TECHNICAL ASSISTANCE MEMO #19 REVISION 2 ORG DATE: SEPTEMBER 30, 2015 REVISION #2 DATE: JUNE 8, 2018

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1 TECHNICAL ASSISTANCE MEMO #19 REVISION 2 ORG DATE: SEPTEMBER 30, 2015 REVISION #2 DATE: JUNE 8, 2018 TO: FROM: RE: CAREER CONNECT SERVICE PROVIDERS AMY GIMLIN, WSW DIRECTOR OF QUALITY ASSURANCE CAREER CONNECT DATA ENTRY All Career Cnnect Washingtn prgram activity must be dcumented in ETO (r state mandated MIS). The services entered are specific t Career Cnnect, the fllwing guide is a tl t assist the prcess. Enrllment Participants receiving services funded by Fund A r Fund C in Career Cnnect Washingtn (CCWA) must be WIOA eligible Xell registratin must be cmpleted fr each participant The WIOA Eligibility TuchPint must be cmpleted with all eligibility dcumentatin requirements A prgram enrllment TuchPint must be cmpleted enrlling in Career Cnnect WA Cmpleting Service TuchPints Fr every service TuchPint that is entered, the Cntract and Prvider field must be cmpleted as fllws: Cntract: Chse CCWA ISY Fund A fr ISY internships Partners in Careers ONLY Chse CCWA OSY Fund A fr OSY internships r career related experiences Chse CCWA ISY Fund C fr ISY Apprenticeships nt fr use in ur area Chse CCWA OSY Fund C fr OSY Apprenticeships Chse CCWA Adult Fund C fr Adult apprenticeships Prvider: If prviding the service as part f a cntract with WSW, use ne f the fllwing depending n the agency under the cntractual agreement: Suthwest PIC Suthwest Gdwill

2 Suthwest ResCare Suthwest WACMHC Suthwest Clark Cllege Suthwest Summer Wrks If prviding as part f Next and/r just general services use: Suthwest Next Suthwest Fr thse staff that wrk in multiple Funds, yur time allcated shuld reflect the different Funds depending n the activities being wrked n. Each yuth participant will enrll in three (3) services as part f a Career Cnnect service plan. The participant will nt shw as receiving a full service package and cunt as a psitive utcme, until are all three services are recrded. The fllwing are the ptins available: A. Yuth served with 3-part package cnsisting f a cmprehensive career plan, an adult mentr, and a registered yuth apprenticeship: 1. T recrd a Cmprehensive Career Plan (Individualized Service): Chse the service in ETO CCWA Cmprehensive Career Plan and attach t Career Cnnect WA prgram enrllment. The Cmprehensive Career Plan must be recrded in High Schl and Beynd Plan (HSBP) and/r career explratin sftware such as WOIS, Career Bridge, Career Cruising, r Xell. A Cmprehensive Career Plan must include a career gal, career plan, and guided career explratin. 2. T recrd an Adult Mentrship (Individualized Service): Chse the service in ETO CCWA Adult Mentrship and attach t Career Cnnect WA prgram enrllment. Prvide mentrship r caching f at least 10 hurs per year, and/r mentrship r caching prvided thrugh JAG, AVID, r Gear-Up. Examples include emplyer mentrship and graduatin caching. Dcumentatin must demnstrate that the participant has met the 10 hur requirement and must include dates, hurs, and signatures; OR the participant has met the specific requirements f JAG, AVID, r Gear- 3. T recrd a WIOA eligible Yuth in a Registered Apprenticeship (New, Expanded, and Existing): Chse the service in ETO Apprenticeship Training and attach t Career Cnnect WA prgram enrllment. Page 2

3 Nte: Curse n the Services Tuchpint is a freefrm text yu must type in new, expanded, r existing apprenticeship. B. Yuth served with 3-part package cnsisting f a cmprehensive career plan, an adult mentr, and a 90-hur n-site internship: 1. T recrd a Cmprehensive Career Plan (Individualized Service): Chse the service in ETO CCWA Cmprehensive Career Plan and attach t Career Cnnect WA prgram enrllment. The Cmprehensive Career Plan must be recrded in High Schl and Beynd Plan (HSBP) and/r career explratin sftware such as WOIS, Career Bridge, Xell, r Career Cruising. A Cmprehensive Career Plan must include a career gal, career plan, and guided career explratin. 2. T recrd an Adult Mentrship (Individualized Service): Chse the service in ETO CCWA Adult Mentrship and attach t Career Cnnect WA prgram enrllment. Prvide mentrship r caching f at least 10 hurs per year, and/r mentrship r caching prvided thrugh JAG, AVID, r Gear-Up. Examples include emplyer mentrship and graduatin caching. Dcumentatin must demnstrate that the participant has met the 10 hur requirement and must include dates, hurs, and signatures; OR the participant has met the specific requirements f JAG, AVID, r Gear- 3. T recrd a 90 Hur Internship: Select the individualized service Wrk/Internship Experience and attach t Career Cnnect WA prgram enrllment. C. Yuth served with 3-part package cnsisting f a cmprehensive career plan, an adult mentr, and a cperative wrksite learning (ISY): 1. T recrd a Cmprehensive Career Plan (Individualized Service): Chse the service in ETO CCWA Cmprehensive Career Plan and attach t Career Cnnect WA prgram enrllment. The Cmprehensive Career Plan must be recrded in High Schl and Beynd Plan (HSBP) and/r career explratin sftware such as WOIS, Career Bridge, Xell, r Career Cruising. A Cmprehensive Career Plan must include a career gal, career plan, and guided career explratin. 2. T recrd an Adult Mentrship (Individualized Service): Chse the service in ETO CCWA Adult Mentrship and attach t Career Cnnect WA prgram enrllment. Prvide mentrship r caching f at least 10 hurs per year, and/r mentrship r caching prvided thrugh JAG, AVID, r Gear-Up. Examples include emplyer mentrship and graduatin caching. Dcumentatin must demnstrate that the participant has met the 10-hur requirement and must include dates, hurs, and signatures; OR the participant has met the specific requirements f JAG, AVID, r Gear- 3. T recrd a Cperative Wrksite Learning (Individualized Service): Chse the service in ETO CCWA Cperative Wrksite Learning and attach t Career Cnnect WA prgram enrllment. Remember, this is a learning and wrk experience, f which at least 180 hurs take place at a wrksite, where students practice in the cmmunity (r schl if the experience is cmparable t that in a cmmunity setting) the skills and knwledge learned in the classrm. An emplyer/emplyee relatinship must exist if the wrk perfrmed by the student results in a net increase in prductivity r prfitability fr the business r rganizatin. D. Yuth served with 3-part package cnsisting f a cmprehensive career plan, an adult mentr, and a pre-apprenticeship: 1. T recrd a Cmprehensive Career Plan (Individualized Service): Chse the service in ETO CCWA Cmprehensive Career Plan and attach t Career Cnnect WA prgram enrllment. The Cmprehensive Career Plan must be recrded in High Schl and Beynd Plan (HSBP) and/r career explratin sftware such as WOIS, Career Bridge, Xell, r Career Cruising. A Cmprehensive Career Plan must include a career gal, career plan, and guided career explratin. 2. T recrd an Adult Mentrship (Individualized Service): Chse the service in ETO CCWA Adult Mentrship and attach t Career Cnnect WA prgram enrllment. Prvide mentrship r caching f at least 10 hurs per year, and/r mentrship r caching prvided thrugh JAG, AVID, r Gear-Up. Examples include emplyer mentrship and graduatin caching. Dcumentatin must demnstrate that the participant has met the 10-hur requirement and must include dates, hurs, and signatures; OR the participant has met the specific requirements f JAG, AVID, r Gear- 3. T recrd a Pre-Apprenticeship (Individualized Service): Chse the service in ETO Shrt-Term Pre-Vcatinal Services and attach t Career Cnnect WA prgram enrllment. Page 3

4 E. Adult entering apprenticeship. Recrd a WIOA eligible Adult in a Registered Apprenticeship (New, Expanded, and Existing): Chse the service in ETO Apprenticeship Training service and attach t Career Cnnect WA prgram enrllment. Nte: Curse n the Services Tuchpint is a freefrm text yu must type in new, expanded, r existing apprenticeship. F. Other Career Cnnected Learning (Basic, Individualized, r Infrmatin Only): Chse the mst apprpriate f the services belw in ETO and attach t Career Cnnect WA prgram enrllment: Perfrmance CCWA OTHER CAREER CONNECTED LEARNING (INFORMATION ONLY). Infrmatin-nly career cnnected learning activities that prvide readily available infrmatin that des nt require an assessment by a staff member f the individual's skills, educatin, r career bjectives. May include activities such as career fairs, career presentatins by panels, and thers. CCWA OTHER CAREER CONNECTED LEARNING (BASIC). Shrt-term career-cnnected learning activities with staff invlvement such as career presentatins with panel and audience interactins; emplyer/wrksite turs; career preparatin wrkshps; netwrking events, infrmatinal interviews; ne-day jb shadws, and thers. CCWA OTHER CAREER CONNECTED LEARNING (INDIVIDUALIZED). Career-cnnected learning activities that are based n assessments by a staff member f an individual's skills, educatin, r career bjectives. May include activities such as career preparatin wrkshps; extended jb shadws, STEM industry-based design challenges, Instructinal Wrksite Learning, and thers. Federal Measure: Yuth entering emplyment r pst-secndary educatin: Yuth entering emplyment r pst-secndary educatin, the state will need indicatr data until federal measures are available. Thrugh the life f this cntract, the state will pull data in the Outcmes, Prgram Cmpletin tuchpint data fr entered pst-secndary educatin and if they have becme emplyed. Cmplete the Outcme, Prgram Cmpletin TuchPint in it's entirety. Ensure yu have entered Yuth Placement Status at Cmpletin and cmpleted the Emplyment tab. See belw: Page 4

5 Things t cnsider C-enrllment int WIOA frmula is required fr thse Out f Schl Yuth (OSY) but nt required fr In Schl Yuth (ISY) C-enrllment with Summer Wrks and CCWA is required. Participants enrlled in CCWA will be included in WIOA cmmn measures but will nt be included in lcal perfrmance unless they are c-enrlled int frmula Fr activities taking place prir t the availability f CCWA services in ETO (May 25, 2018), yu must backdate using these instructins n later than June 30, 2018 Include the fllwing justificatin in the case ntes: "Backdating due t CCWA service nt available in ETO at time service was prvided" Participant must have a service entered at a minimum f every 90 days in WIOA t cntinue participatin in bth prgrams. Review the WrkSurce Services Catalg fr mre specifics abut qualifying services. Prviders are respnsible fr cmpleting a quarterly narrative and quantitative reprt, where all utcmes fr Career Cnnect will be reprted t WSW. Page 5

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