OPTIMIZING SPACE USE: MOVING YOUR CAMPUS TO ACTION

Transcription

1 OPTIMIZING SPACE USE: MOVING YOUR CAMPUS TO ACTION March 19-21, 2012 San Antonio, TX This event is sponsored by:

2 OVERVIEW Strategic space planning and resource management can help institutions optimize current campus resources, carry out sustainable business practices, and lay the foundation needed to create an enhanced campus master plan. However, many institutions are still grappling with the basic challenges of putting into action a comprehensive space management system and creating a culture of space stewardship on their campus. Join us to learn about the steps to consider when implementing a space database, effective strategies for generating buy-in and shifting the culture across campus, and the basics of space guidelines and policies. WHO SHOULD ATTEND Campus administrators charged with overseeing their institution s space inventory, space database, resource allocation, budget operations, or facilities management and planning should attend this event. This program is ideal for institutions that are in the early phases of formalizing their space management program. LEARNING OUTCOME Following this conference, participants will be able to successfully plan for a campus-wide housing revitalization project. Gain practical steps and takeaways for implementing a comprehensive space management strategy on your campus. AGENDA MONDAY, MARCH 19, 2012 Day 1: Understanding Strategic Space Management Starting with an explicit overview of the conference agenda and learning outcomes, Day 1 will focus on understanding what a comprehensive approach to space management consists of and how to implement a space management program. The day will include both tactical and working sessions to allow you time to apply the content you ve gained back on your campus. 12:00 1:00 p.m. Registration and Needs Assessment Exercise 1:00 1:15 p.m. Opening Comments and Introductions 1:15 2:00 p.m. Opening: The Comprehensive Approach to Space Management This opening session will outline the need for strategic space management at your institution and how to achieve it. 2:15 2:45 p.m. Afternoon break 2:45 3:45 p.m. Implementing and Maintaining a Space Database The second session on day one will outline in depth the steps to consider when implementing or maintaining a space database. From understanding your campus s needs and users to setting expectations for the database and gathering the data, you will leave this session prepared to start using a space management database at your institution. 3:45 4:30 p.m. Working Session: Implementing and Maintaining a Space Database Building on the content of the previous session, this session provides you an opportunity to work through the action steps you will need to take on your campus in order to effectively employ a space database. 2

3 AGENDA MONDAY, MARCH 19, 2012 (CONTINUED) 4:30 5:00 p.m. Day 1 wrap-up 5:00 6:00 p.m. Networking reception (included in registration fee) TUESDAY, MARCH 20, 2012 Day 2: Leveraging Information and Policy Making Building on Day 1, the focus of Day 2 highlights the long-term effects of a comprehensive space management system. Once the space database is in place, its value is determined by a university s ability to leverage the information for strategic decision-making and apply it in the creation of space use guidelines for the entire campus. 8:00 9:00 a.m. Breakfast (included in registration fee) 9:00 10:00 a.m. Panel discussion: Space Database Internal or Outsourced? Whether an institution creates a space database internally or purchases a database product, space databases are costly investments for many institutions. This session will highlight various database models and give you tips and advice for determining which is the right option for your institution. 10:00 10:30 a.m. Morning break 10:30 11:15 a.m. Leveraging the Database Once a database is in use at your institution, mining database information is an important next step. Leveraging database information can lead to identifying areas of opportunity for better space utilization and creating partnerships with external organizations. 11:15 a.m. 12:00 p.m. Working session: Leveraging the Database This working session compliments the previous lecture session on leveraging the database. During this time, you will have the opportunity to identify key questions and goals as they relate to your space management initiative and how you can leverage this data in a long-term capacity. 12:00 12:30 p.m. Wrap-up: Leveraging the Database The morning will conclude with a wrap-up discussion summarizing the key components to keep in mind while looking to leverage the database. 12:30 2:00 p.m. Lunch (included in registration fee) 2:00 3:00 p.m. Panel discussion: Forecasting Space Trends Gain a better understanding of trends in space management through a discussion about the following: creating reusable space, sustainable space practices, resource management, and other emerging areas of focus for campus administrators. 3:00 3:30 p.m. Afternoon break 3:30 4:30 p.m. Developing and Deploying Space Use Guidelines A key to changing the culture of any campus is having policies written and endorsed by university administrators. Highlighting sample guidelines from the University of Michigan, this session will outline why guidelines regarding space management are important and will provide an overview of how to create and implement space guidelines for your campus. 4:30 5:00 p.m. Day 2 wrap-up 3

4 AGENDA WEDNESDAY, MARCH 21, 2012 Day 3: Creature a Culture of Space Stewardship Uniting the content of Day 1 and Day 2, Day 3 outlines next steps for institutions upon creating a space management system. You will also learn tips for generating buy-in for a campus-wide space management initiative at your institution. 8:00 9:00 a.m. Breakfast (included in registration fee) 9:00 10:00 a.m. Generating Campus Buy-In for Space Management Initiatives In this final session, you will learn about one institution s efforts to generate buy-in for their space management initiatives. 10:00 10:30 a.m. Morning break 10:30 11:30 a.m. Working session: Generating Campus Buy-In for Space Management Initiatives The morning will conclude with a working session during which you can draft the start of an action plan to tackle upon returning to your campus. 11:30 a.m. 12:00 p.m. Q&A panel and closing comments VENDOR EXHIBITION In order to allow our attendees better access to space management software vendors, consultants, and other experts in this field, the conference has been strategically arranged with extended meals and breaks during which vendors will be exhibiting their products exclusively for our conference attendees. If your organization is interested in exhibiting, please contact Erin Swietlik at erin@academicimpressions.com or INSTRUCTORS Frances Mueller, Assistant Vice Provost for Academic and Budgetary Affairs, University of Michigan Frances Mueller is an assistant vice provost for academic and budgetary affairs at the University of Michigan, responsible for overseeing space management and capital planning for the Ann Arbor campus on behalf of the Office of the Provost and the executive vice president for academic affairs. Prior to this role, she was the project manager for the University of Michigan Space Utilization Initiative, a multi-year, campus-wide initiative that established institutional policies, business practices, systems, and creative solutions to manage general fund space more effectively, slow building growth, and contain space-related operating expenses. Frances has worked for the University of Michigan for several years in leadership roles emphasizing change management, business process improvement, and policy development, and has broad, campus-wide experience and perspective from working in the Business and Finance Division, Division of Student Affairs, and currently, the Office of the Provost. CPE Academic Impressions is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN, Website: Recommended CPE Credits: 15.0 Auditing: Group-live Prerequisites: None Program Level: Basic Upon successful completion of this event, program participants interested in receiving CPE credits will receive a certificate of completion. J. Emmett Winn, Professor and Associate Provost, Auburn University J. Emmett Winn is Auburn University s associate provost and a professor in the Department of Communication and Journalism. As associate provost, Dr. Winn provides leadership on academic and administrative issues for Auburn University s 13 colleges and schools. In this capacity, Dr. Winn directs and prioritizes the assignment and allocation of space for all academic units on campus and is the chief academic liaison with Auburn s Facilities Management Division. As the senior academic officer on campus involved with facilities, Dr. Winn serves with fellow stakeholders from across the university on issues related to building renovation, construction, space management, and campus planning. Dr. Winn earned his doctorate from University of South Florida and has served Auburn University for the past 12 years. 4

5 INSTRUCTORS Dan King, Assistant Vice President for Facilities, Auburn University Dan King serves as the assistant vice president for facilities at Auburn University. In this capacity, he is responsible for the planning, design, and construction of facilities at Auburn, as well as directing the maintenance, utilities, and building service operations that support the university. Prior to arriving at Auburn, Dan was the senior facilities executive at the U.S. Naval Academy in Annapolis, MD. Dan spent 29 years as a Civil Engineer Corps officer in the U.S. Navy, rising to the rank of Captain. Dan is a registered professional engineer and earned a master s degree in civil engineering (construction management) from MIT. Michael F. Hendricks, Director, Institutional Systems Development and Analysis, Michigan Technological University Mike has worked at Michigan Technological University since 1990, and has been involved with space management for more than 11 years. Mike served as the university s controller for five years and is currently the director of institutional systems development and analysis, whose main objective is to foster business process improvement and integrated solutions addressing critical information needs. Mike led the initiative to develop and use a Web-based system for space management. Mike has continued his work on the system, which now supersedes the average space management system with the inclusion of future projections in the areas of research, classroom utilization, equipment inventory, and more. Carole Noonan, Process Improvment Coordinator, Michigan Technological University Carole has worked at Michigan Technological University since 2007, and has been involved with space management for three years. Carole is currently a process improvement coordinator of institutional systems development and analysis, whose main objective is to foster business process improvement and integrated solutions addressing critical information needs. Carole has been an essential player in the continued development of the university s homegrown space management system. She has also led the initiative of creating in-depth training, materials, and support for the system. HOTEL RESERVATIONS The conference will be held at: Grand Hyatt San Antonio 600 East Market Street San Antonio, TX To reserve your room, call or Due to the popularity of this conference, the initial room block for this conference has sold out. There are still rooms available at a discounted rate of $219 if you reference Academic Impressions, but these rooms are limited. We have also added a block of rooms at the Hyatt Place San Antonio/Riverwalk, which is only about 5 blocks away (.4 miles) from the Grand Hyatt San Antonio. The group rate will be $169 and available if you call and reference Academic Impressions before Monday, March 5. With a dramatic design that exemplifies the unique city of San Antonio, Grand Hyatt San Antonio offers warm hospitality, bold colors, and exceptional touches to create a luxury Riverwalk hotel that is perfect for every guest. Set amidst a blend of histories and a modern city, this urban retreat has a premier location adjacent to the Henry B. Gonzalez Convention Center, HemisFair Park, and the Riverwalk. The hotel is only 8 miles from the San Antonio International Airport (SAT) and is easily accessible via taxi or SATRANS, the city s official airport shuttle. 5

6 Attend as a team remember, if you register as a group, every fourth registrant is free. Questions about the event? Call us at to help determine if this event is right for you. Register online at REGISTRATION FEES Your registration fee includes: full access to all conference sessions and materials, access to the networking reception on Monday, breakfast and lunch on Tuesday, and breakfast on Wednesday, as well as refreshments and snacks throughout the conference. Postmarked on or before March 2, 2012 Higher ed/nonprofit pricing: Optimizing Space Use: Moving Your Campus to Action $1095 USD (For registrations postmarked after March 2, 2012 an additional $100 fee per registrant applies) Corporate participant pricing: Optimizing Space Use: Moving Your Campus to Action $1395 USD Check here if you have any dietary or accessibility needs. Please list any needs in the space below and we will do our best to accommodate you. How did you hear about this event? ( from AI, colleague forwarded , The Chronicle, etc.) CONFERENCE REGISTRATION INFORMATION (PLEASE PRINT CLEARLY) Name Name Preferred for Badge Job Title Institution/Organization Address City State/Province Zip/Postal Code Country Telephone Fax For registration confirmations and pre-conference communication. (FOR ADDITIONAL REGISTRANTS, PLEASE COMPLETE ADDITIONAL FORMS.) Additional Contact Name Additional Contact Phone Additional Contact Title Additional Contact Emergency Contact Name Emergency Contact Phone (In case of emergency, we will contact this person on your behalf) FREE HIGHER ED NEWS AND ANALYSIS Academic Impressions is happy to offer Higher Ed Impact, a free industry scan of news, trends, and fresh research on higher education, delivered in an easy-to-scan . Sign me up for HEI: Daily Pulse impactful news, trends, and practices, sent daily Sign me up for HEI: Weekly Scan the week s most critical news, with analysis of top stories and trends, sent on Fridays Sign me up for HEI: Monthly Diagnostic practical takeaways addressing a strategic challenge facing institutions of higher ed, sent 9-12 times/year PAYMENT METHOD We accept Visa, MC, and AmEx credit cards. To pay by check, include the check with this form or select the invoice me option. Fax form to or mail form along with payment to: Academic Impressions, 4601 DTC Blvd., Suite 800, Denver, CO CREDIT CARD Please charge my credit card: (Visa, MC, AmEx) Name on Card Account Number Exp. Date Billing Zip Code/Postal Code Security Code (last 3 digits on the back of Visa and MC or 4 digits on front of AmEx) CHECK/INVOICE My check is included and covers Check # Please invoice me Purchase Order # (PO# not required to receive invoice) registration(s) REFUND/CANCELLATION POLICY Refunds will be issued only if cancellations are received in writing by December 23, A $100 processing fee will be assessed. After December 23, 2011 a credit (less $100 processing fee) will be issued. The credit will be valid for 12 months and can be used toward any future conferences, Web conferences, audio proceedings, or Web conference archives. In case this event is cancelled, Academic Impressions' liability is limited to a refund of this registration fee only. Questions about the event? Call us at to help determine if this event is right for you. 6