liberty State University WVU Robert C. Byrd Health Sciences Center West Virginia Northern Community and Technical College Eastern Community and Technical College Mountwest Community and Technical College Southern WV Community and Technical College West Virginia School of Osteopathic Medicine Retired ACCE member Chair Pitzer called the meeting to order at 9:06 am Ms. Midkiff updated the group with minutes that need approval. She asked for approval for the August, September and October meeting minutes. November minutes will be provided with December at the January meeting. Chair Pitzer asked everyone to review the August, September and October minutes and provide any changes. 1

16 August minutes Ms. Silbernagel asked for her last name to be corrected throughout the minutes. Ms. Harula made a motion to approve the August 2015 minutes with corrections; Ms. Shrader seconded the motion. The motion carried. September minutes Ms. Silbernagel asked for her last name to be corrected throughout the minutes. Mr. Britton added the word listserv on page three needs to be one word and not two. It was also pointed out that OASIS needed to be capitalized. Ms. Nabors made a motion to approve the September 2015 minutes with corrections; Ms. Boyd seconded the motion. The motion carried. October minutes Ms. Silbernagel asked for her last name to be corrected throughout the minutes. It was also requested listserv be one word. Ms. Nabors made a motion to approve the October 2015 meeting minutes with corrections; Ms. Boyd seconded the motion. The motion carried. Mr. Harbaugh added the October meeting was an important. Mr. Bruce Cottrill attended the meeting and distributed Mercer Report handout and recommended it be great to distribute to all college councils. Chair Pitzer said she would text Mr. Cottrill for an electronic version. Mr. Long reiterated the communication issue, not sending us information we requested, or getting information out period. Ms. Kerns recommended ACCE contact the Vice Chancellor of Administration if we do not receive information from Human Resources. Chair Pitzer stated she is trying to get dates from Chancellor Hill for a meeting with ACCE and Chancellor Tucker. Ms. Kerns stated she would check Chancellor Tucker s schedule to attend the next ACCE meeting. There was further discussion about solutions to getting more information. ACCE members discussed their concern with communication regarding Mercer and the need to have a liaison report updates. Mr. Harbaugh made a motion for Chair Pitzer to contact both Chancellors of the HEPC and CTC Council regarding the lack of communication with market survey and general concerns which should be addressed; Ms. Harula seconded the motion. The motion carried. Chair Pitzer reiterated ACCE must be strong representatives for all of the classified employees. All members should be checking the legislative website, reading legislation that affects higher education. ACCE must be committed to making sure the group stays relevant. Regarding upcoming budget cuts, Chair Pitzer encouraged ACCE representatives to be familiar with their institution s policies and procedures regarding reduction in workforce, focusing on bumping rights and furloughs. 2

17 Campus concerns/announcements Ms. Blevins Bailey asked a question regarding downgrading positions on campus. She stated there were positions being downgraded, but would be performing the same duties as before. She inquired if this were happening at other institutions and if the Classified Staff can do anything to prevent this. Chair Pitzer said several institutions downgrade positions. However, new employees come in not knowing the issues. She suggested employees pay attention to these times of items and speak up for the new employee s rights. ACCE members introduced themselves. Chair Pitzer reminded everyone January 13 is the first day of the Legislative session. Interim meetings take place the prior week. The next meeting for ACCE will be Thursday, January 14 at the Advanced Technology Center, South Charleston. The February meeting will take place at Marshall University. Chair Pitzer reminded members the ACCE website has to be functional prior to the Legislative session. Ms. Nabors graciously agreed to provide training today on the content management system we are using called Wordpress. At the conclusion of the training Ms. Nabors asked all ACCE members to submit their information to her and she could also populate the site. The group spent time working in groups to provide website information. Chair Pitzer reviewed presentations given to LOCEA and HEPC. Ms. Martin made a motion to adjourn the meeting; Ms. Tabor seconded the motion. The motion carried. The meeting adjourned at 1:13 pm. 3