MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, JULY 27, 2005 MINUTES

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1 MEETING OF THE BOARD OF TRUSTEES SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, JULY 27, 2005 MINUTES The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regular session on Wednesday, July 27, 2005, in the Board Room of the Shasta College Administration Building. 1. CALL TO ORDER The meeting was called to order by Mr. Kendall Pierson, Board President, at 7:00 p.m. 2. ROLL CALL Roll Call indicated the following: Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mrs. Patricia A. Hunn Mr. Harold J. Lucas Mr. Martin B. Myers Mr. Kendall S. Pierson Mr. James Boeckholt, Student Trustees Absent Mrs. Rayola B. Pratt 3. FLAG SALUTE Mr. Martin Myers led the flag salute for those attending the Board meeting. 4. INTRODUCTION OF SPECIAL GUESTS 5. CALL FOR REQUESTS FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA Dr. Mary E. Retterer, District Superintendent/President, stated that she had no special guests to introduce. Mr. Pierson asked if there were any requests from the audience to speak to any item on the agenda. There were none.

2 MEETING OF THE BOARD OF TRUSTEES JULY 27, FACULTY ASSOCIATION REPORT Dr. Elizabeth Waterbury, Faculty Association President, stated that the Association would be hosting the Flex Day lunch for approximately 150 faculty. This will give them an opportunity to present a short orientation for the new year. Dr. Waterbury said there will be a new slate of officers for the new year and she would be continuing as President of the Faculty Association. The slate of officers will be available at the next Board Meeting 6.2 ACADEMIC SENATE REPORT 6.3 CLASSIFIED EMPLOY- EES ASSOCIATION REPORT 6.4 ASSOCIATED STUDENT BODY REPORT 6.5 SUPERINTENDENT/ PRESIDENT REPORT There was no representative present from the Academic Senate Sue Brix, CSEA Chapter President, stated that she had no report. James Boeckholt, ASB President and Student Trustee, stated that he and other students met with Al Erdman and Keith Brookshaw today regarding Phase 3 of the Student Center remodel. The ASB will conduct a survey of what students would like to see in Phase 3 and deliver it to Mr. Erdman in September. Dr. Mary Retterer, District Superintendent/President, stated that the District staff sent in the annual FTEs report to the system office and it appears we hit our target for this year. In an interesting new trend, 30% of Shasta College s summer school FTEs came from online classes. The college is gearing up for the new academic year. The Flex Day schedule is planned and the Board is invited to the opening ceremonies on Friday, August 12, beginning with breakfast outside the cafeteria, served by the Asphalt Cowboys. Dr. Retterer said she would be introducing the new members of the college s team and reviewing the Strategic Plan for the next two years.

3 MEETING OF THE BOARD OF TRUSTEES JULY 27, SUPERINTENDENT/ PRESIDENT REPORT (Continued) Enrollment for fall has been steady, but comparative figures are not available yet since we were open all summer and the time periods do not match compared to prior years. There will be comparison figures for everyone at the next Board Meeting. Dr. Retterer thanked Cassandra Ryan and James Crandall who really got together and worked hard. James Crandall brings in the hard data and Cassandra Ryan does the intuitive part and everything came together. They found a mistake in the state s site and then everything balanced out. Dr. Retterer distributed a copy of the League Alert on SB 930, which allows the Board of Governors to assign two trustees to the governing board. Regarding the 30% of summer school classes being online, Board President Kendall Pierson asked what the online class numbers were last summer. Mr. Crandall said he didn t do a comparison but he thought it was about 10%. Mr. Pierson said that does define the market place. Dr. Retterer added that it is a real wake-up call. Regarding the FTES projection and calculation, Mr. Pierson Kendall stated that when someone hits their projection, they are either really really good or really really lucky. Dr. Retterer said she would like to think we are really really good. The team had multiple chances to review and discuss the data. James Crandall has gone through every piece of data and Cassandra has gone over the data on every head and every class. Dr. Retterer said she and her spouse, Rich, had a wonderful vacation, but it was nice to be back home. Mr. Pierson complimented everyone on a good job; they have been working hard.

4 MEETING OF THE BOARD OF TRUSTEES JULY 27, BOARD MEMBER REPORTS Mrs. Cheri Beck said she and Dr. Retterer attended the North State Community College Association Meeting at Lake Tahoe Community College on July 22. The meeting agenda included training for faculty and staff, as well as leadership training for students. Dr. Retterer has been put in charge of a committee and she will report at the Legislative Conference in January. At the meeting, Robert Turnage, Vice Chancellor of Fiscal Policy of the Chancellor s Office, reported on budget items. The community colleges are in slightly better shape but still not receiving the funds required under Proposition 98. It was reported that the Governor is interested in nursing and technology education. He gave the Chancellor s Office nine additional staff for reporting. Mrs. Cheri Beck distributed copies of a handout from the meeting called, Creating a System Strategic Plan. Lake Tahoe Community College gave a tour of their facilities. They have a new Student Center, cafeteria, gym and library. They were built with state bond money. They have beautiful new facilities but their enrollment is down and they are not eligible for any additional construction money. 6.7 CONSTRUCTION REPORTS Mr. Al Erdman, Vice President for Administrative Services, said there were several things to highlight, in addition to the report attached to the Board Agenda. Regarding the Library Annex, Mr. Erdman said that tomorrow he would be hand carrying a draft submission that is ½ thick. Shasta College is asking the Chancellor s Office/State for $9.4 million. The building was calculated/inflated out for two years. The draft is being submitted before the deadline so they have a chance to respond to any problems. Mr. Erdman said he would let everyone know once the plans have been reviewed. Regarding the Campus Center remodel - Phase 2, Mr. Erdman said they are trying to finish the project before fall term. The Wellness Center, ADA-qualified restrooms,

5 MEETING OF THE BOARD OF TRUSTEES JULY 27, CONSTRUCTION REPORTS (Continued) 6.8 INCOME, EXPENDI- TURES, AND INVEST- MENTS REPORT DSPS, and EOPS areas won t be completely finished until the middle of September. Mr. Pierson asked when the new Child Care Center would be operational. Mr. Erdman said the ECE Center should be completed in mid-september, with the furniture arriving shortly thereafter. Mr. Lucas asked what it is costing the City of Redding to build fire station #8. It is half wood and half steel. He suggested Mr. Erdman looking into what that station will cost and who is the contractor. Mr. Erdman said it is Gifford construction. Mr. Erdman said he expects they will bid on the Health Sciences and University Center. The Library bids should be indicative of what our bids will be. Mrs. Cheri Beck asked how they pick the contractor. Mr. Erdman said bid packages are sent out to contractors who request them. He has been talking with contractors about the projects as he meets them or runs into them. Mr. Erdman said he visited with the Shasta Builders Exchange. The Health Sciences and University Center will cost $16-18 million. There are only a select number of contractors in Redding who can bond that much. Mrs. Cheri Beck asked if they can go out of state. Mr. Erdman said yes, he has contacted people in Portland who he knows do a good job. We will be aggressive; he would like to see 6-8 bids. Mr. Erdman asked if there were any questions. He noted that the college has approximately the same cash as last year at this point in time. Mr. Erdman noted that the college did borrow the $1 million the Board approved and has already repaid it. 7. APPROVAL OF REGU- LAR BOARD MEETING MINUTES OF JULY 13, 2005 It was moved by Mr. Myers and seconded by Mr. Lucas TO APPROVE THE REGULAR BOARD MEETING MINUTES OF JULY 13, Mrs. Patricia Hunn corrected the fourth sentence of the fourth paragraph on Page 19, to read Mrs. Hunn asked how The McConnell Foundation was involved.

6 MEETING OF THE BOARD OF TRUSTEES JULY 27, APPROVAL OF REGU- LAR BOARD MEETING MINUTES OF JULY 13, 2005 (Continued) Mrs. Cheri Beck corrected the third sentence of the second paragraph of Item 11 on Page 29, to read, The Regular Board Meeting will begin at 7 p.m. on July 27. It was moved by Mr. Myers and seconded by Mr. Lucas TO APPROVE THE REGULAR BOARD MEETING MINUTES OF JULY 13, 2005, AS AMENDED. The Student Trustee advisory vote was affirmative. 8. CONSENT AGENDA It was moved by Mr. Myers, seconded by Mrs. Hunn, and carried TO APPROVE THE CONSENT AGENDA, AS SUBMITTED. The Student Trustee advisory vote was affirmative. 9.1 APPROVAL OF CON- TRACT TO PARTICIPATE IN CHANCELLOR S TAX OFFSET PROGRAM (COTOP) 9.2 APPROVAL OF LEASE EXTENSIONS FOR DOWNTOWN MALL SPACE Mr. Erdman recommended approval, explaining that this is a renewal of a program that is a means of collecting student debt by seizing taxes. It was moved by Mr. Lucas, seconded by Mr. Myers, and carried TO AUTHORIZE THE ADMINISTRATION TO CONTRACT WITH THE CHANCELLOR S OFFICE FOR THE TAX OFFSET PROGRAM. The Student Trustee advisory vote was affirmative. Mr. Erdman recommended approval. There is an increase of three percent over last year. Once the college moves into the Health Sciences and University Center, they will end the leases and save about $55,000 a year. Mrs. Cheri Beck asked if there were any other changes. Mr. Erdman said no. It was moved by Mrs. Hunn, seconded by Mrs. Judi Beck, and carried TO APPROVE THE LEASE EXTENSIONS WITH THE INDEPENDENT ORDER OF ODD FEL- LOWS, REDDING LODGE 271, FOR THE DOWN- TOWN MALL LOCATIONS AT 1435 BUTTE STREET AND 1502 MARKET STREET, THROUGH JUNE 30, 2006, AS PRESENTED. The Student Trustee advisory vote was affirmative.

7 MEETING OF THE BOARD OF TRUSTEES JULY 27, MEMORANDUM OF UNDERSTANDING WITH TEHAMA COUNTY DEPARTMENT OF EDUCATION/CAL-NET PROJECT Mr. Gary Lewis, Vice President of Academic Affairs, stated that this MOU involves nine counties providing internet classes for ECE. It was very successful this last year. There were a few changes for technical support and to make sure direct and indirect costs were covered. Other than that, the MOU is the same. It was moved by Mr. Lucas, seconded by Mr. Myers, and carried TO APPROVE THE MOU WITH TEHAMA COUNTY DEPARTMENT OF EDUCATION/CAL-NET PROJECT. The Student Trustee advisory vote was affirmative. 9.4 RENEWAL OF ANNUAL OPERATING PLAN BE- TWEEN THE SHASTA COLLEGE FIRE DE- PARTMENT AND THE CALIFORNIA DEPART- MENT OF FORESTRY AND FIRE PROTECTION Mr. Lewis said the college has had an agreement with CDF for approximately 8-10 years and usually the college s main involvement is use of our water tender and caterpillar tractor. This agreement updates the fees. It was moved by Mrs. Hunn and seconded by Mrs. Cheri Beck TO APPROVE THE RENEWAL OF THE AN- NUAL OPERATING PLAN BETWEEN THE SHASTA COLEGE FIRE DEPARTMENT AND THE CALIFOR- NIA DEPARTMENT OF FORESTRY AND FIRE PRO- TECTION. Mrs. Cheri Beck asked if there were any people right now in the college s Fire Department. Mr. Lewis said yes, the college has an interim fire chief now until the new person arrives on September 1. Then on October 1, the CDF Almanor Team will arrive. Mrs. Cheri Beck asked how many people were over in the fire department now. Mr. Lewis said about four students. Right now, it is mainly medical response. We work closely with CDF so if we can t run an engine they will back us up. Mr. Lucas asked what the EMT level was. Mr. Lewis said EMT 1. The motion carried. The Student Trustee advisory vote was affirmative.

8 MEETING OF THE BOARD OF TRUSTEES JULY 27, GRANT AWARD FROM THE FOUNDATION FOR CALIFORNIA COMMU- NITY COLLEGES AMERICORPS PROGRAM Dr. Mary Retterer, Superintendent/President, explained that this one-year grant award is not a lucrative grant for the college, but it is a good learning opportunity for the students. Mrs. Cheri Beck said the recommendation page says this is a one-year grant but Page 53 says it is a three-year grant. Dr. Retterer said it is one year at a time. It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried TO APPROVE THE GRANT AWARD THE FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES-AMERICORPS PRO- GRAM, FOR ONE YEAR, AS PRESENTED. The Student Trustee advisory vote was affirmative. 10. FUTURE BOARD MEET- ING DATES Mr. Pierson announced the future Board Meeting dates as: August 17, 2005 (In lieu of August 10, 2005) August 24, 2005 (If Necessary) August 27, 2005 (Board Retreat) September 14, 2005 September 28, 2005 (If Necessary) 11. COMMENTS FROM INDIVIDUAL MEMBERS OF THE BOARD 12. COMMENTS FROM THE AUDIENCE 13. DATE OF THE NEXT REGULAR BOARD MEETING There were no comments from individual members of the Board. There were no comments from the audience. Mr. Pierson announced the date of the next regular Board Meeting as Wednesday, August 17, 2005.

9 MEETING OF THE BOARD OF TRUSTEES JULY 27, RECESS TO CLOSED SESSION Mr. Pierson recessed the meeting at 7:28 p.m. to Closed Session and explained that the topic would be: CONFERENCE WITH LEGAL COUNSEL Anticipated Litigation Initiation of Litigation Government Code Section (c): Number of Potential Cases: One (1) 15. RECONVENE TO OPEN SESSION Mr. Pierson reconvened the meeting in open session at 7:50 p.m. He announced that there was no report to give at this time. 16. ADJOURN It was moved by Mrs. Cheri Beck, seconded by Mrs. Hunn, and carried TO ADJOURN THE MEETING. Mr. Pierson adjourned the meeting at 7:50 p.m. Respectfully submitted, Susan Vanderwerf Recorder